Report to the JSA Programs Committee Hilton Garden Inn Washington DC/Capitol

Transcription

1 Report to the JSA Programs Committee Hilton Garden Inn Washington DC/Capitol November 6, 2014 Outline JSA Governance and JSA Programs Committee Performance Evaluation and Measurement Plan (PEMP) Goal 4.3 Contractor Assurance System (CAS) Program JSA Initiatives Fund (IF) Program: FY2014 JSA Initiatives Fund (IF) Program: FY2015 Other Contractor Commitments Elizabeth L. Lawson Chief Governance Officer Principal JSA/JLab Liaison

2 Jerry Draayer President & CEO, SURA Owner Representative Board Vice Chair Taylor Reveley President, College of William & Mary Board Chair Paul Branske President, PAE AT Owner Representative Board Vice Chair William Harvey President Hampton University Thomas Appelquist Professor of Physics Yale University James Decker Decker, Garman, Sullivan & Associates, LLC Elizabeth Beise Professor & Associate Provost / Academic Planning & Programs, University of Maryland Michael Matteson Vice President, Infrastructure Services, PAE AT Emory Chenoweth Director, Training/Logistics PAE AT Mehdi Cherqaoui VP, Finance & MA PA E Hugh Montgomery JSA President / Jefferson Lab Director Compensation J. Draayer, Chair Operations & Safety M. Matteson, Chair Finance & Audit M. Cherqaoui, Chair SURA Director Chair PAE Director Chair Science Council T. Appelquist, Chair JSA Programs E. Beise, Chair Relations & Outreach W. Harvey, Chair Four primary responsibilities Manage and administer the JSA Initiatives Fund Program Monitor and ensure effective relations and outreach program for the Lab Manage and operate SURA Residence Facility Monitor SURA s role as administrative / tax member and owner of JSA Submits Committee s annual CAS Review and Assessment to JSA Owners

3 Monitor SURA s Role as Administrative / Tax Member and JSA Owner Corporate Governance: JSA Board, Committees, owners, and corporate representatives providing best governance practices, processes, and appropriate level of oversight to enable mission success while encouraging creativity within a safe, healthy, and secure environment supported at all levels from Lab Director down JSA/DOE contract requirements, including Performance Evaluation and Measurement Plan (PEMP) and Contractor Assurance System (CAS) PEMP Goal/Objective 4.3, Contractor Value-Added Corporate involvement and contributions to deal with challenges at the Lab Corporate resources that strengthen the Lab Other contributions that are beneficial for the Lab and its community

4 Science Council T. Appelquist, Chair Relations & Outreach W. Harvey, Chair Contractor Assurance System (CAS) JSA Programs E. Beise, Chair Compensation J. Draayer, Chair Operations & Safety M. Matteson, Chair Finance & Audit M. Cherqaoui, Chair JSA committees assessed governance performance and submitted owners FY2013 CAS declaration to TJSO including overarching areas in which Board will continue vigilance TJSO approved owners submission of Rev.2 of CAS Program Description, which includes tri-party commitment to have periodic external independent review of CAS effectiveness and progress toward steady state vision CAS Effectiveness Review scheduled January 2015 DOE Contract Clause H.50 CAS Chronology 2010-Jan: Clause H.50 incorporated into contract 2010-Jun: JSA Board adopts resolution in support of CAS 2010-Dec: DOE, JSA, JLab establish principles for implementation 2011-Feb: DOE approves CAS Program Description 2011-Feb: DOE order 226.1A (oversight policy) deleted from contract 2011-Apr: CAS Peer Review conducted on JLab site 2012-Jan: Committees prepare CAS memos 2012-Feb: JSA owner representatives submit declaration of assurance for FY Jun: Steady state vision for CAS developed by tri-party 2012-Oct: DOE approves Rev.1 of CAS Program Description 2012-Oct: CAS effectiveness assessment conducted 2013-Feb: Committees prepare CAS memos 2013-Mar: JSA owner representatives submit declaration of assurance for FY Oct: CAS effectiveness assessment conducted 2014-Mar: Committees prepare CAS memos 2014-Mar: DOE approves Rev.2 of CAS Program Description 2014-Apr: JSA owner representatives submit declaration of assurance for FY Oct: CAS effectiveness assessment conducted 2015-Jan: CAS effectiveness review scheduled

5 Manage and Administer the JSA Initiatives Fund Program Contractually committed by JSA owners, SURA and PAE Applied Technologies (formerly CSC/ATD) for 5- year base period (June 2016 May 2011) Owners have continued to provide support FY2012-FY2015 Supports specific projects, initiatives, and activities that: Further the scientific outreach and enhance the Lab s scientific and technology programs Leverage commitments and resources of others, including the Lab itself Benefit the Lab s extended user community, e.g., the JLab Users Group JSA owners have provided $4.25M for over 200 awards FY2006-FY2015 Six time-dependent projects preawarded ü Director's Discretionary Fund ü JSA Graduate Fellowship Program ü Economic Impact Study Update ü JSA Post Doc Research Grant ü Users Group Annual Meeting Support ü Users Group Thesis and Poster Prizes Over 3 dozens proposals received in response to call Owners approved award of $420K for additional 21 projects Added to $145K for ~20 prior year IF projects incomplete at Oct 2013, total FY2014 IF Program was $565K $25K $58K $100K $237K

6 JSAT Excerpt from DOE News Article STEM Education: Preparing Students to Succeed, January 31, 2014: Jefferson Lab's Science Activities for Teachers is a year-long program designed to build teachers' skills in the physical sciences and features lectures by Lab staff on the applications of science.

7 JSA/JLab AY Graduate Fellowship Awards Student reports archived at: IndexGF.html Evaluation Committee Allena Opper, GWU, Chair Hari Areti, Jefferson Lab John Arrington, JLab Users Group Edward Brash, CNU Cynthia Keppel, Jefferson Lab George Lolos, U of Regina Julie Roche, Ohio U Elizabeth Lawson, SURA / JSA 18 applications received in response to call for proposals Awards made to: ~ John Hardin, Massachusetts Institute of Technology; Michael Williams, Advisor ~ Emmanouil Kargiantoulakis, University of Virginia; Kent Paschke, Advisor ~ Jie Liu, University of Virginia; Xiaochao Zheng, Advisor ~ Marco Pannunzio Carmignotto, The Catholic University of America; Tanja Horn, Advisor ~ Chao Peng, Duke University; Haiyan Gao, Advisor ~ Ye Tian, University of South Carolina; Ralf Gothe, Advisor ~ Cheng-Ying Tsai, Virginia Polytechnic Institute and State University; Mark Pitt, Advisor In the 25-year history of Program, over 180 fellowships have been awarded to students from 20 different SURA member universities

8 2015 JSA Initiatives Fund Program May 27: Owners committed $400K Jun 9: Call for proposals made Jul 21: Proposals received Jul 25: Proposals sent to JLab management and UG BoD for first round review Aug 22: Eval Cmt begins review Oct 3: Eval Cmt completes review Oct 12: Owners approve recommendations Oct 20: Proposers notified Oct 28: Press release issued In process: Debriefs with PI s Evaluation Committee Elizabeth Beise, University of Maryland, Chair David Armstrong, College of William and Mary Gerard Gilfoyle, University of Richmond Sebastian Kuhn, Old Dominion University Robert McKeown, Jefferson Lab Daniel Sober, The Catholic University of America Elizabeth Lawson, IF Program Manager Evaluation Criteria Intellectual and/or outreach merits of the proposal and/or potential impact on the Lab User community Alignment with and significance to the goals and missions of the Lab Degree of leveraged support and/or matching resources from other fund sources, including Lab funds ~ Proposals for support for meetings, workshops, and conferences should align with the overall interests and mission of the Lab and should be matched by other source(s) ~ For scientific meeting support, proposers advised to discuss availability of matching funds with the Lab Deputy Director for Science Extent to which other means (federal, state, regional, local, or private) to gain the proposed support were considered Proposed evaluation plan to measure success

9 2015 JSA Initiatives Fund Program Award of 31 projects totaling $401K, with contributing funds of over $440K Almost half of funds support education and outreach projects/activities/initiatives Over half of program funds ($217.6K) support users proposals and remaining funds ($183.4K) support activities of JLab staff members Ten projects receiving IF support for first time, including 3 on a trial basis ~ NP Hill Day and Congressional Visits ~ JLab Science Colloquia Series ~ HUGS International Fellowship FY2015 IF Program will include ~$150K of prior year projects Call for nominations for 2015 Outstanding Nuclear Physicist will go out late November, due February ~ Need active recruitment for candidates ~ 2011 awardee: William Bertozzi, MIT ~ 2013 awardees: Paul Souder, Syracuse and Douglas Beck, University of Illinois, Urbana-Champaign Call for applications for graduate fellowships to go out January, due March Call for applications for sabbatical support to go out January, due March

10 PAE Commitments to Jefferson Lab Applied Insight (Vision) PAE AT provides suite of technology tools and management processes that act as a data warehouse for important management and performance information Continuous update of information posted to Insight enhances communications internally and externally and facilitates issues management and resolution Corporate Dashboard provides JSA Board and committees current information about Lab performance including risk registry and safety record Skillport Program PAE AT provides distance learning courses for Lab employees in topics related to efficient and effective management Integral part of Lab training and professional development program; courses replace fee-based training in many areas Component modules integrated in certification programs (Project mgmt, D&I Council, Business wrtg, Procurement) 200 seats per year: 198 active seats Sept. 1

11 SURA Commitments to Jefferson Lab Relations and Outreach Program Program and strategy supporting science in general and Jefferson Lab and its related and complementary activities in particular. Annual commitment includes engagement of relations firms at the federal (Van Scoyoc) and state (Kay Kemper) levels, and SURA s chief public affairs officers and others Program also includes effective relationships with DOE officials, local and regional authorities, universities and industry/business leaders SURA provides 42-room guest house on campus for use by Lab visitors and guests, managed and operated on break-even basis, forgoing G&A to hold room rates below GSA per diem. FY2014 operations: Met 45% occupancy and revenue goals. Exceeded operating budget due to extra temporary staff to cover peak periods (RIF ed 1 position early FY2014) and necessary M&R expenses to address aging infrastructure Guest satisfaction level continues to be high: 8.5 on 10-point scale FY2015 budget includes modest rate increases effective April 1, 2015, and expenditures to upgrade connectivity services