Transportation Institute

Transcription

1 Transportation Institute Office of the Director 3500 Transportation Research Plaza (0536) Blacksburg, Virginia ax: March, 2014 Dear Pavement Colleague: Pavement Evaluation 2014 will be held in the United States at the Inn at Virginia Tech and Skelton Conference Center in Blacksburg, Virginia on September 15-18, The symposium will focus on non-destructive payment evaluation. In addition to profiling, other topics of interest include texture and friction measurement, tire-pavement noise, ground penetrating radar (GPR), video distress rating and structural testing. The program is organized by Virginia Tech Transportation Institute (VTTI), Virginia Transportation Research Council (VTRC), Virginia Department of Transportation (VDOT), U.S. Department of Transportation ederal Highway Administration (HWA), Transportation Research Board (TRB), and Road Profile Users Group (RPUG). Sponsorships and vendor exhibits are a vital component of our conference. The conference provides an excellent opportunity for equipment, data collection, and pavement service providers to display their products and reach pavement evaluation professionals from around the world. The enclosed exhibitor s packet includes information for corporate sponsors and exhibitors, including Agreement for Sponsorship or Exhibitor Space. Reservations and payment must be received by August 15, Sponsorships and exhibiting opportunities are available on a first-come, first-served basis. Every attempt will be made to honor your request; however, booth assignments are at the discretion of the organizing committee. or sponsorship and exhibiting inquiries, contact Colleen Bartos at cbartos@vt.edu or We look forward to seeing you in Blacksburg, VA. Thank you, Edgar de León Izeppi, Chair Local Organizing Committee Invent the uture A RESEARCH INSTITUTE O VIRGINIA TECH V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y An equal opportunity, affirmative action institution

2 NATIONAL PAVEMENT EVALUATION CONERENCE 2014 BLACKSBURG, VA September 15-18, 2014 THE INN AT VIRGINIA TECH AND SKELTON CONERENCE CENTER Sponsorship Opportunities Pavement design and management professionals from all over the country will come to Blacksburg to share their experiences, ask questions, and participate in open discussions with colleagues and experts in the pavement management community. The conference provides an excellent opportunity for pavement management providers and equipment vendors to display their products and reach pavement and asset management professionals Target Audience Administrators at all levels of State DOTs and Highway Agencies, as well as HWA, Counties and Cities Pavement and Asset Management Professionals Pavement Design and Maintenance Engineers Educators in the Transportation field Vendors and Providers of Pavement Management Services and Equipment Themes: This two and a half day conference will cover all aspects related to measuring and analyzing the function and condition of pavement and will be structured in the following general themes: 1. unctional evaluation, including: Emerging technologies Performance measures and MAP-21 Construction acceptance Administering warranties 2. Structural analysis methods and tools, including: Emerging techniques Continuous deflection technologies and data analysis Construction acceptance Mechanistic design 3. General pavement evaluation, including: Use of pavement management data to make business decisions Use of pavement management systems to improve network health Use of pavement data to define/refine specifications Case studies This conference will include: Invited presentations (based on abstracts) ormal papers, which will be peer reviewed Invited panel sessions Virginia Department of Transportation

3 Contributing Sponsorship Levels PLATINUM ($7,500) Company logo and URL on conference web site (high-quality logo provided by vendor). our conference registrations (including event tickets). Company materials/giveaways available with the conference registration package. Special acknowledgement at the initial plenary session. A free exhibition booth if requested. Company sign, literature, and promotional items displayed as a break sponsor for one day of conference. GOLD ($5,000) Company logo and URL on conference web site (high-quality logo provided by vendor). Two conference registrations (including event tickets). Company materials/giveaways available with the conference registration package. A free exhibition booth if requested. Company sign, literature, and promotional items displayed as a break sponsor for one day of conference. SILVER ($2,500) Company logo and URL on conference web site (high-quality logo provided by vendor). Two conference registrations (including event tickets). A free exhibition booth if requested. Company sign, literature, and promotional items displayed as a break sponsor for one day of conference. EXHIBITORS ($1,500) A small number of exhibition-only booths will also be available. The exhibitor package will include the following: An 8 ft x 10 ft exhibitor space One 6 foot table Electric service Two conference registrations (including event tickets). Other Opportunities! We ll work with you to create a custom opportunity! Just call us at to find an option that suits your needs! Questions? Contact Colleen Bartos today! phone: cbartos@vt.edu Or visit our website:

4 Sponsorship and Exhibitor orm National Pavement Evaluation 2014 Conference September 15-18, 2014 The Inn at Virginia Tech and Skelton Conference Center Blacksburg, Virginia Page 1 of 2 Please print or type. Company/Organization s Name: Organization s name as you wish it to appear on website, banner and/or in the conference program: Contact for all correspondence: Name Title Address City State Zip Country Daytime Phone No. ax No. Sponsorship Opportunities: $7,500 Platinum Sponsor $5,000 Gold Sponsor $2,500 Silver Sponsor Exhibitor Opportunities: $1,500 Exhibit Booth Total Sponsorship: $ Total Exhibitor: $ Grand Total: $ Booth number preference: 1 st 2 nd 3 rd Onsite Representatives/Booth Staffers(s) 1. Name: 2. Name: Office Use Entered AMT: CC/CHK#: DATE: pavementevaluationsponsor s webpdf

5 Company/Organization s Name: Page 2 of 2 pavementevaluationsponsor s webpdf Will you require electricity for your display? Yes No If you checked yes, you will be sent a vendor request form for payment. Ad and/or Logo submission Submit your ad and/or logo as a high resolution vector EPS or PD file. Any colors should be converted to CMYK. Make sure all fonts have been converted to paths or outlines. files to Colleen Bartos at cbartos@vt.edu by August 15, Additional Representatives/Booth Staffers(s) (or Platinum Sponsors only.) 1. Name: 2. Name: Release of Liability Sponsor/Exhibitor named below shall be fully responsible to pay for any and all damages to property owned by The Inn at Virginia Tech and Skelton Conference Center or Virginia Tech used during the course of the National Pavement Evaluation 2014 Conference. The Sponsor/Exhibitor agrees to defend, indemnify and hold harmless, Virginia Tech and The Inn at Virginia Tech and Skelton Conference Center, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Sponsor/Exhibitor s use of the property. The Sponsor/Exhibitor s liability shall include all losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Sponsor/Exhibitor, its agents, employees, and business invites which arise from or out of the Sponsor/Exhibitor s occupancy and use of the exhibition premises, the Inn or any part thereof. Sponsor/Exhibitor: By (Signature and Title): Date Cancellation Policy Another person may be substituted at any time for this program. In the unlikely event that this program is cancelled or postponed due to insufficient enrollments or unforeseen circumstances, the university will fully refund registration fees but cannot be held responsible for any other expenses, including cancellation or change charges assessed by airlines, hotels, travel agencies, or other organizations. or weather or disaster-related program cancellation or postponement information, please call Method of payment: Payment of registration fees is required prior to program attendance. Registration will be processed when payment is received. To pay a fee by a VT department via HokieMart, you must select VT CPE registration fee as your vendor and attach this completed form. Check enclosed (Make payable to: Treasurer, Virginia Tech CE) Checks must be drawn on U.S. bank in U.S. dollars. (There will be a $50 processing fee for all returned checks.) Credit Card: Visa MC AmEx (Credit Card payment may be mailed, faxed, or given to registrar over the phone. No credit card information will be processed by voice mail or .) Cardholder name Cardholder signature Date Return with payment by August 25, 2014 (no staples, tape, or paper clips, please) to: Conference Registrar Continuing and Professional Education Virginia Tech, Mail Code University City Blvd. Blacksburg, VA phone: 540/ fax: 540/ (for credit card registrations only) The information you provide is subject to the reedom of Information Act guidelines. Card No. Exp. Date

6 LATHAM A & B