Loyola University Chicago ~ Archives and Special Collections

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1 UA , Treasurer s Office Records - Ledgers Dates: Creator: Loyola University (1870-) Extent: 124 volumes Level of description: Item Processor & date: John L. Daniels, June 1980; updated by K. Young November 2010 Administration Information Restrictions: None Copyright: Copyright is owned by Loyola University of Chicago. Citation: Loyola University Chicago. Archives and Special Collections. Treasurer s Office Records - Ledgers, UA Box #, Folder. Provenance: Transferred by the Loyola Business Office and Physical Plant June 2 nd, 3 rd, and 4 th, Separations: None See Also: Vice President of Finance: Treasurer s Office records, Administrative History The office of the Vice President of Finance was established as the Treasurer's Office in This title was retained until 1922, when the office became known as the Loyola University Treasurer's Office. From 1948 to 1970 the office was called the University Treasurer, and from 1970 to 1998 it was the office of the Vice President of Finance before changing to the office of the Vice President of Finance and Treasurer. In 2003 the title was again changed to Finance and CFO. In 2007 the office became known as that of the Vice President, CFO and Treasurer. The office of the Vice President of Finance oversees the offices and departments that deal with the finances of Loyola University Chicago. These departments include Administrative Services, Budget and Financial Analysis, Risk and Debt Management, Controller's Office, and Treasurer's Office. Scope and Content The Treasurer s Office records - Ledgers consist of 124 account books, receipt and disbursement books, financial journals, working papers, and ledgers spanning the years 1904 to The records for St. Ignatius College, the Jesuit Community, St. Ignatius Church, and Loyola Academy can be found together in many of the volumes. Series Series 1: St. Ignatius Church Financial Records, Series 2: Loyola Academy Financial Records, Series 3: Jesuit Community Records, Office of the Treasurer records - Ledgers Page 1

2 Series 4: Loyola University Financial Records, Subjects: St. Ignatius College St. Ignatius Church (Chicago, IL) Loyola Academy Jesuit Community Loyola University Finances Office of the Treasurer records - Ledgers Page 2

3 Accession No.: UA , Creator: Loyola University (1870-) Box Folder Title Dates Series 1: St. Ignatius Church Financial Records, St. Ignatius Church Monthly Statement Book St. Ignatius Church Account Books (3 volumes) St. Ignatius Church Journal Memoranda Donations Jan Dec Jan Jan Apr Mar Jun Nov Series 2: Loyola Academy Financial Records, Loyola Academy and Sodality Account Books (2 volumes) Loyola Academy Gym Fund Book Ledgers of Tuition Payments Made by Loyola Academy Students Tuition Books (3 volumes) Jan Jan Nov Jan Aug Dec Series 3: Jesuit Community Records, Mass Intention Book Jesuit community House Journals (7 volumes) Jesuit Community House Journal Jesuit Community House Journal Ledgers (2 volumes) Jesuit Community Mass Books (4 volumes) Apr Apr Jun Dec. 1921, Jan May 1945 Jan Dec. 1924, Jul Jun Apr Dec Jan Jul. Jesuit Community Mass Stipend Book Jul. Jesuit Community Mass stipend Book Jan Jan. Office of the Treasurer records - Ledgers Page 3

4 Series 4: Loyola University Financial Records, Day Investments & transactions Ledger Transactions Trial Balance Books (7 volumes) Nov Jul Athletic Department Receipt Book Jan Jun Gymnasium and College Athletics Cash Reports Sep Jun College Athletics Distribution of income Book Oct Nov., Athletic Department Journal Sep Jun School of Commerce Journal Jul Oct. Graduate School Journal Jul Oct. Law School and Commerce School Journal Oct Jun Law School Journal Sep Nov Loyola University Ledgers (4 volumes) Jan Jun. Employee Salary Record Books (3 volumes) Ca Receipt Journal Receipt Books (4 volumes) Jul Jun. Chicago College of Dental Surgery and Chicago Dec Dec. Dental School Incorporated Journal and Ledger 1926 Sheets (2 volumes) Chicago College of Dental Surgery Cash Aug Mar. Receipts Book 1927 Downtown Miscellaneous Books (6 volumes) , Downtown Departments Cash books (2 volumes) Jan Oct. Ledger of Payments made by Loyola to Other Jesuit Institutions Sociology School and Law School Journal Oct May 1920 Gymnasium Journal Jan Dec Medical School Account Book Jan Nov. Office of the Treasurer records - Ledgers Page 4

5 Unpaid College Accounts Book Pay Roll Books (2 volumes) Monthly Trial Balance Book Audit Reports Volume VI (L.U. Report on Examination of Financial statements with supplementary data) Petty Cash Book (also includes petty cash for the Sep. Dec. Jesuit Community and Loyola Academy) 1942 Sociology School Investment Book Oct Mar Trust Funds Cash Journal Jul Feb. Trustee Under Agreement with the Catholic Bishop of Chicago, the Catholic University of America, Loyola University, and St. Vincent s Asylum Account Book Folder dealing with invoices for Loyola University School of Medicine and Agreement with Duval, Herrling, and Company Contractors Working Papers in regard to Balance Sheets (3 volumes) 1944 Feb Nov Office of the Treasurer records - Ledgers Page 5 n.d Miscellaneous Working Papers (11 volumes) 1933, Public Health Nursing Data Concerning U.S Government Grant Summaries of Daily Cash Reports (4 volumes) Nov Sep Stocks and Bonds Account Books (3 volumes) Stocks and Bonds General Journal Jan Jan. Book dealing with the donation of salaries made by Jesuits Journals (3 volumes) Oct Jun. 1940, Jul May 1969 College Tuition Books (2 volumes) , Invoice Register Journal Vouchers (2 volumes) 1928 Jul Jun. Aug Jun Cash Journal Account Book Jul Jun. Journal Jun Jun. Lewis Towers, Dental, and Medical School Cash Feb Oct.

6 Balance Book 1964 Sociology School Investment Book Account Book Sep Dec Office of the Treasurer records - Ledgers Page 6

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