2013 Coastal Bend Hurricane Conference Richard M. Borchard Regional Fairgrounds 1213 Terry Shamsie Blvd., Robstown May 14-16, 2013

Transcription

1 2013 Coastal Bend Hurricane Conference Richard M. Borchard Regional Fairgrounds 1213 Terry Shamsie Blvd., Robstown May 14-16, 2013 Conference Activity Schedule Pre-Registration Required - $35 Per Person (all activities & meals included) Tuesday, May 14- Conference Day One 7:30 9:00 Doors Open/Participant Check-In/Exhibition Area Open 9:00 10:00 Welcome & General Session One Hurricane Season Preview- Preparing for a Hurricane John Metz, Warning Coordination Meteorologist- National Service Corpus Christi 10:00 11:00 General Session Two The Disaster of Mass Evacuation Brock Long, Vice President- Hagerty Consulting; Former Director of Alabama Management 11:00 11:30 12:30 Lunch Served (Provided) General Session Three Everything is Bigger in Texas- Hurricane Preparations Texas Style 12:30 1:00 Break / Exhibitors 1:00 2:00 Break Out Session One Community Preparedness Whole Community Resilience State Hurricane Planning Updates Climate Change and Coastal Planning Public Works Generators for Dummies CBCAN- ID/Credentialing/Access Control 2:00 2:30 Break / Exhibitors 2:30 3:30 Break Out Session Two Community Preparedness Hurricane Preparedness and Personal Awareness It s Not About the Disability, It s About the - An Introduction to Inclusive Response Training What's Happening with Hurricane Insurance? Public Private Partnership Bulk Distribution in South Texas- A True Public Private Partnership Texas Broadband Network: The Impact of PS LTE Network of the Future on Texas Management. 3:30 4:00 Break / Exhibitors 4:00 5:00 Break Out Session Three Communications Mass Notification and Crisis Communications Post-Disaster Behavior The Ocean Just Swallowed the Coast Public Private Partnership Texas EMTF Project Decision Resources for Hurricane Response

2 2013 Coastal Bend Hurricane Conference Schedule Continued Wednesday, May 15- Conference Day Two 7:30 9:00 Doors Open/Participant Check-In/Exhibition Area Open 9:00 10:00 General Session Four 10:00 11:00 Dr. Walter Gillis Peacock, Director of the Hazard Reduction and Recovery Center- Texas A&M General Session Five 11:00 Speaking Their Language - Community in Recovery Caitria O'Neill- CEO Recovers.org Lunch Served (Provided) 11:30 12:30 General Session Six Mass Care, Feeding & Recovery Terry Henderson, Disaster Relief Director- Texas Baptist Men 12:30 1:00 Break / Exhibitors (Last Chance) 1:00 2:00 Break Out Session Four Communications Connecting In Crisis Government Best Practices for Solutions Shock & Awe Management Outsourcing: Best Practices for Assistance in Public Private Partnership Disasters Responder & Volunteer Tracking Solution 2:00 2:30 Break 2:30 3:30 Break Out Session Five Community Preparedness Moving the Population Mass Fatality Mangemetn Planning, Expectations and Public Messaging The Challenge of Forecasting Hurricanes What to expect when the wind stops blowing how long before my Public Works lights turn on? You Can with C. B. Can! Notification, Clinics, Event Registration & More! 3:30 4:00 Break 4:00 5:00 Break Out Session Six Community Preparedness What happens when the wind STARTS blowing? Social Media in Response & Recovery Flood Wave Public Works PWRT The Transition Next Gen and More! Coastal Bend Hurricane Conference #cbhurcon

3 2013 Coastal Bend Hurricane Conference Schedule Continued Thursday, May 16- Post Conference Workshops All Post Conference Workshop participants MUST complete the course registration at to receive course credit and certificate of completion. No Exceptions (see course descriptions for direct links). 7:30 8:00 Doors Open/Participant Check-In 8:00 12:00 Morning Workshops MGT340 TxETN CBCAN G627 Crisis Leadership & Decision Making for Elected Officials TxETN Overview & Hands-On Training CBCAN Introductions for New Members Residential Damage Assessment T289 PER300 G608 Donations Management Course (All Day) Social Media (All Day) Texas Disaster Recover Workshop (All Day) 12:00 1:00 Lunch Served (Provided) 1:00 5:00 Afternoon Workshops G200 T624 G628 Texas Public Officials Workshop How to Maximize Your Reimbursement (ends 4:00) Infrastructure Damage Assessment T289 Donations Management Course (Continued) PER300 Social Media (Continued) G608 Texas Disaster Recover Workshop (Continued) The Coastal Bend Hurricane Conference is co-sponsored by the Coastal Bend Management Association and Nueces County. Our goal is to provide a quality education and networking oppurtunity that is not cost prohibitive. All collected fees and financial contributions are used solely for the purposes of hosting the conference with any remaining balance being moved forward to the next year. We cannot thank our community sponsors enough. These very important financial contributions help keep the cost for each attendee reasonable. If you or your organization cannot attend this conference due to the required conference fee, please contact the Nueces County Office of Management in writting at nueces.emergencymanagement@co.nueces.tx.us. Persons with disabilities who plan to attend the conference, and who may need assistance, services or auxiliary aids, should contact the Nueces County Office of Management ( ) at least forty-eight (48) hours ahead of the meeting so that appropriate arrangements can be made.

4 2013 Coastal Bend Hurricane Conference Detailed Session Descriptions & Speakers (It is not necessary to pre select the desired breakout session. Sessions will be filled on a "first come, first served basis.") # Track Session Title G1 General Hurricane Season Preview Preparing for a Hurricane How to interpret and assess the hurricane threat using the latest tools & social media from the National Service. John Metz, Warning Coordination Meteorologist National Service Corpus Christi G2 General The Disaster of Mass Evacuation Is the emergency management and public safety community creating the disaster of Mass Evacuation? This session will focus on ways to improve evacuation and shelter plans by reviewing lessons learned, describing how to establish zone based and time phased evacuation approaches, and reducing the distance evacuees must travel to seek safe shelter. Finally, the session will use the Hurricane Gustav host state evacuation event as a recent lessons learned case study. Brock Long, Vice President Hagerty Consulting; Former Director of Alabama Management G3 General Everything is Bigger in Texas Hurricane Preparations Texas Style G4 General Coastal Mitigation and Resilience This session will focus on coastal mitigation as a key to community resiliency. What we can all to do make a true and lasting change. Dr. Walter Gillis Peacock, Director of the Hazard Reduction and Recovery Center Texa A&M University G5 General Speaking Their Language Community in Recovery Lessons learned on the ground from community level recovery efforts across the US. Caitria O'Neill of Recovers.org introduces the mechanics of "community powered disaster recovery", and techniques and tools to build your neighborhoods into your emergency operations plans. Caitria O'Neill CEO Recovers.org G6 General Mass Care Feeding & Recovery Explain to me why I'm eating frito pie? The Texas Baptist Men explains all. It's not just about the food. Terry Henderson, Disaster Relief Director Texas Baptist Men A1 Community Prep Whole Community Resilience Whole community planning positions emergency managers and planners to analyze and develop integrated plans that serve the various needs of all residents and communities in their jurisdiction. Planning for the whole community ensures that the full spectrum of community assets, resources and strengths are utilized to build resiliency and security for all members of the local society. Dee Grimm, National Director of Mitigation and Preparedness Services Baptist Child Family Services Management Division A2 Community Prep Hurricane Preparedness and Personal Awareness In this hour, Barry Morgeson will provide an overview of Time Warner Cable s Business Continuity Program and breakdown key components and resources that help make recovery efforts successful. Barry will also discuss projects, techniques and strategies for encouraging employee awareness and family preparedness with proven results. Barry Morgeson, Business Continuity Manager Commercial Services Time Warner Cable A3 Communications Mass Notification and Crisis Communications We know that having your organization perceived as successfully handling a crisis is often driven by how effectively you managed communications. We may have plans in place and test them for common occurrences. Now that your organization is faced with a crisis, what do you do? This workshop will review new crisis types predicted in the future, review the basics of crisis communications, and consider the human factor that is critical to successful mass notification and Denise C. Walker, Chief Management Officer, Lone Star College System

5 2013 Coastal Bend Hurricane Conference Detailed Session Descriptions & Speakers Continued A4 Communications Connecting In Crisis Debbie Lindsey Opel, President of Three Dimensional Development, will share public relations strategies developed from her experience in both the public and private sector. She will share a framework for identifying key actions before, during and post event. Debbie Lindsey Opel Communications & Media Consultant A5 Community Prep Moving the Population An in depth look into the Coastal Bend Transportation Study Analysis and how it relates to evacuation timing and the regional Traffic Management Plan. US Army Corps of Engineers; Tx Department of ; Tx Department of Transportation A6 Community Prep What happens when the wind STARTS blowing? You might be surprised to find out how little you can expect from your local services once its too late to evacuate. Hear from an experienced cross disciplinary panel of emergency services personnel to get the inside story about what it really means to ride out a storm. Sheriff Leroy Moody San Patricio County; Chief Tim Vanlandingham City of Portland; Battalion Chief Mickie Flores City of Corpus Christi, EMC Tomas Sanchez Kleberg County; Dr. William Burgin Corpus Christi/Nueces County Public Health District B1 State Hurricane Planning Updates The Texas Division of Management has collaborated with partner organizations to revise the state s hurricane plan. This session highlights changes and additions to the plan that outline state support for hurricane response and recovery. The Hurricane Annex is now the first hazard specific annex to the state s emergency management plan. The updated annex includes navigation tools, crosswalks to functional annexes, and updated information on hurricane hazards and decision making. Chris Moore, Hurricane Preparedness Officer Texas Division of Management B2 It s Not About the Disability, It s About the An Introduction to Inclusive Response Training A facilitated panel of cross disability aging specific experts with the Functional Needs Support Team of the Coastal Bend will provide an overview of local resources, reference tools and training to assist emergency management and operations for whole community planning in the Coastal Bend. L. David Ramos, Director Independent Living Program, Coastal Bend Center for Independent Living; Mary E. Wambach, Executive Director Deaf Head of Hearing Center; Marshall Burns, Mobility Coordinator Corpus Christi Regional Transportation Authority; Theresa Swirenko, Social Worker Harbor Hospice B3 Post Disaster Behavior An overview of the Disaster Behavioral Health Services Branch, the newly formed Disaster Behavioral Health Consortium and disaster behavioral health reactions following critical incidents or disasters. Chance Freeman, Branch Manager, Disaster Behavioral Health Services, Mental Health & Substance Abuse Division, Department of State Health Services B4 Government Best Practices for Solutions integrated a common set of technology solutions for emergency notifications, group communications, donations management, responder badging and much much more using cost effective shared solutions. John Keihl, Homeland Security Coordinator Panhandle Council of Governments; Joe Abrams, Member & Chairman The Alliance for Community Solutions B5 Mass Fatality Management Planning, Expectations and Public Messaging This sessions covers crafting your plan to make it operational at the local or regional level. In addition, a key role in mass fatality management is keeping the public adequately and appropriately informed, while not raising public expectations to unattainable levels. Allison Woody, Preparedness Training and Exercise Coordinator Harris County Institute of Forensic Sciences; Chuck Smith, Commander Region VI Disaster Mortuary Operational Response Team of the National Disaster Medical System / Investigator East Baton Rouge District Attorney's Office

6 B6 Social Media in Response & Recovery As an effective means for providing updated information about a crisis, proactive steps must be taken prior to disasters in order for effective communications to occur. Monitoring of social media should extend into the crisis response and post crisis phases to check how crisis management efforts are being received. Jay Pascua Project Assistant, National Disaster Preparedness Training Center University of Hawaii C1 Climate Change and Coastal Planning Effects of past, present, and future sea level rise on the Texas coast including impacts of hurricanes. Implications of the Recommendations from the International Panel on Climate Change and relevance to emergency management. Dr. Philippe Tissot, Associate Director for the Conrad Blucher Institute & Associate Professor of Physics Texas A&M University Corpus Christi C2 What's Happening with Hurricane Insurance? TWIA is bankrupt. Claims and lawsuits are still coming out of Hurricane Ike. Do you really wonder why windstorm rates are high? Are we prepared for the future? Mark Hanna Manager, Public Relations & Membership Insurance Council of Texas C3 The Ocean Just Swallowed the Coast Storm surge is the deadliest and most destructive hazard associated with Hurricanes, but is often misunderstood by decision makers and the public. Lean how storm surge works, the impact of surge, and how to interpret storm surge forecasts using the latest tools. Mike Buchanan Science and Operations Officer, National Service Corpus Christi C4 Shock & Awe Sandy was only a category 1 storm, yet caused $70 Billion in losses and numerous fatalities in New England in Learn about the impact of Sandy, the public s perception of the storm before and after, and key lessons learned. Could a storm like Sandy impact Texas? John Metz, Warning Coordination Meteorologist National Service Corpus Christi C5 The Challenge of Forecasting Hurricanes Learn how hurricane forecasts are made, the tools used for assessing storm track and intensity, and the challenge of communicating the storm threat to the public. Rob Hart, Forecaster National Service Corpus Christi C6 Flood Wave Drought to Deluge Most historic floods in South Texas were caused by a Tropical Storm or Hurricane. Learn how these events occur and the impact to local rivers, creeks, and neighborhoods. John Metz, Warning Coordination Meteorologist National Service Corpus Christi D1 Public Works Generators for Dummies Why do generators fail? Is there really a "Generator God" that determines its lifespan regardless of the manufactures warranty? What is the proper maintained and replacement schedule? D2 D Coastal Bend Hurricane Conference Detailed Session Descriptions & Speakers Continued Public Private Partnership Public Private Partnership Bulk Distribution in South Texas A True Public Private Partnership. HEB and the Texas Forest Service share best practices, past experiences and the path forward for points of distribution and serving the needs of the masses. Justin Noakes, Director of Preparedness HEB; Marty Martinez, Assistant Chief Texas Forest Service Texas EMTF Project This presentation will describe the Medical Task Force program from its inception to now. We will explain where we fall in ESF 8 and explain each component of EMTF. Danny Ramirez EMTF 11 Coordinator; Victor Wells State EMTF Coordinator

7 D Coastal Bend Hurricane Conference Detailed Session Descriptions & Speakers Continued Public Private Partnership Management Outsourcing: Best Practices for Assistance in Disasters Following significant disasters that overwhelm in house resources, communities historically reach out to the private sector for assistance to provide everything from generators to food to heavy equipment. Whether it relates to operational or financial activities, local governments should understand the most appropriate method of engaging these outside resources for your specific situation. This presentation will explore best practices for utilizing contractors for disaster related activities John Buri, Director of Client Services, BDR Division SAIC D5 Public Works What to expect when the wind stops blowing how long before my lights turn on? Power is only one piece of the puzzle when it comes to getting the infrastrurue reestablished. A panel of various public works and utility providers will discuss post landfall operations. Sarah Fisher Manager, Communications & Regulatory Affairs Nueces Electric Coop; Larry Mikolajczy, Director, Solid Waste Operations City of Corpus Christi; and others representing water, gas, etc. D6 Public Works PWRT The Transition TDEM will discuss the transition of the PWRT coordination from TEEX to TDEM, we will discuss the continued concept of Public Works Response Teams in Texas and how TDEM plans to continue the success of the program. Marty Penney Plans Coordinator, State Management Team/State Operations Center Texas Division of Management E1 CBCAN ID/Credentialing/Access Control This is more than just a flash pass. Receive an update on regional notification initiatives and the latest in badging, credentialing and access control. RJ Thomas, Homeland Security Coordinator Coastal Bend Council of Governments; Joe Abrams, Member & Chairman The Alliance for Community Solutions E2 Texas Broadband Network: The Impact of PS LTE Network of the Future on Texas Management. The 700 MHz D Block was allocated to public safety use by Congress in February along with $7 billion dollars in funding. Texas has been highly involved in the national planning and holds one of only two waivers in the nation to operate a PS LTE network. This session will explain the current status of PS LTE nationally, the impact of broadband on Texas responders and steps that your organization can take to be involved. Lesia Dickson, Tx Broadband Program Outreach and Education Tx Dept. of E3 Decision Resources for Hurricane Response Hurricanes force elected officials, emergency managers, and first responders to make important and difficult decisions. Accurate understanding of potential hurricane impacts and available decision tools is required to manage life safety concerns and community best interests. National Hurricane Center resources, HURREVAC, and the Sea, Lake, and Overland Surge from Hurricanes (SLOSH) Display are among the featured tools that can assist in making informed hurricane response decisions. Chris Moore, Hurricane Preparedness Officer Texas Division of Management E4 Responder & Volunteer Tracking Solution Learn how to quickly enroll and track your jurisdiction s emergency Responders and Volunteers. Radiant RFID s RESPONDER and VOLUNTEER Tracking Solution, an extension of our Evacuation Tracking System, delivers critical all hazard operational data to emergency managers. Additionally, a simulated scenario, followed by a Q&A session, will be conducted utilizing smart device technology. Jorge Jalomo Program Director Radiant RFID E5 You Can with C. B. Can! Notification, Clinics, Event Registration & More! Best practices from the Alliance for Community Solutions a shared technology solution developed by local government for local government. Learn how the Fort Bend County Health Department uses this system to go beyond just emergency notification and have incorporated it into clinic management and mass prophylaxis. David Olinger, Public Health Preparedness Coordinator; David Aaron, SNS Coordinator Fort Bend Co. E6 Next Gen and More! Update on public safety communications initiatives.

8 Post Conference Workshops (subject to change) All workshop participants must be a registered attendee of the conference AND register for desired course at Course Title Description All Day Target Audience Donations Management Short Course (T- 289) Social Media for Natural Disaster Response and Recovery (PER-300) Disaster Recovery Workshop (G-608) Morning Only Crisis Leadership & Decision-Making for Elected Officials (MGT-340) This course outlines considerations in handling donations of goods and services in the aftermath of emergencies, such as large amounts of unsolicited donations and unsolicited volunteer. It provides a general overview and emphasizes a team approach involving government agencies, voluntary agencies, and the media. (8 Hours) The course will provide participants with the knowledge and skills of social media and its uses, as well as the current tools, methods, and models to properly make use of social media for crisis communication. Through the use of social media tools, participants will learn and master skills to disseminate information and monitor, track, measure, and analyze social media traffic. (8 Hours) This course introduces basic policy and programs related to the recovery process. Emphasis is placed on damage assessment and program implementation. (8 Hours) The four hour seminar uses a case study to frame the discussion on ways to overcome leadership challenges in planning and responding to a large scale incident. The final outcome of the seminar is the development of an individual and jurisdiction roadmap of actions needed to improve preparedness and emergency response. (4 Hours- AM) #cbhurcon 2013 Coastal Bend Hurricane Conference State, county, and city employees and volunteers who might be involved in donations management operations. Government/public decision makers, emergency operations personnel and managers, response personnel, planners and other professionals with disaster responsibilities. management personnel and other officials who may be assigned responsibilities for disaster recovery activities. Management, Government Administration

9 Post Conference Workshops Continued (subject to change) Course Title Description Target Audience TxETN Overview & Hands-On Training Introduction to CBCAN for New Participants Residential Damage Assessment (G-627) Afternoon Only Texas Public Officials Workshop (G-200) This hands-on course is designed to introduce emergency managers, hospital representatives, and other participating responder organizations involved with evacuation to the tools and capabilities of the Texas Tracking Network or TxETN (based on the All Hazard Response Network system). This course will provide hands-on training for individuals responsible for embarkation/evacuation hub operations, hospital evacuations or other persons responsible for training of these individuals. (4 Hours- AM) This hands-on course is designed to introduce emergency managers, hospital representatives, and other participating responder organizations to the communication tools of the Coastal Bend Coordination & Alert Network (CBCAN) including the responder registry and group communications. This course will provide hands-on training for license holders that have not previously accessed the system and for those with limited experience. (4 Hours- AM) The fundamentals of different types of damage assessments and categories of damage classifications used by the State and the Federal Management Agency. This course is intended for individuals that will actually be conducting residential damage assessments in their community in the aftermath of a storm or catastrophic event. (4 Hours- AM) This course is designed to introduce county judges and commissioners, mayors and city council members, and other elected and appointed officials to emergency management in Texas. This course addresses the legal authorities for emergency management in Texas, the local, state, and federal organization for emergency management, the local emergency management functions, and the local responsibilities during the four phases of emergency management. (4 Hours- PM) Management, Hospital Representatives and other Responder Organizations responsible for evacuation operations. Management, Hospital Representatives and other Responder Organizations with current CBCAN licenses. Management, Government Administration, Law Enforcement, Public Works Management, Government Administration #cbhurcon 2013 Coastal Bend Hurricane Conference

10 Post Conference Workshops Continued (subject to change) Course Title Description How to Maximize Your Reimbursement (T- 624) This workshop will go over the Accounting process. We will show you different ways to complete your projects by using contractors, force account labor and equipment and using materials. FEMA forms will also be discussed. (4 Hours- PM) Target Audience Management, Medical Service, Fire Service, Law Enforcement, Public Works, ANY FEMA Eligible Applicant including health care and education. Infrastructure Damage Assessment (G-628) To prepare communities for infrastructure assessment before a disaster occurs. Students will learn how to set up assessment teams, identify disaster response costs and losses to infrastructure after a disaster. Designed for local governments and state employees who may have operational roles and responsibilities in a disaster environment. (4 Hours- PM) Public Health, Public Safety Communications, Public Works, Management, Medical Services, Fire Service, Law Enforcement #cbhurcon 2013 Coastal Bend Hurricane Conference