THE TAX ASSESSOR-COLLECTORS ASSOCIATION OF TEXAS

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1 January 2, 2018 OFFICERS TERI GARVEY, PCC PRESIDENT ANDERSON COUNTY MICHELLE FRENCH, PCC PRESIDENT - ELECT DENTON COUNTY CATHY C. TALCOTT, PCC VICE PRESIDENT EXTERNAL COMAL COUNTY LINDA BRIDGE, PCAC VICE PRESIDENT INTERNAL BEE COUNTY RANDY H. RIGGS, CPA, PCC SECRETARY-TREASURER MCLENNAN COUNTY RONNIE KEISTER PAST PRESIDENT LUBBOCK COUNTY DIRECTORS DIANE BOLIN, PCC KERR COUNTY TAMMY McRAE, PCAC MONTGOMERY COUNTY MONTE SHAW, PCC WISE COUNTY Dear TACA Supporter: I am excited to announce that the 84th Annual Tax Assessor-Collectors Association of Texas Conference will be held on June 4-8, 2018 in Frisco, Texas at the Embassy Suites Hotel and Conference Center. The trade show will take place June 4-6. We expect to have a record number of Tax Assessors and their deputies in attendance this year, exceeding over 450 attendees. Your support of our members and our association is crucial to the success of our conference and our offices. Your presence as a sponsor and/or a vendor booth is so valuable. Many of our members use the annual conference as an opportunity to meet new vendors and connect with current vendors to see the new products and services available. The TACA Board of Directors has received good feedback about this year's conference and has made changes that I believe you will enjoy. Enclosed is an official list of the available sponsorship levels with a description for each. We appreciate each of you taking the time to complete these surveys so that we can better accommodate you. We hope you will review the sponsorship levels and make a commitment to support us again this year. Please notify Sarah Lazarowitz by May 1, 2018 in order for us to provide you with all the services possible under your preferred sponsorship level. As always, Thank You for your support! Respectfully, BRUCE STIDHAM, PCAC GRAYSON COUNTY Teri Garvey, PCC TACA President Anderson County Tax Assessor/Collector P O Box 448, Waco, TX * Fax

2 2018 Conference Sponsorship Levels OFFICERS TERI GARVEY, PCC PRESIDENT ANDERSON COUNTY MICHELLE FRENCH, PCC PRESIDENT - ELECT DENTON COUNTY CATHY C. TALCOTT, PCC VICE PRESIDENT EXTERNAL COMAL COUNTY LINDA BRIDGE, PCAC VICE PRESIDENT INTERNAL BEE COUNTY RANDY H. RIGGS, CPA, PCC SECRETARY-TREASURER MCLENNAN COUNTY RONNIE KEISTER PAST PRESIDENT LUBBOCK COUNTY DIRECTORS DIANE BOLIN, PCC KERR COUNTY TAMMY McRAE, PCAC MONTGOMERY COUNTY MONTE SHAW, PCC WISE COUNTY BRUCE STIDHAM, PCAC GRAYSON COUNTY Vendor Booth $ x10 pipe & draped booth with standard booth set-up Two Exhibitor Badges Company Name Listed in Program Bronze $1,250 Complimentary 10 x10 Vendor Booth Three Exhibitor Badges with Bronze Sponsor Designation Bronze Sponsor Designated Space on Floor Plan In Conference Program One Ticket to the Sponsorship Luncheon and Offsite Event & Banquet Silver $2,500 Complimentary 10 x10 Vendor Booth Four Exhibitor Badges with Silver Sponsor Designation Silver Sponsor Designated Space on Floor Plan In Conference Program Color Business Card Ad in Program (Landscape) Up to Two tickets to the Sponsorship Luncheon and Offsite Event & Banquet Gold $5,000 Complimentary 10 x10 Vendor Booth Six Exhibitor Badges with Gold Sponsor Designation Gold Sponsor Designated Space on Floor Plan In Conference Program Color ¼ Page Ad in Program (5.5 x 4.25 Portrait) Up to Three tickets to the Sponsorship Luncheon and Offsite Event & Banquet Platinum $10,000 Complimentary 10 x20 Vendor Booth Eight Exhibitor Badges with Platinum Sponsor Designation Platinum Sponsor Designated Space on Floor Plan In Conference Program Link to company s web site from Association Web site from June 1, 2018 May 31, 2019 Color ½ Page Ad in Program (5.5 x 8.5 Landscape) Up to Six tickets to the Sponsorship Luncheon and Offsite Event & Banquet P O Box 448, Waco, TX * Fax

3 OFFICERS TERI GARVEY, PCC PRESIDENT ANDERSON COUNTY MICHELLE FRENCH, PCC PRESIDENT - ELECT DENTON COUNTY CATHY C. TALCOTT, PCC VICE PRESIDENT EXTERNAL COMAL COUNTY LINDA BRIDGE, PCAC VICE PRESIDENT INTERNAL BEE COUNTY RANDY H. RIGGS, CPA, PCC SECRETARY-TREASURER MCLENNAN COUNTY RONNIE KEISTER PAST PRESIDENT LUBBOCK COUNTY DIRECTORS DIANE BOLIN, PCC KERR COUNTY TAMMY McRAE, PCAC MONTGOMERY COUNTY MONTE SHAW, PCC WISE COUNTY BRUCE STIDHAM, PCAC GRAYSON COUNTY 2018 Conference Sponsorship Levels (Continued) Diamond $15,000 Complimentary 10 x20 Vendor Booth Ten Exhibitor Badges with Diamond Sponsor Designation Diamond Sponsor Designated Space on Floor Plan In Conference Program Link to company s web site from Association Web site from June 1, May 31, 2019 Color Full Page Ad in Program (Inside Back or Front Cover limited to first two commitments) 2 minutes to speak at Sponsor Luncheon Up to Eight tickets to the Sponsorship Luncheon and Offsite Event & Banquet Advertising Only (Black & White) NOTE: The only way to get a Color Advertisement is to be a sponsor. Business Card (Landscape) $200 ¼ Page (5.5 x4.25 Portrait) $400 ½ Page (5.5 x8.5 Landscape) $750 Full Page (8.5 x 11 Portrait) $1,000 Additional Purchases Additional Representatives $50 (Quantity Needed: ) Sponsorship Luncheon $65 (Quantity Needed: ) Offsite Event & Banquet $65 (Quantity Needed: ) (Combined Event for 2018) Specialty Sponsors* (In Addition to Other Sponsorship Levels) Table Game Night $500 Unavailable Lanyards with Name $1,000 Unavailable Electronic Program $1,500 Dance Entertainment $2,500 Unavailable Bingo $2,500 Unavailable Conference Bags with Logo $5,000 Unavailable *Opportunities are assigned on a first come, first-served basis. The selection you ve requested may not be available. Please call Sarah Lazarowitz for availability: (325) , ext Sponsorship Level: $ Additional Purchases: $ TOTAL DUE: $ Completed forms should be returned to: Tax Assessor-Collector Association C/O County Progress Attn: Sarah Lazarowitz PO Box 608; Abilene, TX (325) fax

4 2018 Sponsorship and Exhibitor Registration Form 84 th Annual Tax Assessor-Collectors Association of Texas Conference Embassy Suites Frisco Hotel and Conference Center, Frisco Exhibit Dates: June 3-6, 2018 Sponsor and Exhibitor Informationdfsdfsfdfsfs sdfsdfsddfsdfsdfsdfsdfsddddfdn Name Title Company Address City, State Zip Code - Phone ( ) Fax ( ) Website Authorized Signature (required) Please indicate Sponsor and Exhibitor registration on the following page. Registrations will not be processed until both forms and payment are submitted. Payment Information Check is enclosed for $ Please send a credit card authorization form (not available for sponsorships) Check here if you will be utilizing your complimentary exhibitor space as per your sponsorship level. Please make check payable to the Tax Assessor Collector Association. Return along with Exhibitor Space Agreement to: Tax Assessor-Collector Association C/O County Progress Attn: Sarah Lazarowitz PO Box 608 Abilene, TX (325) fax

5 84TH ANNUAL TAX ASSESSOR-COLLECTORS ASSOCIATION OF TEXAS CONFERENCE AGREEMENT TO FURNISH EXHIBITOR SPACE THIS AGREEMENT IS MADE THIS DAY OF, 2018 BY AND BETWEEN THE Tax Assessor-Collectors Association AND. IT IS MUTUALLY AGREED BETWEEN THE PARTIES THAT: FOR THE TAX ASSESSOR-COLLECTORS ANNUAL CONFERENCE TO BE HELD AT THE EMBASSY SUITES FRISCO HOTEL AND CONFERENCE CENTER IN FRISCO, TEXAS. 1. THIS IS A TRADITIONAL PIPE & DRAPE SET-UP. IF YOUR DISPLAY IS TRADITIONALLY LARGER THAN A 10' DISPLAY, YOU WILL NEED TO SECURE TWO OR MORE SPACES TO ERECT YOUR BOOTH. EXHIBITOR UNDERSTANDS THAT THERE WILL BE ONE NAME AND ONE COMPANY PER BOOTH. SHARING OR SUBLETTING OF BOOTH SPACE WILL NOT BE ACCEPTED. THE TAX ASSESSOR-COLLECTORS ASSOCIATION OF TEXAS RESERVES THE RIGHT TO REASSIGN OR REALIGN BOOTH SPACE AS REQUIRED FOR THE BENEFIT OF ALL EXHIBITORS PRESENT WITHOUT PRIOR APPROVAL OF THE EXHIBITOR. 2. DATE OF EXHIBIT IS JUNE 3-6, MOVE IN TIMES ARE BETWEEN 2:00 P.M. 5:00 P.M. ON SUNDAY, JUNE 3 OR 8:00 A.M. 11:30 A.M. ON MONDAY, JUNE 4. EXHIBITS MAY BREAK DOWN AFTER 11:30 A.M. ON WEDNESDAY, JUNE AGREED PRICE FOR SPACE: $750 (SPACE INCLUDED IN SPONSORSHIP PACKAGES) 4. EXHIBITOR WILL MAKE PAYMENT PRIOR TO ASSIGNMENT OF BOOTH SPACE. CHECK OR MONEY ORDER TO BE MADE PAYABLE TO TAX ASSESSOR-COLLECTORS ASSOCIATION. 5. IN THE EVENT THAT AN EXHIBITOR NEEDS TO CANCEL THEIR REGISTRATION, IT MUST BE DONE SO IN WRITING AND RECEIVED BY MAY 1, 2018 TO RECEIVE A REFUND MINUS A $50 ADMINISTRATIVE FEE. CANCELLATIONS RECEIVED AFTER MAY 1, 2018 WILL NOT RECEIVE A REFUND. 6. EXHIBITOR ASSUMES RESPONSIBILITY AND AGREES TO INDEMNIFY AND DEFEND THE TAX ASSESSOR-COLLECTORS ASSOCIATION, COUNTY PROGRESS MAGAZINE, AND THE EMBASSY SUITES FRISCO HOTEL AND CONFERENCE CENTER AND THEIR RESPECTIVE EMPLOYEES AND AGENTS AGAINST ANY CLAIMS OR EXPENSES ARISING OUT OF EXHIBITOR S USE OF THE EXHIBITION PREMISES. 7. THE EXHIBITOR UNDERSTANDS THAT NEITHER THE TAX ASSESSOR-COLLECTORS ASSOCIATION, COUNTY PROGRESS MAGAZINE AND THE EMBASSY SUITES FRISCO HOTEL AND CONFERENCE CENTER MAINTAIN INSURANCE COVERING THE EXHIBITOR S PROPERTY OR ITS EMPLOYEES OR AGENTS AND IT IS THE SOLE RESPONSIBILITY OF THE EXHIBITOR TO OBTAIN SUCH INSURANCE. COMPANY REPRESENTATIVE NAME/TITLE SIGNATURE

6 Exhibitor Schedule: THE TAX ASSESSOR-COLLECTORS ASSOCIATION OF TEXAS SPONSOR AND EXHIBITOR INFORMATION Date Time Activity Sunday, June 3, :00 p.m. 5:00 p.m. Exhibit Set-Up Monday, June 4, 2018 Monday, June 4, 2018 Monday, June 4, :00 a.m. 11:30 a.m. Noon 1:30 p.m. 1:30 p.m. 4:30 p.m. Exhibit Set-Up Sponsor Appreciation Luncheon (tickets required) Exhibit Hall Open Exhibits Staffed Tuesday, June 5, :30 a.m. 4:30 p.m. Exhibit Hall Open Exhibits Staffed Wednesday, June 6, :30 a.m. 11:30 a.m. Exhibit Hall Open Exhibits Staffed Wednesday, June 6, :30 a.m. Exhibit Tear-down Wednesday, June 6, :00 p.m. 11:00 p.m. Offsite Event & Banquet (tickets required) Accommodations: The host hotel is the Embassy Suites Frisco Hotel and Convention Center located at 7600 John Q Hammons Dr, Frisco, TX Call (972) to make a reservation; the block rate is $135 per night. For hotel reservations request a room in the Tax Assessor-Collectors Association room block to receive our special group rate. Room blocks will not open until March 1, The hotel blocks typically fill quickly for this conference. If you do not make it into the block and would like to be added to the waitlist, please contact Amy Lawson at The overflow hotel for this conference is Hilton Garden Inn, located at 7550 Gaylord Pkwy is located 0.1 miles to the Embassy Suites Frisco Hotel and Convention Center (approximately a 2 minute walk). To make a reservation please call (469) to make a reservation. The rate at Hilton Garden Inn is $135 per night. Reservations must be guaranteed by a major credit card or first night's full deposit. Reservations cancelled after 6 p.m. one day prior to arrival will be assessed one night's room and tax. Hotel check-in time is 3:00 p.m. and check-out time is 12 noon. Meal/Activity Tickets: Tickets to the Sponsor Appreciation Luncheon on Monday as well as the offsite event are included in select sponsor packages. Additional tickets for the Sponsorship Appreciation Luncheon (Monday) and Offsite Event & Banquet (Wednesday) may be purchased by contacting Sarah Lazarowitz at (325) ext. 121 or by As the Trade Show Manager for the 84 th Annual Tax Assessor-Collectors Association of Texas Conference I look forward to working with you as you prepare for the event. If you have any questions, please do not hesitate to call or me. Project Manager, County Progress Magazine 500 Chestnut Street, Ste. 2000, Abilene, TX Phone: (325) ext. 121 Fax: (325) Please retain this form as a point of reference for the conference.

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