Recovery, Mitigation and Standards (RMS) May 2017

Transcription

1 Recovery, Mitigation and Standards (RMS) May 2017 Sandra Fulenwider Deputy Assistant Director Recovery, Mitigation and Standards

2 Where does RMS fit within TDEM?

3 Disaster Declaration Threshold To qualify for federal assistance after a disaster, states must meet a pre-established, population-based damage threshold. Thresholds Texas $ 35,958,152 Arkansas $ 4,169,763 Louisiana $ 6,482,722 Oklahoma $ 5,364,432 New Mexico $ 2,944,626

4 Major Disaster Declarations Since 1953* 10. Iowa Alabama Arkansas Kentucky Louisiana Florida New York Oklahoma California 84

5 Major Disaster Declarations Since 1953* 1. TEXAS 94 EMER 13 FMAG 236 TOTAL 343 The Lone Star State has recorded 94 Major Disasters in 63 years. 1 EVERY 8.1 MONTHS

6 Regional Disaster Finance Program Shari Ramirez-MacKay State Coordinator Regional Disaster Finance Program

7 Where does RDFP fit within RMS?

8 Regional Disaster Finance Coordinators

9 Region Training Completed Modules Taught or in Progess Local Jurisdictions Number of Students Number of Student Hours , , , , , ,476 State Agency ,534 9

10 Region Projected Training Modules Taught or in Progess Local Jurisdictions Number of Students Number of Student Hours , , , , State Agency

11 Training Map

12 Deployment Map

13 Additions to Program Additional RDFC Region 1 Debris Workshop 13

14 Public Assistance P A Kristof Hermans Supervising Program Director RMS Grants Program

15 Where does PA fit within RMS?

16 Public Assistance

17 Public Assistance Process

18 RMS Grants Program THIS COULD BE YOU

19 RMS Grants Program

20 Public Assistance Snapshot Disaster Count Disaster Name Total Eligible Amount (100% Federal + State + Local Match) Total Federal Share Obligated Amount (Federal portion only) # of Applicants Total # of PWs Open # of PWs 1 DR 1606 Rita $369,777, $369,777, , DR North TX Floods $84,265, $64,773, , DR 1780 Dolly $90,547, $68,763, , DR 1791 Ike $2,324,811, $2,225,504, ,418 15,838 3,815 5 DR 1931 Alex $26,343, $19,933, DR Wildfires $72,791, $55,425, DR Labor Day Wildfires $66,850, $50,769, DR 4136 West $56,238, $27,937, DR October Floods $13,101, $8,928, DR 4223 May 2015 Severe Weather $215,616, $158,964, ,265 1, DR 4245 October 2015 Severe Weather $41,918, $31,773, DR 4255 December 2015 Severe Weather $32,305, $24,050, DR 4266 March 2016 Severe Weather $25,110, $16,880, DR 4269 April 2016 Severe Weather $29,547, $19,808, DR 4272 May 2016 Severe Weather $48,273, $32,586, Totals 15 $3,497,498, $3,175,878, ,091 32,001 8,056

21 Currently (Public Assistance) Disaster Name 1606 Hurricane Rita Texas Floods 1780 Hurricane Dolly 1791 Hurricane Ike 1931 Hurricane Alex Wildfires Wildfires 4136 West Explosion 4159 Severe Storms/Flooding 4223 Severe Storms/Flooding 4245 Severe Storms/Flooding 4255 Winter Storms 4266 Severe Storms/Tornadoes 4269 Severe Storms/Tornadoes 4272 Severe Storms/Flooding Applicants : 977 Current total Projects: 8,056 Current total funds managed: $1,760,066,795.19

22 Since 2016 New Declarations: 4272 Severe Storms Severe Storms Severe Storms Severe Winter Paid to Subrecipients : $129,698,171.55

23 Help Us, Help You, Helping Us How to speed up the process: Know the Process: FEMA Public Assistance Policy Digest Code of Federal Regulation 2 and 44 (CFR 2 CFR 44) Know your Liaison and Grant Coordinator:

24 Help Us, Help You, Helping Us How to speed up the process: Communications: Requests for information / documentation Everything is time sensitive. DO NOT Delay Don t deviate from approved projects without approval. Don t jeopardize your projects, if you don t know ask. Document, document, document. (Regional Disaster Finance Program)

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26 Individual Assistance Christa Lopez Section Administrator Human Services

27 Human Services Unit

28 Where does IA fit within RMS?

29 Individual Assistance (IA)

30 Individual Assistance Cycle Insurance Initial Response: Friends, neighbors, the local community, and Voluntary Organizations State and Federal Disaster Assistance Programs FEMA Housing Assistance Unmet Needs: friends, neighbors, the local community, and Voluntary Organizations Other Needs Assistance Home & Business Loans

31 State Declaration FEMA or Federal Declaration SBA Declaration 31

32 Voluntary Agencies Voluntary organizations (e.g. the ARC, TSA, Team Rubicon, Texas Baptist Men, The Adventist, and Mennonite Disaster Services) and local private sources, provide disaster survivors with assistance to meet their emergency needs. Long-term recovery needs are supported through voluntary organizations as well as a Long-Term Recovery Committee. Whether declared or not, you may contact the State Voluntary Agency Liaison at , for support and coordination efforts.

33 3 FEMA/Federal Declarations in SBA Declarations in 2017 TDEM IA moved from Response to Recovery New State VAL New State Coordinator, Jamie Youngs

34 Questions Human Services Unit Christa Lopez State Administrator, Human Services Office: (512) Sandy Eastham Individual Assistance Officer Office: (512) DeAnna Poland-Stemock Voluntary Agency Liaison Office: (512) DeAnna.Poland- Mark Shipman IHP Coordinator Office: (512)

35 Hazard Mitigation Sandra Fulenwider Deputy Assistant Director Recovery, Mitigation and Standards

36 Where does HM fit within RMS?

37 RMS Grants Program THIS COULD BE YOU

38 Mitigation Snapshot Disaster Count Disaster Name Total Eligible Amount (100% Federal + State + Local Match) Total Federal Obligated Amount (Federal portion only) # of Applicant s Total # of PWs Open # of PWs 1 DR North TX Floods $16,586, $12,440, DR 1780 Dolly $19,722, $14,982, DR 1791 Ike $566,400, $409,906, DR 1931 Alex $3,992, $3,050, DR Wildfires $21,594, $14,201, DR Labor Day Wildfires $21,645, $13,709, DR 4136 West $5,119, $3,451, DR October Floods $2,108, $1,600, DR 4223 May 2015 Severe Weather $73,457, $40,136, DR 4245 October 2015 Severe 10 Weather $25,281, $18,577, DR 4255 December 2015 Severe Weather $6,779, $4,851, DR 4266 March 2016 Severe Weather $87,515, $55,073, DR 4269 April 2016 Severe Weather $189, $189, DR 4272 May 2016 Severe Weather $184, $184, FM 5116 Hidden Pines Fire $883, $662, Totals 15 $851,461, $593,017,

39 Currently (Mitigation) Disaster Name Texas Floods 1780 Hurricane Dolly 1791 Hurricane Ike 1931 Hurricane Alex Wildfires Wildfires 4136 West Explosion Severe 4159 Storms/Flooding Severe 4223 Storms/Flooding Severe 4245 Storms/Flooding 4255 Winter Storms Severe 4266 Storms/Tornadoes Severe 4269 Storms/Tornadoes Severe 4272 Storms/Flooding 5116 Hidden Pines Fire Applicants : 242 Current total Projects: 436 Current total funds managed: $707,760,125.00

40 Mitigation Timelines Grant # Grant Name Declared Date State Application POP End 1780 Hurricane Dolly /24/ Hurricane Ike /28/ Hurricane Alex /10/ Wildfires /30/ Wildfires /4/ West Explosion /2/2017 Texas Severe Storms and 4159 Flooding /20/ Severe Storms and Flooding /29/ Texas Hidden Pines Fire /14/ Severe Storms /25/2019 Severe Winter Storms, Tornadoes, Straight-line 4255 Winds, and Flooding /9/2020 Severe Storms, Tornadoes, 4266 and Flooding /19/ Tax Day - April Storms /25/ Severe Storms and Flooding /11/2020

41 Join Our Team Austin: Grant Coordinator, Public Assistance Grant Coordinator, Mitigation Houston: Grant Coordinator, Mitigation Garland: Grant Coordinator, Public Assistance Grant Coordinator, Mitigation Visit: > Employment McAllen/Weslaco: Grant Coordinator, Public Assistance Grant Coordinator, Mitigation Lubbock: Section Administrator Grant Coordinator, Public Assistance Grant Coordinator, Mitigation

42 Hazard Mitigation Planning Raymond Mejia Lead Planner Hazard Mitigation Planning

43 Where does HMP fit within RMS?

44 County Mitigation Plan Status as of May 2017 Plan in review/revision Plan approved by FEMA Plan in development Expired plan No plan

45 Hazard Mitigation Planning County population coverage currently at 88.90%. 147 Plans currently active (Over 1640 Jurisdictions represented) 113 Plans in development 34 Plans in State/FEMA review to adoption stage Upcoming G318 Local Hazard Mitigation Planning Workshops: Houston June (Full) Beaumont July TBD August TBD September Wichita October State of Texas Hazard Mitigation Plan due in Oct 2018 (10% complete)

46 RMS Standards Harriet Fortson Section Administrator RMS Standards

47 Where does Standards fit within RMS?

48 RMS Standards Single Audit CFR Title 2, Section 200, Subpart F, Expend Federal Funds of $750,000 or more from all sources Independent Auditor

49 Single Audit Increased emphasis on oversight and monitoring Single Audit Process Procurement Report Submission Corrective Action Management Decision

50 Single Audit Report Review Financial internal controls Compliance with Federal Requirements

51 Single Audit Corrective Action and Management Decisions Findings or Deficiencies require a Corrective Action Plan in the Single Audit report Management Decision Letter is issued to Subrecipient and TDEM programs

52 Single Audit Ask Questions: FEMA/TDEM Booth in the Exhibit Hall: Tuesday 1:00 5:00 PM Wednesday 8:00 am- Noon Thursday 8:00 am-10:00am Resources: Electronic CFR:

53 Workshop Presentations Tuesday Time Session Title Room 5/16 2:00-5:00 pm Financial Preparedness Analysis of Local Finance Department 5/15 3:30-4:30 pm Managing Your Grant Projects Online- TDEM s Grant Management System 214B 209

54 Workshop Presentations Wednesday Time Session Title Room 5/17 10:30-11:30 am How to Guide to Expediting Large Project Reimbursements 5/17 1:00 2:00 pm Future State of Disaster Recovery Through the Headlines 5/17 2:30 3:30 pm State Applicant Briefing and FEMA Kickoff Meeting Process 5/17 2:30 3:30 pm Panel: Best Practices in Public Assistance Grant Program Management and Compliance 217B 217B B 5/17 4:00 5:00 pm Debris Management Panel 211

55 Workshop Presentations Thursday Time Session Title Room 5/18 10:30 11:30 am This, That, or the Other: FEMA Recovery Options Other Than the Way it Was 5/18 10:30 11:30 am Procurement for Dummies Practical Guidance on Purchasing with Federal Funds B 5/18 2:30 3:30 pm Section 406 Mitigation 217B

56 Workshop Presentations Friday Time Session Title Room 5/19 8:00 9:00 am 404 vs 406 Mitigation 207A 5/19 8:00 9:00 am Creating a Quality Hazard Mitigation Plan 5/19 9:30 10:30 am Common Misconceptions about the FEMA PA Program 5/19 9:30 10:30 am Assistance to Firefighters Grant Program by FEMA Region 6 217B 217C 207B

57 Where to Find Joint Booth with FEMA

58 Recovery, Mitigation and Standards (RMS) May 2017 Sandra Fulenwider Deputy Assistant Director Recovery, Mitigation and Standards