3. Advertisement regarding opening of tenders has already been published in the following news papers on 15 Oct 15 and 16 Oct 15 :-

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1 (NIT / CALL NOTICE) Tele Mil : 2763 Mukhyalaya 4 Corps HQ 4 Corps PIN C/o 99 APO 34914/CN//APR 16-17/ST-5 14 Dec 2015 (All registered contractors/ firms) NOTICE INVITING TENDERS (NIT) : CONCLUSION OF CONTRACTS FOR SUPPLY OF PERISHABLE ITEMS FOR THE PERIOD 01 APR 2016 TO 31 MAR 2017 Dear Sir, 1. Online bids are invited from registered ASC class A, B & C contractors for the supply of Perishable items for the period from 01 APR 2016 TO 31 MAR 2017 as per details mentioned at Paragraph 2 below. The tendering will be carried out by e-tendering mode through the Central Public Procurement Portal (CPP Portal) and bids opened at ST Branch, HQ 4 Corps at 1205 hrs onwards on the dates as shown below, as per the schedule of e-procurement activities :- 2 nd Call 3 rd Call 4 th Call 5 th Call 6 th Call 7 th Call 11 Jan Feb Mar Apr May Jun Details of station/ item alongwith earnest money for second call scheduled on 11 Jan 16 is attached as per for Appendix A. 3. Advertisement regarding opening of tenders has already been published in the following news papers on 15 Oct 15 and 16 Oct 15 :- (a) Times of India (English) - Published from Delhi. (b) Times of India (English) - Published from Kolkata. (c) The Telegraph (English) - Published from Kolkata. (d) Sangbad Pratidin (Bengali) - Published from Kolkata. 4. Detailed instructions to tenderers specific to above mentioned contracts will be available post publication of tenders on CPPP (Central Public Procurement Portal) ( gov.in). General instructions and guidelines for bidder enrolment are available on the said portal. All registered ASC contractors eligible to participate in tendering activity for above mentioned contracts must register/enroll themselves on the CPPP. Post registration, the contractors must confirm the same and inform their user login ID to this office (Colonel ST, ST Branch, Headquarters 4 Corps, C/o 99 APO). 5. Tenderers are advised to consider the contract carrying capacity of their firm while participating in the tendering activity and must not Bid over their contract carrying capacity, if found, action as per terms and conditions will be taken on default of the firm. 6. In order to consider your e-bids for above mentioned contracts the following must be received at ST Branch, Headquarters 4 Corps on or before 1200h on 11 Jan 2016 in sealed envelope only :- (a) (b) (c) (d) Non refundable tender fee of Rs 100/- per tender. EMD as applicable for the contract. Attested photocopy of PAN. Latest IT Return. (e) Certificate of contract carrying capacity (as per Appendix B attached) duly stamped and signed by contractor (sole proprietor/ authorized partner/gpa holder accredited agent).

2 2 (f) FSSAI certificate with validity for date and items being bid for. (g) Acceptance of terms and conditions undertaking of Tender Form/RFP as per Appendix C attached. 7. A Printout of downloaded RFP (Tender Form) (Except BoQ) will be taken. It will be stamped and signed on each page by the contractor/sole proprietor/authorized partner/general power of attorney holders and the same received by Regt Post or Courier/ By hand at ST Branch, Headquarters 4 Corps on or before 1200h on 11 Jan 2016 in sealed envelope only. 8. The under mentioned points should be strictly adhered to before giving a General Power of Attorney to any person for any act related to contracts :- (a) The value of stamp paper required for execution of General Power of Attorney, as per current rates, is Rs 100/- each. (b) The stamp paper is valid until the same is cancelled. (c) Particulars of witness and their signatures on the General Power of Attorney are required to be mentioned, duly authenticated. (d) Registration Number of the stamp paper and date of affidavit with stamp is mandatory. (e) Photographs of proprietor(s) and Attorney(s) are required to be pasted on the pre-printed value on the stamp paper and the stamp should be partially on the photographs and the pre-printed value on the stamp papers. (f) The General Power of Attorney is to be attested in presence of Magistrate First Class/ Notary /Registrar of documents and stamped and signed by the same. (g) The stamp papers in continuation should be purchased by only one person and not by two different persons. (h) The stamp should be duly authenticated with the signatures by the authorized person. (j) Diary No of Notary must be endorsed with stamp paper. 9. FDRs on account of Earnest Money Deposit (EMD) must have their date of maturity after 90 days of the date of tender opening. NO FDR FOR EARNEST MONEY DEPOSIT WILL BE ACCEPTED UNLESS THE SAME IS DISCHARGED BY THE CONTRACTORS/ FIRMS IN FAVOUR OF EXECUTIVE OFFICER, i.e BRIG ASC, HQ 4 CORPS, DULY AFFIXED WITH THE OFFICIAL SEAL OF THE FIRM AND REVENUE STAMP. The earnest money of three lowest tenderers will be retained till sanction/ order of re-tendering of the contracts by the CFA. 10. Contractors/ firms are required to download the tender form (RFP) and read the instructions to tenderers and general/ special conditions given in the tender form in detail before uploading e-bids to avoid any mistakes/ confusion for which no representation will be entertained. Clarification, if any, be obtained from this office well in advance. The rates should be quoted in the BoQ per Kg/No only. 11. Negotiations with L1 contractor/ firm, where applicable, will be conducted through the manual mode as per procedure undertaken hitherto fore for manual tendering, in the office of Brig ASC HQ 4 Corps. Names of L1 contractors/ firms will be found uploaded online, after the bids have been opened.

3 3 12. Important time lines related to the e-tendering process which needs to be noted are as under :- Ser No Events Timelines (a) Date of Publication on CPP Portal second call 1200h 15 Dec 2015 (b) Start Time and Date for clarification 1200h 16 Dec 2015 (c) End Time and Date for clarification 1200h 10 Jan 2016 (d) Bid Document Download Start Date and Time 1400h 15 Dec 2015 (e) Bid Submission Start Date and Time 1200h 04 Jan 2016 (f) Bid Submission End Date and Time 1200h 11 Jan 2016 (g) Bid Opening Time and Date 1205h 11 Jan The sanctioning authority reserves the right to :- (a) Extend invitation offer/offers to lowest tenderer value wise and or item wise as deemed fit in the circumstances of the case. (b) Any addition/ deletion of any station/ item and any amendment, cancellation and changes to the tender notice in whole in part without assigning any reasons. (c) Reject any tender in whole or in part in respect of any or all the delivery points shown in the schedule without cause assigned. The lowest tender may not necessarily be accepted. 14. The executive officer reserves to himself the right of any amendment, cancellation and changes to the tender notice in whole or in part without assigning any reason thereof. 15. Further clarifications, if any, can be obtained from the office of the Brig ASC HQ 4 Corps on any other working day before 1200h on 09 Jan Pre-bid meeting will be held at Headquarter 4 Corps (ST) on 02 Jan 16 at 1030 hrs. All Registered ASC Contractors are requested to attend the same. 17. Tenderers must be present for Tender Negotiations required if any on 11 Jan 2016 onwards. It may be noted that only the contractor or his legally authorized attorney /authorized representative of registered firms will be allowed to enter the premises for participating in the tendering activities. Yours faithfully, Enclosures : As above (Stephan KJ) Col Col ST for Brig ASC Copy to :- ST Branch Southern, Eastern, Western, Central and Northern Commands HQ 101 Area, Bengal Area, HQ 3/33/17 Corps (ST) All Supply Depot / Supply Point - for wide publicity

4 ASC Bn 505 ASC Bn - for info and participate your bakeries in tendering activity through 521 ASC Bn E-Tendering. FSD Bomdir Internal HQ 4 Corps Q (Ops)

5 Appendix A (Ref Para 2 to HQ 4 Corps letter No 34914/CN//Apr 16-17/ST-5 dt 14 Dec 15 DETAILS OF CONTRACTS OF PERISHABLE ITEMS FOR CONCLUSION OF REGULAR CONTRACT UNDER THE FIN POWER OF GOC 4 CORPS FOR THE PD FROM 01 APR 16 TO 31 MAR 2017 S/No Stn Items Earnest Money Deposit (in Rs) Classification of contractors 1 Rangiya & DP Broiler Alive A, B & C Barama 2 Rangiya & DP Meat Dsd & MOH A, B & C Barama 3 Rangiya & DP Eggs Fresh B Barama 4 Rangiya & DP Potato, Onion, Garlic, B Barama Charcoal & Ice (MM) 5 Lumpo Broiler Alive A, B & C 6 Bomdir MOH A, B & C 7 Lumpo MOH A, B & C 8 Tezpur Potato, Onion & Garlic B 9 Misa Eggs Fresh B 10 Misa Potato, Onion, Veg, Fruit B fresh & Bread 11 Amaribari Broiler Alive A, B & C 12 Amaribari MOH A, B & C 13 Amaribari Eggs Fresh B 14 Amaribari Potato, Onion, Bread & B Ice (MM) 15 Amaribari Veg & Fruit fresh B 16 Sapper & DP MOH A, B & C Baisakhi 17 Umroi Cantt Broiler Alive A, B & C 18 Umroi Cantt MOH A, B & C 19 Umroi Cantt Eggs Fresh B 20 Umroi Cantt Veg Fresh B 21 Umroi Cantt Fruit Fresh B 22 Umroi Cantt Potato, Onion, Garlic, B Firewood & Charcoal 23 Umroi Cantt WW Bread & Bread 6600 B & C White 24 Thakurbari MOH & Broiler Alive A, B & C 25 Thakurbari Potato, Onion, Garlic, B Bread & Eggs fresh 26 Hattigor Broiler Alive A, B & C 27 Hattigor MOH A, B & C 28 Hatigor Potato, Onion, Garlic, Ice B (MM) & Eggs fresh 29 Hattigor WW Bread & Bread B & C White 30 Changsari MOH & Broiler Alive A, B & C 31 Changsari Potato, Onion, Garlic, Ice (MM) & Eggs fresh B 32 Changsari WW Bread & Bread B & C White 33 Agia & DP Broiler Alive A, B & C Lakhipur 34 Agia & DP Eggs fresh B Lakhipur 35 Agia & DP All items combined (less B Lakhipur meat gp items) 36 Panbari All items combined B Cont Appx A

6 2 S/No Stn Items Earnest Money Deposit (in Rs) Classification of contractors 37 Kajalgaon Broiler Alive A, B & C 38 Kajalgaon All items combined (less B meat gp items) 39 Kokrajhar & DP Broiler Alive Gossaigaon A, B & C 40 Kokrajhar & DP Gossaigaon Eggs Fresh B 41 Kokrajhar & DP All items combined (less B Gossaigaon meat gp items) 42 Tamulpur MOH & Broiler Alive A, B & C 43 Tamulpur Eggs, POG, Ice (MM), B Veg & Fruit fresh 44 Tamulpur WW Bread & Bread 6500 B & C White 45 Diphu MOH & Broiler Alive A, B & C 46 Diphu All items combined (less B meat gp items) 47 Jagi Road MOH & Broiler Alive A, B & C 48 Jagi Road All items combined (less B meat gp items) 49 Baguri All items combined B

7 Appendix B (Ref Para 6(e) to HQ 4 Corps letter No 34914/CN//Apr 16-17/ST-5 dt 14 Dec 15 CERTIFICATE 1. Name of the contractor/ firm : 2. Tender collected by : 3. Registration Number : 4. Registration valid upto : 5. Re-verification due on : 6. Classification of firm/contractor : 7. PAN No : 8. For contractors registered in Eastern Command :- (a) (b) (c) Total contract carrying capacity in Eastern Command : Contract carrying capacity transferred to other Command : Balance contract carrying capacity in Eastern Command : 9. For contractors registered in other Command, but having : Contract carrying capacity transferred to Eastern Command (a) (b) Total contract carrying capacity in parent Command : Contract carrying capacity transferred to Eastern command : 10. FSSAI certificate No & validity : 11. ID : 12. It is certified that I am/ we are running/ have secured the following contracts for the period from 01 Oct 2015 to 30 Sep 2016 in Eastern Command :- S/No Station Items Period Value of contract AT Note No & date 13. I/ we have participated in tendering activity at other locations in Eastern Command for the period 01 Apr 2016 to 31 Mar 2017 and I am the lowest tenderer for the following :- S/No Station Items Value of contract 14. I/ we wish to obtain tenders for the following contracts in 4 Corps Zone :- S/No Location Name of Contract Value Earnest Money Tender Fee FDR No Amount Postal Order No Amount G/Total

8 Appx B Cont 15. On securing the contract for which I/ we have now applied, my/ our contract carrying capacity of Eastern Command will not be exceeded. 16. I am fully aware that I and my firm with my partners & power attorney holders are liable for action as per rules in case the above statement is wrong and in case the above certificate is wrong. 2 (Signature of the contractor /power of Date : 2016 Attorney holder with stamp of firm)

9 Appendix C (Ref Para 6(e) to HQ 4 Corps letter No 34914/CN//Apr 16-17/ST-5 dt 14 Dec 15 To, The Brig ASC HQ 4 Coprs (ST) PIN c/o 99 APO Sub : Acceptance of Terms & Conditions of Tender Form (RFP/Contract Deed) RFP Reference No dated. Name of Tender/Work :. Dear Sir, 1. I / We M/s have downloaded / obtained the tender document (s) for the above mentioned Tender Work from the website (s), namely as per your advertisement, given in the above mentioned website (s). 2. I / we hereby certify that I / we have read the entire terms & conditions of tender documents from page No to (including all documents like Annexure (s), instructions, ect) which will form part of the contract agreement and I / we shall abide hereby to the terms / conditions / clauses contained therein. 3. The corrigendum (s) issued from time to time by your Department / Organisation too have also been taken into consideration, while submitting this acceptance letter. 4. I / we hereby unconditionally accept the tender conditions of the above mentioned tender document (s) / corrigendum (s), in its totality / entirety. 5. In case any provisions of this letter are found violated, your Department / Organisation shall be at liberty to reject this tender / bid, including the forteiture of the full said Earnest Money Deposit absolutely and we shall not have any claim / right against the Department in satisfaction of this condition. Station : Yours faithfully, (Signature of the bidder Date : with Official seal)