Computer Centre, DAVV, Indore Khandwa Road Indore

Transcription

1 Computer Centre, DAVV, Indore Khandwa Road Indore Tender Enquiry Tender Enquiry No: DU/CC/Aug/16/3 Dated: 23/08/2016 To, Dear Sir, Subject: Purchase of Stationary Items. Quotations are invited for Purchase of Stationary items(ppm) in the sealed envelope as per tender document latest by 05/09/2016 till 5.00 PM. The details are as follows: Item No. Item Name Approx. Qty Item description/ Specification CC 3 PPM 7.5 x12 x1(type II for form Pre-printed Mark sheet on 105 GSM New Grade sheet) parchment paper with both side printing in single colour with Sr No., single mark sheets per form (form size 7.5x12x1) as per University format. Rates will be valid for one year. Order may be placed as and when required during one year for all above listed items Thanks. HEAD (Dr D S Bhilare) Ph , , visit at 1 / 10

2 Tender Enquiry No: DU/CC/Aug/16/3 Dated: 23/08/2016 Last date of Submission: 05/09/16 Devi Ahilya Vishwavidyalaya, Indore Computer Centre AUG-2016 Computer Centre, Devi Ahilya Vishwavidyalaya Khandwa Road Campus, Indore ( M.P.) Phone No.: , , Tele Fax: Website : 2 / 10

3 To, Devi Ahilya Vishwavidyalaya Computer Centre Dear Sir, Ref: Tender Enquiry No: DU/CC/Aug/16/3 Dated: 23/08/2016 Item Categories: Item No. Item Name Approx. Qty Item description/ Specification CC 3 PPM 7.5 x12 x1(type II for form Pre-printed Mark sheet on 105 GSM New Grade sheet) parchment paper with both side printing in single colour with Sr No., single mark sheets per form (form size 7.5x12x1) as per University format. Rates will be valid for one year. Order may be placed as and when required during one year for all above listed items Sealed tenders are invited for supply of the above mentioned articles/services, so as to reach the office of Head, Computer Centre, DAVV Indore on or before due date by PM. Tender forms can be downloaded from University web site Section 1: General Terms and Conditions applicable for all items: 1 Rates quoted should be inclusive of all taxes and other charges for delivery and installation F.O.R. DAVV, Indore. 2 Vendors are requested to provide: A. Proof of total years of their existence in the business B. Annual turnover of organization 3 No overwriting be done on the rates and units. The rates shall always be quoted both in figures and words and correction (if any) must be signed by the vendor. 4 Vendors are requested to read specifications carefully and submit quotations as per the specifications given. Deviation, if any, must be clearly stated. 5 All the pages of quotation must have seal and name & signature of the authorized person. 6 The complete detailed specifications along with accessories, if any, be clearly mentioned in the quotation giving the guarantee/ warrantee period. Facilities for service should also be indicated. Detailed technical information, Brochures, leaflets, and drawings whichever is applicable must be furnished along with tender(s). 7 The vendor should enclose the certificate of authorization for dealership or being OEM. 8 No claim for any tax or duty, not stipulated in the tender will be admitted at any stage. 3 / 10

4 9 Vendor will furnish the list of addresses (if any), where similar equipment/software has been supplied or work has been carried out in the past. 10 University reserves the right to invite on its own the bids directly from Internationally recognized TOP listed companies or manufacturers and select the reputed brands as suggested by its technical committee/experts. 11 We do not intend to call vendors for financial negotiations. Vendor should, therefore, quote their lowest possible rates (Clearly mentioning the discount for educational institute, if any). However, technical discussion may be held, if felt necessary by the technical committee. 12 For each item, tenders are to be submitted in a set of two envelopes as per detail given. 13 Tender may be accepted in part or in full or may summarily be rejected without assigning any reason. 14 Delivery period must be mentioned against each item. After the order has been placed the goods must be delivered within the stipulated period. 15 Ordinarily, the payment is made after the goods have been received and inspected at destination. In case the goods are rejected these have to be removed by the vendors at their cost. The rejected goods must be replaced by the vendor within 15 days of dispatch of registered notice intimating that the goods have been rejected, failing which the order may be cancelled. 16 In case, university desires to inspect the goods at manufacturer s premise, the vendor shall provide all the facilities/ expenses to the officer deputed for this purpose. 17 Unless otherwise stipulated the tender should be valid for at least 180 days from the due date of opening of the tender. 18 All disputes shall be subject to Indore Jurisdiction. 19 Income tax & Commercial tax will be deducted at source wherever applicable. 20 TENDER RECEIVED AFTER DUE DATE WILL NOT BE CONSIDERED. 21 The numbers of items are only approximate quantity required; DAVV reserves the right to change it as per the requirement. The vendor is requested to read all terms and conditions carefully before submitting the tender. Clarification (if any) may be sought out during office hours from Computer Centre before submitting the tender. Head, CC 4 / 10

5 Section 2: Letter of Invitation Dated.. Tender Enquiry No: DU/CC/Aug/16/3 Dated: 23/08/2016 Dear Sir or Madam: 1. Devi Ahilya Vishwavidyalaya, invites sealed tenders, under three envelops system, from eligible bidders for Supply of various items mentioned in the tender. 2. Other details are as follows: Sr. Items no. 1 Last date of submission of tender 2 Pre bid meeting /Site inspection (optional for bidders to attend) Description Sep 5, 2016 by 5.00 P.M at office of Head, Computer Centre, DAVV,Khandwa Road Campus, DAVV, Indore , Sept at 4.00 P.M at office of Head, Computer Centre, DAVV,Khandwa Road Campus, DAVV, Indore Tenders shall be valid for a period of not less than 180 days from the date of opening of tender (envelopes no 1, 2). 4. Sealed tender can be sent either by post or by messenger. 5. Financial bid will be opened only for Successful Bidders, who will be selected on the basis of pre qualification bid, technical bid and technical committee report. Registrar Devi Ahilya Vishwavidyalaya, Indore 5 / 10

6 Section 3. Instruction to Bidders: 1. The Agencies are expected to examine this tender document in detail, while preparing their technical and financial proposal. Material deficiencies in providing the information may result in rejection of the proposal. 2. At any time before the submission of the proposal, University may, for any reason, whether on its own initiative or in response to a clarification requested by a prospective bidder, modify the tender document by an amendment. The amendment will be notified on University website. In order to afford prospective bidders reasonable time or otherwise for any other reason, in which to take the amendment into account in preparing their tenders, University may at its discretion extend the deadline for submission of the proposals. 3. The prospective bidder will also have an opportunity to clarify about the provisions of tender documents during the pre-bid meeting with Head, Computer Centre, Khandwa Road Campus, scheduled to be organized on the date prescribed in Sec 1, Letter of Invitation of the tender document. 4. Proposals received after due date will be summarily rejected. University, however, at its discretion may extend the date of submission in which case it shall inform about the date extension or any such amendment to the Tender Document to the parties who have taken the tender document. University shall not be responsible for any delay in postal services. The Technical and Financial proposal shall be the basis for contract finalization and ultimately contract will be signed with the selected bidder as decided by University. 5. The Agencies are required to submit the wax sealed tenders in the following manner. There will be two envelopes which should be wax sealed. These envelopes should be kept in another envelope which should also be sealed. This outer envelope, containing two sealed envelope should be superscribed with Tender : Item -No. and Tender number. Contents of other two envelopes are as follows: A. Envelope 1 : Technical bid (item name) 1. The Technical Proposal envelope, super scribed as Technical Bid (name of item) should contain Technical details, specifications, sample, compliance/deviation remarks, leaflets, literature, and applicable certificates & proof of other claims as given in the format :- 1. General Information about the bidder 2. Form1:Pre-Qualification information sheet and any other relevant information showing technical strength and capabilities B. Envelope 2: Financial bid(item name) 1. The Commercial Proposal envelope, super scribed as Financial Bid (name of item) should contain: (i) Only financial bid for the item in a given format Note: The technical proposal shall not include any financial information. Note: Any correction/overwriting should be attested by the person signing the documents, failing which the tender will be rejected without any notice. Use of correcting fluid in the price schedule is strictly prohibited. All the pages must have seal, name and signature of the authorized person. The university reserves all the rights to accept/reject any/all/part of tenders without assigning any reason. 6. University shall consider those Agencies that pass the pre-qualification criteria, for evaluation of their Technical proposals. As a part of evaluation process University may invite short-listed parties for making presentation to the evaluation committee, if that is considered necessary. Similarly, where ever required the technical committee may visit vendor/customer locations. The date and time for such presentation/inspection shall be decided by University and informed to the concerned parties. Thus technical evaluation will be based on the evaluation of technical proposal and an independent assessment of technical committee on the basis of on site visit, information available in public domain and client feed back. 7. The Technical specifications shall be finetuned if necessary, on the basis of discussions with various bidders during the pre tender meeting.modification (if any) in technical specification shall be notified on university website( 8. The bidders are required to submit the required details strictly in the specified format, failing which, their tender is likely to be rejected. Section 4: General Conditions for bidders 1. The individual signing the Tender Document and other documents on behalf of the bidder should submit proof in support of his /her authority. 6 / 10

7 2. All disputes shall be subject to Indore jurisdiction. 3. The payment will be made against delivery followed by successful installation of the software and hardware items and the verification of the goods against the order. 4. Prices quoted should be inclusive of all the applicable taxes and the relevant training required to be given to DAVV staff and visit of your employees in DAVV campus for installation & customer support during the warranty period. 7 / 10

8 Section 4: Forms (To be kept in Envelope-1 of Technical proposal) General Information about the bidder: Sno. Particulars Details Name and Address of the Bidder 1 2 Name and Mobile number of the contact person 4 Office Telephones 5 Fax Number 6 address 7 Name of the Chief Executive and Telephone No 8 Name(s), contact number and address(s) of proprietor or Directors Sales Tax No. 2. Commercial Tax / CST No. 3. Service Tax No.(for items Charged under service Tax 10 Income Tax PAN / GIR No 11 Annual Turnover for the Last 3 Years : List of Major Clients and Size of Orders executed Use separate sheet and attach proof where required. Signature of Bidder With Stamp & Seal 8 / 10

9 Section 5: Forms Form 1 ITEM CC-3 Pre-printed Mark sheet : (To be kept in Envelope-1 of Technical proposal) Format For Technical Bid to be given on company s letterhead. To be kept in the envelope superscribed with Technical Bid ITEM CC-3 We are ready to supply following items with features as mentioned below during the one year contract period : S.No. Item No Description Supplying Items as per specifications (Yes/No) 1 CC-3 Pre-printed Mark sheet on 105 GSM parchment paper with (Type II both side printing in single colour with Sr No., single mark for New Grade sheet per form (as per format provided by the University) of sheet) size A. 7.5 x12 x1 Note samples for each type of paper must be enclosed Signature Date: Name In capacity of Name of the organization & seal 9 / 10

10 Form -3 Item CC3 ((To be kept in Envelop-2 of commercial proposal) Pre-printed Mark sheet : S.N o. Item No 1 CC- 3(Type I for New Grade sheet) Format For Financial Bid to be kept in the envelope super scribed with Financial Bid CC-1 EZR stationary/ Quantity Basic Taxes Net Price Marksheet Price/1000 (a) (b) (c) a*(b+c) Pre-printed Mark sheet on 33, GSM parchment paper with both side printing in single colour with Sr No., single mark sheet per form (as per format provided by the University) of size A. 7.5 x12 x1 All the above rates will be valid for one year under the rate contract. Signature Date: Name In capacity of Name of the organization & seal 10 / 10