Attending: Commissioners Simon G. Hare, Cherryl Walker, and Keith Heck; Terri Wharton, Recorder

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1 APPROVED ON AUGUST 28, 2013 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION County Administration Workshop: August 8, : 00 a. m. Board Conference Room Attending: Commissioners Simon G. Hare, Cherryl Walker, and Keith Heck; Terri Wharton, Recorder Chair Simon Hare called the meeting to order at 9: 00 a.m. Due to guests present, agenda items were taken out of order. 1. LEGAL COUNSEL A. Dissolution of Law Library Advisory Committee Steve Rich, County Legal Counsel, reported after talking with several judges and attorneys it was decided to move forward with the dissolution of the Law Library Advisory Committee. Staff was directed to place the item under Administrative Actions on next week' s Weekly Business Session Agenda. B. Wolf Creek Edgewood Road Bridge Steve Rich, County Legal Counsel, shared a conversation he had with the Wolf Creek Fire Chief regarding transients blocking right of ways for emergency vehicles. Commissioner Heck explained the Fire Department Officers are certified by the Sheriff to write citations and the Sheriff was aware of the situation. Commissioner Hare said he would stop by the Edgewood Road Bridge and encourage them to move when emergency vehicles come through. C. Fact Sheet Nuisance Abatement Ordinances Leah Harper, Assistant County Legal Counsel, asked if the Board wanted Legal Counsel to prepare a fact sheet on the Ordinances. She reported the Planning Department and Environmental Health have seen a lot of misinformation and has asked for a fact sheet. The Board agreed to have Legal Counsel draft a fact sheet for the Board' s review. D. EMS Ordinance and EMS rules Pat Ellison, Legal Administrator, distributed Exhibit A Notice of Intended Rulemaking and discussed timelines with the Board. She said Legal Counsel was recommending the Ordinance and Rules be moved through at the same time. The Board agreed with the timelines. E. Matters from Commissioners Commissioner Hare discussed the 1: 30 p.m. Executive Session regarding the Planning Director Interview and asked if the Board wanted to be involved in the first round of interviews. The Board agreed to attend. 2. DEPARTMENT REPORTS& BUSINESS UPDATES A. Public Works 1) Order xxx In the Matter of Proceedings to Legalize a Portion of Lake Shore Drive, Road Number 5200; County Engineers Road Report and Survey marked as Attachment A Brandes/DeJanvier) Chuck DeJanvier, County Engineer, discussed the map showing the legalization of a portion of Lakeshore Drive and said he has worked out concerns with the affected property owners. Staffwas directed to place the item under Administrative Actions on next week' s Weekly Business Session Agenda. Commissioner Hare asked Chuck to display the map on the overhead projector during the Public Hearing on September 18, B. Human Resources 1) Employee Assistance Program, Extended Benefits to Part-Time Employees( Moye) Sara Moye, Human Resource Director, recommended extending the Employee Assistance Program to part-time employees at a minimal cost of$276 per year. Staff was directed to place the item under Administrative Actions on next week' s Weekly Business Session Agenda.

2 County Administration Workshop August 8, 2013 Page 2 of 3 C. Department Updates 1) Airports Larry Graves, Airport Manager, distributed Exhibit C Manager' s Quarterly Report and reviewed it with the Board. 2) Veterans Services Lisa Shipley, Veteran Services Officer, distributed Exhibit B and discussed it with the Board. 3. CFO REPORT& BUSINESS UPDATE A. Request to Purchase One Jeep for Juvenile Justice Department( Keith) Rosemary Padgett, CFO, explained the purchase would be paid from the Equipment Reserve Fund. Commissioner Hare asked Robert Keith, Fleet Manager, if there was a vehicle in the current Fleet that would accommodate this request and suggested using the Jeep assigned to the Board. Robert said he would compare the cost of the vehicles and get back to the Board before the Weekly Business Session. Staffwas directed to place the item on the Consent Calendar on next week' s Weekly Business Session Agenda. Commissioner Hare suggested looking at surplus Fleet vehicles for possible use by park patrols. Robert Keith described four Crown Victoria' s and a Jeep that are available and the Board directed Robert to hold those vehicles from auction. B. Property Reserve Request for FY , Roof Projects( 2) and Ferguson House HVAC (Johnson) Rosemary Padgett explained when the Ferguson House was established the Board required a special payment into the Property Reserve Fund for that facility. Those dedicated funds total $9,600, which would pay for the request. Staff was directed to place the item under Administrative Actions on the next week's Weekly Business Session Agenda. Ryan Johnson, BOM Program Supervisor, advised that after reviewing the BOM project list he felt Public Works and Justice Building Carport roof projects were the priority, and since the projects were not included in the budget, they would cause other projects to be delayed. Staffwas directed to place the item on the Consent Calendar on next week' s Weekly Business Session Agenda. Ryan gave a brief update on the window replacement project saying the contractor was having difficulties getting the glass and the County may be a need to switch contractors. C. Financial Update Rosemary Padgett reported the Public Hearing for the Community Development Block Grant ( CDBG) was scheduled for August 21, 2013 and asked the Board if they were interested in a four-hour training session with the CDBG representatives. The Board said they were interested but felt a four-hour training session was too long. Commissioner Walker distributed Exhibit D Letter to Carol Suomi and asked if the Board was interested in sending it out. The Board agreed changes would be submitted to staff and Commissioner Walker would sign the letter. Commissioner Walker left the meeting at 10: 44 a.m. Rosemary Padgett discussed the continuing costs to the County due to the layoffs, which included an additional assessment of$ 575, 000 for unemployment benefits. She advised that Finance had anticipated the increase and included it in the budget. She discussed the Time Management Leave( TML) banks and how the liability increases when salaries increase and suggested a one-time buyout. D. Miscellaneous None reported.

3 County Administration Workshop August 8, 2013 Page 3 of 3 4. BOARD BUSINESS A. Approval of WBS Agenda The Board agreed Commissioner Hare would review and approve the final agenda. B. Matters from Commissioners Commissioner Heck discussed the following: Home Occupation Compliance with Mr. Gamier. To be discussed in an Executive Session meeting. Bob Hart' s letter regarding comprehensive plan zone changes/ additions. Commissioner Hare to refer it to the Planning Department when a new Planning Director is hired Letter from William' s Community regarding the forests project. Commissioner Hare was still waitingfor a response from BLM. Mining lease applications. The Board requested the Mining Advisory Board to make a recommendation. Long range plans for Dimmick property. deadline for the RFP. Commissioner Hare reported August 15, 2013 is the Declaring Josephine County a Genetically Modified Organism ( GMO) free County. Staffadvised the GMO group had been offered the opportunity to hold a town hall. Salvage County property due to fires. Commissioner Hare advised Vic Harris, Forestry Program Manager, is developing process to salvage the property. Questioned property taxes for the low-income property in the Fruitdale area. Commissioner Hare discussed the following: Jessica Schwarz, Emergency Services Manager, and Arthur O' Hare, Controller, are working on the Federal Emergency Management Agency( FEMA) reimbursement. Interest in a review of the legislative session with Senator Baertschiger and Representative Hicks. District 4 meeting scheduled the end of August. C. Liaison Update None reported. D. Miscellaneous Items None reported. E. Other: ( ORS ( 1) "... notice shall include a list of the principal subjects anticipated to be considered at the meeting, but this requirement shall not limit the ability of a governing body to consider additional subjects.") Commissioner Hare mentioned the offer the Board received regarding the buy back of a tax foreclosed property. He said he would draft a response once the Board makes their recommendation. Meeting adjourned at 11: 08 a. m. EXHIBITS: Exhibit A Notice of Intended Rulemaking Exhibit B BCC Veterans Update Exhibit C Manager' s Quarterly Report Exhibit D Letter to Carol Suomi

4 6X/64/T I F/r0 JOSEPHINE COUNTY BOARD OF COMMISSIONERS NOTICE OF INTENDED RULEMAKING SUBJECT: The Josephine County Board of Commissioners intends to repeal and replace the existing Emergency Medical Services Rules, adopted February 20, The replacement rules are based on the recommendation of the County' s Emergency Medical Services Board. The replacement rules will become effective on the effective date of the " Emergency Medical Services Ordinance" No _, which is scheduled for a first reading on August 21, The title of the ordinance is AN ORDINANCE REGULATING THE PROVISION OF EMERGENCY MEDICAL AMBULANCE SERVICES; ESTABLISHING AN AMBULANCE LICENSE, CREATING AN EMERGENCY MEDICAL SERVICES BOARD, PROVIDING FOR THE ADOPTION OF ADMINISTRATIVE RULES AND IMPOSING A PENALTY; REPEALING AND REPLACING ORDINANCES 89-20, 90-2, and RULES SUMMARY: The proposed replacement rules implement the Emergency Medical Services Ordinance and establish minimum standards for operating an ambulance service within Josephine County in compliance with current State regulations regarding Ambulance Service Areas. FOR MORE INFORMATION FROM THE COUNTY or for a copy of the proposed Rules and Ordinance please contact the Board of Commissioners' Office between 8: 00 a. m. and 12: 00 p. m. and 1: 00 p. m. and 5:00 p. m., Monday Friday ( 541) JOSEPHINE COUNTY BOARD OF COMMISSIONERS Publish: Grants Pass Daily Courier: August 11, 2013 a 3L August 11 Publish Notice of Rulemaking in Courier and send to any persons who has requested the notice - (30 days expires on 9/10/ 13) j August 21 First Reading of Ordinance September 11 Second Reading of Ordinance Order Adopting EMS Rules, effective on the effective date of Ordinance 1 December days - Effective date of both the Ordinance and Rules

5 8/ 6/ 13 Procedure to Adopt EMS Rules Reauirements under current EMS Ordinance No Amended by and ) The Board of Commissioners approves rules made to implement the ordinance. Section 6. 1). 2) The EMS Board, as one of its duties, reviews and makes recommendations to the BCC concerning the establishment of the rules to further implement the ordinance. ( Section 7. 3.d. 5.) 3) The Rules are adopted as follows: a) BCC, on its own motion, or upon written recommendation from the EMS Board, adopts, amends or repeals the rules. ( Section 8). b) Notice of the intended rulemaking ( adoption, amendment or repeal) has to be made at least 30 days prior to the intended action. Copies of the Notice have to be provided to any person who has requested such notice. The adoption, amendment or repeal of a rule or rules does not have to be based upon or supported by an evidentiary record. ( Section 8. 2). Requirements under proposed EMS Ordinance ( newt 1) The BCC approves rules made to implement the ordinance. ( Section 6. B). 2) The BCC designates and appoints an Ordinance Administrator ( Public Health Director) by ORDER. ( Sections 6.A.2 and 6. E). 3) The EMS Board, as one of its duties, reviews and makes recommendations to the Ordinance Administrator concerning the ASA Plan, EMS Ordinance, and make recommendations to the Administrator regarding... ( e) establishment of administrative rules. ( Section ) 4) Rules are adopted by ORDER as follows: a) BCC, on its own motion, or upon written recommendation from the EMS Board, adopts, amends or repeals the rules. ( Section 8). b) Notice of intended rulemaking requirements: (At least 30 days prior to intended action): Make copies of the notice available to the public. Send notice to the EMSB. Send notice to every person, city, or district that has notified the county in writing of its desire to be consulted. The adoption, amendment, or repeal of a rule need not be based upon or supported by an evidentiary record. ( Section 8.A).

6 0Xffi ei rte' r Josephine County, uregon Veteran Service Office Josephine County Courthouse Dept 15 y j: ' 500 NW 6th Street/ Grants Pass, OR ) / FAX( 541) / 01/ 2013 BCC Veterans Update Workload 909 Clients tracked last quarter 1000 phone calls, 685, 000 retroactive payments Budget Highlights 3. 5 m to enhance and expand County Veteran Services 1 m additional appropriations to create veteran extended outreach program 4m Bond authority for veteran' s home in Lebanon 350,000 suicide prevention crisis line support 250, 000 WWII memorial efforts Emergency assistance and veterans educational aid were also supported E& E grant fund dollars; Pending approval VEOGP ( veterans extended outreach grant program) Q1 ODVA/County Veteran Service Officers website is under construction Ḋ Grants Pass Vet Center Sep 6, 10-4, Vet Center enrollment into E- Benefits Sisters in Arms Annual SORCC women' s celebration Aug 27th 1: 30-3: 30 Red Lion Hotel on riverside in Medford Ex 3399 Lisa Shipley, CVSO/Program Manager

7 r Veterans 2012 US Population Veterans 314 Million 22 Million (7% of the population) Veterans Receiving Disability Benefits 3. 9 Million ( 17% of all vets, 1. 2% of population) Compensation and Pension Payments 54 Billion ($ 13, 800 per recipient) VA Claims Inventory National (8/ 3/ 2013) 780,026 ( 64. 1% older than 125 days) Portland ( 8/ 3/ 2013) 12, 893 ( 66.7% older than 125 days) 36% are first time claims, 64% are supplemental National (7/ 30/ 2012) 906,899 ( 66. 3% older than 125 days) Portland ( 7/ 30/ 2012) 12, 134 ( 65. 7% older than 125 days) Claims by Era Vietnam 36% Gulf War 24% Iraq & Afghanistan 21% Peacetime 11% Korea 4% WW II 3% Other 1% Prepared 8/ 7/ 2013)

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9 r SISTERS IN ARMS 4 ref Aipk ft iolut 15 StE MST; U ARE INVITED TO THE WOMEN VETERANS ANNUAL CELEBRATION HOSTED BY: Southern Oregon VA Rehabilitation Center& Clinics Date: Thursday, August 22, 2013 hors d'oeuvres included) Time: Doors open at 1: 00 PM Program begins at 1: 3o - 3:30 PM Where: Red Lion Hotel 200 North Riverside Avenue, Medford, OR For information and to RSVP contact: Doina Cismas Jeffery, ext or Maureen Dose at ext. 322o or e- mail us at Doina.CismasieffervPva. gov. Please inform us if you are planning on bringing small children

10 Veterans! Date: September 6th Time: 10: 00am 4:00pm Grants Pass Vet Center 211 S.E. 10th street Portland VA Regional Office will be at the Vet Center assisting Veterans with their claims September 6th from 10: 00am to 4:00pm. If you have questions about a claim or would like to sign up for E- Benefits please come to the Grants Pass Vet Center. If you would like to schedule an appointment or find out more information please call and talk with our staff. Chris Cooper

11 Josephine County Airports Department Ext(-0/T C wu Manager's Quarterly Report g ff ( 13 August 8th, 2013 Wildfires and Firefighting Efforts Dominate at This Time and into Immediate Future Helicopter Attack bases set up at both GP and IV Airports - IGA in place Smoke limiting visibility and suppressing all flight activities May impact Airport Days Open House and IV Events Higher Jet- A sales and IGA income offsetting slowdown in flight activity Airport Maintenance Items of Note: New Regular P/T Maintenance Tech at IV Airport Fresh Well Water connection to FBO/Admin Bldg repaired Main Septic System repaired New Doors installed on County Maintenance Shop Bldg Manager' s Locks distributed to all County Hangar occupants REILs at 31 intermittent-- FAA Maint has offered assistance Lighting upgrades to County Hangars continue Tractor purchase for each airport soon EAA to install supplemental wind sock at north end Bern Case of MFR has offered use of specialized maintenance equipment Security Cameras -- Hardware is in and now County IT/ SOS must Integrate Solid Internet Connection, dedicated folder for photos& link to web page Lots of software to install and learn- analytics, recording economies Surveillance Signage Purchased and Being Installed AIP/ CIP Project Status IV Perimeter Fence complete New South Auto Gate Installation under way Drainage Rehab Project awarded to Copeland Paving New Hangar Area Access and Taxilane Development Design& EA Future Grants Sought: Instrument Approach Feasibility Study at GP Weather System( AWOS- IIIP) at GP Advisory Board Letter to FAA will help strengthen the case for Approach Lighting Upgrades for IV Airport( Beacon and PAPI) Connect Oregon V -- $42M approved Security Plan in process -- GP, IV Airports, Animal Control tied into system

12 August 9th, 2013 Ems, Tr1 A0M114 FISIO Carol Suomi, Manager Northwest Mountain Region Seattle Airports District Office 1601 Lind Avenue, S.W., Suite 250 Renton, WA Dear Ms. Suomi, On behalf of the entire Grants Pass Airport Advisory Board, and the Josephine County aviation community at large, I am writing to express our sincere appreciation for the FAA' s cordial cooperation with our Airport Sponsor, Josephine County, as well as for the Airport District Office's direct support of our airport capital improvement projects. It is refreshing to see the high level of shared interest and degree of communication between the ADO and the County regarding these valuable assets. It is our understanding that on Wednesday morning June 26th, someone in the FAA's NW Regional Office was contacted by a resident of Josephine County, Oregon named Dale Matthews who proceeded to lodge a complaint regarding the placement of two political campaign posters on the fence at the Grants Pass Airport. For some reason, Mr. Matthews held the impression that this posting would be of concern to the FAA. We are puzzled as to why Mr. Matthews would choose to complain about this issue to anyone at the Airports District Office, and offer our apology to you for his misdirected and inappropriate contact. We do not share the opinion of Mr. Matthews regarding either the value of the airports to the community, or the manner in which the airports are operated by the County. In the past two years there has been a resurgence of an exceptionally positive spirit among our airport tenants and consistently favorable comments by visitors to our airport, completely at odds with the impression that Mr. Matthews attempts to propagate. The County has been extraordinarily attuned to the needs of the airport community, and we believe, has been a wise steward of the assets applied to the airport. With guidance from the Grants Pass Airport Advisory Board, the County Commissioners continue to judiciously prioritize projects related to the airport. At present we are specifically looking forward to a positive outcome regarding a requested feasibility study for a future LPV-WAAS approach and an AWOS- IIIP which are desperately needed to support our Part 135 operator as well as hundreds of annual business- related IFR operations. Our single GPS- A approach was downgraded by the FAA last year when the MDA was raised to 1800' AGL, rendering it virtually useless from an operational standpoint. Again, we wish to thank you in the FAA's Airports District Office for your continued support, and we invite you to visit Grants Pass Airport in person at any time to see our progress, and to gauge our level of readiness and community support for continued expansion via our Capital Improvement Plan. Sincerely, Gary Houston, Chair Sean MacGillivray, Vice- Chair Brenton Battles, Secretary Brian Mein, Member Andreas Blech, Member Bert Doshier, Member Dave Fliehr, Member cc: Kevin Latschaw, Seattle ADO Josephine County Commissioners