2018 Service Unit Honor Award

Transcription

1 The Service Unit Honor Award is a tool to help guide your Service Unit in creating a quality Girl Scout experience for your girl members and volunteers. To make the best use of this tool, you should: Go over the Honor Award at the beginning of the year and determine if you want to add any goals specific to your Service Unit Review the Honor Award periodically at Service Unit Team meetings to make sure the SU is on track Review highlights of the Honor Award with the Leaders in October and January to let them know how the Service Unit is progressing Keep the Volunteer Specialist aware of progress toward the Honor Award goals and ask for help if you are having difficulty with any of the items In May, celebrate your Service Unit's accomplishments and turn in the completed Honor Award by June 1, 2018 to your Volunteer Specialist The total possible points is 400. Based on the number of points accumulated on the Honor Award, your Service Unit can achieve Bronze, Silver, or Gold: Gold level: 360 points (90%) Silver level: 320 points (80%) Bronze level: 280 points (70%) The Service Unit Honor Award lists criteria in four sections Service Unit Administration, Membership, Program, and Volunteer Development, Product Sales, & Fund Development. It is designed for the ideal Service Unit and no Service Unit is expected to reach full points on all items. This is a tool to help the SU Team create a quality experience for your girl members and volunteers. Guidelines: 1. Unless otherwise specified, use the reporting period June 1, 2017 through May 30, Unless otherwise specified, use the chart below to determine a point value for each criteria. 3. Obtain supporting documents, such as the Membership Goal Plan template, and data from your Program and Volunteer Specialists. Grey highlights indicate a criteria that the VS must provide data for the Service Unit. possible points possible points 1 possible points Meet criteria all of time 1 Meet criteria most of time Meet criteria some of time Meet criteria occasionally Meet criteria rarely Do not meet criteria Pg. 1

2 Section I: Service Unit Administration (140 ) The Service Unit Administrative Goal Plan follows the Plan of Work as outlined in the Service Unit Team Manual. Criteria Supporting Information Possible 1 SU submits Team roster with Core Team positions 1 (complete on page 3) filled by different individuals by August 30, (0% of positions filled by this date: 1 pts, 90%- pts, 80%- pts) 2 SU Team Members have received Service Unit Team Date: training and any applicable position-specific training 3 SU Team Members complete Volunteer Agreements within 30 days of appointment 4 SU holds 1) regular SU Meetings 2) have an agenda 1 following the SU Meetings monthly template, and 3) follow the 20/20/20 format. ( points for each three criteria) Service Unit holds regular team meetings to discuss SU operations, challenges, and continuous planning. 6 Troop attendance at SU meetings is tracked and 80% of Percentage: troops are represented. 7 SU hosts an orientation for new Troop Leaders. Date: 8 SU Calendar complete by October 1st and distributed by October SU Meeting. 9 All troops have two Troop Leaders with an active adult membership registration and background screening. SU Team has a system in place to track and record Permission Slips, and troops have completed necessary training for their activity. 11 SU had representative attendance at all Field Meetings. 12 At least SU volunteers attend the annual Volunteer Conference, and attendees report out at next SUM. 13 SU Financial Report submitted by June 1, Date submitted: Earned Pg. 2

3 14 Troop Financial Reports, along with April bank statements, Percentage submitted: received from 90% of troops by the June 1, 2018 deadline. 1 SU has an effective communications plan in place. 16 SU votes in and is represented at the 2018 Annual Meeting by the full number of entitled delegates and facilitates a Strategy Café as required by GSOC. 17 The SU has plans and holds a Council approved dedicated retention event. 18 Achieve Adult Retention Goal Goal: 7% Actual: 19 SU volunteers attend the GSOC Annual Recognition Event. 20 SU Team recruits non-troop Leader volunteers to serve on the team. 21 The SU Data Management Coordinator manages GSOC reports and rosters, and works with the SU Team, troops, and GSOC to maintain data integrity. Total: 140 Service Unit Core Team positions: SU Core Team Role Name SU Core Team Role Name SU Manager/Coordinator - SU Fall Product Manager Planner SU Manager/Coordinator - SU Cookie Manager HR SU Data Management SU Daisy Level Consultant Coordinator SU Finance Coordinator SU Brownie Level Consultant SU Membership Coordinator SU Junior Level Consultant SU Recognition Coordinator SU Cadette Level Consultant SU Trainer SU Senior/Ambassador Level Consultant Pg. 3

4 Section II: Membership (0 ) Criteria Supporting Information Possible 1 Membership Coordinator, HR, or Planner (in 0 collaboration with School Liaisons & Recruitment Specialist) complete the Membership Goal Plan template (separate document) by July 1. Execute and update the plan throughout the year, communicating changes to Recruitment Specialist. 2 Membership Coordinator position filled 1 3 Elementary School Liaison roles filled: < schools = Number of schools: 1 7%+ filled; -30 schools = 0-74% filled; >30 schools Percentage of SLs: = 30-49% filled (no progression) 4 Achieve new girl goal (no progression) Girl Goal: Actual: Achieve girl retention goal (no progression) Retention Goal: 7% Actual: Total: 0 Earned Membership Approved Pg. 4

5 Section III: Program (0 ) Utilize the Program Goal Plan Template to plan and evaluate this section. Level Consultants (60 possible points): Daisy Brownie Junior Cadette Senior/Ambassador Ongoing communication with Troop Leaders (3 pts) Promotes Product Sales participation (3 pts) Educates on bridging (3 pts) LC attends Fall or Spring Rally (3 pts) Total: Row Total Service Unit Offerings (40 possible points): Criteria 1 SU Team plans at least four annual SU program events (ref: page 6) with the Girl-Led, Discover, Connect, Take Action, and Learning by Doing and Cooperative Learning objectives. Possible : Five points for completing Event rubric, five points per SU program event not to exceed 20 points. 2 As part of the 20/20/20 SU Meeting format, the Level Consultants facilitate level breakout sessions at least four times per year 3 SU promotes and educates troop volunteers on the Highest Awards (Bronze, Silver, Gold) and other girl recognition opportunities. 4 SU Volunteer Toolkit usage is at 0% (0% = pts, 4% = 4 pts, 40% = 3 pts) Supporting Possible Information See page 6 2 Total: Earned TOTAL PROGRAM POINTS: Pg.

6 Bridging Event: Type of Event Event Date GS Level # of Girls Attended How is this event Girl-Led? What badges or journey activities will be earned? STEM Event(s): Outdoor Event(s): Entrepreneurship Event(s): Healthy Living Event: Global Awareness Event: Highest Awards Event: Community Service Event(s): Day Camp Event: Other: Program Specialist Approved Pg. 6

7 Section IV: Volunteer Development, Product Sales, & Fund Development (60 pts) Criteria Supporting Information Point Value 1 All appointed Leaders have completed New Leader Percentage: Orientation and specific Level Essentials training within three months of appointment (90%-pts, 8%-4pts, 80%- 3pts) 2 SU promotes and encourages volunteers to nominate girls for council level recognitions and awards (Celebrate Leadership & Cadette, Senior, and Ambassador awards) 3 SU hosts a SU volunteer recognition event, and/or nominates volunteers using SU level awards, annual Spotlight award, and other GSOC and GSUSA awards. 4 The SU provides timely New Leader Orientation, either through a Service Unit Trainer or through training at GSOC Headquarters. The SU presents the Fund Her Success Campaign at a SU Presentation date: Meeting ( pts) and includes the campaign on SU communications ( pts). 6 The SU promotes a culture of philanthropy by supporting GSOC fund development opportunities. 7 Troops participating in the 2017 Fall Product Program Percentage: increased by 20% by November, 2017 (in alignment with SU Can-Do Bonus, NO incremental points) 8 8% of troops participate in the 2018 Cookie Program (in Percentage: alignment with SU Stretch Bonus, NO incremental points) Total: 60 Earned Volunteer Specialist Approved Pg. 7

8 Program Goal Plan Action Steps for Program SU # SU Name Region Membership Year: Top tasks during a typical membership year. For a complete list of seasonal resources, see the Guide for Level Consultants, By The Seasons. Fall (Sep-Nov): Greet new Troop Leaders and newly bridged leaders; share info learned at VolCon; VTK demo & updates Winter (Dec-Feb): Review Program Goal Plan; make adjustments as necessary. Discuss travel progression, and Outdoor progression; Camp Scherman registration opens; Entrepreneurship (Product Sales) resources Spring (Mar-May): Retention events; bridging resources; LC succession plan June: Final assessment of Program Goal Plan as a part of the Service Unit Honor Award Summer (Jul-Aug): Utilize Program Goal Plan to plan for the 2019 Girl Scouts year; promote summer events on the GSOC calendar; Volunteer Conference; Day Camps Level Consultants Level Name Communication with Troops: Attended Volunteer Conference? Attended LC Rally? (Circle one) (Circle one) Daisy Yes / No Fall / Spring / Both Brownie Yes / No Fall / Spring / Both Junior Yes / No Fall / Spring / Both Cadette Yes / No Fall / Spring / Both Senior/Amb. Yes / No Fall / Spring / Both Program Specialist Signature: Pg. 8

9 Retention Event: Type of Event Event Date GS Level # of Girls Attended How is this event Girl-Led? What badges or journey activities will be earned? Bridging Event: STEM Event(s): Outdoor Event(s): Entrepreneurship Event(s): Healthy Living Event: Global Awareness Event: Highest Awards Event: Community Service Event(s): Day Camp Event: Other: To promote a SU Program event to all council, contact program@girlscoutsoc.org or call Pg. 9