TENDER FOR PROVIDING CREATIVE DESIGNING SERVICES for Vibrant Gujarat Summit 2015 (02/VG2015) Asia. Gujarat. Gujarat: Land of Opportunities

Transcription

1 TENDER FOR PROVIDING CREATIVE DESIGNING SERVICES for Vibrant Gujarat Summit 2015 (02/VG2015) Asia Gujarat Gujarat: Land of Opportunities 1

2 INDEX Section No. Contents Page no. I. Background Objective 3 II. Scope of Work 4 III. Participation in the selection process by bidding 5 IV. Qualification Criterion 5 V. Notice Inviting Proposal and Necessary Instruction 6 Proposal Preparation, Submission and Evaluation Technical Proposal - Financial Proposal VI. - Payment Schedule - Opening of Proposal - Proposal Evaluation VII. Other Terms & Conditions 13 VIII. Technical Proposal Submission Forms 15 IX. Financial Proposal Submission Form 23 Industrial Extension Bureau Page 2

3 I. Background and Objective Vibrant Gujarat Summit is biennially organized since the year 2003 and accordingly Summits were organized in the years 2005, 2007, 2009, 2011 and Over the years, the Summit has emerged as one of the flagship events of India and a major platform to discuss investments and development. Vibrant Gujarat Summit 2015 is to be held during January 2015 in Gandhinagar, Gujarat. Industrial Extension Bureau (indextb) is a Government of Gujarat Organization, registered under the Societies Act The organization is under the Industries and Mines Department (IMD) of the Government of Gujarat (GoG). indextb makes various efforts for promoting investment in infrastructure and industrial sector in the State of Gujarat and attracts various investors. In efforts to promote investment and the State as ideal investment destination, it has been acting as the nodal agency for organizing Vibrant Gujarat Global Summits, since In line with the preparatory activities of 2015 Summit, the State Government intends to create awareness to Summit stakeholders across the globe, about Gujarat and the Summit as an ideal platform for exploring new ideas, technologies and opportunities in emerging sectors and emerging geographies. Industrial Extension Bureau (indextb ) as a nodal organization for the Summit intends to appoint an Agency having experience in providing the creative designing services by designing promotional literatures, hoardings, backdrops, advertisements, Script preparation for Audio Visual Film etc.for Vibrant Gujarat: 2015 Summit. Industrial Extension Bureau Page 3

4 II. Scope of Work Developing promotion and publicity material and undertake other creative and media services. Formulating and implementing a Creative Strategy for the international and national audience. Designing of creative for print media and facilitating the designing of panels, display boards, signage, tableau, mobile exhibition units, etc. Designing of various communication papers for the participating delegates such as invitation cards, Summit Guide, Road Maps to venue, etc. Conceptualizing, designing and supervising preparation of promotional literature / material in print and electronic form. The Print creative s would, at times, be required to be provided at very short notice (Within few Hours). Creation of advertisements for print media and facilitating preparation of advertisement for electronic and interactive media Preparing publicity material for outdoor formats such as hoardings, kiosks, bus & bus stand panels, animation displays etc. Arranging for new photographs, information, analysis, surveys, etc from the market for the creative/brochures/advertisements/ etc as and when required is within the scope of the agency. No separate payment will be made for it. However, indextb would facilitate to the extent possible in this activity. Preparation of Presentations in PowerPoint/flash/mpeg/etc in all digital formats for the various road shows/government meetings/ backdrops, etc. Supervision of printing of the publicity material by printing agencies empanelled by indextb, to ensure quality of production Rendering of the advertisement in various formats Preparation of advertisements (especially print) in Gujarati and Hindi languages. Translation of the same, to be also facilitated for other languages. The direct engagement with the translating agency is not within the scope of the agency Preparation and designing of articles, advertorials, success stories, etc Designing of newsletter from the content provided by Knowledge Partner for the 2015 Summit Industrial Extension Bureau Page 4

5 Media buying/planning, PR activities, event management, etc. are not part of the scope of this tender and hence agencies dealing exclusively with such activities won t be eligible for the tender Any other creative work that may be assigned by indextb from time to time. Provide specification of all the creative s and guide us with the quality of paper to be used for printing III. Participation in the selection process by bidding. Interested agencies meeting the qualifying criteria can participate in the selection process to act as the Creative Agency for VG2015 Summit by submitting requisite fees, EMD and their proposal in the prescribed format mentioned in this document. The agency will have to compulsorily provide the technical information and the price bid in e-format on the website Physical papers are also requested to reach our office as per the date and time mentioned in this document. It is the responsibility of the participating agency to submit the bid before the last date and time at the address as mentioned in the document above, and indextb will not be responsible for any delay due to post/courier/any other reasons. IV. Qualification Criterion Qualification Criteria Experience : The firm should have been in the business of providing Creative designing services like advertisement designs preparations, creative preparations, and related activities in India for at least 4 years as on The firm should have its own office in Ahmedabad / Gandhinagar to regularly serve the account. o Proof of incorporation of the firm / company (Articles of Association) should be submitted duly attested by the authorized signatory o Authority letter in the name of the officer responsible and authorized for the joint bidding process. o 05 Work order copy from each of the last 4 years Consortiums/tie-ups is not allowed The firm should have annual revenue of Rs.2.00 Crore in each of the last three financial years mentioned. o Copy of audited balance sheet (including Profit and Loss Statement) for last 3 financial years clearly indicating the Industrial Extension Bureau Page 5

6 revenue from relevant applicable activities and attested by the authorized signatory should be attached. The firm should be registered in India. o Necessary registration documents establishing registration in India should be provided. Attested Copy of each of the following should also be furnished. Permanent Account Number (PAN), Service Tax Registration Number Income Tax Returns filled for the financial year , and The firm must have minimum employee strength of 06 people as on 31 st March o Copy of remittances to any Government Authority for each of the month of financial year to be attached No legal proceedings with any of the clients and its employees related to the services of the bidding agency and or its affiliate. Agency should not be blacklisted from any of the Govt. of Gujarat, Govt. of India or State government PSUs o An affidavit to this effect should be provided by the agency on appropriate stamp paper The agency should be a profit making agency in each of the last three financial years of , and Individuals who have done piecemeal/freelance/ job work are not eligible for this tender The firm should submit the sample of latest creative work carried out in the last three year. V. Notice Inviting Proposal and Necessary Instruction Sealed Expression of Interest Documents under two separate envelops are invited from bona fide, experienced & reputed agencies of financial standing, meeting the pre-qualifying requirement, for the scope of wok mentioned in Clause II. Industrial Extension Bureau Page 6

7 NAME OF WORK Creative Agency for Vibrant Gujarat: 2015 Summit DOCUMENT NO. TENDER COST SUBMISSION (02/VG2015) Rs. 5,000/- (Rs. Five thousand only) BY DEMAND DRAFT in favour of Industrial Extension Bureau, Gandhinagar EMD Rs. 50,000=00 ( Rs. Fifty Thousand only ) CONTRACT PERIOD ISSUE OF TENDER SUBMISSION OF TENDER ONLINE Total initially period of the Contract would be period form the date of appointment to 31 st March 2015 The tender can be downloaded from website and/or during October 11, 2013 to October 25, 2013 Up to 4:00 pm on October 25, 2013 strictly on the website along with the appropriately bound technical bid. Submission of the technical bid is loose format is likely to be rejected. Price bids should be submitted online only Pl. Note that this is the e-tendering process through the Government of Gujarat s e-tendering mechanism. Necessary electronic keys (digital signature certificates) are required for online submission of the tenders. For more details, please contact on dsc@ncodesolutions.com or contact (n)code Solutions (A Division of GNFC Ltd.) 301, GNFC Info Tower, Bodakdev, Ahmedabad India Sales : Support : SUBMISSION OF TENDER (PHYSICAL) Before the date and time of opening of the tender at the below mentioned address Managing Director, Industrial Extension Bureau (indextb) Block No 18, 2 nd Floor, Udyog Bhavan Sector 11, Gandhinagar PRE-BID MEETING At 12:00 Noon on 18/10/2013 for clarifications of queries if any at the below mentioned address : Industrial Extension Bureau (indextb) Block No 18, 2 nd Floor, Udyog Bhavan, Sector 11 Gandhinagar Phone : /93 Industrial Extension Bureau Page 7

8 OPENING OF TENDER If this day happens to be declared as the holiday or is a non-working day, the pre-bid meeting would be held on the next working day at the same date and time or as may be informed otherwise. Part-1: Pre-qualification papers will be opened on the same day October 25, 2013 at 4:30 pm in the presence of authorized representatives of bidders attending the bid opening. Pre-qualified bidders would subsequently be informed about making a presentation on their technical proposal for services to the committee. The date, time and venue would be informed later on to the pre-qualified bidders. CONTACT PERSONS (FOR ANY CLARIFICATIONS) Part- 2 : Price Bid shall be opened of the technically acceptable bidders at a later date or on the date of technical presentation. Managing Director, indextb md@indextb.com Contact numbers : Tel: /93 Fax : The Technical Proposal shall be placed in a sealed envelope clearly marked Technical Proposal. Similarly, the Financial Proposal shall be placed in a sealed envelope clearly marked Financial Proposal. Third envelope containing the tender fee and EMD should be also prepared and be marked as EMD and Tender FEE. The envelopes containing the Technical, Financial Proposals and Fees shall be placed into an outer envelope clearly marked PROPOSAL FOR Creative AGENCY FOR VIBRANT GUJARAT 2015 SUMMIT and sealed. This outer envelope shall bear the Name of the Assignment, submission address, etc. The Proposals must reach indextb on or before the last date of submission mentioned in the notice inviting tender. Any proposal received by indextb after the deadline for submission shall be returned unopened. indextb shall not be responsible for any postal or courier delays. All contents of the Proposal should be clearly numbered, indexed and arranged in a sequence and shall be bound firmly. Industrial Extension Bureau Page 8

9 The Original Proposal (Technical Proposal) shall contain no interlineations or overwriting, except as necessary to correct errors made by the official of Agency themselves. The person who signs the proposal must put initial against such corrections. Submission letters for both Technical Proposals should respectively be in the formats specified in this document. The proposals shall be signed and submitted by the Authorized Signatory of the Agency. The authorization shall be attached in the Technical Proposal and shall be in the form of a written power of attorney/ board resolution or in any other form demonstrating that the representative has been dully authorized to sign. Instruction to Bidding Agencies The selection would be on the Quality Cum Cost Based Selection (QCBS) based on the final weighted score, subject to fulfilling the requirements of the Qualification Criteria. The Proposal will form part of the contract with the selected agency. The Creative Agency should be able to provide a qualified servicing and creative team, for undertaking the creative work and campaigns. The creative agency team would work closely with the indextb and should be available always at the call of the Management. Creative Agency team should include: Creative Director (1), Copywritter (2), visualiser(2), DTP servicing (4). The creative team mentioned in the bid should be necessary be the same which would work on this account o A confirmation letter from the Creative Agency for being able to provide the qualified team should be attached o CVs of all the team members certified by the authorized signatory and clearing indicating educational and professional qualification and experience should be attached The Agencies shall bear all costs associated with the preparation and submission of their proposals. indextb is not bound to accept any or all proposals, and reserves the right to annul the selection process at any time prior to award of contract, without any liability to indextb. The Technical and Financial Proposal to be submitted by the agency should be firm and valid for a period of 90 days from the last date of submission of the proposal. Agencies may seek clarifications on the guiding document, if any, at the time of briefing meeting or before 10 calendar days from the due date of submission of the Proposals. Any request for clarification must be sent in writing or by fax to indextb. Industrial Extension Bureau Page 9

10 At any time before the submission of Proposals, indextb may amend this document by issuing an addendum, which shall be binding on the agencies. o The agencies shall acknowledge the tender conditions and all subsequent amendments and submit along with their proposals duly signed. Therefore, the tender document signed by the authorized signatory should be the part of the technical proposal indextb will select the agency who has scored the highest as per the evaluation criteria - combined score of technical proposal and financial quote. The selected firm may be invited for negotiations, if felt necessary by indextb. If such negotiations do not result in a conclusion, indextb shall have the right to invite the next bidder (second highest scorer) for negotiations and finalization. VI. Proposal Preparation, Submission and Evaluation. Technical Proposal It is suggested that the agency should submit the proposal covering the following invariably which would be considered for further evaluation as part of technical presentation. Dedicated Team Details The Key members that would be working on the project should be indicated along with the career profile. List of the Clients and the work assignment as per the prescribed format should be provided. List of available infrastructure at the local office in Ahmedabad / Gandhinagar for undertaking the Activities mentioned in the scope of work. Single point of contact: Please indicate the senior management personnel, who would be in regular touch with the State government for assignment. Submit single Design of the following creative which should be the part of Vibrant Gujarat Summit 2015: o Vibrant Gujarat brochure with multicolor printing o Hoarding (printed in A4 size paper) o Advertisement (printed in A4 size paper) o One promotional literature from your own end which you feel will help to promote VG2015 Summit in a better way Industrial Extension Bureau Page 10

11 Financial Proposal: The financial quote should be presented on monthly retainer ship basis, which should be claimed on Quarterly basis (every 3 months) in the prescribed format. The quote should be unconditional and single The fee quoted by the agencies should be exclusive of Service Tax The proposal should be indicated in the Indian Rupees. Proposal in any other currency would not be accepted and is liable to be rejected. Application of the taxes on the payment would be as per the prevailing guidelines from time to time issued by the Government of India. The fees quoted would be inclusive of all out of pocket expenses incurred for travel to attend meeting in Ahmedabad / Gandhinagar, and for client servicing. - However, the fee quoted would be exclusive of all out station travel, accommodation (outside Ahmedabad / Gandhinagar), and foreign travel. These expenses would be reimbursed on submission of actual. Payment Schedule: The agreed fees would be paid as per the deliverables committed and successful completion of the work as per the timelines decided. Service tax and any other statutory taxes would be paid as per applicable laws The payment would be made within 30 working days after submission of the bills. A brief report of the work carried out during the billing period should be submitted along with the bills. The final bill will be paid after submission of all the relevant documents, files, photographs, report and any other material in hard/electronic format No reimbursements would be made with regard to any domestic and foreign travel, any other out of pocket undertaken by the agency and or its representatives without prior approval by the authorities. The out of pocket expenses are pure reimbursements and not to be treated as part of the fees. Opening of Proposal Industrial Extension Bureau (indextb) would open the proposals immediately after the Proposal Due Date and Time for the purpose of verification of requisite fees and EMD; verification of documents for pre-qualification would be considered of only those agencies who have paid the requisite fees and EMD. Industrial Extension Bureau Page 11

12 Subsequently for the pre-qualified agencies, a technical presentation would be arranged, where in the shortlisted agencies would be invited to make the presentation on their concept to act as the Creative Agency for the Summit to the Committee so constituted by the Government of Gujarat, by giving due notice by to the authorized signatory to bid. Communication would be made on the contact detail provided in the performa attached to this document Agency would have to bring in the requisite copies of the technical proposals in hard copies and in the suitable format of ppt, movies, pdf, etc for presentation to the Committee members. The presentation would be retained by indextb for its records. Soft copy of the presentation to the Committee may therefore be made available to the Committee well in advance, on the day of the presentation. The Committee after having evaluated the technical presentation would provide the technical score. Agency qualifying in the technical presentation would be then be eligible for the opening of the financial proposals. Financial proposal would preferably be opened on the same day after the completion of the technical presentation. However, the final date of opening of the financial proposal shall be decided by indextb. The proposals would be opened on given date and time, even if the representatives are not present. indextb will correct any arithmetical errors in Financial Proposals. While correcting arithmetical errors, in case of discrepancy between the amounts mentioned in words and figures, the amount quoted in words shall only be considered and evaluated. Proposal Evaluation Composite Evaluation of Score for Agencies The Technical Score obtained and the Financial Score obtained would be multiplied (in percentage) with the weightage (in percentage) to arrive at Composite Evaluation Score for each bid. The respective weightage for the Composite Technical Score and the Composite Financial Score are set out in the table below: Description of Parameters for composite evaluation S. No. score 1 (A) Composite Technical Score - 40%- Weightage (minimum 20% should be scored for qualification) 2 (B) Composite Financial Score- 60%- Weightage Technical Score would be calculated based on the following parameter: Experience in creative, promotional work 10% Strength and spread of work carried out Weight age- 10% Sample designs presented /submitted as mentioned in clause VI 10% Team Composition & Experience of Key Professionals- 10% Industrial Extension Bureau Page 12

13 The Financial Score would be calculated as follows: Score calculation (B) = 60 *(Price quoted by lowest agency) (Price quoted by an agency) The Composite final score by agency = A + B The evaluation of proposals shall be on the principle of Quality Cum Cost Based Selection (QCBS) based on the final weighted score. The assignment shall be awarded to the bidder scoring the highest final weighted score as decided by selection committee. VII. Other Terms & Conditions Validity of the Proposal The Proposal shall remain valid for 90 calendar days after the date of the opening of the financial bid. Both the parties would endeavour to complete the process of selection and enter into agreement before the validity period. Extension of Validity of Proposal In exceptional circumstances, prior to expiry of the original Proposal Validity Period, indextb may request the agency to extend the Proposal Validity Period for a specified additional period. Disqualification The following events and circumstances may result in disqualification of the applicant from the bidding process: - Submission of Proposal after the Proposal Due Date - If the Proposal contains misleading or false representation in the forms, statements and attachments submitted in proof of the eligibility requirements - If the Proposal contains conditions other than the conditions mentioned in this document or any additional condition put in by the agency to the indextb. - If the Proposal submitted is not accompanied by the required documentation will be considered non responsive - Agency is unable/fails to provide clarifications related to its Proposal. - Consultants who attempt to influence the qualification or selection process shall be disqualified from the process at any stage Industrial Extension Bureau Page 13

14 - indextb reserves the right to reject or disqualify the proposal, if any detrimental information becomes known after the Consultant has been qualified. - indextb reserves the right to reject the Applicant, at the time, or at any time after such information becomes known. - In case of such disqualification under any circumstances, the decision taken by indextb shall be considered as final and binding. Format and Signing of Proposal The proposal should be short, concise & include all points indicated in the Document. The Proposal shall be typed or written in indelible ink and should be in English. Proposal in other language would not be accepted. The pages and volumes of each part of the Proposal shall be clearly numbered. The Proposal shall contain all the information required herein and references of previous submissions shall not be considered. Confidentiality Information relating to the examination, clarification, and evaluation for the Agency shall not be disclosed to any person not officially concerned with the process. The Government of Gujarat representatives including its officials, directors, employees and advisors will treat all information submitted as part of Proposal in confidence and would require all those who have access to such material to treat the same in confidence. The Government of Gujarat representatives including its officials, directors, employees and advisors would not divulge any other information related to financials, background etc. unless it is ordered to do so by any authority pursuant to applicable law or order of a competent court or tribunal, which requires its disclosure. Industrial Extension Bureau Page 14

15 Technical Proposal Submission Forms TP-1 TP-2 TP-3 TP-4 Technical Proposal Submission Form Agency s Organization and Qualification Criteria A. Agency s Organization B. Details about fulfilling Qualification Criteria Team Composition Curriculum Vitae (CV) for Key Staff Industrial Extension Bureau Page 15

16 TP-1: Technical Proposal Submission Form* To: [Location, Date] Managing Director Industrial Extension Bureau (indextb) Block No. 18, 2nd Floor, Udyog Bhavan, Sector 11, Gandhinagar Dear Sirs, We, the undersigned, offer to providing Creative designing service for assisting indextb in mobilizing participation to the Summit, strengthening the brand Vibrant Gujarat for 2015 Summit in accordance with Guidelines document dated October 11, 2013 and our Proposal. We are hereby submitting our Proposal, which includes the Technical Proposal, the Financial Proposal, Tender Fee and EMD sealed in a separate envelope. The enclosed technical proposal includes the authorization document in the name of the Authorised Signatory and Consent letters from Consortium Members, in Original. We are submitting our Proposal in association with: [Insert the list of Consortium Member with full name and address of each associated Consultant] We being Foreign agency/firm, submit our proposal in association with: [Insert the list of Indian Consortium Member with full name and address of each associated Consultant] or have an office in India at [Insert the address of office in India] We confirm that we are qualified as per the Qualification Criteria specified in your document. We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it would lead to our disqualification. If negotiations are held during the period of validity of the Proposal, i.e., 90 calendar days from the last date of proposal submission, we undertake to negotiate without any alteration in the staff proposed for the assignment. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations. We undertake, if our Proposal is accepted, to initiate the services related to the assignment not later than a week from the date of issue of letter of award. We understand you are not bound to accept any Proposal you receive. Thanking You, Industrial Extension Bureau Page 16

17 Yours Sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: Note: Appropriately modify the contents of text in italics. * Technical Proposal should be submitted on the official letter head of the company. Industrial Extension Bureau Page 17

18 TP-2: Agency s Organization & Qualification Criteria (Attach scan copy of all the documents during e-submission) A - Agency s Organization [Provide here a brief (two pages) description of the organization, business activities and profile of your firm/entity and each consortium member proposed for this assignment.] B Details about fulfilling Qualification Criteria. 1. Name and Address of the Organization: a Telephone No.: Fax No : Website: Registered Address in India (Attach Document as mentioned in clause IV) Authorized Contact Person Name, Contact and E- mail ID: (Attach authority letter) Contact and ID of Authorized Contact Person Year of Establishment : (Attach Document as mentioned in clause IV) Worldwide presence through its branch offices, group companies or associates(mention details Separately in the following format) Sr. No Offices Countries No of Countries 01 Branch Offices 02 Group Company Offices 03 Office of Associates 04 Other Ties Ups (Attach Document as mentioned in clause IV) Details of Company s presence through its branch offices across India: (Attach Document as mentioned in clause IV) Details of most relevant / closely related projects of type of this assignment for which you have provided services (Last six years) Sr.No Client Region Focus Sector Duration of Industrial Extension Bureau Page 18

19 Appointment (Attach Document as mentioned in clause IV) 8. Details of projects with any Government or Government Body of Region/Province/State for which you have provided services in the past 6 years: Sl. Project Name Client Project Role/ Scope of services No. Cost 9. Financial Strength (as per the audited statements): Year Total Annual Turnover (Attach Document as mentioned in clause IV such as balance sheet, Profit & Loss A/c, IT returns etc ) 10. Total No. of Employees: (Attach Document as mentioned in clause IV) 11. PAN Number of the Agency (Attach Document as mentioned in clause IV) 12. Service Tax Registration Number(Attested Proof may be attached Separately) 13. Litigation history Attach affidavit as mentioned in clause IV) 14. Any other details in support of your fulfilling Eligibility Criteria: [Agencies can attach their experiences in PPT format or in MS-Word Format covering the recent similar assignments executed in relevance to this assignment during past 6 years. In addition, agencies to attach client s certificate/ engagement Industrial Extension Bureau Page 19

20 letter towards satisfactory completion of the assignment indicated in their experience record as having been completed] Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: Industrial Extension Bureau Page 20

21 TP-3: Team Composition The Agency shall propose team consisting of staff / experts to take care of all aspects of the assignment. Key Staff Name of Key Expert Educational Qualification Area of Expertise Post qualification relevant experience in number of years Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: Industrial Extension Bureau Page 21

22 TP-4: Curriculum Vitae (CV) for Key Staff 1. Name of Firm [Insert name of firm proposing the staff]: 2. Name of Staff [Insert full name]: 3. Date of Birth: Nationality: 4. Education [Indicate college/university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment]: 5. Membership of Professional Associations: 6. Other Training [Indicate significant training since degrees under 5 - Education were obtained]: 7. Countries of Work Experience: [List countries where staff has worked in the last ten years]: 8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]: 9. Employment Record [Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]: From [Year]: To [Year]: Employer: Positions held: 10. Work Undertaken that Best Illustrates Relevant Experience and Capability to Handle the Tasks Assigned 11. Certification: I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any wilful misstatement described herein may lead to disqualification or dismissal of the firm. If selected my services shall be available for the assignment till completion. Date: [Signature of staff member or authorized representative of the staff] Day/Month/Year Full name of authorized representative: Industrial Extension Bureau Page 22

23 Financial Proposal Submission to be made online on the website in the prescribed format therein FIN-1 Financial Proposal Submission Form for Scope of Work Industrial Extension Bureau Page 23

24 Financial Proposal Submission Form for Scope of Work * To: Managing Director Industrial Extension Bureau (indextb) Block No. 18, 2nd Floor, Udyog Bhavan, Sector 11, Gandhinagar [Location, Date] Dear Sirs: We, the undersigned, offer to provide the Creative designing service for assisting indextb in Developing promotion and publicity material and undertake other creative services in accordance with your terms of reference dated October 11, 2013 and our Proposal. Our quoted fee for the scope mentioned in the document, inclusive of local travel between Ahmedabad and Gandhinagar, our administrative expenses including communication within India and abroad to discharge the duty will be as under: In figure: Rs. In words: (Rupees only) Applicable service tax would be extra. This does not include any out of pocket expense as may be required to be incurred. The same would be incurred after due approval. Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal, i.e. 90 calendar days from the last date of submission of this Proposal. We understand you are not bound to accept any Proposal you receive. Thanking You, Yours Sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: *Financial proposal Submission Form should be on the company official letter head Industrial Extension Bureau Page 24