DUQUESNE UNIVERSITY DEPARTMENT OF ATHLETICS. CAMPS and CLINICS MANUAL

Transcription

1 DUQUESNE UNIVERSITY DEPARTMENT OF ATHLETICS CAMPS and CLINICS MANUAL

2 Table of Contents I. Institutional A. Admission Expenses 1. Free/Reduced Admission 2. Group Discounts B. Advertisement C. Attendance D. Awards & Benefits E. Brochures F. Camp Calendar G. Campus Visits H. Educational Session I. Employment 1. Coaches 2. Enrolled Student-Athletes 3. Prospective Student-Athletes J. Recruiting II. Non-Institutional A. Basketball Employment B. Brochures C. Campus Visits D. Exceptions To Employment E. Employment Sports Other Than Basketball III. Coaches Clinics A. Demonstrators B. Gifts C. Recruiting Implications IV. Forms A. Camp and Clinic Report List B. Student-Athlete Employment Approval Form Institutional C. Camp Concessions Sample Inventory D. NCAA Educational Session Verification (Men s & Women s Basketball Only) 2

3 INSTITUTIONAL CAMPS and CLINICS 3

4 There are three types of camps and clinics that are regulated by NCAA legislation. They are institutional, non-institutional and a coach s clinic. Prospects do not attend coach s clinics, but because they can have an impact on recruiting (e.g., visit to high school) they have also been included. Institutional camps/clinics are those that are owned or operated (51% ownership or more) by a member institution or its athletics department staff members and have prospective studentathletes in attendance. These camps/clinics may be conducted on- or off-campus. Please be mindful that if new legislation is adopted, certain camps might be restricted to being conducted only on the institution s campus. NCAA Bylaw Definition - An institution's sports camp or instructional clinic shall be any camp or clinic that is owned or operated by a member institution or an employee of the member institution's athletics department, either on or off its campus, and in which prospective student-athletes participate. NCAA Bylaw Purposes of Camps or Clinics- An institution's sports camp or clinic shall be one that: (a) Places special emphasis on a particular sport or sports and provides specialized instruction or practice and may include competition; (b) Involves activities designed to improve overall skills and general knowledge in the sport; or (c) Offers a diversified experience without emphasis on instruction, practice or competition in any particular sport. NCAA Official Interpretation [2/1/90]- Definition of institution's sports camp or instructional clinic- camps and clinics a. in order to be considered an owner of an institution's sports camp or instructional clinic, the individual must be at least a majority owner (51 percent of the camp or clinic). b. In order to be considered an operator of an institution's sports camp or instructional clinic, an individual must be personally and directly responsible for the management and operation of the camp or clinic. Non-Institutional camps/clinics are those that are not owned or operated by the institution or employee of the institution s athletics department. These camps may be held at any location, including on the institution s campus. If no prospective student-athletes are participating, the camp does not have to fall within the parameters of the legislation in Bylaw A. Admission Expenses NCAA Bylaw Payment of Expenses - A representative of an institution's athletics interests may not pay a prospective student-athlete's expenses to attend a member institution's sports camp or clinic. 4

5 1. Free/Reduced Admission NCAA Bylaw General Rule- An institution, members of its staff or representatives of its athletics interests shall not employ or give free or reduced admission privileges to a high school, preparatory school or two-year college athletics award winner or any individual being recruited by the institution per Bylaw For purposes of this rule, a high school includes the ninth-grade level, regardless of whether the ninth grade is part of a junior high school system. NCAA Staff Interpretation [10/29/03]- Free or Reduced Camp Admission for Children of Institutional Staff Members and Camp Coaches; Camp Employment for Children of Institutional Staff Members - It is permissible for an institution to have an institutional policy or athletics department policy that permits the children of institutional staff members or athletics department staff members to be employed or receive free or reduced admission to the institution s camps or clinics regardless of whether the staff member s child is a high-school, preparatory-school or two-year college athletics award winner. It is permissible for an institution to provide free or reduced admission to its camp or clinic to the child of a coach who is an instructor in the camp or clinic (who is not an athletics department staff member at the institution hosting the camp or clinic), provided the opportunity is available to children of all coaches instructing in the camp or clinic. NCAA Staff Interpretation [4/6/94]- Free or Reduced Admission Privileges- It is permissible for an institution to provide free or reduced admission to attend the institution's camp/clinic to individuals who are not high-school, prep-school or two-year college athletics awards winners and who are not being recruited by the institution to participate in its intercollegiate athletics program. The provision of reduced-admission privileges to selected individuals who are not athletics award winners is not considered an offer or inducement; however, such individuals, even those below the ninth grade, who receive such privileges, would be considered prospective student-athletes. 2. Group Discounts NCAA Staff Interpretation [6/2/89]- Group discounts to camps or clinics States that it is permissible to offer coaches and athletes a group discount provided those discounts are available on an equal basis with documented standards to all who wish to take advantage of them. B. Advertisement Institutions may not buy or arrange to have its camp/clinic advertisements in game programs or other printed materials published to provide information concerning the athletics participation or evaluation of prospects (i.e., recruiting publications). NCAA Bylaw Summer-Camp Advertisements- Advertisements of an institution's summer camp or clinic in such recruiting publications are permissible if placed in a periodical (other than a high school, two-year college or non-scholastic game program) that includes a camp directory that meets the following requirements: 5

6 (a) The size (not to exceed one-half page) and format of such advertisements must be identical; and (b) The camp directory must include multiple listings of summer camps on each page (i.e., at least two summer-camp advertisements of the same size must appear on each page). NCAA Official Interpretation [4/19/00]- Summer Camp Advertisements on the Internet- An institution may advertise its camp and clinic on a recruiting publication's Web site provided the format of such advertisements is identical and the Web site camp directory includes multiple listings of summer camps. The half-page size restriction applicable to advertisements in printed publications is not applicable to advertisements placed on the Internet. An institution may also advertise their sports camps and clinics in non-recruiting publications (e.g., member institution s game program). NCAA Official Interpretation [10/29/08] Advertising an Institutional Camp or Clinic It is not permissible for an institution to advertise or promote an institutional camp or clinic in any way that implies a participant should possess a certain level of experience, skill or ability to attend the camp or clinic (e.g., elite camp, all-star camp, varsity camp, five-star camp, blue chip camp). Any depiction of ability level is not permissible in the advertisement of a camp/clinic, which also includes the words beginner or advanced. It would however be permissible to use words in the camp name to describe the instruction offered, such as high intensity camp or full force camp. C. Attendance Institutional camps/clinics must be open to any and all entrants (limited only by number and age). Enrolled student-athletes may not enroll as campers at his/her own institution s camp/clinic. Selected prospective student-athletes can be invited to attend an institution s camp/clinic provided the camp/clinic is legitimately advertised making it open to all entrants (limited only by number and age). Further, coaching staff members may not work exclusively with certain prospects. In sports other than football, two-year and four-year college prospective student-athletes can participate in another institution s camp/clinic. The following restrictions do apply: 1. Camp/clinic must be open to all entrants (limited only by number and age) 2. Participant pays going rate to attend camp/clinic 3. Participant s coach is not on camp staff (Divisions I and II) NCAA Bylaw Attendance Restriction- A member institution's sports camp or clinic shall be open to any and all entrants (limited only by number and age). NCAA Bylaw Exception- Football- In football, a "senior prospective studentathlete" shall not be permitted to enroll, participate or be employed at any such sports camp or clinic. 6

7 NCAA Staff Interpretation [5/24/06]- Attendance Restriction at Institutional Camps/Clinics- Attendance at institutional camps/clinics may be limited by grade level or gender or both. NCAA Staff Interpretation [8/19/88]- Sending camp invitations to prospective studentathletes- Would allow an institution to invite particular prospective student-athletes to its camp provided the institution legitimately advertises the camp, making it open to all entrants limited only by number and age; however, it is not permissible for an institution's coaching staff member employed in such a camp from working exclusively with certain prospective student-athletes, inasmuch as such selective tutelage would constitute a special arrangement for the prospective student-athletes. D. Awards & Benefits NCAA Bylaw states that prospective student-athletes may receive awards from a member institution's sports camp or clinic with the understanding that the cost of such awards is included in the admissions fees charged for participants in the camp or clinic. Any benefits (e.g., transportation to campus, video tape of camp) provided to campers must be legitimately advertised and made available to all camp attendees. NCAA Staff Interpretation [1/29/03]- Institution loaning equipment to prospects during summer camp- An institution may loan athletics equipment (e.g., football helmet, softball bat) to prospective student-athletes who are attending the institution's summer camp, provided the equipment is necessary for participation in camp activities and is available to all prospects attending the camp. E. Brochures As per NCAA Bylaw (a), camp brochures may be sent to prospective student-athletes at any time, including prior to the permissible recruiting materials date for a particular sport (e.g., September 1 of HS junior year). Camp brochures are not restricted in content or design. Brochures are, however, restricted to a single, two-sided sheet, not to exceed 17 x 22 when opened in full. A student-athlete s name, picture and institutional affiliation may only appear in the camp counselor section to identify the student-athlete as a camp counselor. This rule applies to both institutional and non-institutional brochures. After the student-athlete exhausts eligibility, his/her picture could appear in other sections of the camp brochure. NCAA Bylaw Camps- An institutional or privately owned camp may use a studentathlete's name, picture and institutional affiliation only in the camp counselor section in its camp brochure to identify the student-athlete as a staff member. A student-athlete's name or picture may not be used in any other way to directly advertise or promote the camp. Violations of this bylaw shall be considered institutional violations and do not affect the student-athlete's eligibility. 7

8 NCAA Official Interpretation [4/17/02]- Camp Brochure Containing Pictures of Student- Athletes- A student-athlete with eligibility remaining who is employed in an institutional or privately owned camp may be identified by name and/or picture in the camp brochure only in a designated camp counselor section. NCAA Educational Column [4/12/99]- NCAA Bylaws and Institutionally Sponsored and Privately Owned Summer Camps- Institutions should note that in accordance with Bylaw , an institutionally sponsored summer camp may use the name or picture of any student-athlete employed as a counselor to publicize or promote the camp, including the use of the student-athlete's name or picture in camp brochures or other advertising. An institutional staff member who conducts a camp independent of the institution may not use the names or pictures of student-athletes with eligibility remaining in the camp brochure if the student-athletes will not be employed as counselors at the camp. Such a brochure may include the name, picture and institutional affiliation of any student-athlete who will be a counselor at the camp only to identify the student-athlete as a staff member and may not use the student-athlete's name or picture in any other way to directly advertise or promote the camp. NCAA Educational Column [6/8/98] Quotations and Pictures Used to Promote a Camp- NCAA Division I institutions should note that an institution's coaching staff member may not promote a non-institutional camp or clinic by permitting the use of his or her quotations and/or pictures in the camp or clinic brochure, unless that coaching staff member is employed by the camp. F. Camp Calendar All sports other than football and basketball in Divisions I and II can conduct institutional camps/clinics anytime during the year EXCEPT during a dead period. NCAA Bylaw Football and Basketball- An institution's football camp or clinic may be conducted only during two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). The dates of the two 15-day periods must be on file in the office of the athletics director. An institution's basketball camp or clinic may be conducted only during the months of June, July and August, or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). NCAA Bylaw Recruiting Calendar Exceptions- The interaction during sports camps and clinics between prospective student-athletes and those coaches employed by the camp or clinic is not subject to the recruiting calendar restrictions. However, an institutional staff member employed at any camp or clinic (e.g., counselor, director) is prohibited from recruiting any prospective student-athlete during the time period that the camp or clinic is conducted (i.e., from the time the prospective student-athlete reports to the camp or clinic until the conclusion of all camp activities). The prohibition against recruiting includes extending verbal or written offers of financial aid to any prospective student-athlete during his or her attendance at the camp or clinic. Other coaches wishing to attend the camp as observers must comply with appropriate 8

9 recruiting contact and evaluation periods. In addition, institutional camps or clinics may not be conducted during a dead period. G. Campus Visits It is very common for a prospective student-athlete and his/her family to want to visit a campus either immediately before or after a camp. Please be mindful of the following rules surrounding these visits. NCAA Bylaw Practice or Competition Site- Recruiting contact may not be made with a prospective student-athlete prior to any athletics competition in which the prospective studentathlete is a participant during the day or days of competition, even if the prospective studentathlete is on an official or unofficial visit. Contact includes the passing of notes to a prospective student-athlete by a third party on behalf of an institutional staff member. Such contact shall be governed by the following: (a) Contact shall not be made with the prospective student-athlete at any site prior to the contest on the day or days of competition; (b) Contact shall not be made with the prospective student-athlete from the time the prospective student-athlete reports on call (at the direction of the prospective student-athlete's coach or comparable authority) and becomes involved in competition-related activity (e.g., traveling to an away-from-home game) to the end of the competition even if such competition-related activities are initiated prior to the day or days of competition; (c) Contact shall not be made after the competition until the prospective student-athlete is released by the appropriate institutional authority and departs the dressing and meeting facility; (d) Contact shall not be made with the prospective student-athlete involved in competition that requires more than one day of participation (e.g., a basketball tournament) until after the prospective student-athlete's final contest is completed and he or she is released by the appropriate institutional authority and leaves the dressing and meeting facility; and (e) Coaching staff members may send general correspondence to a prospective student-athlete while the prospective student-athlete is participating in an athletics event, provided the general correspondence is sent directly to a prospective student-athlete (e.g., the front desk of the hotel, the prospective student-athlete's personal fax machine) and there is no additional party (e.g., camp employee, coach) involved in disseminating the correspondence. NCAA Bylaw Athletics Events Outside Contact Period -- Football and Basketball- In-person contact with a prospective student-athlete shall not be made on or off the member institution's campus at the site of practice or competition for any athletics event in which the prospective student-athlete participates outside the permissible contact periods in football and basketball. When a prospective student-athlete in football or basketball participates in an athletics contest or event (including a non-institutional, private camp or clinic) on a member institution's campus outside of a contact period, it is not permissible for an authorized institutional staff member to have contact with the prospective student-athlete until the calendar day following his or her release from the competition. Further, if a prospective student-athlete is visiting an institution's campus immediately before or after participating in an athletics contest or 9

10 event on the institution's campus, the prospective student-athlete must depart the locale of the institution the calendar day before or after the contest or event. NCAA Bylaw July Evaluation Periods -- Women's Basketball- In women's basketball, an institution may not provide an expense paid visit to a prospective student-athlete during the July evaluation periods. NCAA Bylaw Exception -- Women's Basketball- In women's basketball, a prospective student-athlete may not make unofficial visits during the July evaluation periods. NCAA Bylaw Exception -- Men's Basketball- In men's basketball, a prospective student-athlete may not make unofficial visits during the month of July. NCAA Staff Interpretation [10/2/92]- Camp or clinic considered athletics competition- Camp or Clinic Considered Athletics Competition: For purposes of , a camp or clinic is considered to be an athletics competition or athletics event; therefore, a coaching staff member may make recruiting contacts during a permissible contact period with prospects participating in a camp or clinic only after the completion of the camp activities on the final day of the camp or clinic. H. Educational Session An institution's basketball sports camp or clinic must include an educational session presented in-person or in a video format detailing NCAA initial-eligibility standards and regulations related to gambling, agents and drug use to all camp and/or clinic participants (NCAA Bylaw ). I. Employment 1. Coaches When employing high school, prep school or two-year college coaches, please keep in mind that these individuals should be paid the going rate for teaching ability and camp experience. They should not be paid based on reputation or contact with prospects. Further, these coaches should not be paid based on the number of campers they send to the camp. NCAA Bylaw High School, Preparatory-School or Two-Year College Coaches- A member institution (or employees of its athletics department) may employ a high school, preparatory school or two-year-college coach at its camp or clinic, provided: (a) The coach receives compensation that is commensurate with the going rate for camp counselors of like teaching ability and camp experience; and 10

11 (b) The coach is not paid on the basis of the value the coach may have for the employer because of the coach's reputation or contact with prospective student-athletes. NCAA Bylaw Prohibited Compensation- A member institution may not compensate or reimburse a high school, preparatory school or two-year college coach based on the number of campers the coach sends to the camp. NCAA Bylaw Camp/Clinic Providing Recruiting or Scouting Service- No athletics department staff member may be employed (either on a salaried or a volunteer basis) in any capacity by a camp or clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospective student-athletes. This provision does not prohibit an athletics department staff member from participating in an officiating camp where participants officiate for, but are not otherwise involved in, a scouting services camp. NCAA Educational Column [3/31/03] - Division I Bylaw Involvement of Athletics Staff Members in Sports Camps or Clinics- An institution's athletics department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a non-institutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). In the sports of football and basketball, participation in such camps/clinics is limited to the months of June, July and August. Please note that pursuant to Bylaw , institutional camps may not be conducted during a dead period. Therefore, institutional athletics department personnel may not be involved in a non-institutional privately owned camp or clinic that occurs during a dead period. An institution's athletics department personnel may serve in any capacity at a noninstitutional camp or clinic conducted under the following conditions: (a) The camp or clinic is designed to develop fundamental skills in a sport (rather than refine the abilities of skilled participants in the sport); (b) The camp or clinic is open to the general public (except for restrictions in age or number of participants); (c) The camp or clinic is conducted primarily for educational purposes and does not include material benefits for the participants (e.g., awards, prizes, merchandise, gifts); (d) Participants do not receive a recruiting presentation; and (e) All participants reside in the state in which the camp/clinic is located or within 100 miles of the camp/clinic. NCAA Official Interpretation [8/22/01]- Volunteer Coach Receiving Compensation to Work at an Institutional Camp or Clinic (I)- It is permissible for a volunteer coach to receive compensation for employment at an institution's sports camp or clinic. 11

12 2. Enrolled Student-Athletes Enrolled student-athletes are permitted to work institutional camps. Student-Athletes should perform general supervisory duties; be paid the going rate and be paid based on skill level. Student-Athletes should not be compensated if only lecturing or demonstrating. Further, student-athletes should not be participating in practice activities during the camp. NCAA Bylaw Enrolled Student-Athlete (Concessions)- A studentathlete, at the student-athlete's own expense, may not operate a concession to sell items related to or associated with his or her institution's camp to campers or others in attendance because such an arrangement would be considered an extra benefit. However, the institution may employ the student-athlete at a reasonable rate to perform such services for the camp. NCAA Bylaw Student-Athletes- A student-athlete who is employed in any sports camp or clinic must meet the following requirements: (a) The student-athlete must perform duties that are of a general supervisory character in addition to any coaching or officiating assignments. (b) Compensation provided to the student-athlete must be commensurate with the going rate for camp or clinic counselors of like teaching ability and camp or clinic experience and may not be paid on the basis of the value that the student-athlete may have for the employer because of the athletics reputation or fame the student-athlete has achieved. It is not permissible to establish varying levels of compensation for a student-athlete employed in a sports camp or clinic based on the level of athletics skills of the studentathlete. (c) A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic. NCAA Bylaw Self-Employment- A student-athlete with remaining eligibility is not permitted to conduct his or her own camp or clinic. NCAA Bylaw Provision of Travel Expenses to All Employees- A studentathlete may receive actual travel expenses (including lodging and meals in transit and prepaid plane tickets or cash advances) only if such travel expenses are paid and procedures for reimbursement of expenses are used for all employees of the camp/clinic. Credit cards may not be provided to a student-athlete to pay such expenses. NCAA Bylaw Transportation from Coach or Representative of Athletics Interests- Actual transportation from an institution's coach or representative of its athletics interests may be provided to a student-athlete only if travel expenses are paid for all employees of the camp/clinic. 12

13 NCAA Bylaw Employment in Own Institution's Camp or Clinic -- Sport Other Than Bowl Subdivision Football- In sports other than Bowl Subdivision football, a member institution (or employees of its athletics department) may employ its studentathletes as counselors in camps or clinics, provided the student-athletes do not participate in organized practice activities other than during the institution's playing season in the sport (see Bylaw ). NCAA Staff Interpretation [11/15/06]- Student-Athletes Serving as Demonstrators in Sports Camp or Clinic (I)- In sports other than football and basketball it is permissible to assemble members of an institution s athletics team with remaining eligibility for demonstration purposes in conjunction with a sports camp or clinic that occurs outside the playing season in the student-athletes sport only if the demonstration is included within the weekly hourly limitations outside of the playing season and meets the limitations set forth in the skill-instruction legislation. In football, it is not permissible to assemble members of an institution s team with remaining eligibility for demonstration purposes only in conjunction with a sports camp or clinic that occurs outside the playing season. 3. Prospective Student-Athletes NCAA Bylaw Prospective Student-Athlete- An institution may not permit or arrange for a prospective student-athlete, at the prospective student-athlete's own expense, to operate a concession to sell items related to or associated with the institution's camp. NCAA Staff Interpretation [10/29/03]- Free or Reduced Camp Admission for Children of Institutional Staff Members and Camp Coaches; Camp Employment for Children of Institutional Staff Members (I/II/III)- It is permissible for an institution to have an institutional policy or athletics department policy that permits the children of institutional staff members or athletics department staff members to be employed or receive free or reduced admission to the institution s camps or clinics regardless of whether the staff member s child is a high-school, preparatory-school or two-year college athletics award winner. It is permissible for an institution to provide free or reduced admission to its camp or clinic to the child of a coach who is an instructor in the camp or clinic (who is not an athletics department staff member at the institution hosting the camp or clinic), provided the opportunity is available to children of all coaches instructing in the camp or clinic. NCAA Staff Interpretation [6/4/97]- Employment of Prospect at Summer Camps- In Division I, a prospective student-athlete who was a high-school, preparatory-school or two-year college award winner or who is being recruited by that institution may not be employed (either on a salaried or volunteer basis) at that institution's sports camp/clinic. This would also include a prospective student-athlete that did not earn a varsity letter (e.g., high school club team participant). NCAA Staff Interpretation [6/4/97]- Four-Year College Transfer Employed at Institution's Summer Camp- A four-year college student who has received written 13

14 permission per NCAA Bylaw to discuss transferring with another NCAA institution is considered a senior prospect pursuant to NCAA recruiting regulations. Thus, in sports other than football, he or she may not be employed at any Division I institution's summer camp (either on a salaried or volunteer basis) if he or she is being recruited by that institution or if he or she was a high-school, preparatory-school or two-year college athletics award winner. NCAA Educational Column [5/23/05] Definition of a Prospective Student- Athlete/Employment of Prospect While Attending Summer School- It is not permissible for an individual who officially registers and enrolls and attends classes during the summer prior to initial enrollment and receives institutional athletics aid to be employed as camp counselors in the institution s camp. J. Recruiting Coaches are prohibited from recruiting (e.g., offering of financial aid) during the time period of camp. NCAA Staff Interpretation [7/17/92]- Generic recruiting presentation at camps/clinics- An institutional staff member (in all sports, including Division I football and basketball) employed in a private or institutional sports camp or clinic may make a general presentation regarding the recruiting process, provided the staff member does not make any reference to his or her institution and does not make a presentation designed to recruit prospects in attendance. It would not be permissible to show institutional game films in this situation. Campus Tour Occuring During Camp Clinic A campus tour for the purpose of showing the camp participants a tour of all the facilities they will be using during their stay, such as dorms, student unions, athletics facilities or to provide some sort of informational material to the campers so that when there is down time, the campers will be able to negotiate themselves around the campus would be permissible. This is really a generic tour that simply provides them basic, essential information about where everything is oncampus. An organized tour promoting the benefits of a particular campus would not be permissible. Recruiting activities should not occur at camps and clinics, any tour that, in essence, is designed to promote or sell the benefits of the institution is not permissible 14

15 NON-INSTITUTIONAL CAMPS and CLINICS 15

16 A. Basketball Employment Coaches and non-coaching staff members with basketball specific responsibilities may not serve in any capacity (e.g., volunteer) at a non-institutional camp. NCAA Bylaw Institutional/Non-institutional Privately Owned Camps/Clinic Basketball- In basketball, an institution's basketball coach and non-coaching staff members with responsibilities specific to basketball may be employed only at their own camps/clinics. Participation in such camps or clinics is limited to the months of June, July and August or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). It is not permissible for a basketball coach or non-coaching staff member with responsibilities only in basketball to be employed at other institutional camps or clinics or at non-institutional privately owned camps or clinics. [Adopted: 4/28/05 effective 8/1/05 - women's basketball; immediate - men's basketball. Contracts signed prior to July 20, 2004, may be honored, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admissions to or employment award winners. NCAA Official Interpretation [7/13/05]- Employment of Basketball Student Managers at Camps and Clinics (I)- Student managers who are full-time students and have responsibilities specific to basketball may be employed at institutional or non-institutional camps or clinics other than their own institution s camps or clinics. NCAA Official Interpretation [6/7/90]- Men's basketball coaches working at women's basketball camps- A men's basketball coach would not be permitted from participating in any non-institutional women's basketball camp. B. Brochures Camp brochures may be sent to prospective student-athletes at any time, including prior to the permissible recruiting materials date for a particular sport. Camp brochures are not restricted in content or design. Brochures are, however, restricted to a single, two-sided sheet, not to exceed 17 x 22 when opened in full. A student-athlete s name, picture and institutional affiliation may only appear in the camp counselor section to identify the student-athlete as a camp counselor. This rule applies to both institutional and non-institutional brochures. After the student-athlete exhausts eligibility, his/her picture could appear in other sections of the camp brochure. NCAA Official Interpretation [4/17/02]- Camp Brochure Containing Pictures of Student- Athletes- A student-athlete with eligibility remaining who is employed in an institutional or privately owned camp may be identified by name and/or picture in the camp brochure only in a designated camp counselor section. 16

17 C. Campus Visits It is very common for a prospective student-athlete and his/her family to want to visit a campus either immediately before or after a camp. Please be mindful of the following rules surrounding these visits. NCAA Bylaw Practice or Competition Site- Recruiting contact may not be made with a prospective student-athlete prior to any athletics competition in which the prospective studentathlete is a participant during the day or days of competition, even if the prospective studentathlete is on an official or unofficial visit. Contact includes the passing of notes to a prospective student-athlete by a third party on behalf of an institutional staff member. Such contact shall be governed by the following: (a) Contact shall not be made with the prospective student-athlete at any site prior to the contest on the day or days of competition; (b) Contact shall not be made with the prospective student-athlete from the time the prospective student-athlete reports on call (at the direction of the prospective student-athlete's coach or comparable authority) and becomes involved in competition-related activity (e.g., traveling to an away-from-home game) to the end of the competition even if such competition-related activities are initiated prior to the day or days of competition; (c) Contact shall not be made after the competition until the prospective student-athlete is released by the appropriate institutional authority and departs the dressing and meeting facility; (d) Contact shall not be made with the prospective student-athlete involved in competition that requires more than one day of participation (e.g., a basketball tournament) until after the prospective student-athlete's final contest is completed and he or she is released by the appropriate institutional authority and leaves the dressing and meeting facility; and (e) Coaching staff members may send general correspondence to a prospective student-athlete while the prospective student-athlete is participating in an athletics event, provided the general correspondence is sent directly to a prospective student-athlete (e.g., the front desk of the hotel, the prospective student-athlete's personal fax machine) and there is no additional party (e.g., camp employee, coach) involved in disseminating the correspondence (see Bylaw 13.4). NCAA Bylaw Athletics Events Outside Contact Period -- Football and Basketball- In-person contact with a prospective student-athlete shall not be made on or off the member institution's campus at the site of practice or competition for any athletics event in which the prospective student-athlete participates outside the permissible contact periods in football and basketball. When a prospective student-athlete in football or basketball participates in an athletics contest or event (including a non-institutional, private camp or clinic) on a member institution's campus outside of a contact period, it is not permissible for an authorized institutional staff member to have contact with the prospective student-athlete until the calendar day following his or her release from the competition. Further, if a prospective student-athlete is visiting an institution's campus immediately before or after participating in an athletics contest or event on the institution's campus, the prospective student-athlete must depart the locale of the institution the calendar day before or after the contest or event (see Bylaw ). 17

18 NCAA Bylaw July Evaluation Periods -- Women's Basketball- In women's basketball, an institution may not provide an expense paid visit to a prospective student-athlete during the July evaluation periods (see Bylaw ). NCAA Bylaw Exception -- Men's Basketball- In men's basketball, a prospective student-athlete may not make unofficial visits during the month of July. NCAA Bylaw Exception -- Women's Basketball- In women's basketball, a prospective student-athlete may not make unofficial visits during the July evaluation periods (see Bylaw ). NCAA Bylaw Athletics Events Outside Contact Period -- Football and Basketball- In-person contact with a prospective student-athlete shall not be made on or off the member institution's campus at the site of practice or competition for any athletics event in which the prospective student-athlete participates outside the permissible contact periods in football and basketball. When a prospective student-athlete in football or basketball participates in an athletics contest or event (including a non-institutional, private camp or clinic) on a member institution's campus outside of a contact period, it is not permissible for an authorized institutional staff member to have contact with the prospective student-athlete until the calendar day following his or her release from the competition. Further, if a prospective student-athlete is visiting an institution's campus immediately before or after participating in an athletics contest or event on the institution's campus, the prospective student-athlete must depart the locale of the institution the calendar day before or after the contest or event (see Bylaw ). NCAA Educational Column [6/7/02] Column No Division I Football and Basketball - Division I institution s should note that according to NCAA Bylaw , inperson contact with a prospect shall not be made on or off the member institution s campus at the site of practice or competition for any athletics event in which the prospect participates outside the permissible contact periods in the sports of football and basketball. When a prospect in the sport of football or basketball participates in an athletics contest or event (including a non-institutional, private camp or clinic) on a member institution's campus outside of a contact period, it is not permissible for an authorized institutional staff member to have contact with the prospect until the calendar day following his or her release from the competition. Further, if a prospect is visiting an institution's campus immediately before or after participating in an athletics contest or event on the institution's campus, the prospect must depart the locale of the institution the calendar day before or after the contest or event. Please note that for the purposes of this legislation, a distinction can be drawn between institutional and non-institutional camps/clinics. As specified in the legislation, outside of a contact period authorized institutional staff members are not permitted to have contact with a prospect on the same day as his or her release from a non-institutional camp/clinic. However, such contact would be permitted on the same day as, but after a prospect s release from an institutional camp/clinic. Thus, after an institutional camp/clinic a prospect would not be required to depart the locale of the institution and return to the campus the following day in order to be contacted by an authorized institutional staff member. 18

19 NCAA Staff Interpretation [10/2/92]- Camp or clinic considered athletics competition- For purposes of , a camp or clinic is considered to be an athletics competition or athletics event; therefore, a coaching staff member may make recruiting contacts during a permissible contact period with prospects participating in a camp or clinic only after the completion of the camp activities on the final day of the camp or clinic. D. Exceptions to Employment If the non-institutional camp/clinic is NOT operated under restrictions applicable to institutional camps/clinics, an institution s athletics department personnel may serve in any capacity at a noninstitutional camp/clinic provided the camp or clinic meets the following conditions: 1. Designed to develop fundamental skills in a sport 2. Open to the general public (except for restrictions in age or number of participants). 3. Conducted primarily for educational purposes and does NOT include material benefits for participants 4. Participants do not receive a recruiting presentation 5. Participants reside in the same state in which the camp/clinic is located or, if outside of the state, within 100-miles of the camp/clinic Non-coaching athletics staff members with department-wide responsibilities may present an educational session at a non-institutional camp/clinic that is not operated under the restrictions of institutional camps/clinics provided the individual does not make a recruiting presentation. NCAA Bylaw Exception Non-coaching Athletics Staff Members with Department-Wide Responsibilities- A non-coaching athletics staff member with departmentwide responsibilities may present an educational session at a non-institutional, privately owned camp/clinic that is not operated under the restrictions applicable to institutional camps/clinics provided the staff member does not make a recruiting presentation. E. Employment Sports Other Than Basketball NCAA Bylaw Other Non-institutional Privately Owned Camps/Clinics -- Sports Other Than Basketball- In sports other than basketball, an institution's athletics department personnel may serve in any capacity (e.g., counselor, guest lecturer, consultant) in a noninstitutional, privately owned camp or clinic, provided the camp or clinic is operated in accordance with restrictions applicable to institutional camps (e.g., open to any and all entrants, no free or reduced admission to or employment of athletics award winners). In football, participation in such camps/clinics is limited to two periods of 15 consecutive days in the months of June and July or any calendar week (Sunday through Saturday) that includes days of those months (e.g., May 28-June 3). The dates of the two 15-day periods must be on file in the office of the athletics director. In basketball, a coach (or any individual with basketball only responsibilities) may not be employed at a non-institutional privately owned camp or clinic. 19

20 COACHES CLINICS 20

21 A. Demonstrators NCAA Staff Interpretation [11/15/06]- Student-Athletes Serving as Demonstrators in Sports Camp or Clinic (I)- In sports other than football and basketball it is permissible to assemble members of an institution s athletics team with remaining eligibility for demonstration purposes in conjunction with a sports camp or clinic that occurs outside the playing season in the student-athletes sport only if the demonstration is included within the weekly hourly limitations outside of the playing season and meets the limitations set forth in the skill-instruction legislation. In football, it is not permissible to assemble members of an institution s team with remaining eligibility for demonstration purposes only in conjunction with a sports camp or clinic that occurs outside the playing season. NCAA Staff Interpretation [10/24/01]- High School Prospective Student-Athletes as Demonstrators in Coaches Clinics (I)- A prospective student-athlete is not permitted to serve as a demonstrator at a member institution s coaches clinic (e.g., a clinic designed for other coaches), noting that this prohibition relates to any individual who has started classes for the ninth grade and is not enrolled in a member institution. A member institution s coach that attends non-institutional coaches clinics that use prospective student-athletes as demonstrators must count it as an evaluation. B. Gifts NCAA Bylaw Gifts at Coaches' Clinic- An institution may not provide gifts to high school, preparatory school or two-year college coaches in conjunction with its coaches' clinic or other events. This specifically prohibits the provision of a door prize to the coach, even if the cost of the prize is included in the cumulative admission fee (i.e., the admission fee charged to each person, when combined, would cover the cost of the prize). Materials (e.g., clipboards, file folders) may be provided to each person attending the clinic, provided the items are included in the registration or admission fee. NCAA Staff Interpretation [2/9/94]- Merchandise from vendors at coaches' clinic- It is not permissible for a prospect's coach to receive any gifts or prizes in conjunction with institutional coaching clinics, including gifts or prizes from outside entities (e.g., apparel or equipment manufacturers) who set up displays or booths at the clinics. C. Recruiting Implications It is permissible for an institution s coach to speak at a coaches clinic, but it could have an impact on recruiting depending on when the clinic is conducted (e.g., recruiting period). In the sports of football and basketball, speaking at the clinic could count as the institution s once per week visit to the high school. NCAA Staff Interpretation [1/16/02]- Basketball or Football Coach Speaking at Clinic Outside Contact Period (I)- It is permissible for a member institution s coach to speak at a coaches clinic held at a prospect s educational institution outside a contact period provided the 21

22 provisions of (b)-(2) (basketball) or (c)-(2) (football) are satisfied. It is not permissible for a member institution s coaching staff to engage in recruiting activities at the clinic, nor is it permissible to attend a coaches clinic at a prospect s educational institution, in any capacity other than a speaker, outside of a contact period. 22

23 FORMS 23