Rosemount Girls Basketball Booster Club Meeting April 23, 2017 Fireside Restaurant

Transcription

1 Rosemount Girls Basketball Booster Club Meeting April 23, 2017 Fireside Restaurant 6:35 Meeting Called to order In Attendance: Jenny Essen, Michelle Staley, Chris Orr, Lise Freking, Dale Freking, Angie Elias, Shelly Larson, Kate Daly, Pat Staley, Becca Francois, Diane Francois, Craig Francois, Sarah Willmott Coach Orr s Requests Requests and program information for the season: Coaches Pay: Summer coach pay requested at $25/game, 1 coach per team (3 teams). Typically 3 coaches a night. If coach 2 games, they are paid $50.00, etc. Tournaments typically 3 games Summer Practice Pay: starting in May, Sunday nights, Coach paid $25/practice. This summer it is Coach Maggie Schaeffer. Total of 3 practices in May and 2 in June (5 practices, total $125.00). Dale Freking motioned to approve coach pay for Summer League games and Summer practices at $25/game, and coach pay for practices to be $25/hour. Seconded by Shelly Larson. Motion approved. Jerseys: Captains picked new home/away jerseys. Same material as current jerseys, but new look with shorts and top. Quote $ from BSM. This includes 20 jerseys (20 blue, 20 white, accompanying shorts), $750 in coaches attire, and 15 Freshman reversible jerseys ($129 each, total of $1900) in material similar to current JV/Varsity practice jerseys. Last time jerseys were purchased, cost was $2900, but at the time was buy one/get one free. Most teams in conference use BSM. New Freshman jerseys, Varsity jerseys will go to Sophomores. Coach Orr will also get a quote from Eastbay, but needs to design the jersey. Decision needs to be made and ordered in June/July. Will revisit for decision at that time. Team Camp: Coach Orr would like to do another team camp. Last season team went to Duluth for the 2-day camp. Very positive experience for athletes, mostly the older girls went. Mankato is offering on July 20 or 21 (or both days). Cost is $200/team or $350/team for the 2-day. They offer dorm rooms or families can pay for hotel rooms. Booster Club has typically paid for the tournament, families pay for dorm/hotel. Teams typically play 3 games per day. Dorms are $22.40/night (renovated) or $20.30/night (older dorms) plus $8.25 for linen service (or bring own). Meal options are also offered. This is the first weekend of Leprechaun Days. Annual Breakdown Tourney July 30 th in St. Michael This is offered to 9 th, JV, Varsity. $195/team, 3 games guaranteed. In the past, players were charged $10-$15 each, and budgeted for 2 teams.

2 Off-Court Training Requests Begins in May with Coach Schaeffer, 3 times/week for 5-6 weeks. $25/hour pay to Coach. $900 is budgeted for Spring and Fall for this. All Star and Career Record recognition Coach Orr would like to ask the Booster Club to budget monies to be used for any athlete that receives All-Star recognition or achieves a Career Record. Cost for a Career Ball would be approximately $60/athlete. Coach Orr will write up the qualifications and cost and send out so Booster Club can review and approve. Costs for the All Star game was ~$300. Coach proposes the Booster Club agrees to pay this expense in future years, minus any donations to specifically defray these costs. We will vote at a future meeting to possibly include these proposals within the By-Laws. See below. Summer League 3 Teams Registered (30 games) Cost of 3 teams would be $575/team ($1725), plus coaching fees (~$750). Total of $2475. Budgeted for $50/participating player, with 31 players currently registered. Total reimbursements:$1550. Booster Club contribution estimated at $925. Games will be at Concordia. Schedule will come out in May for Wednesday night games. Pat Staley will present a final budget for the Summer League. HUDL Film Coach Orr would like to start filming/stats for 9 th and Sophomore teams next season. Who could film? Parents? Athletes? How to schedule? We will ask parents of 9 th, 10 th and JV teams to agree to film teams their daughters are not participating in. Shot Club Last season, all the prizes were donated (t-shirts, headbands, varsity team posters, certificates) Estimated that 20 t-shirts and 20 headbands were given out last year. Making sure there is enough for this season. Leprechaun 3v3 Coaches run this event. Adding an Adult Men s and Adult Women s event on Tuesday night. Summer Camp Numbers 44 in Un-Common Club signed up (compared to 20 last summer) 26 in 4 th -6 th Grade Camp 27 in Offensive Skills Camp 12 in 1 st -3 rd Grade Camp 15 in Irish Gym Officer Elections Review of position responsibilities, and vacancies to be filled. Officers elected for the year are: President: Dale Freking Vice President: Sarah Willmott Secretary: Kate Daly Treasurer: Michelle Staley

3 Financials At close of fiscal year we will have an $8, balance. Plus expected additions from RAAA and a Tartan donation for gym space rental. These have not been posted Revenues were $22, Expenses were $19, Revenues include $7, for SNAP Fundraiser Banquet cost will fall in the expense because of banquet date being in new fiscal year (April 5, 2017) -- approximately $1300. Banquet date for 2018 will be April 8 th at Old Chicago, which will occur in the following fiscal year. Fiscal year is April 1 st --March 31 st Budget Proposed for Approval: $8, balance carry-over. Planned Expenses: $21,590. Planned Revenues: $15,050. o Recognized large balance expected to pay for uniforms ($5900+) and cover additional shortfalls. o Recognized need to fill the planned deficit of approximately $6500 with yet unplanned and undetermined fundraiser. Proposed Fundraising Subcommittee to provide proposed fundraisers (e.g., a second MYAS tournament, repeating SNAP, other?) Dale motioned to approve the proposed budget as it currently stands knowing that we have set a goal of ~$ in additional fundraising to offset expenses. Sarah Willmott seconded. Budget was Approved. (Pat and Michelle will made necessary minor adjustments to budget and send out final budget.) Additional Discussion and Review of Budget Line Items: With annual need for a fundraiser of about $6000, Dale suggested a Fundraising Sub-Committee. (In , this was filled with SNAP Fundraiser. Other options should be considered for future years. Subcommittee -- Lise Freking, Mark Janssen, Coach Orr, Craig Francois. If anyone else interested, let Dale know. Idea that individual thank you videos be created showing athlete. (Mark Janssen?) Program Sub-Committee Game program advertisement generated $3567 in revenues, cost $749 to produce, for net gain of $2818. Dale proposed a Program Committee to increase this net revenue to $5000 in , which has been included approved budget.

4 Subcommittee -- Dale Freking, Lise Freking. Also suggested that each parent get one advertisement for program. Booster Fee Question was posed why we do not charge one? Many other teams charge it, but Coach has tried not to do this because we do a bigger donation fundraiser (i.e. Snap in 2016). Football Game Concessions Usually earn $500/game for concessions. Need approximately volunteers per game. Should get 4 regular-season football games, and 1 first-round playoff game, for total revenue in fiscal year of $2500. Cub Foods Bagging Coach Orr will let Shelly Larson know the available weekends for volunteering. Shelly Larson will secure a date from Cub Fundraising Ideas Paypal instead of Snap. Snap charges 23% off the top of our donations. Paypal would not have a % fee. Coach will like to see the girls earning this rather than a straight-out donation. Cub Bagging brings in approximately $80-$100/hour. VFW Meat Raffle/Table Bussing. Becca Francois will try to find out how to arrange this and estimated earnings. Halftime Frisbie Toss. 11 home games next season. *Additional fundraising ideas please Coach Orr. Will be brought to future Fundraising Sub- Committee. MYAS Tournament Still have 17 shifts to fill. Coach will send out an emergency and will include in the announcements at RHS this week. Students may use this for their volunteer hours. Dale volunteered to do the concessions order and pick-up at Sam s Club. Updated Volunteer Lead Positions Banquet/Senior Night: Diane Francois and Shelly Larson Half Time Frisbee Toss: Barry O Neil HUDL Film for 9-JV: Parent Volunteers After Game Parties/Pasta Dinners: Parent volunteers MYAS Tournament: Open (will wait until after 2017 event) Teacher Appreciation Night: Stacia Essler Team Poster/Schedule: Lise Freking (Coach will do banners) Meet the LADY IRISH Night Player Cards: Mark and Holly Janssen Rochester Tournament: Mark Janssen and Pat Staley Hall of Fame/Pot Luck Dinner: Dale Freking and Diane Francois Website Coordinator/Social Media: Mark Janssen

5 Cub Foods Bagging: Shelly Larson Photographer: Lise Freking By-Laws April Meeting: Fiscal review and Officer nominations are big agenda items Any changes made to By-Laws will be made with agreement of the Booster Club and revisions will be sent out to approve. Minor changes were agreed upon by the Booster Club with wording and syntax, but final revisions will be made and formal approval of new By-Laws will be made at next Booster Club meeting. Next meeting will be May 21 st at 6:30 p.m. at Fireside Major agenda item: Formal approval of revised By-Laws and Fundraising ideas! Please send to Coach Orr Meeting adjourned at 8:45 p.m.