358 Royal Canadian Sea Cadet Corps SIR ISAAC BROCK

Transcription

1 ROYAL CANADIAN SEA CADETS 358 Royal Canadian Sea Cadet Corps SIR ISAAC BROCK Ship Standing Orders and Standard Operating Procedures 358 RCSCC ~ 1 ~ 1 Sep 16

2 RECORD OF AMENDMENTS Identification of AL Date Entered Signature AL No Dated Issued 1 Sep 16 1 Sep 16 J.J. Tremblay Lt(N) 358 RCSCC ~ 2 ~ 1 Sep 16

3 FORWARD 1. Ship Standing Orders and Standard Operating Procedures for 358 Royal Canadian Sea Cadet Corps SIR ISAAC BROCK are issued under the authority of the Commanding Officer. They are intended to amplify instructions issued by a high authority as they apply to local conditions in 358 RCSCC. Whenever a conflict arises between SSOSOPS-358 and a high authority, the higher authority shall take precedence. 2. All personnel shall familiarize themselves with the content of these orders. Divisional Officers shall ensure that all personnel in their Divisions are familiar with those portions that are applicable. 3. All suggestions for additions or amendments to this publication are to be directed to the Commanding Officer, through the Executive Officer. 4. All Officers shall familiarize themselves fully with the rules, regulations, procedures and guidelines contained in the Queen s Regulations and Orders for the Canadian Armed Forces Cadets (QR&O s), National Group Orders/Cadet Administrative and Training Orders (CATO s), Central Region Cadet Orders/Instructions (CRCO/CRCI s), and Central Region Cadet Supplementary Orders (CRCSO s). Included, Officers shall be aware of pertaining information contained in the National Defence Act (NDA), the Code of Service Discipline (CSD), Canadian Forces Administrative Orders (CFAO s), Defence Administrative Orders and Directives (DAOD s), and Canadian Forces Organization Orders (CFOO s). 5. All Cadet NCOs shall familiarize themselves fully with the contents of this publication as well as Routine Orders, Cadet Dress Regulations, and other publications and orders, as required and/or directed by the Commanding Officer. 6. Should any Officer or Cadet NCO be doubtful as to the course they should take with respect to matters pertaining to policy, they should refer these questions to the Commanding Officer, through the Executive Officer. 7. It is to be clearly understood that representations of any sort to the Department of National Defence or the Navy League of Canada shall be done so by the Commanding Officer, or where this is not possible/practical, by the Executive Officer on his/her behalf. Officers or Cadets shall forward requests to the Commanding Officer, through the Executive Officer, for appropriate action. 8. The Commanding Officer may update this order through the issues of memos that clearly state their inclusion in SSOSOP-358. The memo will be added until a formal up-date is completed. 9. Where the following words appear their intent is as follows: Shall to be imperative May shall be taken as permissive 358 RCSCC ~ 3 ~ 1 Sep 16

4 Should to be informative only Practicable shall be taken to mean physically possible Practical shall be taken to mean reasonable under circumstances NCJCRSG - refers to the National Cadet and Junior Canadian Rangers Support Group RCSU Central shall be taken as meaning the Region and/or the Zone Training Area NL - shall be taken as meaning the Navy League of Canada Branch (unless noted) Corps shall be taken to mean ship (stone frigate) Ship shall be taken to mean cadet corps J.J. Tremblay, Lt(N) J.J. Tremblay, CD1 Lieutenant (Navy) Commanding Officer 358 RCSCC ~ 4 ~ 1 Sep 16

5 INDEX CHAPTER 1 CORPS COMMAND STRUCTURE 1.01 Role 1.02 Scope 1.03 Command and Control 1.10 Command Team 1.12 Organization 1.16 Chain of Command 1.20 Routines 1.25 Naval Routine 1.26 Routine Orders 1.29 Standing Orders 1.33 Orders and Regulations 1.34 Duty to Report 1.38 Unit Specifications 1.39 Unit History 1.41 Commanding Officers 1.42 Coxswains 1.43 to 1.99 Not Allocated Annex A Annex B Annex C 358 RCSCC Corps Organization Corps Routine: Routine 1 / 2 Weekly Training Night Corps Routine: Routine 3 Administration Nights CHAPTER 2 TERMS OF SERVICE: OFFICERS 2.01 Executive Officer 2.02 First Lieutenant 2.03 Administration Officer 2.04 Training Officer 2.05 Senior Instructor 2.06 Divisional Officer 2.07 Supply Officer 2.08 Unit Cadet Conflict Management Advisor 2.09 Specialty / Competition / Complimentary Training Officers 2.10 Recruiting Officer 2.11 Special Projects Officer 2.12 Unit Public Affairs Officer 2.13 Canadian Armed Forces Personnel 2.17 Civilian Instructors/Volunteers 2.19 Officer Positions - Miscellaneous 2.20 to 2.99 Not Allocated CHAPTER 3 TERMS OF SERVICE: NCO s 3.01 General 3.02 Coxswain 358 RCSCC ~ 5 ~ 1 Sep 16

6 3.03 Regulating Petty Officer 3.04 Ship's Writer 3.05 Training Chief Petty Officer 3.06 Chief Boatswains Mate 3.07 Gunner 3.08 New Entry Petty Officer 3.09 Specialty / Competition / Complementary Petty Officers 3.10 Supply Petty Officer 3.11 Divisional Petty Officer 3.12 Divisional Second in Command 3.13 Special Projects Petty Officer 3.14 Unit Public Affairs Petty Officer 3.15 Canteen Petty Officer 3.16 Senior NCO Position - Miscellaneous 3.17 to 3.99 Not Allocated CHAPTER 4 TERMS OF REFERENCE: DUTY WATCH 4.01 General Duty Watch 4.03 Officer of the Day 4.04 Coxswain 4.05 Petty Officer of the Day 4.06 Quartermaster / Corporal of the Gangway 4.07 Messenger 4.08 Yeoman 4.09 Duty Division 4.10 Colour Party 4.11 Parade Format 4.12 Standing Duty Watch 4.14 Training Duty Watch 4.15 Colours 4.17 Sunset 4.18 Evening Quarters 4.19 Officer of the Watch 4.20 to 4.99 Not Allocated Annex A Annex B Appendix 1 Appendix 2 Annex C Annex D Annex E Annex F Annex G Duty Watch Chain of Command Parade Procedures Colours / Sunset Procedures Ceremonial Divisions / Annual Review Procedures 7 Easy Steps to Report the Corps Parade State for Colours / Sunset Duty Watch State for Colours / Sunset Flags and Pennants for Colours / Sunset Duty Checklist CHAPTER 5 DRESS/DEPORTMENT AND DISCIPLINE 358 RCSCC ~ 6 ~ 1 Sep 16

7 5.01 General 5.03 Dress 5.07 Personal Appearance 5.10 Uniforms 5.14 Identification - Civilian Instructors / Volunteers 5.16 Chains 5.19 Webbing 5.22 Headress 5.24 Cutlass 5.25 Wear of Former Patterns of Uniforms 5.26 Fraternization 5.29 Harassment and Abuse 5.33 Discipline 5.40 Offences and Punishments 5.41 Reinforcement of Expected Behaviour 5.43 Powers of Punishment 5.49 Fact-Finding of Offences /Investigations 5.59 Defaulters 5.63 Request/Redress 5.70 Rules for Stating Grievances 5.72 Captain's Mast 5.78 to 5.99 Not Allocated Annex A Annex B Annex C Annex D Annex E Annex F Annex G Table of Offences Table of Corrective Measures Defaulters Parade Routine Incident Report DND XXXX Cadet Interview Sheet DND XXXX Cadet Cautionary Notice DND XXXX Cadet Written Warning CHAPTER 6 OPERATIONS 6.01 General 6.02 Requests General 6.06 Operations - Ships Logbook 6.08 Activities General 6.12 Activities Concurrent 6.13 Activities Multiple Locations 6.15 Attendance Reasonable Expectations 6.18 Attendance Authority for Cadets 6.20 Attendance Staff 6.23 Attendance Leave 6.30 Effective Strength 6.33 Attendance AWOL 6.34 Communication General 6.41 Communication Weather Stand Down 358 RCSCC ~ 7 ~ 1 Sep 16

8 6.43 Communication Emergency Call Out 6.45 Restricted Areas 6.46 Alcohol and Non-Medical Drugs 6.48 Smoking 6.51 Health/Medical 6.56 Health Medical Emergency/Injury 6.58 Health Nutrition 6.61 Training Course CTC/NDA/RDA 6.64 Employment CTC/NDA/RDA 6.65 Cleaning Stations 6.68 to 6.99 Not Allocated Annex A Annex B Request Form Short Leave Form CHAPTER 7 PROTOCOLS 7.01 General 7.02 Interviews 7.05 Formal Meetings 7.07 Formal Meetings - Individuals 7.09 Scran Locker 7.11 Transport 7.16 Vehicle Rental 7.19 Environment 7.24 Finance 7.29 Media Relations 7.33 Website / Social Media 7.37 Telephone Protocols 7.43 Ceremonial Divisions 7.45 Postings 7.48 Change of Coxswain Parade 7.52 Shared Responsibilities Facilities 7.59 Boundaries 7.60 Enrollment 7.63 Aging Out 7.67 Canadian Armed Forces / Navy Protocols 7.90 to 7.99 Not Allocated Annex A Annex B Public Affairs Protocols Divisional Notes CHAPTER 8 PERSONNEL SUPPORT PROGRAMS 8.01 General 8.02 Conflict Resolution 8.05 Mental Health 8.07 Canteen 358 RCSCC ~ 8 ~ 1 Sep 16

9 8.09 Kit Shop 8.11 Library 8.12 Honors/Awards/Scholarships 8.18 Qualifications - Non-CCO/CAF 8.19 Honours and Awards - CAF 8.21 Letter of Recommendation 8.24 Telephones 8.27 Personal Use Devices 8.31 Performances 8.33 Religious Worship 8.34 School Work 8.38 Personal Equipment 8.39 Competition Teams 8.44 Physical Fitness 8.45 Officers and Chief & POs Mess 8.36 Officers and Chief & POs Mess Committee 8.44 Initiation / Hazing 8.45 Mess Dinner 8.48 to 8.99 Not Allocated CHAPTER 9 - ADMINISTRATION 9.01 General 9.02 Training Exercises 9.04 After Action Reports 9.06 Enrollment Procedures (In-Routine) 9.08 In Routine New Training Year 9.09 Out-Routine 9.12 Attendance Procedures 9.18 Mail 9.20 Correspondence General 9.27 Typing/Photo Copy Services 9.29 Computer Services 9.32 Protected Information 9.37 Internal Forms 9.38 to 9.99 Not Allocated Annex A Annex B Annex C Activity Requirement Outline Operations Order (Example) After Action Report (Example) CHAPTER 10 TRAINING General Training Training Exercises Safety Assessment Performance / Enabling Objective Reviews / Checks 358 RCSCC ~ 9 ~ 1 Sep 16

10 10.17 Instruction for Training Purposes Promotion Requirements Promotion Authority Promotion Conditions Governing Promotion Accelerated Promotion Request For Promotion Temporary/Acting (Field Promotion) New Entry Training Qualifications - Cadets Community Service Physical Fitness Competitions Water Craft Training Marksmanship Training Seamanship Training Adventure Training Music Training Staff Position Training Navy League Cadets Officer / Staff Training Officer / Staff Training Transfers / Postings into Ship to Not Allocated Annex A Annex B Annex C Annex D Annex E Annex F Cadet Promotion Overview Corps Requirements for Promotion Officer Promotion Overview Community Service Declaration Physical Fitness Declaration Cadet Fitness Assessment CHAPTER 11 STANDARDS General Validation/Authority Rank/Phase Level Standard Training Standard Instruction Standard Evaluation Standard Uniforms Saluting Display of Respect (Non-salute) Parade Square Conduct in Classroom Announcements Cock-of-the-Walk to Not Allocated 358 RCSCC ~ 10 ~ 1 Sep 16

11 Annex A Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 Annex B Annex C Annex D Rank Standards Standards: OS/AB to LS Standards: LS to MS Standards: MS to PO2 Standards: PO2 to PO1 Standards: PO1 to CPO2 Standards: CPO2 to CPO1 Corps Awards and Recognitions Uniform Inspection Report Unit Competition Schedule (COW) CHAPTER 12 SECURITY ORDERS General Visitor/Guests Security/Keys Fire Orders Emergency Action Plan Weapons Security Corps Equipment to Not Allocated Annex A Annex B Action to be Taken on Discovery of Fire/Evacuation Evacuation Floor Plan CHAPTER 13 CORPS SUPPLY General CO s Responsibility Supply Officer s Responsibility Access Stock Storage/Material Holding Serial Number Controls Transactions Clothing Retention/Non-Effective Cadets Loss and Theft Transaction Classifications Kit Inspections Transactions Forms and Publications Loan of Equipment to Not Allocated Annex A Local Procedures for Supply Transactions Annex B Cost Expense Elements Annex C Instructions on How to Complete DND 2227 Annex D SCA Report (Class A Equipment) 358 RCSCC ~ 11 ~ 1 Sep 16

12 Annex E Annex F Annex G Annex H Annex I Annex J Annex K SCA Report (Class B Equipment) SCA Report (Sponsoring Committee Equipment) Return of Cadet Issue Kit Letter (Example) CF 892A Individual Clothing and Equipment Record DND 638 Temporary Loan Card DND 2227 CFSS Supply Document DND 2228 CFSS Supply Document Extension CHAPTER 14 FINANCE / SUPPORT COMMITTEE General Overview Dynamics Navy League Branch Finance Reimbursement Corps Navy League Branch Disagreements Reasonable Expectation of Fundraising Donated Funds Directly to the Cadet Corps to Not Allocated Annex A Request for Reimbursement CHAPTER 15 FORMS AND DOCUMENT OF THE CCO General Forms/Documents to Not Allocated Annex A Annex B Annex C Annex D Annex E DND/CF Forms Region / Detachment Forms NL Forms Corps Forms Civilian Forms CHAPTER 16 OPERATING PROCEDURES General to Not Allocated Annex A Annex B Annex C Annex D Annex E Annex F Annex G Annex H Annex I Optional Training Plan Instructors Guide Cadet and Parent Joining Instructions Band Standing Orders Camp Standing Orders Range Standing Orders Duty Watch Handbook Divisional Handbook Mess Dinner Handbook Public Affairs Handbook 358 RCSCC ~ 12 ~ 1 Sep 16

13 Annex J Annex K Recruiting Handbook Merit Review Handbook 358 RCSCC ~ 13 ~ 1 Sep 16

14 CHAPTER 1 CORPS COMMAND STRUCTURE Role 1.01 The role of 358 Royal Canadian Sea Cadet Corps SIR ISAAC BROCK is to: a. Supervise, administrate, train, and provide for the safety of cadets; b. Conduct the Aims of the Canadian Cadet Organizations (CCO): i.) ii.) iii.) Develop in youth the attributes of good citizenship and leadership; Promote physical fitness; and Stimulate the interest of youth in the sea, land, and air activities of the Canadian Armed Forces and civilian communities. c. Conduct training as detailed in the National Group Orders/Cadet Administrative and Training Orders and the (Elemental) Qualification and Standard Plan; d. Conduct additional approved training as deemed necessary; e. In conjunction with the Navy League of Canada Welland Canal Branch to provide the most effective and efficient training program; f. Support the community through activities and functions used to encourage Canadian Citizenship; and g. Provide a safe and secure area for the conduct of the Canadian Cadet Program. Scope 1.02 The CCO is a peer led youth organization. The scope for the unit is to strive to maintain the following perspective: a. Cadets Shall lead, manage and foster positive grow into leadership and management positions to effectively run the unit at the cadet level. Cadets will foster positive life skills in their development as young adults, be allowed to lead their peers, assist in the development & delivery of the training program, and learn from experiences gained; and b. Officer / Staff Members Shall administrate, manage ensure safety and provide support for cadets and the program. Staff shall mentor, educate, support and direct in cadet development and leadership positions. The Commanding Officer shall have all/final authority to operational tempo and procedures within the Corps. 358 RCSCC ~ 14 ~ 1 Sep 16

15 Command and Control 1.03 The Officer appointed to command 358 RC(Sea)CC SIR ISAAC BROCK is an Officer Commanding who holds the title of Captain The Captain is appointed by the Commanding Officer of the Regional Cadet Support Unit Central. The Captain holds the duty of Officer Commanding for the Officers. S/He holds the responsibility of being the Commanding Officer for Civilian Instructors/Volunteers and Cadets The Captain appoints the Executive Officer (XO) as Second-in-Command of the Cadet Corps. The XO shall head the Divisional System and manage all departments in the corps. In the absence of the Captain, s/he will assume Command The Captain appoints the First Lieutenant (1Lt) as Third-in-Command of the Cadet Corps. The First Lieutenant will exercise his/her command, through the XO, under the authority of the Captain. In the absence of the Captain and XO, s/he will assume command The Captain appoints an order of authority to the Heads of Departments. Unless otherwise noted in Routine Orders or staffed by a Civilian Instructor/Volunteer, the order of precedence for command shall take affect when in the absence of the Captain, XO and First Lieutenant: a. Training Officer; b. Administration Officer; and c. Supply Officer The Captain appoints the Heads of Department to manage the directed department. Each assigned Officer will exercise his/her command, through the XO, under the authority of the CO The Captain appoints the Coxswain (Cox n) as the Senior Cadet in the corps. The Cox n will exercise his/her authority, through the XO, under the authority of the Captain. The Cox n does assume authority of all cadets (NOTE: Cadets have no legal entitlement to command). Command Team 1.10 The Ship shall maintain a command team approach to leadership, management and command. The Command Team shall consist of the Captain, XO and the senior most NCO in the ship which is the Cox n Each member of the Command Team shall have access to each other at all times and share any/all information to ensure the successful and positive operation to the Ship. Communication is key and expected of the Command Team approach. 358 RCSCC ~ 15 ~ 1 Sep 16

16 Organization 1.12 The corps shall be organized into groups known as Divisions Each Division shall consist of a Divisional Officer, a Divisional Petty Officer and a maximum of 24 cadets. Each Division shall be named using the traditional watch system protocols The Divisional Officer position shall also be used interchangeable with Head of Department if personnel are posted into their department The organization of the corps is detailed in the chart in Annex A to this chapter. Chain of Command 1.16 All personnel shall be placed within a division and/or department to better administrate their role within the ship. Personnel shall report to, and be directed by, the chain of command through the person in a position of authority closest in the link to the person receiving direction Likewise, personnel shall be expected to communicate with the person of authority closest to them upwards. Bypassing to the next level of the chain of command is not authorized, unless otherwise directed or for safety reasons Communication is of the utmost importance at all levels of the chain of command. No personnel shall be denied access to the chain of command at any level Though a person may have rank, personnel in positions of authority shall take precedence in the chain of command. The chain of command will be properly published and shared with all levels to ensure following proper procedures. Routines 1.20 Routines are an essential part of the life in any establishment and an all important guide to the activities necessary to the orderly conduct of the day s business. All personnel shall follow the routines The Mandatory Training Night (Routine I) shall be detailed in Annex B to this chapter The Ceremonial Divisions Parade Night (Routine II) shall be detailed in Annex B to this chapter Administration Night Routine / Special Routine Events (Routine III) shall be detailed in Annex C to this chapter Routines for special events or Part II Training will be promulgated in Routine Orders, or other orders as required. 358 RCSCC ~ 16 ~ 1 Sep 16

17 Naval Routine 1.25 Aboard a ship, the procedures for routine in a naval environment shall be established, as detailed in the CFP 201 Canadian Forces Manual of Drill and Ceremonial and the Manual of Ceremony for HMC Ships, Submarines and Naval Reserve, as: a. Colours Raining of the Ensign/National Flag; b. Stand Easy Break; c. Sunset Lowering of the Ensign/National Flag; d. Evening Quarters Immediately follows Sunset to make announcements and presentations; and e. Liberty Boat Dismissal of the Ships Company for leave. Routine Orders 1.26 Weekly orders for the business of the corps will be published in Routine Orders. The XO will create and distribute the orders. The Coxswain shall enforce the orders The ROs shall be posted in all offices and key point for all personnel to access Questions, comment or action regarding ROs shall be addressed the XO and actioned through the Chain of Command. Standing Orders 1.29 Standing Orders shall deal with non-routine and/or normal operating business of the corps. The corps has merged standing orders and operating procedures into the single document of Ship Standing Orders and Standard Operating Procedures (SSOSOP). The Captain will create and distribute the orders. All levels shall follow and enforce these orders The SSOSOPs shall be kept in all offices and be accessible for all personnel The SSOSOPs shall be enacted at all times. From time-to-time a higher authority may update an order/policy that negates a section of SSOSOPs. The order/direction from higher authority shall take precedence until such time as SSOSOPs are updated to reflect the change Questions, comment or action regarding SSOSOPs shall be addressed to the XO and auctioned through the Chain of Command. Order and Regulations 358 RCSCC ~ 17 ~ 1 Sep 16

18 1.33 The Captain shall authorize memos, directives, regulations and orders that from time-totime will update corps operations and orders. These shall be distributed through the chain of command and auctioned by all concerned. Duty to Report 1.34 Within the CCO there exists the need to enforce and maintain good discipline and the chain of command. All personnel shall ensure they adhere to the principles of discipline and the responsibility to the chain of command All personnel have a Duty to Report to the chain of command regardless of issue/impact. All matters, typically, outside normal behavior, conduct, standards, harassment/abuse and/or facility, monetary, or serious matters (positive and negative) must be reported to the Chain of Command without hesitation When a serious matter is witnessed, experienced, or made aware of, then any member of the ship shall, without hesitation seek a higher authority to report. If the matter will cause bodily harm, physiological impact or destruction then all personnel have authority to bypass the normal chain of command to ensure attention is immediately brought to the attention of the Captain/XO. This directive to bypass the chain of command must be used as a common sense approach to ensure a safe, welcoming and properly functioning cadet unit. If the issue does not warrant bypassing the chain of command, then the XO shall direct the person to the proper level in a constructive and educational way All personnel will document their interactions. Once completed, the documents shall be addressed to the XO, through the chain of command. Only if those matters are PROTECTED may they go immediately to the XO, through the DO. Unit Specifications 1.38 Unit Specifications: Official Title 358 ROYAL CANADIAN SEA CADET CORPS SIR ISAAC BROCK Abbreviation: 358 RCSCC SIR ISAAC BROCK UIC AA4385 Chartered 1 September 2016 Location St Catharines, Ontario, Canada Official Sponsor 358 RCSCC ~ 18 ~ 1 Sep 16

19 Crest Motto Department of National Defence; and Navy League of Canada Welland Canal Branch Foreground: Alfred the horse to Sir Isaac Brock; Alfred faces west in a gallop stance to show it heading towards Canada/BNA (west on the Niagara River); NOTE: Due to many institutions using the likeness of Sir Isaac Brock, Alfred was decided upon instead as the focal point of the crest. Background: Ribbon Symbolic of Niagara Falls/Niagara River (starting high and dropping low); Ribbon Colours Represent the local communities; Background blue represents the waters of Lake Erie and Lake Ontario separated by Niagara Falls/Niagara River (ribbon) Surgite (Push On) Command Unit Regional Cadet Support Unit (Central), Canadian Forces Base Borden, Borden, Ontario, Canada Affiliated Unit Her Majesties Canadian Ship STAR (Naval Reserve Unit), Hamilton, Ontario, Ontario, Canada Unit History 1.39 Historical account of 358 RC(Sea)CC SIR ISAAC BROCK: The cadet program can trace its history to the creation of Drill Associations in 1861, pre-dating confederation by 6 years. These associations (precursors to the Royal Canadian Army Cadets) were linked to local schools. Origin of the sea cadet program can be traced back to before the turn of the century. The first cadet association of the sea element began in The Navy League in Canada, whose main purpose was encouraging the development of the naval aspects in Canadian society, decided to found the Boy s Naval Brigade. In the beginning, it directed the brigades itself, with its own resources, techniques and funding In 1917 and 1918, all branches of the Navy League were granted federal charters under the newly formed Navy League of Canada. Under the new organization, branches, which previously acted independently, were now grouped into divisions for the purpose of coordinating the work of the league in respective regions. The corps is named after HMS SIR ISAAC BROCK, a 20-gun freshwater sloop of war from the War of History of the ship: At the end of 1812, the British learned that the Americans were 358 RCSCC ~ 19 ~ 1 Sep 16

20 building warships at Sackett's Harbor, New York, and laid down two sloops of war in response. Construction of Sir Isaac Brock began at York. The corps has a direct lineage to various Sea Cadet Corps in the Niagara Region: 141 RC(Sea)CC BELLEROPHON (Welland, ON) was chartered on 25 November It origins can actually be traced back to pre The corps prospered in Welland for 92 years before being merged with 78 RCSCC VALIANT in Port Colborne on 1 September RC(Sea)CC VALIANT (Port Colborne, ON) originally started as a satellite unit of 141 RCSCC BELLEROPHON in 1948 and was officially granted it charter on 8 September The corps was an important youth organization for 60 years until it was merged with 141 RCSCC BELLROPHON on 1 September RC(Sea)CC RENOWN II (Port Colborne, ON) began it sail as the successor to 141 RCSCC BELLEROPHON and 78 RCSCC VALIANT on 1 September The name was decided upon to show a new beginning for the combined unit and to honour the closed Sea Cadet Corps 125 RCSCC RENOWN (St Catharines, ON; ). The corps was put on permanent stand down following the training year. 358 Royal Canadian Sea Cadet Corps SIR ISAAC BROCK received it charter on 1 September 2016 in the City of St Catharines, ON. The corps held it first parade night on 13 September 2016 at the Royal Canadian Legion - Branch 418. The Legion was also the first headquarters for the corps. Soon thereafter the corps established a training location at Our Lady of Fatima Catholic Elementary School during its first year. This allowed for more classroom training and larger parade square Historical account of HMS SIR ISSAC BROCK: The corps is named after HMS SIR ISAAC BROCK, a 20-gun freshwater sloop of war from the War of History of the ship: At the end of 1812, the British learned that the Americans were building warships at Sackett's Harbor, New York, and laid down two sloops of war in response. Construction of Sir Isaac Brock began at York. The new ship was a sister ship to HMS Wolfe, which was constructed at Kingston. Although construction on both ships began around the same time, as the end of April 1813 approached, Wolfe was very nearly ready to be launched while Sir Isaac Brock was still many weeks away from being complete It had been partially planked on its starboard side but was not even close to that far along on its port side. Most of the responsibility for the delay in readiness could be laid on the shoulders of shipyard Superintendent, Thomas Plucknett. The ship had a registered weight of 637 tons, and was rated as having 24 guns. In fact, the rating system often omitted carronades, and Sir Isaac Brock would have had 30 guns or even more in service. (Wolfe was completed with a medley of whatever guns were available). 358 RCSCC ~ 20 ~ 1 Sep 16

21 Late in the afternoon 26 April 1813, the American flotilla was sighted off York, with a strong embarked force of infantry and artillerymen. The next day, the Battle of York was fought. The outnumbered British regulars and militia were forced to fall back. The Lieutenant Governor of Upper Canada, Major General Roger Hale Sheaffe, ordered his regulars to retreat to Kingston, but also dispatched Captain Francis Tito LeLièvre ( ) of the Royal Newfoundland Regiment to set fire to Sir Isaac Brock to prevent her falling intact into enemy hands. Ironically, LeLièvre may have been assisted in this task by Thomas Plucknett as shipyard superintendent was the man most responsible for Sir Isaac Brock being in her partially built condition. The Americans were enraged to find that the ship had apparently been set ablaze while negotiations for surrender with the local militia were still taking place. When eventually, a surrender was arranged, Sir Isaac Brock had been reduced to charred timbers This is the list of Commanding Officers from the inception of 358 RCSCC SIR ISAAC BROCK as a cadet unit. Lieutenant (N) JJ Tremblay, CD Curent 1.42 This is the list of Coxswains from the inception of 358 RCSCC SIR ISAAC BROCK as a cadet unit CPO1 A. Cardona CPO2 J. Leach 2017-Current 1.43 To 1.99 Not Allocated 358 RCSCC ~ 21 ~ 1 Sep 16

22 Annex A To Chapter 1 of SSOSOP RCSCC CORPS ORGANIZATION Captain XO Coxswain Senior NCOs Administration Department Divisional System Supply Department Administration Officer Divisional Officer Supply Officer Ships Writer Divisional Petty Officer Storesman Division (s) UCCMA Training Department UPAO Training Officer Senior Instructor Training CPO Recruit Instructors Competition Teams Seamanship / Boatswain Deptatment Complementary / Optional Training Fitness and Sports Department Sail / Boatshed Department Drill and Ceremonial Department 358 RCSCC ~ 22 ~ 1 Sep 16

23 Annex B To Chapter 1 of SSOSOP-358 CORPS ROUTINE: ROUTINE I WEEKLY TRAINING Routine 1 Training Night Routine 2 Ceremonial Divisions Open Ship; Open Ship; Leave Expires; Duty Watch Musters Leave Expires; Duty Watch Musters All Hands Fall In; Divisional Inspection All Hands Fall In 5 Minutes to Colours Minute to Colours Minutes to Colours Colours Ceremonial Division Minute to Colours Colours Period 1 Training Period 1 Training Period 2 Training Period 2 Training Stand Easy (10 Minutes) Stand Easy (10 Minutes) Period 3 Training Period 3 Training Cleaning Stations (Duty Division) Divisional Period (Non Duty Division) Cleaning Stations (Duty Division) Divisional Period (Non Duty Division) Form-Up 5 Minutes to Sunset Form-Up 5 Minutes to Sunset Minute to Sunset 1 Minute to Sunset Sunset Evening Quarters Sunset Evening Quarters Liberty Boat Duty Watch Staff Conducts Rounds Liberty Boat Duty Watch Staff Conducts Rounds :30 NCO Dismissal NCO Dismissal Staff Dismissal Staff Dismissal Corps Secure Corps Secure ROUTINE 1 is held every parade night that is not Ceremonial Divisions ROUTINE 2 is held on the first parade night of every month 358 RCSCC ~ 23 ~ 1 Sep 16

24 Annex C To Chapter 1 of SSOSOP-358 CORPS ROUTINE: ROUTINE III ADMINISTRATION NIGHT Timings Routine II Administration Night :45 CORPS OPENS :00 LEAVE EXPIRES for DEPARTMENTAL NCOs & STAFF; HANDS REPORT TO DEPARTMENTS FOR ASSIGNMENTS :30 XO s BRIEFING :00 STAND EASY :15 HANDS TO WORK :45 SECURE; RETURN GEAR & CLEAN UP DECKS :50 ROUNDS CONDUCTED BY COXN :55 HANDS FALL IN FOR LIBERTYBOAT :00 DISSMISSAL :15 CORPS SECURE 358 RCSCC ~ 24 ~ 1 Sep 16

25 CHAPTER 2 TERMS OF REFERENCE: OFFICERS Executive Officer (XO) 2.01 The Executive Officer is responsible to the Captain for the effective performance of his/her duties and responsibilities as follows: a. The XO shall, in the absence of the Captain, have all authority granted to him/her requisite to ensure that the welfare and effectiveness of the Ship is maintained; b. Shall be totally familiar with the duties and responsibilities of each and every Officer, Staff Member, and Cadet within the Ship and ensure that their duties are carried out in the most effective manner possible; c. Be totally familiar with all regulations, orders, publications, and other information that control the activities, routines, Officers, Civilian Instructors/Volunteers, and Cadets of the Ship, and ensure that they are adhered to; d. Shall be responsible for publishing/maintaining the following documents as required: i.) ii.) iii.) iv.) v.) vi.) vii.) viii.) Routine Orders; Duty Watch Lists; Staff Meeting Minutes; COW Information; Ship s Log; Night Rounds Book; Night Order Book; and SSOSOP-358. e. Shall be responsible for the conduct and direct discipline of both Officers, Civilian Instructors, and Civilian Volunteers, as directed by the Captain; f. Shall be responsible for the day-to-day operation of the corps and its departments; g. Shall act as PMC of the Wardroom; h. Unless otherwise specified, the XO shall act as the Ship s Security Officer; and 358 RCSCC ~ 25 ~ 1 Sep 16

26 i. Anything else deemed necessary. First Lieutenant (1Lt) 2.02 The 1Lt is responsible to the Captain, through the XO, for the efficient execution of his/her duties and responsibilities as follows: a. When directed or ordered, execute the role of Third-in-Command and carry out the duties thereof; b. Shall be totally familiar with the duties and responsibilities of each and every Officer, Staff Member, and Cadet within the corps and ensure that their duties are carried out in the most effective manner possible; c. S/He shall be totally familiar with all regulations, orders, publications, and other information that control the activities, routines, Officers, Civilian Instructors/Volunteers, and Cadets of the Ship; and d. Anything else deemed necessary. Administration Officer (AdmO) 2.03 The Administration Officer shall be responsible to the Captain, through the XO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall be the Head of Department (HOD) for Administration Department; b. Shall advise the Captain, through the XO, on administration policy including policy, practices and changes to the CAF/DND structure; c. Understand the Duty to Report to the Chain of Command on all matters; d. Any additional staff assigned to the Administration Department to assist the AdmO shall be known as Assistant Administration Officer; e. In conjunction with the unit SupO, ensure that an adequate stock of all forms, supplies and material required for the administration of the Cadet Corps, is maintained on hand; f. Circulate/log all incoming and outgoing correspondence, orders and directives as required; g. Maintain a Correspondence Register, New Entry Register, and a Nominal Roll; 358 RCSCC ~ 26 ~ 1 Sep 16

27 h. Maintain the Corps filing system, in a condition that facilitates rapid retrieval of correspondence, and in accordance with the currently approved version of the CAF filing system; i. Prepare and expedite all reports, documents and other correspondence for the signature of the XO or Captain as required; j. Maintain accurate attendance records for Officers and Cadets as required; k. Maintain personnel files for all Staff and Cadets; l. Maintain the administration portion of the units FORTRESS account; m. Shall ensure the prompt submission of all claims and returns; n. Oversee and supervise Administration Department NCOs, as assigned including the Regulating Petty Officer and the Ship s Writer; and o. Anything else deemed necessary. Training Officer (TrgO) 2.04 The Training Officer shall be responsible to the Captain, through the XO, for the efficient execution of his duties and responsibilities as follows: a. Shall be the Head of Department (HOD) for Training Department; b. Shall advise the Captain, through the XO, on administration policy including policy, practices and changes to the CAF/DND structure; c. Understand the Duty to Report to the Chain of Command on all matters; d. Be familiar with QSP, IG and any additional publication that directly impacts the Ship training program; e. When sufficient numbers of staff dedicated to the Training Department are authorized, the position may also be known as Chief Training Officer; f. Any additional staff assigned to the Training Department to assist the TrgO shall be known as Assistant Training Officer; g. Ensure that training is planned, developed and executed in accordance with established directives; h. Prepare and maintain all appropriate training charts, schedules and records; 358 RCSCC ~ 27 ~ 1 Sep 16

28 i. Plan the yearly training schedule and assign Instructors to individual classes. The plan shall be proposed, developed and forwarded to the CO NLT 30 days prior to the end of the current training year; j. The TrgO shall ensure that training support requirements, if not being able to be met by the Supply Department, shall be forwarded to the Captain a minimum of sixty days in advance of requirements to order from the CAF Supply System; k. Assist and supervise Instructors in presentation of classes as required; l. Make arrangements for guest speakers and other voluntary Instructors as required; m. Advise on and coordinate all Ship special training projects, exercises and citizenship tours; n. Select and submit demands for training material from CAF/DND/Government/civilian agencies for training purposes; o. Ensure that the Ship is in possession of all required training materials and reference manuals and shall be responsible for the control of same; p. Ensure that an appropriate system of performance/enabling checks are used to monitor the efficiency of training and individual Cadet progress; q. Compile all training and examination results and make appropriate recommendations in reference to promotions; r. Maintain the training portion of the units FORTRESS account; s. Ensure that all ceremonial parades and inspections are conducted in accordance with CFP 201, Manual of Ceremony for HMC Ships, Submarines and Naval Reserve Units and the Sea Cadet Manual of Drill; t. Advise and council Instructors in ways to improve their instructional abilities and correct weaknesses identified in the critique process; u. Oversee and supervise all secondary/optional training staff; and v. Anything else deemed necessary. Senior Instructor (SI) 2.05 The Senior Instructor is responsible to the XO, through the TrgO, for the efficient execution of his/her duties and responsibilities as follows: 358 RCSCC ~ 28 ~ 1 Sep 16

29 a. Be assigned primarily to and assist the Training Department in the execution of their duties; b. Understand the Duty to Report to the Chain of Command on all matters; c. Supervise/Evaluate instructors in presentation of classes as required; d. Advise and council instructors in ways to improve their instructional abilities and correct weaknesses identified in the critique process; e. Ensure that an appropriate system of examination is used to monitor the efficiency of training and individual cadet progress; f. Carry out assigned projects, as directed; g. Ensure that all ceremonial parades and inspections are conducted in accordance with CFP 201, Manual of Ceremony for HMC Ships, Submarines and Naval Reserve Units and the Sea Cadet Manual of Drill; h. Provide experience and knowledge in the areas of training, administration, supply, and the divisional system; i. Maintain and carry out a system checks and balances for the establishment of standards that suit the needs of the unit that maintain a high standard for all personnel and departments; j. The SI will work with the TrgO to ensure proper guidelines and uniformity in the delivery of all standards; k. Anything else deemed necessary. Divisional Officer (DO) 2.06 The Divisional Officer is directly responsible to the Captain, through the XO, for the effective execution of his/her duties as follows: a. For all matters pertaining to the training and administration of the cadets, NCOs and any other personnel assigned to that division; b. Understand the Duty to Report to the Chain of Command on all matters; c. The DO is the immediate supervising officer of the cadets and staff assigned to the division; d. The safety and well being of all personnel will be an overriding concern of the DO at all times; 358 RCSCC ~ 29 ~ 1 Sep 16

30 e. The DO will ensure that the individual needs of these subordinates are met, promote esprit de Corps and facilitate a positive, encouraging environment, will work to ensure the effective delivery of all training provided to members of the division; f. Where required, the DO will represent or assist those subordinates as necessary in their dealing with other elements of the Ship; g. Ensure that safety is incorporated in all aspects of division activities and that s/he supports the corps general safety program; h. Shall advise the Captain, through the XO, on administration policy including policy, practices and changes to the CAF/DND structure; i. Ensure that environmental stewardship is incorporated in all aspects of division activities and that he/she supports the corps/region environmental policy; j. Ensure that a harassment/abuse free environment is maintained in the division and that he/she she supports the CCO harassment/abuse policy; k. Ensure that ethical behavior is incorporated in all aspects of the division activities and that he/she supports the CCO ethics policy; l. Lead personnel assigned to the division including officers, civilian instructors, volunteers and cadets and managing allocated resources in the most efficient, effective, economical and ethical manner that will optimize the direct or indirect benefit that cadets receive from the cadet program; m. Comply with the regulations and orders as issued by DND, CAF, & CCO; n. Set the example for his/her subordinates in dress, deportment, discipline and conduct; o. Direct and supervise all duties of personnel under his/her control; p. Ensure the DPO is familiar with all procedures and is prepared to assume command during prolonged absence of the DO; q. Ensure that the DPO(s) are provided with the motivation, resources, opportunities and encouragement to lead and care for their section; r. Assist instructors in the preparation and delivery of training; s. Conduct a DO s Period where allocated; 358 RCSCC ~ 30 ~ 1 Sep 16

31 t. Interview all cadets arriving into and all members of the division, at least once quarterly; u. Maintain good communication with parents or guardians with respect to routine matters related to attendance, training, progress of cadets and activities of the corps; v. Conduct interviews with members should their performance deteriorate or if they are experiencing personal problems; w. Guide his/her cadets in the performance of new or unusual tasks and debriefing them on completion of all tasks; x. Promote the discipline, morale, esprit-de-corps and general well-being of the division; y. Ensure that all personal kit, and equipment assigned to the division is maintained to a high standard and immediately on discovery, report the loss or damage of assigned equipment to the Supply Officer; z. Bring to the notice of the Captain any members of the division who: i.) ii.) iii.) iv.) Are distinguished for proficiency in their duties; From incapacity or apathy, are deficient in the knowledge or execution of their duties; Do not afford him/her the support which he/she has a right to expect; and Conduct themselves in a manner detrimental to the corps efficiency or in a manner that would bring discredit to the corps and/or the CCO; aa. Report matters of concern or incidents that require the attention of superiors to the Captain; bb. Attend all administrative or disciplinary interviews involving members of the division; and cc. Anything else deemed necessary. Supply Officer (SupO) 2.07 The Supply Officer shall be responsible to the Captain, through the XO, for the effective execution of his/her duties as follows: a. Shall be the Head of Department (HOD) for Supply Department; 358 RCSCC ~ 31 ~ 1 Sep 16

32 b. Shall advise the Captain, through the XO, on administration policy including policy, practices and changes to the CAF/DND structure; c. Understand the Duty to Report to the Chain of Command on all matters; d. Any additional staff assigned to the Supply Department to assist the SupO shall be known as Assistant Supply Officer; e. The SupO shall be responsible for maintaining all records affecting the accounting of material on loan to the Cadet Corp; f. The SupO shall demand, receive and return all material in accordance with established DND procedures and authorized scales of Issue; g. The SupO shall be responsible for the mustering of Cadet kits as required; h. The SupO shall ensure that all material is properly stored and maintained in a usable state; i. The SupO shall be responsible for the recovery of uniforms and equipment from Cadets released from the Corps. Recovery of kits shall be in accordance with CFP 181; j. The SupO shall be responsible for verification of the DND Supply Customer Account (SCA) as required; k. The SupO shall be responsible for the maintenance of all records associated with material transferred to and from the Unit Supply Account; l. The SupO shall report the loss, damage or theft of any/all material as required; m. The SupO shall be responsible for the preparation and submission of all appropriate adjusting documents; n. Maintain the supply portion of the units FORTRESS account; o. The SupO shall be responsible for maintaining an inventory listing of all other Corps' property (i.e. non-public property) which does not appear on the Unit's DA; and p. Anything else deemed necessary. Unit Cadet Conflict Management Advisor (UCCMA) 2.08 The UCCMA, is so employed, is responsible to the Captain, through the XO, for the efficient execution of his/her duties and responsibilities as follows: 358 RCSCC ~ 32 ~ 1 Sep 16

33 a. Deliver the Positive Social Relations for Youth Training Program training modules at the Corps; b. Develop a good knowledge of child protection legislation for the province; c. Advise the Captain on matters pertaining to harassment and abuse; d. Execute the protocol for dealing with disclosures of harassment and abuse as necessary; e. Educate all members of the unit on harassment and abuse prevention, recognition and reporting; f. Maintain a record of personnel who have completed the required PSRY training; g. Act as the focal point for reporting and administration of harassment and abuse incidents; h. Maintain files and logs on harassment and abuse incidents; i. Consult with the DCMA/RCMA as required for advice and direction; and j. Anything else deemed necessary. Specialty / Competition / Complementary Training Officers 2.09 Officers assigned as Specialty / Competition / Instructors are responsible to the XO, through the TrgO, for the effective execution of his/her duties as follows: a. The following list shall be identified, but not limited to, officers positions to complete the assigned training: i.) ii.) iii.) iv.) v.) vi.) vii.) Range Safety Officer; Gunnery Officer; Deck Officer; Boats Officer; Marksmanship Coach; Drill Coach; Sail Coach; 358 RCSCC ~ 33 ~ 1 Sep 16

34 viii.) ix.) x.) xi.) xii.) xiii.) Orienteering Coach; Seamanship Coach; Band Officer; Sports and Fitness Officer; Adventure Training Officer; and Any other position deemed necessary. b. Shall be responsible in assisting the TrgO in preparing and implementing training plans directly related to specialty training, competition teams and competition/optional training; c. Understand the Duty to Report to the Chain of Command on all matters; d. Carry out all sessions and planning related to orders of the Chain of Command and/or ensure all directives are followed from published orders/procedures/resources; e. Shall be solely responsible for the overall conduct of personnel, and the proper conduct of discipline and safety; f. Responsible for the repair/maintenance/storage of equipment; g. Responsible for the facility/office/location and environment under their authority while posted in that duty; h. Conduct training and/or performance of their area of responsibility and those they lead while posted in that duty; i. Shall be responsible for the administration and record keeping (including logs, forms and paperwork) of all training/actions and related activities; j. When directed, shall create and maintain a pool of resources for implementing the assigned training; k. In coordination with the SupO, shall maintain all equipment used for training; l. Anything else deemed necessary. Recruiting Officer (RO) 2.10 The Recruiting Officer shall be responsible to the XO, through the TrgO, for the effective execution of his/her duties as follows: 358 RCSCC ~ 34 ~ 1 Sep 16

35 a. Shall book schools, groups, community events, and any other events for the purpose of corps exposure for the purpose of recruiting new recruits; b. Understand the Duty to Report to the Chain of Command on all matters; c. Shall conduct recruiting sessions so that a high caliber presentation is presented to the public; d. Maintain a stock of ready-to-be-distributed recruiting material and recruiting supplies; e. Coordinate the transition of recruits into the retention program of the corps; f. Shall be responsible to the TrgO for the training and indoctrination of New Entries to the Ships Company; g. Conduct recruiting training as per the internal retention program, as identified by the TrgO; h. Ensure that all application and pertinent information pertaining to new recruits is issued, completed and forwarded to the AdmO for appropriate action; i. Shall advise changes or amendments to the new recruit/retention program in order to make it more effective; j. Be responsible for creating and carrying out recruiting and public relations schemes; and k. Anything else deemed necessary. Special Projects Officer (SPO) 2.11 The Special Projects Officer is responsible to the Captain, through the XO, for the efficient execution of his/her duties and responsibilities as follows: a. Assist the Training Department in the execution of the duties; b. Coordinate directed procedures between the training, administration, and supply departments; c. Carry out assigned projects, as directed; d. Provide experience and knowledge in the areas of training, administration, supply, and the divisional system; and 358 RCSCC ~ 35 ~ 1 Sep 16

36 e. Anything else deemed necessary. Unit Public Affairs Officer (UPAO) 2.12 The Unit Public Affairs Officer is responsible to the Captain, through the XO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall advise the Captain, through the XO, on administration policy including policy, practices and changes to the CAF/DND structure; b. Coordinate public awareness of the CCO and the corps within the community; c. Coordinate media notices/releases; d. When authorized, be the public spokesperson for the corps with the media and community; e. Keep a schedule of community events, public events and general gatherings that could benefit the corps and/or f. Maintain photos, social media and media stories/photos for the corps; g. When authorized, coordinate with the Regional Public Affairs Officer to coordinate PR necessities or successes; and h. Anything else deemed necessary. Canadian Armed Forces Personnel 2.13 From time to time, personnel of the Canadian Armed Forces (other than Corps officers) may be present or available to assist in the training or administration of the Corps, or to evaluate the Corps and its activities CAF Personnel shall be responsible to the Captain, through the XO, for the performance and conduct of their duties. Staff from a higher command will be directly responsible to the Captain All personnel shall be given the respect and courtesy due their rank and position Personnel who assist on a regular basis will have written permission of the Captain and their units Commanding Officer prior to taking on such duties. Civilian Instructors/Volunteers (CI/CV) 2.17 Civilian Instructors and Volunteers shall be responsible to the Captain, through the individuals Department Head and the XO, for the efficient execution of their duties. 358 RCSCC ~ 36 ~ 1 Sep 16

37 a. The specific duties and responsibilities of any Civilian Instructor/Volunteer shall be those duties assigned by the Captain at the time of the initial employment agreement; b. Civilian Instructors/Volunteers shall have the same authority as any other Officer in an equivalent position Civilian personnel are broken down into only two categories: a. Civilian Instructors (CI): Is an adult individual who has been approved to work with the CCO/CAF/DND. The individual is approved by the RCSU Central and issued a SN during their (max) three years of employment. The member shall be issued a Identification badge that must be worn at all times. CI s may apply for a renewal of their contract once their allotted time has expired. While employed as a CI the individual may receive payment for their services to a maximum of 20 days a year. b. Civilian Volunteers (CV): Is an adult individual who has been approved to work with the CCO/CF/DND/NL. The individual is approved by one of the three Cadet Leagues of Canada (Navy League, Army Cadet League and Air Cadet League) and issued an identification badge that must be worn at all times. The badge shall be worn by the individual when in service of the CCO and/or around cadets. The CV shall receive no compensation for their service to the unit. While approved by the Cadet League, the Captain remains the OIC for the individual. Officer Position - Miscellaneous 2.19 The Captain may create an officer position to assist in the delivery of the cadet program at the cadet corps. A detailed chain of command and list of duties will be created and posted in a memo To 2.99 Not Allocated 358 RCSCC ~ 37 ~ 1 Sep 16

38 CHAPTER 3 TERMS OF REFERENCE: NCOs General 3.01 The senior cadets of the Ship s Company (Senior NCO s) are assigned to carry out duties in the support of the Departments and Command hierarchy. Senior cadets will, when assigned, carry out their duties as directed by SSOSOP and applicable orders of the CCO. All Senior NCO positions are detailed as per CATO Sea Cadet Corps Standardized Standing Orders. Coxswain (Cox n) 3.02 The Cox n is appointed by the Captain to be the most senior Cadet in the Corps. S/He shall be responsible to the Captain, through the XO, for the efficient execution of his/her duties and the maintenance of the corps routine as laid down in Standing and Routine Orders. S/He will also provide advice and guidance to the Captain as part of the Command Team for the corps. a. Shall be responsible for maintaining good order and discipline; b. Shall be advisor and/or senior supervisor for Duty Watch and/or Side Parties; c. Set a high standard in dress, deportment and behaviour; d. May wear the Gunner Chain or Boatswains Chain; e. Shall be responsible to assist the XO in the efficient operation of the Ship and shall be functionally responsible to the XO for this area of responsibility; f. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; g. Shall comprise a Command Team approach with the Head of Department; h. Understand the Duty to Report to the Chain of Command on all matters; i. Shall be responsible for the cleanliness of their operational area; j. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; k. Shall coordinate with the Supply Department regarding needed stores for the department; l. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; 358 RCSCC ~ 38 ~ 1 Sep 16

39 m. Stand Watch and other duties as assigned through published orders; n. Inform the XO for items to be included in Routine Orders o. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations; p. Taking a personal interest in training Ship personnel for ceremonial parades, guard mountings and other special activities; q. Mentor Senior NCO s and ensure they are part of the positive and effective leadership/management of the corps; r. Knowing the capability and character of each Senior NCO of the Ship s Company and providing advice to the Captain concerning appointments to rank and positions; s. Supervising the RPO and monitoring the activities of all unit Senior NCOs through the appropriate chain of command; t. Monitoring the training and instruction of new cadets; u. Informing the Captain of any circumstances affecting the morale and welfare of the Ship, including personal issues or overall mood; v. Accompanying the Captain on all inspections; w. Receiving and consolidating all parade states, status reports and other returns from the divisions; x. Monitoring the duty roster for all unit NCOs; y. Ensuring that all cadets avoid damage to the LHQ and any other facility used by the Corps and also ensure that any damage that may occur is reported to the OOD; z. Review the CFP 201 Canadian Forces Manual of Drill and Ceremonial and provide advice to the Captain and other Corps staff on matters related to Drill and Ceremony; aa. bb. cc. Train NCOs in the subject of Drill Instruction; Act as Parade Commander for Annual Review and Inspections and other parades where Officers are not on Parade; Shall be the PMC of the Chiefs and PO s Mess; 358 RCSCC ~ 39 ~ 1 Sep 16

40 dd. Anything else deemed necessary by the Captain. Regulating Petty Officer (RPO) 3.03 The RPO shall be responsible to the XO, through the AdmO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall be the effective second highest positioned Cadet in the Ship (Unless otherwise noted by the Captain) after the Cox n; b. Shall form a Command Team with the Cox n in the delivery of the program and supervision of Cadets in the Ship; c. Shall be the Chief of Department for Administration; d. Shall be responsible to assist the AdmO in the efficient operation of the Ship s Office and shall be functionally responsible to the AdmO for this area of responsibility e. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; f. Shall comprise a Command Team approach with the Head of Department; g. Understand the Duty to Report to the Chain of Command on all matters; h. Shall be responsible for the cleanliness of their operational area; i. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; j. Shall coordinate with the Supply Department regarding needed stores for the department; k. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; l. Will be the subject/operational advisor to their Head of Department; m. Will coordinate In/Out Routine with the other departments to ensure seamless administration; n. Stand Watch and other duties as assigned through published orders; o. Inform the XO for items to be included in Routine Orders 358 RCSCC ~ 40 ~ 1 Sep 16

41 p. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations q. Will maintain all notification boards, distribution of orders/directives and administration coordination for the Ship; r. Will assist in the supervising of the daily routine throughout the Ship; s. Recording attendance, input the attendance figures and completing appropriate reports; t. Initiating of enrollment procedures, in-routines and out-routines; u. Shall be directly responsible for the work performed by the Ship s Writer; v. Shall be responsible for organizing Requests and Defaulters prior to their being presented to the Cox n, XO, or CO; w. Supervising Cadets under Defaulters; x. Mail and publication distribution; y. Initiation of Leaves, Requests, and Demerit and Defaulters Forms; z. Shall in the absence of an Cox n assume all duties and authority of such position unless otherwise ordered by the Captain; and aa. Anything else deemed necessary. Ships Writer 3.04 The Ship s Writer shall be responsible to the AdmO, through the RPO, for the efficient execution of his/her duties as follows: a. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; b. Shall comprise a Command Team approach with the Head of Department; c. Understand the Duty to Report to the Chain of Command on all matters; d. Shall be responsible for the cleanliness of their operational area; e. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; 358 RCSCC ~ 41 ~ 1 Sep 16

42 f. Shall coordinate with the Supply Department regarding needed stores for the department; g. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; h. Will be the subject/operational advisor to their Head of Department; i. Will coordinate In/Out Routine with the other departments to ensure seamless administration; j. Stand Watch and other duties as assigned through published orders; k. Inform the XO for items to be included in Routine Orders l. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations m. Compiling attendance figures from the DPO input and completing appropriate reports; n. Initiating of enrollment procedures, in-routines and out-routines; o. Mail and publication distribution; p. Proper stock of necessary equipment, papers and supplies; q. Initiation of Leaves, Requests, and Demerit and Defaulters Forms; r. General typing duties, as required. s. Shall be familiar with all forms and reports utilized in the administration of the Corps; t. Control and maintenance of ship's files including incoming/outgoing correspondence, records, reports and returns; u. Control and maintenance of personnel records including initiating/processing all related documentation; and v. Anything else deemed necessary. Training CPO (TrgCPO) 3.05 The TrgCPO shall be responsible to the XO, through the TrgO, for the efficient execution of his/her duties and responsibilities as follows: 358 RCSCC ~ 42 ~ 1 Sep 16

43 a. Shall be the Chief of Department for Training; b. Shall be responsible to assist the TrgO in the efficient operation of the Ship s Training Office and shall be functionally responsible to the TrgO for this area of responsibility; c. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; d. Shall comprise a Command Team approach with the Head of Department; e. Understand the Duty to Report to the Chain of Command on all matters; f. Shall be responsible for the cleanliness of their operational area; g. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; h. Shall coordinate with the Supply Department regarding needed stores for the department; i. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; j. Will be the subject/operational advisor to their Head of Department; k. Will coordinate In/Out Routine with the other departments to ensure seamless administration; l. Stand Watch and other duties as assigned through published orders; m. Inform the XO for items to be included in Routine Orders; n. Assist in ensuring that Instructors are aware of the content of classes to which they have been assigned and that appropriate reference are available as required; o. Ensure the Cadet Instructors have lesson plans prepared prior to class and that they are punctual in attending class; p. Preparation of audio/visual/instructional aids as required; q. The maintenance, storage, control, and issue of all instructional manuals, training aids, and equipment; r. The maintenance and posting of up-to-date training schedules; 358 RCSCC ~ 43 ~ 1 Sep 16

44 s. The maintenance and posting of up-to-date training attendance, taskings, and calendars; t. Be fully conversant with all applicable training manuals, publications, course training standards, promotion requirements, and testing procedures; u. Shall monitor, mentor and provide education for instructors; v. Liaise with the TrgO and identify problems associated with the training program, and shall make recommendations relating to the training program for the consideration of the TrgO; w. Shall instruct the Training Department staff in the procedures pertaining to the performance of their duties; x. When multiple staff cadets are employed by training, the title of Training Petty Officer (TrgPO) shall be used for those employed under the TrgCPO; and y. Anything else deemed necessary. Chief Boatswains Mate (CBM) 3.06 The CBM shall be responsible to the XO, through the TrgO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall head the Seamanship Department within the Training Department; b. Shall be thoroughly conversant with CFP 201 Canadian Armed Forces Manual of Drill and Ceremonial, Manual of Ceremony for HMC Ships, Submarines and Naval Reserves, Royal Canadian Sea Cadet Manual of Drill and applicable trade publications such as CFP 152 Manual of Seamanship; c. May wear the Boatswains Chain, unless already worn by the Cox n; d. Shall head the Ships Ceremonial Duties, to include: i. Guards; ii. iii. iv. Side Parties; Boat Parties; and Any additional ceremonial activates. 358 RCSCC ~ 44 ~ 1 Sep 16

45 e. Shall be responsible to assist the TrgO in the efficient operation of the Ship s Boatswain Department and shall be functionally responsible to the TrgO for this area of responsibility; f. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; g. Shall comprise a Command Team approach with the Head of Department; h. Understand the Duty to Report to the Chain of Command on all matters; i. Shall be responsible for the cleanliness of their operational area; j. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; k. Shall coordinate with the Supply Department regarding needed stores for the department; l. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; m. Will be the subject/operational advisor to their Head of Department; n. Stand Watch and other duties as assigned through published orders; o. Inform the XO for items to be included in Routine Orders; p. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations; q. Shall be responsible for the instruction, standard and performance of drill in the Ship; r. Shall be responsible for the maintenance, cleanliness and appearance of all spaces associated with and used by the Ship; s. Shall ensure that the QM, Duty Watch and Side Parties are trained in the proper use of the boatswain s pipe (including the following calls: still, carry on, general call, and the side); t. Will assist the Duty Watch in the proper execution of their duties; u. Shall maintain a Boatswain Store and shall ensure that all necessary cleaning, repair equipment, and supplies are available as required; 358 RCSCC ~ 45 ~ 1 Sep 16

46 Gunner v. Will be responsible for all Seamanship evolutions, skills and training as required; w. Shall arrange for qualified personnel to carry out all piping duties on special occasions such as Ceremonial Divisions, Special Parades, etc., as specified by the Executive Officer; x. Shall assist in the maintenance, handling, storage, and use of all boats and related equipment; and y. Anything else deemed necessary The Gunner shall be responsible to the XO, through the TrgO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall be responsible to assist the TrgO in the efficient operation of the Gunnery Department and shall be functionally responsible to the TrgO for this area of responsibility; b. May wear the Gunners Chain, unless already worn by the Cox n; c. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; d. Shall comprise a Command Team approach with the Head of Department; e. Understand the Duty to Report to the Chain of Command on all matters; f. Shall be responsible for the cleanliness of their operational area; g. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; h. Shall coordinate with the Supply Department regarding needed stores for the department; i. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; j. Will be the subject/operational advisor to their Head of Department; k. Stand Watch and other duties as assigned through published orders; l. Inform the XO for items to be included in Routine Orders; 358 RCSCC ~ 46 ~ 1 Sep 16

47 m. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations; n. Shall head the Drill and Ceremonial Department within the Training Department; o. Shall be thoroughly conversant with CFP 201, Manual of Ceremony for HMC Ships, Submarines and Naval Reserves, Royal Canadian Sea Cadet Manual of Drill and applicable trade publications; p. Shall monitour and/or assist in the instruction during drill training periods to ensure that appropriate drill standards are adhered to; q. Shall assist the Chief Boatswains Mate with Ship Ceremonial Duties, as required; r. Anything else deemed necessary. New Entry Petty Officer (NEPO) 3.08 The NEPO shall be responsible to the XO, through the TrgO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall head the New Entry Department within the Training Department; b. Shall be thoroughly familiar with all aspects of the New Entry Training Program; c. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; d. Shall comprise a Command Team approach with the Head of Department; e. Understand the Duty to Report to the Chain of Command on all matters; f. Shall assist the NEO with the training and education of all New Entries; g. Coordinate the enrollment portion of the New Entry Training Program with the Administration Department; h. Coordinate the enrollment portion of the New Entry Training Program with the Supply Department; i. Coordinate the enrollment portion of the New Entry Training Program with the Divisional System; and j. Anything else deemed necessary. Specialty / Competition / Complementary Petty Officers 358 RCSCC ~ 47 ~ 1 Sep 16

48 3.09 These positions shall be responsible to the XO, through the TrgO, for the efficient execution of his/her duties and responsibilities as follows: a. The following list shall be identified, but not limited to, Petty Officer positions to complete the assigned training: i. Boats PO; ii. iii. iv. Sail PO; Sport and Fitness PO; Seamanship PO; v. Marksmanship PO; vi. vii. Recruiting PO; and Any other position deemed necessary. b. Shall be responsible in assisting the TrgO in preparing and implementing training plans directly related to specialty training, competition teams and competition/optional training; c. Carry out all sessions and planning related to orders of the Chain of Command and/or ensure all directives are followed from published orders/procedures/resources; d. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; e. Shall comprise a Command Team approach with the Head of Department; f. Understand the Duty to Report to the Chain of Command on all matters; g. Shall be responsible for the cleanliness of their operational area; h. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; i. Shall coordinate with the Supply Department regarding needed stores for the department; j. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; 358 RCSCC ~ 48 ~ 1 Sep 16

49 k. Will be the subject/operational advisor to their Head of Department; l. Stand Watch and other duties as assigned through published orders; m. Inform the XO for items to be included in Routine Orders; n. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations; o. Shall be solely responsible for the overall conduct of personnel, and the proper conduct of discipline and safety; p. Responsible for the repair/maintenance/storage of equipment; q. Responsible for the facility/office/location and environment under their authority while posted in that duty; r. Conduct training and/or performance of their area of responsibility and those they lead while posted in that duty; s. Shall be responsible for the administration and record keeping (including logs, forms and paperwork) of all training/actions and related activities; t. When directed, shall create and maintain a pool of resources for implementing the assigned training; u. In coordination with the SupO, shall maintain all equipment used for training; and v. Anything else deemed necessary. Supply Petty Officer (SupPO) 3.10 The SupPO shall be responsible to the XO, through the SupO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall be the Chief of Department for Supply; b. Shall be responsible to assist the SupO in the efficient operation of the Ship s Stores and shall be functionally responsible to the SupO for this area of responsibility; c. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; d. Shall comprise a Command Team approach with the Head of Department; 358 RCSCC ~ 49 ~ 1 Sep 16

50 e. Understand the Duty to Report to the Chain of Command on all matters; f. Shall be responsible for the cleanliness of their operational area; g. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; h. Shall coordinate with the Supply Department requirements with other departments needs; i. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; j. Will be the subject/operational advisor to their Head of Department; k. Will coordinate In/Out Routine with the other departments to ensure seamless administration; l. Stand Watch and other duties as assigned through published orders; m. Inform the XO for items to be included in Routine Orders; n. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations; o. Issue of stores items on temporary loan; p. Maintain loan records associated with the issuance of temporary loan items; q. Ensure that stores items on the ready use shelf are neat and orderly; r. All available authorized materiel is held onboard; s. Accounts are accurately maintained in accordance with regulations; t. Stocktaking of materiel on the Supply Officer's charge is carried out in accordance with the stocktaking schedule; u. Reports and returns are prepared in sufficient time for the submission date; v. A continuous review is carried out to determine recommendations regarding levels of materiel to be carried; and w. Good storekeeping practices are followed in receipt, stowage and issue of all materiel; 358 RCSCC ~ 50 ~ 1 Sep 16

51 x. Anything else deemed necessary. Divisional Petty Officer (DPO) 3.11 The DPO shall be responsible to the XO, through the DO, for the efficient execution of his/her duties and responsibilities as follows: a. Shall be responsible to assist the DO in the efficient operation of the Division and shall be functionally responsible to the DO for this area of responsibility; b. Shall be thoroughly conversant with all pertinent rules, regulations, and procedure associated with the operation of the Ship; c. Shall comprise a Command Team approach with the DO; d. Understand the Duty to Report to the Chain of Command on all matters; e. Shall be responsible for the cleanliness of their operational area; f. Shall file, maintain and administrate all paperwork, orders, forms, documents, publications and/or designated workings in their operational area; g. Shall coordinate with the Supply Department regarding needed stores for the department; h. Shall lead, supervise, manage, discipline, motivate and mentor all personnel assigned to their charge; i. Will be the subject/operational advisor to their DO; j. Will coordinate In/Out Routine with the other departments to ensure seamless administration; k. Stand Watch and other duties as assigned through published orders; l. Inform the XO for items to be included in Routine Orders; m. Will be responsible for maintaining high standards of dress, deportment, discipline, and attendance in accordance with applicable regulations; n. Ensure the maintenance of good order and discipline within his/her division; o. Organize and administer a recall procedure for members of his/her Division prior to regular and irregular parades or training exercises; 358 RCSCC ~ 51 ~ 1 Sep 16

52 p. Ensure that all Cadets are aware of their right of access to the Divisional Officer, Executive Officer, or the Captain through proper channels; q. Keep the DO advised of the Division s attendance, general performance, and any problems which might affect the Division s performance; r. Ensure that all Cadets are aware of current dress regulations and that a high standard of dress is maintained; s. Assist and encourage members of his Division to develop drill and leadership skills; t. Take attendance of his/her Division at all parades, training nights, and activities, and maintain the roll book for his/her Division. Attendance reports and information will be passed to the DO and the Ship s Writer for recording and action, as required; u. Be responsible for forwarding all request forms through the appropriate channels; v. Shall instruct the Divisional Second-in-Command in the procedures pertaining to the performance of their duties; and w. Anything else deemed necessary. Divisional Second-In-Command (2IC) 3.12 The 2IC shall be responsible to the XO, through the DO, for the efficient execution of his/her duties and responsibilities as follows: a. Assisting the DPO; b. In the absence of the DPO, performing the duties of the DPO; c. Anything else deemed necessary. Special Projects PO (SPPO) 3.13 The SPPO shall be responsible to the XO, through the TrgO, for the efficient execution of his/her duties and responsibilities as follows: a. Assist the Training Department in the execution of the duties; b. Coordinate directed procedures between the training, administration, and supply departments; c. Carry out assigned projects, as directed; 358 RCSCC ~ 52 ~ 1 Sep 16

53 d. Provide experience and knowledge in the areas of training, administration, and supply; and e. Anything else deemed necessary. Unit Public Affairs Petty Officer (UPAPO) 3.14 a Canteen Petty Officer (CanteenPO) 3.15 The CanteenPO shall be responsible to the XO, through the OOD, for the efficient execution of his/her duties and responsibilities as follows: a. Sell items located in canteen/kit shop; b. Maintain sales and stock records associated with the sale of an item; c. Ensure that stores items on the ready use shelf are neat and orderly; d. Proper accounting of monies is conducted and supervised by the OOD; e. Identify stock and keep a running log of inventory; f. Implement replacement procedures when stock is low; g. Be responsible and answerable for all transactions (surplus and short-fall) of product/monies for the canteen/kit shop; h. General cleanliness of the stores area; and y. Anything else deemed necessary. Senior NCO Position - Miscellaneous 3.16 The Captain may create a Senior-NCO position to assist in the delivery of the cadet program at the cadet corps. A detailed chain of command and list of duties will be created and posted in a memo To 3.99 Not allocated 358 RCSCC ~ 53 ~ 1 Sep 16

54 CHAPTER 4 TERMS OF REFERENCE: DUTY WATCH General Duty Watch 4.01 The appointment of Duty Watch is promulgated by the authority of the XO and is published in Routine Orders and memorandums. Any personnel that cannot stand their duty as published shall inform the XO, through the OOD, in advance and is responsible for finding a suitable replacement and having same approved by the XO On all occasions, the following officers take command over all other officers and cadets who are part of the same corps: a. Commanding Officer; b. Executive Officer; and c. Officer of the Day. Officer of the Day (OOD) 4.03 The OOD (i.e. Duty Officer) is responsible to the CO, through the XO, and shall stand duty for a period of one week. The duties of the OOD are as follows: a. Keep the CO and XO informed of all non-routine occurrences; b. Shall ensure all areas required for training are open before parade/training nights; c. Muster the duty watch on parade nights, and at other times as required; d. Ensure the duty watch is issued required kit, materials, etc; e. Brief the duty watch on their duties and to ensure that they are prepared for parade nights/training; f. The general efficiency of the Quarterdeck on parade nights; g. Ensure that unauthorized personnel are not allowed access the corps and/or sensitive areas. The OOD shall be aware of and responsible for the actions of any personnel s/he allows in; h. Ensure that the Ships Log is properly filled out and completed; i. Conduct rounds after Evening Quarters and ensure that all areas that were used are secure, and any/all discrepancies or problems are noted in the log; 358 RCSCC ~ 54 ~ 1 Sep 16

55 j. Ensure that the Night Order and Rounds Books are picked up from the XO, as required, on special exercises and training activities; k. Ensure that any Duty Check Lists/Logs are received and properly completed and handed to the XO before leaving; l. Ensure that the appearance of the Ship meets a standard that would not bring discredit to the corps; m. Ensure that routines are being adhered to by the duty watch; n. Be responsible for maintaining discipline and dealing with defaulters, referring them to the XO if necessary; o. Ensure that proper Colours and Sunset/Evening Quarters procedures are adhered to, and supervise the duty watch in performance of same; p. Conduct Security Rounds of the corps and ensure that the corps is properly secure following dismissal; q. Shall conduct a briefing with the incoming Officer of the Day for the seamless transition of the Ship s Duty Watch; and r. Anything else deemed necessary. Coxswain (Cox n) 4.04 The Cox n is responsible to the XO, through the OOD, in the performance of his/her duties and responsibilities as follows: a. Ensuring the proper conduct and discipline of the ship's company; b. Ensuring that the Duty Watch carry out their duties by conducting frequent but irregular visits at checkpoints; c. Supervising the Quartermaster/Corporal of the Gangway in his/her duties; d. Assisting the OOD at the gangway as required; e. Carrying out rounds as directed by the OOD; f. At the end of the training night/day, the Cox n shall brief the OOD on events planned for the next training night/day and those that occurred that same night/day; and g. Anything else deemed necessary. 358 RCSCC ~ 55 ~ 1 Sep 16

56 Petty Officer of the Day (POOD) 4.05 The POOD is responsible to the XO, through the OOD, and shall stand duty for a period of one week. The duties of the POOD are as follows: a. Keep the OOD informed of all occurrences; b. Report for duty on Parade/Training nights; c. Ensure that all duty staff are aware of their respective duties; d. Accompany the OOD on rounds; e. Muster the duty party on parade nights; f. Ensure that the duty party is properly turned out for duty; g. Ensure that all items on loan to the duty party are returned; h. Ensure that the Duty Check List and the Ship's log are complete and handed to the OOD before going ashore; i. Muster Requestmen and Defaulters, as required; j. Supervise stand-easies, paying particular attention to the Canteen and Junior Ranks Mess areas; k. Supervising the clean-up for evening rounds and accompany the rounds party during rounds; l. Supervising work carried out by duty personnel; m. Reporting irregularities with respect to the corps or her company to the Cox n; n. Ensure that proper shipboard Colours and Sunset/Evening Quarters procedures are adhered to, and supervise Duty Watch in performance of same; and o. Anything else deemed necessary. Quartermaster / Corporal of the Gangway (QM) 4.06 The QM is responsible to the OOD, through the POOD, and shall stand duty for a period of one week. The duties of the QM are as follows: a. Muster on the Quarterdeck on parade nights; 358 RCSCC ~ 56 ~ 1 Sep 16

57 b. Obtain a boatswains call and webbing prior to standing duty; c. Make the pipes as required; d. Ring bells as required; e. Cleanliness of the Quarterdeck, including the Ship's bell; f. Controlling the gangway, including: i.) ii.) iii.) Identifying all personnel coming aboard or leaving the ship; Ensuring that no unauthorized materiel is taken ashore; and Controlling the logbook and guest book. w. Running the corps' routine and controlling of the corps' broadcast system; x. Performing ceremonial functions as follows: i.) Piping the side; ii.) Controlling the Commanding Officer's and Senior Officer's absentee indicators; iii.) iv.) Ensuring the cleanliness of the gangway area; and Tending the brow and temporary guardrails. Messenger y. Ensure that all Officers and guests/visitors sign the Ship's Log; z. Ensure that the Ship's log is properly completed and handed to the POOD before going ashore; aa. Ensure that proper custody, and control of the Ship's log is maintained at all times; and bb. Anything else deemed necessary The Messenger is responsible to the OOD, through the POOD, and shall stand duty for a period of one week. The duties for the Messenger are as follows: a. Muster on the quarterdeck on parade nights to be briefed by the OOD /POOD; 358 RCSCC ~ 57 ~ 1 Sep 16

58 Yeoman b. Running messages as required; c. Raise and lower the Colours at Colours and Sunset on parade nights and other activities; d. Any other duties assigned by the Captain or XO, through the OOD The Yeoman is responsible to the OOD, through the POOD, and shall stand duty for a period of one week. The duties of the Yeoman are as follows: a. Senior Signalman aboard the Ship; b. Muster on the Quarterdeck on parade nights; c. Raise and lower the Colours at Colours and Sunset on parade nights and other activities; Duty Division d. Anything else deemed necessary A Division shall be assigned to duties for the duration of one week. The Division shall carry out the orders of the OOD/POOD regarding organizational cleanliness and cleaning stations. Colour Party 4.10 The Colour Party is responsible to the OOD, through the POOD. Cadets shall be dressed according to Sea Cadet Dress Regulations. The Colour Party shall stand duty at the Ensigns. They shall not leave the area until dismissed. The duties of the Colour Party are as follows: a. Stand duty on the following halyards; i.) Prep The signalman on the prep shall be located on the outer most halyard to Port; ii.) Pennants The signalman on the pennants shall be located on the outer most halyard to Starboard; and iii.) Ensign The Messenger shall be located on the centre halyard to host the Ensign/National Flag. b. Ensuring that ensigns are properly secured on all halyards and are in working order; and 358 RCSCC ~ 58 ~ 1 Sep 16

59 Parade Format c. Anything else deemed necessary No Officer shall take parade commands from a Cadet while on parade. During parade orders the Officers shall comply after a two three pause has been observed. Standing Duty Watch 4.12 Personnel appointed to Duty Watch positions will only stand at the position on a rotating basis. The positions will not be used for a permanent appointment to any personnel nor will someone be continually posted. Routine Orders will detail the list of personnel to be rotated Personnel unable to complete the position as detailed in RO s will notify the XO through the chain of command. The individual posted next in line for the duty will be appointed into that position and a note will be made into the official record. The individual will then stand their replacements duty watch. Training Duty Watch 4.14 Personnel posted to a Duty Watch position will be trained and educated prior to standing the duty. The Training Department has overall responsibility to ensure that such training is scheduled and carried out. The POOD, through the OOD, will ensure confirmation of learning. Deficiencies in training will be forwarded to the OOD who will coordinate with the Training Department. Colours 4.15 Colours is the formal muster of Divisions at the beginning of training for the day. The parade takes its name from the raising of Colours (Canadian Flag, other national flags, Colours, and flags of significance). Vessels and Stone Frigates of the Canadian Armed Forces, additionally Cadet Corps and CTC, perform Colours at 0800 everyday. Units that do not parade at these times shall observe the Colours parade at the earliest opportunity of parading The XO may authorize the Duty Watch to carry out Colours without a formal muster of Divisions. Sunset 4.17 Formal parade of lowering of the Colours (Canadian Flag, other national flags, Colours, and flags of significance). Sunset receives its name from the protocol of lowering these flags at the minute the sun sets on the horizon. When Colours have not been completed Sunset shall not happen as there are no flags to lower; Evening Quarters 358 RCSCC ~ 59 ~ 1 Sep 16

60 4.18 Evening Quarters is the name of the parade given to the entire final ceremony of the evening and shall incorporate Sunset and Liberty boat. Typically, during a cadet unit training night, it will include the following three aspects : a. Evening Quarters Mustering of Divisions after the completion of training for the day. An Evening Quarters muster (of some type) will always take place during a cadets corps function; b. Sunset Formal parade of lowering of the Colours (Canadian Flag, other national flags, Colours, and flags of significance). Sunset receives its name from the protocol of lowering these flags at the minute the sun sets on the horizon. When Colours have not been completed Sunset shall not happen as there are no flags to lower; c. Liberty Boat Dismissal of the Divisions for departure from the Stone Frigate. If the unit is staying aboard over an evening then Liberty Boat is not necessary. Officer of the Watch 4.19 An Officer (or Petty Officer) of the Watch is only assigned when a ship is underway in operations. When a ship is berthed, or is a stone frigate, an Officer (or Petty Officer) of the Day is assigned. Duty watches for the ship will not use Officer of the Watch as part of its duty muster or assignments To 4.99 Not Allocated 358 RCSCC ~ 60 ~ 1 Sep 16

61 Annex A To Chapter 4 of SSOSOP-358 DUTY WATCH CHAIN OF COMMAND Commanding Officer Executive Officer Officer of the Day Coxswain Petty Officer of the Day Quartermaster (Corporal of the Gangway) Duty Watch (Messenger / Yeoman) Side Party Duty Division 358 RCSCC ~ 61 ~ 1 Sep 16

62 Appendix 1 Annex B To Chapter 4 of SSOSOP-358 COLOURS / SUNSET PROCEDURES No Command By Action Remarks 00 Duty Watch Take their positions on the mast 01 RPO The RPO marches onto parade assuming his/her position 02 Marker(s) RPO The division markers come to attention and march onto the parade ground. The markers shall assume their positions on the parade ground. Markers shall halt and wait to be turned. The division are normally positioned at the edge of the parade ground, standing easy. The RPO shall face the future position of the front rank if the company is to form up in line, and the right flank if the company is to form up in (close) column of platoons. Divisions formed on the edge of the parade ground adopt the stand at ease position. Standard pauses are observed between drill movements. 03 Markers, left turn RPO The markers turn left. This order places the markers in line. 04 Ships Company, fall in RPO The DPOs come to attention, about turn, facing their respective platoons together. 05 Division, DPO The division acts as ordered. Attention 06 Division, DPO The division acts as ordered. Quick march 07 Division DPO The division acts as ordered 358 RCSCC ~ 62 ~ 1 Sep 16

63 Halt and marches. 08 Division, DPO The division halts on its Advance left turn marker. 09 Ships Company, open order RPO The division acts as ordered. march 10 Ships Company, right dress RPO The company acts as ordered. The RPO dress the company. 11 Ships Company, eyes front RPO The company acts as ordered. 12 DPOs, Report RPO DPOs report their divisions. DPOs when indicating their divisions, shall use the procedure for telling off platoons. 13 Coxswain Arrives 14 (RANK) (NAME) RPO The RPO turns about, and Hand over to reporting. Ships Company mustered and correct for Colours/Sunset. Permission to Carry on reports the company to the Cox n. The Cox n orders the RPO to fall in. The RPO, turns right and marches to his position on parade. The Cox n takes two paces forward to assume RPO s former position. Cox n 15 Ships Company, Stand at Ease Cox n Parade acts as ordered 16 Officers Call QM Over the corps broadcast system 17 OOD Arrival of the OOD 18 Five Minutes to Colours/Sunset, Sir/Ma am Messenger Messenger announces to the OOD as s/he beings marching onto parade 19 Yeoman Prep flag is raised all the way to full staff 20 Officers Form up into staff division 21 Messenger. Send my Cox n Cox n sends for the compliments to the Captain. Commanding Officer Ships Company Mustered and Correct for Colours/Sunset 22 Aye, Aye Coxswain Messenger Messenger marches off parade square from the mast to report to the Commanding Officer 23 Good morning, Sir/Ma am. The Coxswain sends his/her Messenger At the location of the CO Colours/Sunset Colours/Sunset 358 RCSCC ~ 63 ~ 1 Sep 16

64 compliments. Ships Company Mustered and Correct for Colours/Sunset 24 Very good, carry on CO Messenger salutes, turns right and marches back to their original post. NOTE: If the CO has a message then the Messenger will report directly to the Coxswain before resuming their position. 25 Parade, attention Cox n Arrival of the CO 26 CO CO begins marching on the parade square 27 One Minute to Messenger Messenger announces to the Colours/Sunset Colours/Sunset, Sir/Ma am CO as s/he beings marching onto parade 28 Yeoman Prep flag is dipped Colours/Sunset 29 Good evening, Sir/Ma am. (RANK) (NAME) reporting Cox n The Cox n will march forward to the CO and salute. for (SHIP). Permission to carry on with Colours/Sunset? 30 Very good, carry on CO The Cox n will salute. Turn right and begin marching. The Cox n will wheel and march until s/he arrives to the right of the CO. S/He will face the corps. 31 Ships Company facing aft, Cox n Parade acts as ordered Colours/Sunset left, right and about - turn. 32 Colours/Sunset, Sir/Ma am Messenger Colours/Sunset 33 Make it so OOD Colours (Only) 33A Very good. OOD Sunset (Only) 34 CBM 8 bells (Colours only) Colours/Sunset 35 Pipe the Still OOD Colours/Sunset 36 QM Pipe the Still Colours/Sunset 37 Attention on the upper deck, face aft. CBM Pipe the General Call and make announcement over the corps broadcast system 38 Messenger Canadian (and all other flags) are raised NOTE: Canadian will be the first flag to attain its final position on the mast. Colours/Sunset Colours/Sunset 358 RCSCC ~ 64 ~ 1 Sep 16

65 If band is on parade National Anthem is played 39 Yeoman The moment the Canadian Flag reaches its final resting place, the Prep Flag is lowered quickly 40 Carry on, Sir/Ma am? Messenger Colours/Sunset 41 Carry on OOD Colours/Sunset 42 QM Pipe the Carry On Colours/Sunset 43 Carry on CBM Makes announcement over the corps broadcast system 44 Ships Company facing Cox n Parade acts as ordered Colours/Sunset inboard, left, right and about - turn. 45 Parade, stand at ease CO 46 CO Announcements (if detailed) Evening Quarters only 47 Parade, attention CO Ships Company acts as ordered 48 Coxswain CO 49 Sir/Ma am Cox n Cox n will report to the CO and salute 50 Colours/Sunset/Inspection Cox n complete. Permission to carry on? 51 Carry on CO Cox n stays in position until XO has completed their portion of parade 52 XO CO 53 Aye, aye, Sir/Ma am XO Shall salute the CO and wait for him/her to depart the parade 54 Officer, dismissed; OR Officers, by the left, quick march XO Cox n Officers shall depart the parade Assumes their parade position and faces the Ships Company 55 RPO Cox n 56 Cox n RPO RPO responds and reports to the Cox n 57 Cox n Hands over parade to the RPO Relinquishes to RPO 58 Ships Company, dismissed RPO Ships Company acts as ordered 59 RPO Departs the Parade Square 358 RCSCC ~ 65 ~ 1 Sep 16

66 Appendix 2 Annex B To Chapter 4 of SSOSOP-358 CEREMONIAL DIVISIONS / ANNUAL REVIEW PROCEDURES No Command By Action Remarks 01 RPO The RPO marches onto parade assuming his/her position The division are normally positioned at the edge of the parade ground, standing easy. The RPO shall face the future position of the front rank if the company is to form up in line, and the right flank if the company is to form up in (close) column of 02 Marker(s) RPO The division markers come to attention and march onto the parade ground. The markers shall assume their positions on the parade ground. Markers shall halt and wait to be turned. platoons. Divisions formed on the edge of the parade ground adopt the stand at ease position. Standard pauses are observed between drill movements. 03 Markers, left turn RPO The markers turn left. This order places the markers in line. 04 Ships Company, fall in RPO The DPOs come to attention, about turn, facing their respective platoons together. 05 Division, DPO The division acts as ordered. Attention 06 Division, DPO The division acts as ordered. Quick march 07 Division Halt DPO The division acts as ordered and marches. 08 Division, DPO The division halts on its 358 RCSCC ~ 66 ~ 1 Sep 16

67 Advance left turn marker. 09 Ships Company, open order RPO The division acts as ordered. march 10 Ships Company, right dress RPO The company acts as ordered. The RPO dress the company. 11 Ships Company, eyes front RPO The company acts as ordered. 12 DPOs, Report RPO DPOs report their divisions. DPOs when indicating their divisions, shall use the procedure for telling off platoons. 13 Coxswain Arrives 14 (RANK) (NAME) RPO The RPO turns about, and Hand over to reporting. Ships Company mustered and correct for Colours/Sunset. Permission to Carry on reports the company to the Cox n. The Cox n orders the RPO to fall in. The RPO, turns right and marches to his position on parade. The Cox n takes two paces forward to assume RPO s former position. Cox n 15 Ships Company, Stand at Cox n Parade acts as ordered Ease 16 Ships Company, Attention Cox n Parade acts as ordered Guard on parade 17 Guard, attention GC Guard act as ordered Guard on parade 18 Band, attention DM Band act as ordered Guard on parade 19 Guard, slope arms GC Guard act as ordered Guard on parade 20 March on the Guard (and Cox n Guard on parade Band) 21 Aye, Aye, Cox n GC Guard act as ordered Guard on parade 22 Guard and band, by the left, quick march GC Guard act as ordered Guard on parade 23 DM Quick March - Mace drill order Guard on parade 24 Guard, halt GC Guard act as ordered Guard on parade 25 Advance left/right, turn GC Guard act as ordered Guard on parade 26 Guard, open order march GC Guard act as ordered Guard on parade 27 Guard, form two ranks GC Guard only shall form two Guard on parade ranks 28 Guard, right dress GC Guard act as ordered Guard on parade 29 DM Halt Mace Drill Order Guard on parade 30 Band, centre dress GC Band act as ordered Guard on parade 31 Guard, eyes, front DM Guard act as ordered Guard on parade 32 Guard, order arms GC Guard act as ordered Guard on parade 358 RCSCC ~ 67 ~ 1 Sep 16

68 33 Guard, stand at ease GC Guard act as ordered Guard on parade 34 Band, eyes front DM Band act as ordered Guard on parade 35 Band, stand at ease DM Band act as ordered Guard on parade 36 Ships Company, Attention Cox n Parade acts as ordered Flag party on parade 37 Flag Party, Attention FPC Flag party acts as ordered Flag party on parade 38 Flag Party, Carry Flags FPC Flag party acts as ordered Flag party on parade 39 March on the Flags Cox n FPC act as ordered Flag party on parade 40 Flag Party FPC Flag party acts as ordered Flag party on parade 41 To your flags, Salute Cox n Parade positions act as ordered Flag party on parade 42 By the centre quick march FPC Flag party acts as ordered Flag party on parade 43 Change direction, left/right form FPC The FPC shall command the Flag Party to stand in its final position on the parade. Flag party on parade 44 Forward FPC Flag party acts as ordered Flag party on parade 45 Counter march FPC Flag party acts as ordered Flag party on parade 46 Change direction, left/right FPC Flag party acts as ordered Flag party on form parade 47 Forward FPC Flag party acts as ordered Flag party on parade 48 Counter march FPC Flag party acts as ordered Flag party on parade 49 Halt FPC Flag party acts as ordered Flag party on parade 50 Parade, order arms Cox n Parade acts as ordered Flag party on parade 51 Ship Company, stand at ease 52 Parade, order arms Cox n Parade acts as ordered 53 Parade, stand at ease Cox n Parade acts as ordered 54 Parade, attention Cox n Arrival of the Reviewing Party 55 Guard, attention GC Guard act as ordered 56 Guard, slope arms GC Guard act as ordered 57 Band, attention DM Band acts as ordered 58 Flag party, attention FPC Flag Party act as ordered 59 General Salute. Salute present arms Cox n Parade acts as ordered Flag party on parade Cox n Once the Reviewing 358 RCSCC ~ 68 ~ 1 Sep 16

69 60 Parade, slope arms (Attention) 61 Good evening, Sir. (RANK) (NAME) reporting for Guard. Would you care to inspect? Cox n GC Guard will slope arms on the order. All personnel will drop the salute on the last movement of the guard Guard Commander reports to Reviewing Officer to allow for inspection of the Guard 62 GC Guard Commander escorts Reviewing Officer 63 GC Guard Commander escorts Reviewing Officer back to the Dais 64 Good evening, Sir/Ma am. (RANK) (NAME) reporting for (SHIP). Would you care to inspect? Cox n The Cox n will march up to the RO and salute. 65 Cox n Cox n will escort the RO, along with Reviewing Party to the Divisions 66 Good evening, Sir/Ma am. (RANK) (NAME) reporting DPO DPO will greet the RO on the left of the platoon in front of for (DIVISION). Do you the marker. The DPO will care to inspect? salute 67 DPO Will Escort the CO through the ranks 67 Inspection complete. DPO DPO will stand in front of the Permission to carry on, Sir/Ma am? CO once the inspection of the final member of the platoon has been completed. They will salute the CO once their report is complete. 68 Carry on CO The DPO will act as ordered 69 (DIVISION) close order - DPO The division acts as ordered. march 70 Right dress DPO The division acts as ordered. 71 Eyes Front DPO The division acts as ordered. 72 Stand at ease DPO The division acts as ordered. 73 Parade, attention Cox n Parade acts as ordered 74 Guard, attention GC Guard act as ordered 75 Guard, slope arms GC Guard act as ordered 76 Band, attention DM Band acts as ordered Officer steps onto the Dais Attention is used if no guard is on parade The Reviewing Party will continue onto the next platoon 358 RCSCC ~ 69 ~ 1 Sep 16

70 77 Flag party, attention FPC Flag Party act as ordered 78 Inspection complete, Cox n The Cox n will march up to the permission to carry on with Reviewing Officer and salute. march past 79 Very good, carry on RO The Cox n will salute. Turn right and begin marching. The Cox n will wheel and march until s/he arrives to the in front 80 (COPRS FULL NAME), will march past in column of route, band leading move to the right in column of route right turn 81 Flag party at the halt change direction: right form Cox n of the RO. The Cox n will turn and march to their parade position. FPC Flag Party will prepare for the march past. 82 All All position take their posts 83 Parade, by the left quick Cox n Parade acts as ordered march 84 In succession of division, eyes right Cox n The Cox n gives order but waits for first platoon 85 Division, eyes right DPO Division acts as ordered Each division 86 In succession of division, eyes front Cox n The Cox n gives order but waits for first division 87 Division, eyes front DPO The division acts as ordered. Each division 88 Parade, halt Cox n Parade acts as ordered 89 Parade, advance left turn Cox n Parade acts as ordered 90 Flag party at the halt change FPC Flag Party will act as ordered direction: left form 91 Parade, right dress Cox n Parade acts as ordered 92 Eyes front Cox n Parade acts as ordered 93 March past complete, Cox n Cox n reports to the RO permission to carry on, Sir/Ma am? 94 Very good, carry on RO The Cox n will salute. Turn right and begin marching. The Cox n will wheel and march until s/he arrives to the in front of the RO. 95 (CORPS) will march off, band leading. Move to the right, right turn. Cox n The Cox n will turn and march to their parade position. 96 Flag party at the halt change FPC Flag Party will act as ordered direction: right form 97 Parade, quick march Cox n Parade acts as ordered 98 DYANMIC DISPLAYS 358 RCSCC ~ 70 ~ 1 Sep 16

71 99 Parade, attention Cox n Parade acts as ordered 100 Parade, quick march Cox n Parade acts as ordered 101 Parade, halt Cox n Parade acts as ordered The parade will form up towards the back of the parade ground in anticipation of the Advance 102 Parade, advance left turn Cox n Parade acts as ordered 103 Flag party at the halt change FPC Flag Party will act as ordered direction: right form 104 Parade, right dress Cox n Parade acts as ordered 105 Eyes front Cox n Parade acts as ordered 106 Dynaimic displays Cox n complete, permission to carry on with awards and speeches The Parade Commander will march up to the Reviewing Officer and salute. 107 Carry on RO 108 Order arms Cox n Parade acts as ordered 109 Stand at ease Cox n Parade acts as ordered 110 Stand easy Cox n Parade acts as ordered 111 AWARDS and SPEECHES 112 Parade, attention Cox n Parade acts as ordered 113 Parade, slope arms Cox n Parade acts as ordered 114 Awards and speeches Cox n complete. Permission to carry on with the Advance 115 Carry on RO 116 Parade will advance in Cox n review order. Band standing fast. By the centre, quick march The Cox n will march up to the Reviewing Officer and salute. The Cox n will turn and march to their parade position. 117 Parade, general salute present arms Cox n Parade acts as ordered 118 Review party leaves The Reviewing Party will be escorted away by the CO 119 Parade, slope arms Cox n Guard will slope arms on the order. All personnel will drop the salute on the last movement of the guard 120 March off the flags Cox n 121 Aye, Aye Cox n FPC 122 Flag Party FPC Flag party acts as ordered Flag party on parade 358 RCSCC ~ 71 ~ 1 Sep 16

72 123 To your flags, Salute Cox n Parade positions act as ordered Flag party on parade 124 By the centre quick march FPC Flag party acts as ordered Flag party on parade 125 Change direction, left/right form FPC The FPC shall command the Flag Party to stand in its final position on the parade. Flag party on parade 126 Forward FPC Flag party acts as ordered Flag party on parade 127 Counter march FPC Flag party acts as ordered Flag party on parade 128 Change direction, left/right FPC Flag party acts as ordered Flag party on form parade 129 Forward FPC Flag party acts as ordered Flag party on parade 130 Counter march FPC Flag party acts as ordered Flag party on parade 131 Halt FPC Flag party acts as ordered Flag party on parade 132 Parade, order arms Cox n Parade acts as ordered Flag party on parade 133 March off the Guard (and Cox n Guard on parade Band) 134 Aye, Aye, Cox n GC/DM Guard act as ordered Guard on parade 135 Guard by the left, quick march GC Guard act as ordered Guard on parade 136 DM Quick March - Mace drill order Guard on parade 137 Guard, halt GC Guard act as ordered Guard on parade 138 DM Halt Mace Drill Order Guard on parade 139 RPO Cox n 140 Cox n RPO RPO responds and reports to the Cox n 141 Cox n Hands over parade to the RPO Relinquishes to RPO 142 Ships Company, dismissed RPO Ships Company acts as ordered 143 RPO Departs the Parade Square 144 END OF PARADE 358 RCSCC ~ 72 ~ 1 Sep 16

73 Annex C To Chapter 4 of SSOSOP EASY STEPS TO REPORT THE SHIPS COMPANY 1. Knock at the Main cabin. Wait for permission to enter and then proceed. 2. Salute the Captain or Officer 3. S/He will reply (i.e. acknowledge your salute); 4. You will then say: sends his/her compliments. Ship's Company is mustered and correct for Colours, Sir/Ma am!" OR sends his/her compliments. Ship s Company is mustered and correct for Sunset, Sir/Ma am!" OR Other suitable message as directed/applicable 5. The Captain or Officer will reply 6. Salute! The Captain or Officer 7. Do an about-turn and exit the cabin. Report back to the NCO / Officer that sent you 358 RCSCC ~ 73 ~ 1 Sep 16

74 Annex D To Chapter 4 of SSOSOP-358 PARADE STATE FOR COLOURS/SUNSET Cox n Captain XO Officers DPO DPO RPO Port Division Starboard Division 2IC 2IC 358 RCSCC ~ 74 ~ 1 Sep 16

75 Annex E To Chapter 4 of SSOSOP-358 DUTY WATCH STATE FOR COLOURS/SUNSET OOD POOD Yeoman Messenger QM Mast Signalman 358 RCSCC ~ 75 ~ 1 Sep 16

76 Annex F To Chapter 4 of SSOSOP-358 FLAGS AND PENNANTS FOR COLOURS/SUNSET Preparative Pennant (Prep) Naval Jack (National Flag) Sea Cadet Ensign 358 RCSCC ~ 76 ~ 1 Sep 16

77 Naval Ensign Shipboard Dressing The Jack staff (bow), where the Naval Jack is flown while alongside, moored or at anchor. The Masthead (top center of ship), where the Commissioning Pennant is flown, and where the Naval Ensign is flown while at sea. The Ensign staff (stern), where the Naval Ensign is flown while alongside, moored or at anchor. 358 RCSCC ~ 77 ~ 1 Sep 16

78 Annex G To Chapter 4 of SSOSOP-358 DUTY CHECKLIST DUTY CHECKLIST CANADIAN CADET ORGANIZATIONS ACTION PREP SECURE Brow Door Alarm Lights Ship s Office (clean and ready) Parade Square (clean and ready) Classroom(s) (clean and ready) Heads (clean and ready) Brow (clean and ready) Training Office (clean and ready) Supply (clean and ready) Boatswains Stores (clean and ready) Quarterdeck (clean and ready) Ships Mast Halyards Ship s Logbook Bos n Call Webbing and Gaitors (Duty Watch Staff) Attendance Roll Training Board Corps Mailbox Corps Forms Box Gash Can(s) (bags inserted / emptied) Training Equipment Administration Equipment Weapons Lockup Storage opened / secured (locked) Briefing/debriefing with XO AUTHORITY (TO BE FILED WITH ADMINISTRATION WITH ATTENDANCE) OOD Date POOD Date 358 RCSCC ~ 78 ~ 1 Sep 16

79 CHAPTER 5 DRESS/DEPORTMENT AND DISCIPLINE General 5.01 The Canadian Cadet Organizations (CCO) is based on military disciplines, which contrary to what some believe, does not replace common sense nor produce mindless robots, but promotes efficient action and protects the individual. A high standard of military behaviour is expected from all personnel and a high level of discipline will be maintained to achieve this standard In addition to the usually military regulations and practices, the particular situation at Cadets dictates the need for rules and procedures to ensure the safety of all concerned and derive maximum use from very limited facilities. Disregard for these and other rules and procedures will result in disciplinary action but, in addition, may jeopardize your own or someone else s safety, deprive the Corps of needed facilities and cost money probably your money. Dress 5.03 All Officers and Cadets are expected to maintain a high standard of dress at all times. The dress of the day will be published in Routine Orders. Changes will only be made with the authority of the XO. Orders of dress are published in the applicable dress regulations P&RT rig (shorts, t-shirt, running shoes, and tilley cap) may be worn only when participating in organized P&RT activities by PERI personnel on duty, or when directed Cadets awaiting initial issue or replacement issue of uniform parts will only wear appropriate civilian clothing: a. Male: Collard white shirt with tie, black pants, appropriate shoes, and hair neatly groomed; and b. Female: Collard white shirt, black slacks, appropriate shoes, hair neatly groomed or in a bun, and no make-up Blue jeans, non-collard shirts, and P&RT rig are not approved clothing for any Cadet activity except as indicated by the XO or another article. The following are not acceptable and will not be worn by any personnel at any time; Tattered or cut-off jeans/denims; muscle and net shirts; T-shirts with sleeves cut off or inappropriate text or graphics; cut off shorts; and camisole top/midriff shirts. Personal Appearance 5.07 The personal appearance of all personnel shall be such as to reflect credit on the Department of National Defence, the Canadian Cadet Movement, the cadet corps, and the individual; as well as, the Canadian Forces, Canadian Cadet Organization, and in accordance with applicable dress/appearance regulations. 358 RCSCC ~ 79 ~ 1 Sep 16

80 5.08 All personnel are prohibited from wearing earnings, studs, and/or inserts into visible areas of the face and body. Females may wear one set of stud earrings. All other personnel will remove any additional earrings prior to any cadet activity and for the duration All members will dress their hair and facial hair in accordance with the Cadet Dress Regulations. Females with longer hair will place such in a neutral-coloured bun. Uniforms 5.10 Orders of dress for members of the CAF have uniforms are designated in CFP 265 Canadian Armed Forces Dress Regulations. Deviation and combinations of such dress is not authorized unless noted in the same publication or designated by message or authority from NDHQ Orders of dress for Cadets of the cadet program are designated in the Cadet Dress Regulations. Deviation and combinations of such dress is not authorized unless noted in the same publication or designated by message or authority from NCJCRSG Orders of dress for Civilian Instructors/Volunteers are designated by CATO s. Civilian members of the unit are prohibited from wearing or presenting themselves in a uniform of the CAF. Exceptions may be granted for Summer Training, elemental exercises, or for safety concerns. Final approval must be obtained from the CO. If authorized, the member must wear slip-ons that state CIVILIAN INSTRUCTOR or CIVILIAN VOLUNTEER The CO may authorize a uniform that is not identified in any of the above publications. This may occur when wearing of an approved uniform is impractical, irrational, or unwise. The rig will be kept simple, not bring discredit to the CCO, and be considered formal enough to keep identification with the Corps. The uniform will not be approved outside of authorized unit functions and will not be purchased at any cost to the Crown. Identification Civilian Instructors/Volunteers 5.14 Civilian Instructors must wear their DND/CAF issued identification badge in a prominent position for easy identification 5.15 Civilian Volunteers must wear their Cadet League issued identification badge in a prominent position for easy identification. Chains 5.16 As per regulations regarding the dress of Sea Cadets the use of chains is permitted in certain situations only. The only two chains permitted are the Gunners Chain (larger silver links) and the Boatswains Chain (smaller silver links) The following details the use of chains: 358 RCSCC ~ 80 ~ 1 Sep 16

81 a. Gunners Chain: Only to be worn by qualified Gunners who have passed and completed all required training. Only one may be worn per corps for the Chef Gunner/Gunner Instructor. However, the Coxswain may wear a Gunners Chain (regardless of training) and therefore overrides the use by the gunner. b. Boatswains Chain: Only to be worn by the Chief Boatswains Mate who have passed and completed all required training. Only one may be worn per corps. The Coxswain may wear this chain in lieu of the Gunners Chain (regardless of training) and therefore overrides the use by the Chief Boatswains Mate The wearing of the chain is for corps use only and therefore not to be worn out of the unit. Authorized cadets shall only wear chains around the neck (NOTE: Chains worn around the belt of the trousers and looping into the pants pocket is not authorized and may be deemed a safety hazard). Webbing 5.19 Webbing consists of white web or plastic belt and white web gaiters. White belts shall not be worn without gaiters. Gaiters shall be worn with the scalloped edges down buckles to the outside, tab ends to the back and tucked into retaining loops Webbing shall be worn by: a. Guards, colour parties and other armed parties; b. Guns crews; c. Band members; d. Quartermasters and members of gangway staffs while on duty; e. Chief Petty Officers while performing their duties at the corps (chinstays up); f. Duty yeomen while on duty; g. Duty buglers while on duty; h. Members of side parties while on duty; and i. Drill teams Webbing shall not be worn when proceeding to and from the corps. Headdress 358 RCSCC ~ 81 ~ 1 Sep 16

82 5.22 The wear of headdress on different occasions reflects a combination of the cultural etiquette of formal Canadian society and religious practices. As a guideline, the norms of formal etiquette should be followed: a. Consecrated Buildings. All Cadets shall observe the custom of the religious denomination concerned, in regard to the wearing of headdress in a consecrated building, except that head-dress shall be worn when on duty as a member of the vigil during the lying in state of a deceased dignitary, or when depositing or receiving Colours; b. Messes and Canteens. Cadets who avail themselves of the privileges offered by a mess or canteen, shall remove head-dress on entering the premises; c. Non-Service Buildings. Headdress shall not normally be removed in any public place, including elevators. However, Cadets may observe the custom practiced by civilians in regard to the wearing of head-dress in non-service buildings such as restaurants, theatres and civil courts; d. Local Public Transportation. Headdress shall be worn when traveling aboard local public conveyances. Cadets travelling extended distances by bus, rail or aircraft may remove their head-dress while in transit, however, it shall be replaced prior to leaving the vehicle or aircraft; and e. Parades. Headdress shall be removed, when so ordered, by all cadets on parade except for bandsmen, colour/flag bearers and their escorts, members of armed detachments and those who are adherents of the Sikh religion Chinstays will be worn for any member wearing webbing, except Chief Petty Officers. Additionally, wearing of chinstay may be approved when there exists conditions that could remove a headdress from a cadet s head. These include, but not limited to: Cutlass a. Weather conditions (e.g. wind gusts); and b. Drill maneuvers or movements (e.g.. doubling) Cadets in charge of guards of honour or other armed parties may carry cutlasses. If used, cutlasses shall be obtained at no cost to the Crown. Wear of Former Patterns of Uniforms 5.25 Former Sea Cadet uniforms of the pattern worn by the Royal Canadian Navy may be worn by Sea Cadets, through approval of the Captain: a. At no cost to the crown; 358 RCSCC ~ 82 ~ 1 Sep 16

83 b. For: Fraternization (1) Battle of the Atlantic commemorative ceremonies, (2) Remembrance Day ceremonies, and (3) Other special ceremonial occasions with the permission of NCJCRSG In keeping with professional military values, leaders and the chain of command have a responsibility to uphold standards of conduct in relation to personal relationships and fraternization, through personal example, as well as the judicious use of administrative and disciplinary action 5.27 Members of the unit shall refrain from conduct that may be considered unprofessional in a military context. A member of the Corps while in public, at the unit, or on exercise shall not: a. Touch another person without permission (except in the use of handshakes); b. Caress or embrace in any manner; c. Use any conduct that may be considered as harassment or abuse; d. Abuse their authority towards another person Members of the Corps shall notify their chain of command of any personal relationship that could compromise the objectives of fraternization. Harassment and Abuse 5.29 As per DAOD , the Canadian Force definition of harassment is: Harassment is any improper conduct by an individual that is directed at and offensive to another person or persons in the workplace and which the individual knew or ought reasonably to have known would cause offence or harm. It comprises any objectionable act, comment or display that demeans, belittles or causes personal humiliation or embarrassment, or any act of intimidation or threat. It includes harassment within the meaning of the Canadian Human Rights Act (CHRA). Note 1: Where harassment involves misuse of the power or authority inherent in an individual s position, it constitutes an abuse of authority. Conduct involving the proper exercise of responsibilities or authority related to the provision of advice, the assignment of work, counseling, performance evaluation, discipline, and other supervisory/ leadership functions does not constitute harassment. Similarly, the proper exercise of responsibilities or authority related 358 RCSCC ~ 83 ~ 1 Sep 16

84 to situations where, by virtue of law, military rank, civilian classification, or appointment, an individual has authority or power over another individual does not constitute harassment. Note 2: Where harassment involves the coerced participation, expressed or implied, in improper initiation rites, ceremonies or other events, it constitutes hazing The Corps affirms that a work environment that fosters teamwork and encourages individuals to contribute their best effort in order to achieve CCO objectives is essential. Mutual trust, support and respect for the dignity and rights of every person are essential characteristics of this environment. Not only is harassment in certain forms against the law, but also it erodes mutual confidence and respect for individuals and can lead to a poisoned work environment. As a result, operational effectiveness, productivity, team cohesion and morale are placed at risk The Officers, Staff, and Cadets are committed to providing a respectful workplace by promoting prevention and prompt resolution of harassment. All members have the right to be treated fairly, respectfully and with dignity in a workplace free of harassment, and they have the responsibility to treat others in the same manner Harassment in any form constitutes unacceptable conduct and will not be tolerated. No member shall subject any person in the workplace to harassment. Any member or employee who subjects another person to harassment is liable to disciplinary and administrative action. Discipline 5.33 Discipline in the Cadet Program shall be used as a teaching tool to encourage youth to develop appropriate behaviour. It should at all times be respectful of the individual, be effective over the long term, and promote character development Discipline shall be administered on a progressive scale meaning that the lowest appropriate level of disciplinary measure for the infraction committed should be implemented first Once a disciplinary measure has been assigned to an infraction and carried out, further discipline for the same infraction is not allowed. Cadets must be given the opportunity to correct their behaviour and continued disciplinary measures would be unproductive. A cadet must be allowed to learn from his or her error The basic principles of adequate notice and opportunity to be heard dictate that: a. The Cadet must be informed of the allegation and provided with all available information related to the allegation; b. The Cadet must be given reasonable time to prepare a response to the allegation and must be offered adult assistance when preparing the response; and 358 RCSCC ~ 84 ~ 1 Sep 16

85 c. The cadet must be given the opportunity to present a response to the Captain or the officer responsible for the fact-finding process Disciplinary action shall never be used as a means of retaliation against a cadet. Corporal punishment to correct deficiencies is forbidden Any suspected or alleged criminal infraction shall immediately be reported by the Captain to the military or civilian police Authority for this reference shall be directed to CATO 15-22: Conduct and Discipline Cadets. Offences and Discipline 5.40 Every cadet is guilty of an offence who: a. Actually commits it; b. Does or omit an act for the purpose of aiding any person to commit an offence; and c. Counsels any person to commit an offence. Reinforcement of Expected Behaviour 5.41 Reinforcement of Expected Behaviour is the lowest level of discipline used within the Ship. Typically, this level of discipline will be used to make minor changes before escalation is required. There is no operational requirement to provide a written notice of discipline; however, like all levels of discipline, the staff member must report the action to the chain of command This level of discipline may be used by officer and Senior NCOs to provide: a. Verbal Warning; b. Minor correction; c. Teachable moment; or d. Mentoring. Powers of Punishment 5.43 The Captain shall be responsible for all discipline imposed in his/her Ship by him/her or by a delegated officer. The current national orders regarding discipline shall be consulted. 358 RCSCC ~ 85 ~ 1 Sep 16

86 5.44 The Captain may authorize any officer of commissioned rank, who is serving under his/her command, to exercise powers of trial and punishment under this section Any authorization of punishment of this article shall be in writing and shall contain the name and rank of the designated/delegated officer or a designation of him/her by reference to his/her appointment or the duties s/he performs The maximum powers of punishment that may be imposed and the conditions under which such power may be exercised shall be as prescribed None of the punishments listed in these Tables shall be given unless and until a Cadet is found to have committed a breach of discipline No cadet who has been disciplined following completion of disciplinary action shall be disciplined again for the same particular offence. Habitual conduct shall only be informed by past findings of disciplinary actions. Fact-Finding of Offences/Investigations 5.49 Fact-finding is the ability of the Captain, or designate, to conduct a review of situations/personnel in relation to behaviour, actions, conduct, and/or procedures relating. An investigation is a formal process authorized by RCSU Central to review any aspect that shall be deemed worthy of formal review Where a cadet is alleged to have committed an offence, s/he shall be reported to the XO, who will conduct a fact-finding process in accordance with these directions and instructions. Hasty and ill-considered accusations shall be discouraged A fact-finding process shall: a. Be conducted as soon as the circumstances permit; b. Be carried out by the XO; c. In any other case dismiss or proceed with the charge; d. If the offence is one which s/he is not empowered to review then the case will be referred to the Captain; and e. Documentation at every level shall be kept and forwarded to the Captain When the XO receives the results of a fact-finding process, s/he shall: a. If the offence is one which s/he is not empowered to try then the case will be referred to the Captain; or 358 RCSCC ~ 86 ~ 1 Sep 16

87 b. In any other case dismiss or proceed with the charge When the Captain receives the results of a fact-finding process, s/he: a. May require a further fact-finding process to be conducted; b. Shall upon the completion of the fact-finding process to his/her satisfaction cause the charge to be proceeded with, or dismiss the charge Any punishments awarded as a result of a breech in discipline shall be forwarded in writing to the Captain for his/her action The power of the OOD or the XO to dismiss a charge depends on his/her power to try the accused. If the Officer has no authority to try the accused, then s/he has no power to dismiss the charge The Captain has the power to dismiss any breech regardless of the rank or the status of the accused or the gravity of the offence Once a breech is dismissed, or a finding of not guilty is made, a cadet cannot be tried again for the same particular offence Regardless of outcome or process the Captain shall be notified and every action recorded. The recordings, after review by the XO, shall be placed on file with the Captain. Defaulters 5.59 Any Cadet accused of being in default of practices to the good nature of regulations or instruction shall be placed on Defaulters. The purpose of Defaulters is to correct negative behaviour and/or actions through the assignment of extra work/duties to encourage adherence to good conduct. It is a corrective teaching tool and not punishment. In all cases, the offence, review, and conclusion must be recorded and forward up the chain of command to the Captain The Cox n shall have the authority to administrate Defaulters is it falls under his/her scale of responsibility. The Cox n shall have the power of correction to issue the following correction/extra duties: a. Extra drill; b. Additional duty; c. Special dress inspection(s); d. Any additional minor corrective action the Cox n may see fit to award. 358 RCSCC ~ 87 ~ 1 Sep 16

88 5.61 For offenses that the Cox n cannot award punishment for, s/he shall refer the matter to the XO for action. When a Defaulters parade is conducted, all personnel associated must be present including the accused's DO. It is the responsibility of the DO to ensure that the accused is aware of his/her rights and to provide advice and support as required Although Cadets do' not come under the Code of Service Discipline they are expected to adhere to all orders and regulations related to military discipline and the principles of the Positive Youth and Social Relations (PYSR) program. Request/Redress 5.63 All requests shall be committed to paper, using an approved and properly completed Request Form, and forwarded through the Chain of Command All Cadets have the right to see the Captain on any matter. Requests to see the Captain shall be forwarded through the Chain of Command If an officer or cadet thinks he has suffered any personal oppression, injustice, or other ill treatment, s/he may complain, in person, to the Captain If the cadet (or Officer) thinks that he has been wronged either because a complaint under this article has not been redressed; or for any other reason, s/he may complain in writing to the Captain Any and all other complaints shall be submitted through the normal divisional channels (i.e. DO to XO to Captain) Every person to whom a complaint is made under this article shall cause such complaint to be enquired into, and shall, if s/he is satisfied of the justice/validity of the complaint, take such steps as are within his power to afford a full redress to the person concerned or, if he has no power to afford a full redress, submit the complaint to higher authority No officer or cadet shall be penalized for making a legitimate complaint in accordance with this section of these orders. Rules for Stating Grievances 5.70 A statement of grievance presented: a. Shall be made as early as practical while it is still possible to ascertain the facts of the case; b. Shall be confined to a statement of the facts complained of and to the alleged consequences to the person concerned; c. Shall not be made jointly by two or more persons; 358 RCSCC ~ 88 ~ 1 Sep 16

89 d. Shall not be made anonymously; e. Shall not contain a statement known to the person concerned to be untrue; and f. Shall not include language or comments which are insubordinate or subversive of discipline, except so far as may be necessary for the adequate statement of the complaint If the person concerned requests assistance in the presentation of his/her grievance, the CO shall detail an officer to assist, who shall, if practicable, be an officer designated by the person concerned. Captain's Mast 5.72 When a request is made that requires the approval of the Captain, the member who originated shall be required to stand a Captain s Mast. This is based on the naval tradition of meeting the Captain at his mast (office) for a formal review of the request and to have any arguments, for or against, presented The Captain's Mast shall be held by the Captain to hear matters related to: a. Inquiry of fact finding; b. A hearing to afford a member the opportunity to be heard by the Captain; c. The opportunity for a member to be recognized for their work/actions; and d. A disciplinary hearing with the Captain The Captain's Mast shall be conducted as per Defaulters routine The Divisional Officer is present at all of these parades. The DO shall act in the position of supervisor for the Requestor When summoned for a Captain s Mast, all personnel shall be presented in the uniform of the service. The following details the uniform to be worn: a. Cadets: C-1 (With medals); b. C.I./C.V.: Proper Business Attire; and c. Military Members: No. 1 s If the DO is not available for the Captain s Mast, the Head of the Department may replace the officer. The DPO may stand in only if all parties involved authorize the appointment. 358 RCSCC ~ 89 ~ 1 Sep 16

90 5.78 To 5.99 Not Allocated 358 RCSCC ~ 90 ~ 1 Sep 16

91 Annex A To Chapter 5 of SSOSOP-358 TABLE OF OFFENSES Category Misconduct Situation Common Initial Corrective Measure(s) Attendance Absence and Absence from Reinforcement of breaking out of mandatory drill or activity; expected behaviour; corps Breaking out of corps; Cautionary notice; Being late for Written warning mandatory drill or activity Assignment of Failing to attend extra duties mandatory training on a regular basis; Failing to advise when unable to attend scheduled training Absence from Absence from a Reinforcement of mandatory mandatory supported expected behaviour; training, CTC, or training event; Cautionary notice; cruises Missing CTC training; Written warning Missing cruises Assignment of extra duties Corrective Measure for More Serious Breaches of Conduct Assignment of extra duties; Suspension of privileges; Suspension; Change of position; Termination of membership Suspension of privileges; Restitution Behaviour Disrespect Lack of respect towards peers and superiors Insubordination Refusal to obey an appropriate order; Negative attitude or words with respect to orders with the aim of discrediting the competence of a superior; Willful disobedience; Disrespect towards superiors; Inattention to, or neglect in carrying out orders; Tending to create bad feelings. Inappropriate Unacceptable language language (profanity, blasphemy, vulgarity) Lack of honesty False declaration/statement; Lying; Cheating; and Lack of frankness Reinforcement of expected behaviour; Cautionary notice; Verbal apology Reinforcement of expected behaviour; Cautionary notice; Written warning; Verbal apology Reinforcement of expected behaviour; Cautionary notice; Verbal apology Reinforcement of expected behaviour; Cautionary notice; Written warning. Assignment of extra duties; Suspension of privileges Assignment of extra duties/suspension of privileges; Cease training; Change of position; Suspension of pending rank appointment; Suspension Assignment of extra duties; Suspension of privileges Assignment of extra duties; Suspension of privileges 358 RCSCC ~ 91 ~ 1 Sep 16

92 Abuse of authority Cadet in a leadership position misusing his/her authority Property damage Negligent use of equipment (breakage, loss) Damage to property Conduct Deception Making false charges; Giving false evidence or lying; Answering call for another Cadet with intent to deceive; Obtaining leave under false pretenses; Duties, Neglect Slackness or improper or Avoidance of performance of duties; Not answering muster; Inattention at drills or exercises; Not attending assigned duties Good Order, Gambling; Offenses Against Making a noise or talking in ranks; Spitting about the decks; Contributing towards an untidy corps; Cursing, swearing or use of obscene language; Being in an out of bounds area Appearance Dress below Failing to uphold the standard required dress standards (uniform, hair, appearance); Not being properly dressed; Being dirty or slovenly in person or dress. Inappropriate Acting in a manner conduct which brings discredit to the cadet organization; Committing a nuisance Reinforcement of expected behaviour; Written warning; Verbal apology Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Assignment of extra duties; Cease training; Suspension Reinforcement of expected behaviour Reinforcement of expected behaviour; Written warning; Cease training; Suspension Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Suspension Suspension of privileges; Cease training; Reduction in rank; Suspension; Restitution Suspension of privileges; Cease training; Reduction in rank; Suspension; Suspension of privileges; Cease training Suspension of privileges; Cease training; Reduction in rank; Suspension; Cautionary notice; Written warning; Assignment of extra duties; Suspension of privileges Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Termination of membership 358 RCSCC ~ 92 ~ 1 Sep 16

93 Policy Breach Uniform Improper Use of Unapproved Dress Jewelry, Makeup, and Hair Alcohol (CATO 13-23) Drugs (CATO 13-23) Smoking (CATO 13-22) Inappropriate Interactions/ Fraternization Harassment (noncriminal) Wearing without authority; Any act which brings disgrace or discredit upon the uniform. Wearing inappropriate clothing (Slogans, length, type, appearance) Wearing of make-up; Wearing of jewelry other than non-sentimental; Wearing too many earrings or other piecing; Not shaven; Hair too long; Hair not stowed correctly Consumption or provision of alcohol at a cadet function Use, possession or provision of drugs Smoking in a prohibited area; Possession or use of tobacco products under the legal age; Smoking while training Inappropriate interactions with another member, a CI or an officer of the CIC; Being in an out of bounds area for the purpose of Behaving in a manner which embarrasses, belittles, demeans, humiliates another person, or which is contrary to DND Policy on Harassment Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Cease training; Suspension Suspension Reinforcement of expected behaviour; Written warning; Cease training; Suspension Reinforcement of expected behaviour; Cautionary notice; Written warning Reinforcement of expected behaviour; Cautionary notice; Written warning; Verbal apology Suspension of privileges; Cease training; Reduction in rank; Suspension; Restitution Suspension of privileges; Cease training; Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Termination of membership Termination of membership Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Assignment of extra duties; Suspension of privileges; Cease training; Change of position; Suspension of pending rank appointment; Reduction in rank; Suspension Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Suspension 358 RCSCC ~ 93 ~ 1 Sep 16

94 Safety Safety concerns Acting or failing to act which results in the safety of another member being jeopardized Causing injury Willfully causing injury to another cadet; Fighting Other Fires Negligently using fire or lights; Improper use of or tampering with fire fighting equipment. Miscellaneous: Theft; Willfully destroying or breaking equipment/gear; Misconduct prejudice to good order and discipline; Carelessness with respect to arms Life-Saving Equipment- Improper Use of Discipline Mess Tampering with or willfully damaging; Disregard of regulations regarding wearing Failure to assist a member in need; Failure to disclose information; Failure to stop any action of an unprofessional manner; Failure to comply with the orders and regulations of the CCO Conduct not in accordance with established orders and by-laws Reinforcement of expected behaviour; Cautionary notice Written warning; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Cease training; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Reinforcement of expected behaviour; Written warning; Verbal apology; Written apology; Assignment of extra duties Determined by the mess committee Assignment of extra duties; Suspension of privileges; Suspension; Change of position Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Suspension Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Restitution; Termination of membership Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Restitution; Termination of membership Assignment of extra duties; Suspension of privileges; Restitution Assignment of extra duties; Suspension of privileges; Change of position; Suspension of pending rank appointment; Reduction in rank; Termination of membership Assignment of extra duties; Suspension of privileges; Reduction in rank; Termination of membership 358 RCSCC ~ 94 ~ 1 Sep 16

95 Annex B To Chapter 5 of SSOSOP-358 TABLE OF CORRECTIVE MEASURES # ACTION TO BE TAKEN C&PO Other Rank Authority 1 Release from unit Yes Yes Captain 2 Suspension Yes Yes Captain 3 Reversion in Rank Yes Yes Captain 4 Loss of Summer Trg Yes Yes Captain 5 Suspension of Pending Promotion Yes Yes Captain 6 Removal of Position Yes Yes Captain 7 Cease Training Yes Yes Captain 8 Loss of Privilege(s) Yes Yes Captain/XO 9 Loss of Privilege(s) No Yes OOD max. 2 wks Yes Yes Cox n max. 1 wks 10 Written Reprimand Yes Yes Captain/XO 11 Extra Duty/Work/Assignment Yes Yes Captain 4 days Yes Yes XO 2 days Extra Duty/Work/Assignment No Yes OOD - 1 day Yes Yes Cox n - 4 hrs 12 Cautionary Notice Yes Yes XO/OOD/Cox n 13 Apology Yes Yes XO/OOD/Cox n 14 Verbal Warning Yes Yes XO/OOD/Cox n 15 Verbal Correction Yes Yes Staff NOTE: All corrective measures are to be documented and forwarded to the XO for retention. Verbal correction does not need to be documented unless it is habitual. CORRECTIVE ACTIONS TERMS OF REFERENCE Verbal Correction does not require authorization and/or a formal record unless it is an offence that is repeated. All corrective measures shall be written and forwarded thought the Chain of Command and held on file. No form of Corrective Action shall be taken without the person of authority s authorization and written consent. Any Corrective Action that requires a formal counseling session shall be written and attached to the record of incident and held on the members file. Any offence that is against the nature of Harassment and/or Abuse shall seek the inclusion of the UCCMA. 358 RCSCC ~ 95 ~ 1 Sep 16

96 Annex C To Chapter 5 of SSOSOP-358 DEFAULTERS PARADE ROUTINE # ACTION BY 1 All personnel muster at appropriate place/time RPO 2 Advise accused of rights DO 3 Accused marched in (no webbing or lanyard) RPO 4 The charges are read RPO 5 Remove headdress RPO / Accused 6 Hearing conducted (if appropriate) Cox n / XO / CO 7 Remand / sentence Cox n / XO / CO 8 Replace headdress RPO 9 Accused march out RPO 10 Administrative follow-up RPO DEFAULTERS PARADE TERMS OF REFERENCE The XO must approve all parades The parade shall be held as soon as practical for all parties In lieu of the RPO, the Chief Boatswains Mate may act as the accuser s escort All documentation regarding the parade must be provided to the chain of command prior to any parade being held 358 RCSCC ~ 96 ~ 1 Sep 16

97 Annex D To Chapter 5 of SSOSOP-358 INCIDENT REPORT 358 RCSCC ~ 97 ~ 1 Sep 16

98 Annex E To Chapter 5 of SSOSOP-358 DND XXXX CADET INTERVIEW SHEET 358 RCSCC ~ 98 ~ 1 Sep 16

99 Annex F To Chapter 5 of SSOSOP-358 DND XXXX CADET CAUTIONARY NOTICE 358 RCSCC ~ 99 ~ 1 Sep 16

100 Annex G To Chapter 5 of SSOSOP-358 DND XXXX CADET WRITTEN WARNING 358 RCSCC ~ 100 ~ 1 Sep 16

101 CHAPTER 6 OPERATIONS General 6.01 The unit operates according to the specific needs and requirements of the CCO. In addition, the unit places additional requirements to the operation to achieve the goals and mandate of the CCO and the commands. Requests General 6.02 All personnel onboard may make formal requests using the Ships Request Form These forms are completed and given to his/her DO, through the DPO. Upon review, the DPO will pass it to the DO for distribution into the chain of command. A request will take one week to complete, unless otherwise stated Cadets must keep on top of their requests; likewise, the Divisional System must ensure all requests are actioned in the timelines established Supply request may be given directly to the Supply Department for immediate action. Personnel needing new uniform parts shall do so ASAP when they realize an exchange is needed. Uniform parts not in stoick may take several weeks to arrive from the supplier. Operations Ships Logbook 6.06 The Corps is responsible for keeping accurate and timely records regarding the operation of the unit. The Ship shall initiate and maintain logbooks (DND Ship's Log RCSC ) as the primary document to record such information During every activity the unit is operating, the logbook will be maintained. During the mandatory parade night the duty falls to the Duty Watch for completion. Activities General 6.08 Activities are functions that serve the purpose of conducting the training, administration, or requisite requirements of the CCO. Every activity will be properly assessed and reviewed to ensure compliance with all regulations and orders. Safety, supervision, and the overall benefit will be regarded as the overall determining factors. All activities will have an OIC assigned and briefed for the proper execution of their duties. Additionally, a cadet of a senior rank will be assigned and briefed to assist the OIC Each activity will be prepared and appropriate staffing and personnel will be assigned. Appropriate, directed requests shall be completed per RCSU Central direction within the time limits published. 358 RCSCC ~ 101 ~ 1 Sep 16

102 6.10 Appropriate supervision for activities requires operations to be conducted according to numbers based of cadets present. Events that are under staffed are not authorized to continue and shall be cancelled. Activities are conducted as follows: d. Day activities: One officer for every fifteen cadets present. In the event that the officer present is conducting a mixed gender activity a senior cadet of the opposite gender is authorized to act as appropriate supervising staff for their gender; e. Overnight activities: One officer for every ten cadets present. Every gender present must have an officer present for proper supervision. Unlike day activities, senior cadets are not appropriate supervising staff; f. Other activities: Some activities outside of usual operations may require augmented ratios. Consultation with existing orders and regulations may be required prior to commencement; and g. Officer only activity: Officers are not subject to the same regulations as cadets. No RCSU Central approval and/or ratio will be used for officers during their functions. However, appropriate conduct will be expected and required for all activities All activities will have a staff member present with a first aid qualification of standard level or higher. Activities Concurrent 6.12 Concurrent activities are when the unit is active for more than one operation at the same time and functioning in different locations. The activities will be clearly defined and all staffing personnel are well briefed on their objectives. a. Each activity must have an OIC assigned and an RCSU Central approval for each activity prior to commencement; and b. A senior officer will be tasked to liaise directly with the OIC s to ensure each activity is completed as tasked. Activities Multiple Locations 6.13 Multiple location activity is when the unit is active for one operation and cadets are functioning in different locations (NOTE: Not to be mistaken with Concurrent Activities). These activities shall be clearly defined and all personnel will be well briefed and informed of their roles. Such operations will not be completed on a routine or regular basis as they are taxing and consuming of existing resources. Examples of such activities include: Tag days, poppy sales, community activity, etc. (Authority: RCSU Central, Sep 2007) 6.14 The conditions for operations include: 358 RCSCC ~ 102 ~ 1 Sep 16

103 a. Clear and defined location for a command centre; b. Able to be reached by telephone or other communications device immediately; c. Cadets of a junior rank (nature) are not to be left alone without a senior or leading cadet for supervision; d. Cadets shall be given a means of direct or immediate communication with the Command Centre; e. The conducting staff will provide status and welfare checks on a regular basis; f. Food and water (if necessary depending on the duration) will be provided to the cadets; and g. The OIC will provide a standard briefing of expectations and requirements to include: Behaviour; Conduct; Safety; Emergency actions; Command Centre location and contact; and Anything else deemed necessary; Attendance Reasonable Expectations 6.15 All personnel (officers and cadets) are expected to attend cadet functions when directed. Every member shall present themselves for duty and/or training every mandatory training night, every mandatory/complementary training weekend/day, Remembrance Day, inspections from RCSU Central, and Annual Review Given the nature of outside influences (employment, family matters, health/medical, etc.) there is a reasonable expectation of non-habitual absenteeism. In such cases Leave shall be extended on case-per-case basis prior to an activity The following details a list of additional expectations for attendance: a. Cadets: iv.) Tag Days; 358 RCSCC ~ 103 ~ 1 Sep 16

104 v.) vi.) vii.) viii.) Unit fundraising activities; Administration Night (if tasked); Competition practice/event (if tasked); and Any additional event that is deemed mandatory. b. Staff: i.) ii.) iii.) Mandatory Staff Meetings; Administration Night; and Any additional event that is deemed mandatory. Attendance Authority for Cadets 6.18 The authority for cadets to participate in cadet activities is given by parents when they have signed the enrollment paperwork. In addition, specific activities require a DND XXXX PERENTAL CONSENT LOCAL ACTIVITES AND TRAINING is required When participating in an RDA/NDA then an application must be sent to RCSU Central through FORTRESS. Attendance Staff 6.20 As per regulations, at least one member (as recognized eligible under authority of the Treasury Board of Canada) must be in attendance for all activities. This member must be an individual conducting approved training under the authority of the Captain, through an approved CSAR. This member must be identified and is knowingly responsible for the activity Civilian Volunteers are the only members of the staff that do not have authority as previously stated. In the event that a CV is the only member present for an activity with cadets present, the CV must immediately contact another member who can be authorized In the event that no member can be present, or only a CV is available, the event must not be allowed to carry on as planned. All cadets must be notified about the cancellation and/or sent home. Attendance Leave 6.23 During the course of the training year personnel may be absent from approved activities, however, in most cases leave will not be granted. All personnel are responsible for their 358 RCSCC ~ 104 ~ 1 Sep 16

105 application, conduct, and actions in regards to leave. The following details the type of leave granted: a. General Leave: The purpose of general leave is to provide members leave for specific reasons that are deemed reasonable and acceptable in reference to specific personal functions (i.e. educational reasons, specific personal reasons); b. Sick Leave: The purpose of sick leave is to provide members with sufficient time to take care of health problems; c. Compassionate Leave: The purpose of compassionate leave is to provide a member with sufficient time away from the Corps when such absence is appropriate as a result of urgent and exceptional personal reasons; d. Special Leave: The purpose of special leave is to provide members leave for specific reasons that are created by the unique circumstances; e. General Duty Leave: The purpose of general duty leave is to provide members leave for specific reasons that are related to service of the Ship or CCO The following list details the type of leave and the authority to grant it: a. Short Leave: Short leave is reckoned in hours to a maximum of 72 hours. The Executive Officer may grant short leave on an "as required" basis, but it shall not be granted more often than once in each training week. Nor shall short leave be granted for consecutive periods. b. Long Leave: Long Leave is determined to be a period of 120 days or greater. The CO of RCSU Central will grant leave based on the recommendation of the Captain and the reason for the request Short Leave: Less than 72 hours, shall not be granted by anyone other than the XO or the senior Officer present, on authority of the Captain. Any Short Leave greater than 72 hours and less than 120 days shall be reviewed by the Captain. Time greater than 120 days must be approved by the Commanding Officer of Regional Cadet Support Unit (Central) 6.26 Members will make every effort to request leave prior to the action. Cadets will complete a Short Leave Form and forward it though the Chain of Command. CAF members and those cadets requesting leave in excess of 120 days will complete a CF 100 Request for Leave and forward it through the Chain of Command All members who are requesting emergency leave must leave a detailed message on the Corps messaging system or prior to 15 minutes before the Training Night or 30 minutes prior to any activity. Messages must indicate who is calling, the reason for the request, location, and contact number. Where no reason is declared the request will be denied and will be deemed AWOL. 358 RCSCC ~ 105 ~ 1 Sep 16

106 6.28 Pre-approved leave will be given to the AdmO for storage and inclusion into the attendance register. The RPO will coordinate such inclusion into the register before submission to the XO Further reference may be given to CATO 13-30: Cadets Excused Absence from LHQ Training. Effective Strength 6.30 Effective strength shall be considered any member who parades on a regular basis 6.31 The following is considered non-effective strength: e. Cadets Any cadet who has not paraded for 45 days shall be considered noneffective by Fortress. A notice from Fortress will be sent to RCSU Central regarding that cadet. f. CAF Any paid member of the unit who has not paraded for a month (without a CF 100 or ED&T) shall be considered non-effective. RCSU Central shall be notified by the Regional Pay Clerk when a Pay Sheet has not been received for more than 30 days after submission was due The following details corps procedures for recognizing effective strength for cadets: a. AWOL for an excess of three consecutive weeks shall have an out-routine begun and formal letter mailed home or call from the DO. If no response is given within the date specified for acknowledgement then out-routine shall be completed and a letter of uniform return mailed. b. AWL for four consecutive weeks shall have an out-routine begun and formal letter mailed home or call from the DO. If no response is given within the date specified for acknowledgement then out-routine shall be completed and a letter of uniform return mailed. c. If the cadet returns to the unit within the specified timeframe then the out-routine process will be halted and, if necessary, disciplinary actions taken. Attendance AWOL 6.33 A cadet absent without leave (AWOL) from a drill, sports day/night, parades, or other activity, shall upon his/her return, report to the DO and disciplined according to protocols of these orders Officers absent without leave (AWOL) shall upon his/her return, immediately report to the Captain and explain their absence. 358 RCSCC ~ 106 ~ 1 Sep 16

107 Communication General 6.35 All personnel shall be privy to all relevant information for the operations and attendance of activities The main piece of information updating will be a unit calendar published two months in advance of activities. The calendar shall inform members of activities, locations, timings, and which group(s) shall attend. Information for inclusion shall be submitted to the XO NLT 60 days prior to action Formal memos, with the Captain s signature, will be used when calendars are impractical or more information is required. Such shall be submitted for dispersion NLT one week prior to action. A memo will not be created for every activity done by the unit Evening announcements will be done during Evening Quarters. These will highlight events and situations of topic in the corps and serve only as a reminder. Members may identify additional item to the XO for inclusion NLT 30 minutes before they are completed Members are solely responsible for acting upon all the information presented to them. If a member is not aware or becomes confused they shall seek guidance from the next level of the Chain of Command. The XO shall be the final step if contact with other levels has been exhausted Each member is responsible for his or her actions. Phone calls, s, texts, and other forms of communications shall be directed to the proper level of the chain and done by the member. While parents are welcomed to communicate with the corps staff, the individual is untimely responsible for their knowledge and actions. Communication Emergency/Weather Stand Down 6.41 In the event that schools/roads in the community are closed because of the weather, corps activities will be automatically cancelled. Call outs will be made by the Chain of Command/Divisional System once the order has been authorized. Communication General Stand Down 6.42 The stand down of the corps will be predetermined. The stand down is to allow for observance of special holidays/activities of a common nature, the end of training as directed by CATO s, and/or special activities authorized by the Captain. The corps will stand down all major activities and operations for: a. Winter Holidays (Christmas and New Years) Minimum two weeks/maximum four weeks; b. March Break Min/max one week; and 358 RCSCC ~ 107 ~ 1 Sep 16

108 c. Summer Break Beginning NLT the last day of June and ending NST the last day of August. Communication Emergency Call Out 6.43 There exists the necessary for an emergency call-out system to gain quick access with members of the unit. The system will be activated if/when an emergency situation exists that contact must be made. The system shall utilize the Platoon System to provide the information. Such examples include: a. Weather conditions; b. Medical emergency; c. Civil authority; d. Immediate action requirement (new/cancelled activity); and e. Anything else deemed necessary The senior-officer present has the authority to cancel an activity if concerns become warranted. Pre-approval should be sought from the XO prior to a final decision and any cancellation must be notified to the XO and/or Captain ASAP. However, the nature of common sense must also prevail to allow for members to make an educated and timely decision. Restricted Areas 6.45 The following areas on-board are out of bounds to Cadets, unless part of an organized party under supervisions and when there is a duty requirement: a. Ships Office; b. Administration Office; c. Supply; d. Weapons Lock-Up; e. Galley/Kitchen; and f. Any area prescribed by the Captain. Alcohol and Non-Medical Drugs 358 RCSCC ~ 108 ~ 1 Sep 16

109 6.46 The possession or use of alcohol or illegal drugs during or prior to any Cadet activity is forbidden and any personnel found to be using, in possession, or distributing of these will be charged and may be released from the Corps. Civilian authorities will be contacted for appropriate disposition of offender, as required Further reference may be given to CATO Drug and Alcohol Policy (Nov 2005). Smoking 6.48 No cadets shall smoke: a. While in uniform; b. While on exercise; c. In the presence of other cadets; d. At the Ship; e. Traveling to or from any Cadet function; f. On or near Government property; and g. Any other situation deemed necessary by the Chain of Command Officers shall smoke ONLY in designated out-door areas and not in the presence of cadets. Nor will any staff member supply such to any cadet The detailed order is located in CATO Smoking Policy (Apr 2005). Further reference: The Smoke-Free Ontario Act, Health / Medical 6.51 As per CCO policy, all members will be in possession of a valid provincial health card during all cadet activities. Photocopies will only be accepted in exceptional circumstances approved by the XO The OIC of the exercise will always have the CADET MEDICAL INFORMATION SUMMARY and CADETS CONTACT PERSON INFORMATION SUMMERY printed from Fortress and in their possession for any Cadet activity All members will declare medication upon arrival onboard to their DO or the OOD. Medication of a serious nature will be stored in a secure area with restricted access. 358 RCSCC ~ 109 ~ 1 Sep 16

110 6.54 Medication will never be shared. Only the person listed on the container will use the medication supplied. Legal non-prescription medication (i.e. aspirin, ibuprofen, etc.) will not be distributed to any persons unless of age or approved on the application form/green Card) A Sick Bay will be set-up during normal operating times to deal with sick Cadets. This area will be supervised at all times to ensure that rest and relaxation are maintained. The XO must approve all dispatches to and from Infirmary. Health Medical Emergency/Injury 6.56 Evacuation of personnel, upon consultation and approval from the OOD/XO, for medical reasons will result in transport t the closest hospital or in waaranted cases, shall be called In the event of injury to a cadet or CI, the DND 2299 Report on Injuries, Immediate Death There from or Exposure to Toxic Material: Cadet or Civilian Instructor shall be completed as per instructions listed on the form. In the event of injury to a member of the CF 98 Report on Injuries, Immediate Death There from or Exposure to Toxic Material shall be completed as per instructions listed on the form. Health Nutrition 6.58 The CCO shall provide an environment suited to help achieve the aim of physical fitness. This may take the form of, but not inclusive to: low-calorie snacks; fresh fruits and vegetables; water beverages; sensible food as designated by Health Canada As practical, the unit and individuals will be discouraged from bringing, selling, and distributing of food and beverages to include: soda-pop; chocolate; potato chips; candy; 6.60 The exceptions to this order will be: a. Exercises (of a weekend duration nature): where personnel involved will expel higher levels of energy and therefore burn calories at a much higher rate. In these instances, the unit will provide food and beverages that are inclined to assist in providing greater calories and higher energy; and b. Parties: social gatherings where a celebration or observance of a holiday is the cause of traditional snacks and products. Training Course CTC/NDA/RDA 6.61 Attendance at a summer Cadet Training Centre (CTC) or other training course is not a right but a privilege. Cadets shall apply for a CTC/RDA/NDA activity and forward through the chain of command. Once approved by the Captain, a request through Fortress shall be created and sent to RCSU Central The XO shall ensure that all candidates meet the following minimum criteria: 358 RCSCC ~ 110 ~ 1 Sep 16

111 a. 75% of all actual parades (60% base minimum); b. Good conduct reports; c. Chain of Command recommendation; and d. Indication of dedication to the CCO and Ship by actions (i.e. participating in Corps activities) At any time the application can be withdrawn from the system for the breeches of any of the following: a. Attending less than 75% of all parade nights; b. Attending less than 75% of all Part II Training, training weekends, and other directed training; c. No completing the required amount of Community Service Hours; d. Conduct unbecoming a Cadet; e. Indication of the reduction in the dedication to the Cadet movement and Corps; and f. Any other reason where the Captain deems it is necessary to stop the process because of serious harm to the CTC/RDA/NDA, the Cadet Corps, or the CCO in standing with the orders and regulations of conduct. Employment CTC/NDA/RDA 6.64 Much like summer camp courses, Officer and Staff Cadet Employment is a privilege that must be earned at the Corps. The minimum age for employment as a staff Cadet is 16 years of age as of 01 Jan that calendar year in which you will be employed. Cadets shall apply for a CTC/RDA/NDA activity and forward through the chain of command. Once approved by the Captain, a request through Fortress shall be created and sent to HQ. Cleaning Stations 6.65 General cleanliness if ordered to all members of the corps and will exercise proper duty for keeping their areas clean and clear of garbage. Areas will be maintained and left in a clean and orderly manner at all times. To facilitate the most efficient use of personnel and manpower the following is detailed for cleaning stations: a. Cleaning Stations: Will be completed at the end of each training night/activity to ensure cleanliness and organization. 358 RCSCC ~ 111 ~ 1 Sep 16

112 b. Corps Cleaning: Will be conducted on the first week of every month or when the unit has been present for a prolonged duration (training weekend evolutions) At the completion of each training evolution a proper Cleaning Stations will be conducted to include: a. Floors are swept clear of all dirt and debris; b. Carpets are vacuumed and clear of debris; c. Dust has been swept and clear; d. Garbage containers are emptied and fresh liners are inserted; e. All equipment has been returned to their secure areas; f. All sensitive, protected, and important documents have been placed in the secure lock-ups; g. Entry doors have been locked; h. Office s are secured; i. All important items or items of potential value have been secured properly; and j. Other duties as assigned by the Captain, XO, OOD or senior officer present Prior to departure the OOD, or senior officer present, will conduct rounds to ensure all areas used during the exercise meet the standard. No personnel will be permitted to depart until the standard has been met and approval is granted To 6.99 Not Allocated 358 RCSCC ~ 112 ~ 1 Sep 16

113 Annex A To Chapter 6 of SSOSOP-358 REQUEST FORM 358 RCSCC ~ 113 ~ 1 Sep 16

114 Annex B To Chapter 6 of SSOSOP-358 SHORT LEAVE FORM 358 RCSCC ~ 114 ~ 1 Sep 16

115 CHAPTER 7 PROTOCOLS General 7.01 A number of protocols are established to be followed and adhered to at all times. These protocols are to benefit all members and all are required to abide by. Interviews 7.02 Interviews shall be a normal part of routine for the Ship. They shall be used to conduct fact-finding, performance analysis, behaviour and or conduct, welcoming and departing questions and analysis All interviews will be documented and held with the members file Types of interview to be conducted include, but not limited to: a. Initial Interview; b. Performance Interview; c. Behavioural/Conduct Interview; d. Fact Finding Interview; e. Discipline Interview; f. End of Year Interview; and g. Final Interview. Formal Meetings 7.05 The Captain shall authorize formal meetings to take place. Dates/Times shall be published in Routine Orders (unless otherwise directed by the Captain/XO). Attendance is compulsory for all staff and the meeting shall be chaired by the Captain. Discussion items should be forwarded to the XO for inclusion on the agenda not less than four days prior to the meeting All meetings shall be recorded and filed with administration and available for review at anytime. Formal Meetings Individual 7.07 There may be instances that require one-on-one meeting regarding a variety of issues with an individual(s). The following details the proper protocol for formal individual meetings: 358 RCSCC ~ 115 ~ 1 Sep 16

116 a. All items to be addressed will be logged; b. Minutes shall be kept to produce a record of such meeting; c. The conducting member shall have another person present as a witness (NOTE: the witness should not interfere with the discussion unless so directed/required too); d. If no witness is available then the conducting member should never be out of sight of others. They shall keep in sight of others to ensure someone witnesses appropriate conduct and out of earshot to protect the individual s right to privacy; and e. If the conversation is of a serious nature: i) If under the age of 16, it is highly recommended to include parents/guardians; and ii) If over the age of 16, the cadet must be given the option to include parents/guardians 7.08 For cadets over the age of 16, parents are required to have their son/daughter s permission before the unit is legally authorized to disclose information. All information remains protected under the Privacy Act, Access to Information Act, and the Youth Criminal Justice Act. Scran Locker 7.09 A Lost and Found Locker shall be established by the XO. All articles of personnel gear belonging to Cadets founds sculling about the Corps, shall be picked up and placed in the Locker The RPO shall oversee the Locker and be responsible for accepting and logging all monies received, and logs in and out of all articles in the Lost and Found Book. Any and all monies collected shall be turned over the XO. To retrieve an article a cadet must prove that it is his/hers and pay a fine of $1.00. Transport 7.11 The use of PMV for each member is at the discretion of the individual. The Corps will not be responsible for the transport to and from Cadets for any personnel. Each member will be expected to secure their own means of arriving and departing the unit and/or activities at the given locations and timings Cadets with PMV shall not transport other Cadets. This order has been directed from RCSU Central (Routine Orders March 2015). 358 RCSCC ~ 116 ~ 1 Sep 16

117 7.13 Officers and staff may give transport to personnel during cadet functions in support of training, fund raising, or other approved activities. The transport of personnel will conform to the following standard: b. Minimum of three people in the vehicle at all times; c. Same gender transport is encouraged. Opposite gender transport must include two female and two male, minimum; d. Opposite gender will not occupy the same seat/bench during transport; e. Document, if necessary, the times, distance, personnel, and locations traveled; f. Ensure the Chain of Command is informed to the actions taking place; and g. Wait for individual to enter the premises prior to departure All personnel will park in designated areas using existing parking spots on the premises. Closer spots to the unit s main entrance are reserved for the senior officers Personnel not associated with the unit, yet, are driving cadets to functions (e.g. Tag Days, Poppy Sales, etc.) must fill-out a Drivers Log. This form will be kept with the OIC and forwarded up the chain of command upon completion of the exercise. Vehicle Rental 7.16 When a rental vehicle is provided then the driver will print the confirmation from RCSU Central (or NL Branch) for further instructions and take it with them during pick-up. NOTE: CAF is self-insured. Driver will decline CDW from Rental Company The vehicle will be picked up by the designated staff member from the rental company. The driver is required to adhere to the established CAF/DND protocols/orders for driving military vehicles while so employed. The driver will: a. Have their original Provincial Drivers License on their person for the duration for the exercise and copied by the rental company; b. Have their original DND 404 Drivers License on their person for the duration of the exercise; c. Complete a full walk around of the vehicle with the rental company representative and mark any pre-existing damage on the rental contract; d. Have copies of the following forms in the rental vehicle at all times: i.) DND 423 Drivers Report of Collision; 358 RCSCC ~ 117 ~ 1 Sep 16

118 ii.) iii.) iv.) DND 2299 Report of Injury Cadet/CI; CF 98 Report of Injury CAF Member; and Contact information for local CAF MP Station for reporting purposes in case of accident. e. Only allow those registered on the vehicle rental agreement to drive the vehicle (NOTE: A member who has a DND 404 does not entitle that member to drive the rental vehicle without being listed on the rental agreement); f. Account for any damage, cleanliness and overall serviceability of the vehicle during its use; g. Return the vehicle to the rental company in the condition and fuel levels agreed to in the rental contract; and h. Complete all paperwork (fuel consumption, mileage claim and CF52) and forward to OIC for submission to RCSU Central The safety vehicle will be located in close proximity to the HQ for the duration of the exercise. Environment 7.19 The environment is: a. Air, land and water; b. All layers of the atmosphere; c. All organic and inorganic matter and living organisms; d. The interacting natural systems that include the three components listed above; and e. The cultural environment (social, economic, and historic) All personnel will respect the diversity of nature and must ensure the protection of the environment during all activities by adopting environmentally sound practices, and by complying with federal and provincial environmental legislation and regulations, municipal environmental bylaws as well as Departmental environmental regulations Due Diligence is the exercise of reasonable care in the conduct of one s business or duties. To demonstrate Due Diligence, a member must show that they did all that any reasonable 358 RCSCC ~ 118 ~ 1 Sep 16

119 person would have done in the same circumstances to avoid a foreseeable risk of harm to the environment. In exercising Due Diligence individuals have a duty to: a. Behave in a responsible manner; b. Prepare for risks that a thoughtful and reasonable person would foresee; and c. Respond to risks and incidents as soon as possible A member of the CAF who commits an offence in violation of environmental legislation may: a. Suffer penalties under the National Defence Act or other federal legislation (for example, the fisheries act); and/or b. Be personally liable to cover any financial or imprisonment penalties The supervisor of a cadet who commits an offence may be charged personally for the actions of the cadet. The cadet will also be held accountable, where applicable. Finance 7.24 Equipment, resources, and items not available through the CAF Supply System require the approval of the Captain prior to any expenditure. All approvals and finances will be provided by the Captain The Captain is also responsible for the expenditure and approval of all Public and Non- Public Funds. Authorization for accepting and expenditure associated with the Corps will be requested through the Chain of Command Any money collected through functions (i.e. Canteen and Lost and Found), donations, charity, and gratuities will be forwarded to the Captain for declaration to the Navy League The Navy League branch will provide approved funds to the Captain for dissemination among approved expenditures. Proper bookkeeping practices are required and receipts will be produced Any member, who does not receive approval, spends the money of the unit without proper bookkeeping, or failure to declare collected money, may be liable for such. In severe cases the matter may be referred to civil authorities. Media Relations 7.29 The exposure of the Ship in the community is a vital and necessary component of communication. The media provides a means to deliver a message to a maximum amount of 358 RCSCC ~ 119 ~ 1 Sep 16

120 people in the community and surrounding areas. The Captain is the formal representative of the Corps in the community As certain times, members of the media (i.e. newspaper, television, and radio) may interview members of the Corps during events. This is an acceptable practice and should be welcomed. All other applications for relations with the media will be directed to the Captain The Canadian Armed Forces has set out a procedure to follow for media relations and it is detailed as follows: a. Stay positive; b. Seek advice and support from the Chain of Command, when desired or when in doubt about how to respond; c. Agree to be interviewed only if you personally want to do it; d. Discuss only your own job within your personal areas of experience or expertise; e. Respect operational security, the judicial process, investigations currently being conducted by the CFNIS or MP, and federal laws, and policies; f. Never respond to media enquiries that fall outside of your personal areas of experience or expertise, unless otherwise approved; g. Never undermine the safety of personnel involved in potential success, of a CAF operation; h. Never speculate about events, incidents, or future policy decisions; i. Never offer your personal opinion on Government policy or DND/CAF policy; j. Never discuss advice given to the Minister, Cabinet, or the Chain of Command; k. Never provide comment that could undermine the integrity of an investigation currently in progress; or l. When in doubt, direct them to the senior officer present RCSU Central maintains a full time Public Affairs Officer who is responsible for the information of the CCO in Central Region. This officer may be contacted, through the Captain, at any time for advice, direction, and procedure in matters relating to public affairs. Website / Social Media 358 RCSCC ~ 120 ~ 1 Sep 16

121 7.33 The unit operates a website and social media accounts that falls within the parameters of CRCO The website and accounts will be approved by the Captain and maintained by the Captain or a designated representative. This is the only website authorized for use No personnel are authorized to create, maintain, or operate a website depicting the CCO, Corps, DND, CAF, Navy League of Canada, or the Government of Canada. All names, crests, titles, likenesses, or connection to the CCO are: a. Copyrighted by the Navy League of Canada / Army Cadet League of Canada / Air Cadet League of Canada and/or the Department of National Defence; b. Protected, primarily, under the: i.) ii.) iii.) iv.) National Defence Act; Access to Information Act; Privacy Act; and Youth Criminal Justice Act; c. Any additional law/policy/order which indicates such use is prohibited Personal web pages, portfolios, spaces, blogs, and profiles may be used by personnel to showcase their pictures, experiences, and expressions. While these websites are personal in nature, the information may still fall under the control of DND. All personnel are prohibited from posting, relaying, and sharing such information/material that is damaging, protected, sensitive, contrary to good nature/taste, and generally of poor/negative/discredit to the CCO Failure to comply with this order may result in disciplinary and/or legal action. The nature of good conduct is fully expected to be maintained. Telephone Protocols 7.37 Phone calling is the greatest communications link between members of the Corps. It provides the most interactive participation, less that of meeting face-to-face Calling should be done at the very minimum of one day in advance of the activity. The DO will brief their staff on the request for phone calling and applicable members to be called. The calling member will make the calls and keep notes on the responses of the individuals and immediately call/speak to the DO regarding the findings upon completing their calling DPOs shall ensure they contact a cadet who was AWOL to bring them up to speed on upcoming events and to find out why they missed. This is a good practice for Divisional Staff to ensure communication is effective. 358 RCSCC ~ 121 ~ 1 Sep 16

122 7.40 Phone calls to Cadets should never be done after 2000h on the days they are completed. This allows for a common-sense approach to civilized times to call during evenings Cadets are not authorized to grant leave. When a cadet informs the divisional staff that they will not be able to attend the staff member will inform the Cadet to phone the Corps to leave a detailed message regarding why they are unable to attend. The caller will also make a note to give to the CofC when reporting All personnel will display proper respect when using the telephone. The use of Sir and Ma am is still required. For Senior Cadets the salutation is based on their rank. Ceremonial Divisions 7.43 Ceremonial Divisions (CD's) shall be held the first mandatory training night of every month. All personnel shall be dressed in proper ceremonial uniform (or civilian equivalent). The parade will be used to parade the entire corps for the Captain CD s may be used to evaluate drill and/or dress of personnel. However, it shall not take away from the overall parade. Postings 7.45 Members of the Corps will be posted to various positions during the course of a training year. When assigned, the member will exercise their authority as detailed in applicable orders and this publication Notifications of vacant postings will be published in Routine Orders. The posting will be detailed to include: Title; tasking; terms of reference; duration; objective; chain of command; and any additional information required. Interested personnel shall apply using an Application for Position The Captain reserves the right to change these postings as s/he deems fit. Change of Coxswain Parade 7.48 There may exist the need for a formal parade to recognize the change from one Cox n to the next. The parade is not mandatory and may only be authorized by the Captain The Cox n position in a cadet corps is not a command position as defined by the NDA, CATOs, and/or any other reference material in the CCO. Cadets have no entitlement to a Change of Command parade. Therefore, a Change of Cadet Cox n Parade may be held to recognize the change in personnel for the most senior cadet position in the corps. The parade shall be kept simple and timely According to traditions, the Cox n is the senior-non Commissioned Officer in the corps and the Captain s right hand. This position, above all others, is the most prestigious of all the 358 RCSCC ~ 122 ~ 1 Sep 16

123 NCO positions and the one with the most reliance on leadership, administration, command, ability, management, and overall conduct. The honour of bestowing someone with the Cox n position should not be taken lightly The parade shall consist of: a. The Cox n reports for his/her final parade as Cadet Cox n; b. March past of corps by Cox n; c. Outgoing and incoming-cox n presenting themselves to the Captain; d. The outgoing-coxswain removes their gunner chain and surrenders it to the Captain; e. The Captain shall bestow the chain to the incoming-coxswain; f. The new Cadet Cox n reports for his/her first parade as Cox n; g. March past of corps by Cox n; h. Recognition is bestowed upon outgoing-cox n (optional); and i. The outgoing-cox n and the Captain retire from the parade. Shared Responsibilities Facilities 7.52 The facilities used for training are under ownership of other businesses/organizations Use of the building by the Cadet Corps is through the courtesy/rental of the host organization The Corps does NOT have a monopoly on the facilities and the use of it. The businesses/organizations run its regular programs out of these buildings constantly The Cadet Corps shall: a. Ensure that all areas are clean and free of dirt and debris; b. All training/administration/supply equipment is secured and/or stowed away in its proper positions; c. All areas of a sensitive nature are locked and bolted as necessary; and d. Garbage cans are emptied and new liners (where appropriate) placed in; 358 RCSCC ~ 123 ~ 1 Sep 16

124 e. Only use Corps owned items for ensuring the cleanliness of the facility when used No member shall enter an area any secure area of these facilities without the verbal/written permission of the Captain. No member shall enter an areas that are deemed off limits without the verbal/written permission of the Captain All members will notify the Chain of Command when damage occurs to property or equipment of the Cadet Corps or facility being used The shared responsibility of the facility means that we must work with these organizations to keep the buildings in good standing. If the unit does not facilitate itself to the good conduct of cleanliness, security, and cooperation then the Sponsor may have no choice but to relocate the unit. Boundaries 7.59 No member shall enter restricted or out-of-bounds areas. Enrollment 7.60 Cadets may be enrolled into the corps as per the regulations and orders of the Department of National Defence. Enrollment shall be considered complete when all paperwork has been received completed and endorsed by the Captain. Per existing regulations, cadets may be enrolled upon the day of twelfth birthday and released of the day of their nineteenth birthday Those young adults between the ages of shall be enrolled as per normal procedures. Young adults between the ages of shall be allowed to enroll as per normal procedure; however, these individual shall be made aware of the Canadian Forces Reserve Forces. Individuals over the age of 18 shall be given direction of seeking out the Canadian Forces (Regular or Reserve Forces) prior to enrollment into the CCO Individual over the age of 16 shall be made aware of the Canadian Forces Reserve Forces. This allocation is directed from RCSU Central, thus allowing those young adults to be enrolled into a program directed with a more mature program. Disclosure shall not be withstanding for cases where there exists an evident acknowledgment that a member would not meet the basic requirements for enrollment into the Canadian Forces. Aging Out 7.63 The Compulsory Retirement Age (CRA) for cadets is the day the member turns the age of 19. The CRA is simply an institutional milestone that restricts service beyond that age. No cadet may request nor be authorized an extension past his/her 19 th birthday The process for retirement is simple and meant to allow the cadet to leave the corps with dignity. Most cadets retiring have spent the better years of their formative young-adult lives in 358 RCSCC ~ 124 ~ 1 Sep 16

125 the system. The dignity for them to leave with respect and self-fulfillment is essential as the cadet continues on with their lives The process is similar to the Out-Routine process. However, special procedures are organized for the recognition of the milestone. The process includes: a. Forwarding of request for recognition from the cadet system (three months prior); b. Forwarding of request for recognition from the League (three months prior); c. Feedback session with departing cadet to cover future goals and any assistance the corps may offer (two months prior); d. Prepare certificates and recognition for retirement (one month prior); e. Position transition meeting with cadet incoming-outgoing cadets (one month prior); f. Finalize all out-going procedures (two weeks prior); g. Complete out-routine (week of retirement); h. Make presentations of recognition (week of retirement); and i. SOS cadet from unit Upon completion of the aging out program the cadet should be left with his/her dignity and a sense of accomplishment. This process may be altered depending on any unique situation that an individual cadet may experience. Final authority rests with the CO. Canadian Armed Forces / Navy Protocols 7.67 Leading Seaman may be referred to as Killicks Chief Petty Officers may be addressed as Mister or Miss Acting Sub-Lieutenant may be referred to a Sub-Lieutenant Acting Sub-Lieutenant and/or Sub-Lieutenant may be referred to as Lieutenant Lieutenant-Commanders are referred to as Commander unless being formally introduced or reported to. The same consideration is given to Lieutenant-Colonel by being addressed as Colonel Admirals, regardless of seniority, shall be referred to as Admiral. The same shall be given the respect for the ranks of General. 358 RCSCC ~ 125 ~ 1 Sep 16

126 7.73 The First Lieutenant (not the Executive Officer) may be referred to as Number One. This term is not used when speaking to NCO s, nor are NCO s allowed to use the term The Executive Officer (not the First Lieutenant) may be referred to as the Jimmy. This term is not used when speaking to NCO s, nor are NCO s allowed to use the term The Gunnery Officer may be referred to as Guns The Chief Boatswains Mate may be referred to as Buffer Individuals of the religious employment (i.e. Priests, Chaplains, etc.) may be referred to as Padres. However, when involved in direct discussion with such an individual this term shall not be used as it is deemed disrespectful When junior rank conveys information, the senior ranks shall acknowledge by saying very good A response to any order is Aye, Aye A junior shall never stand/walk/talk on the right side of an officer, especially the CO 7.81 When getting into a vehicle the senior officer shall enter last and exit first Junior members and guests are always introduced to the CO by the person responsible for the member/host. When leaving it is customary to depart by saying good evening to the CO Each member when departing the unit shall ask Permission to go ashore from their superiors. In addition, senior cadets and officers shall ask the CO (if in attendance) or the senior officer available Mottos are an important part of history. The following are the mottos of important units connected to the corps: g. Royal Canadian Navy: Ready, Aye, Ready ; h. Royal Canadian Sea Cadets: Ready, Aye, Ready ; and i. Cadet Instructors Cadre: Illuminate Viam (Illuminate the Way) The following marches are detailed for units associated with the corps: a. Royal Canadian Navy: Heart of Oak; b. Royal Canadian Sea Cadets: Heart of Oaks; and 358 RCSCC ~ 126 ~ 1 Sep 16

127 c. Cadet Instructors Cadre: La Feuille D Erable Male members shall salute ladies of acquaintance. Such ladies shall include: spouses of officers, women of connection to the unit, and anyone else deemed acceptable by the CO. Such salutes are usually given during social events and times of acquaintance It is customary to arrive 15 minutes prior to the start time and expected to stay 15 minutes after time of departure. Senior officers have the liberty to arrive closer to the time Names of commissioned CAF ships are capitalized. Examples for names include: HMCS ONTARIO, HMCS ACADIA, and HMCS QUEBEC. (NOTE: Although sea cadet corps are not commissioned they are of importance and shall retain the same prominence as CAF vessel names) Stone Frigates and ships are known as Ships while small vessels/motorboats and submarines are known as boats To 7.99 Not allocated 358 RCSCC ~ 127 ~ 1 Sep 16

128 Annex A To Chapter 7 of SSOSOP-358 PUBLIC AFFAIRS PROTOCOLS 358 RCSCC ~ 128 ~ 1 Sep 16

129 Annex B To Chapter 7 of SSOSOP-358 DIVISIONAL NOTES 358 RCSCC ~ 129 ~ 1 Sep 16

130 CHAPTER 8 PERSONNEL SUPPORT PROGRAMS General 8.01 A number of services are provided by the Corps for the comfort of the members. These services are for everyone s benefit and are asked to abide by the limitations placed on them so that all may share equally. Conflict Resolution 8.02 The unit seeks to ensure it fosters a positive, welcoming and structured program for staff and cadets. From time-to-time there may exist interpersonal conflicts between members. Every member is expected to resolve the issue as soon as possible and at the lowest possible level before it escalates. The members are not alone in their endevours, but as a function of developing positive interpersonal habits with others, shall be expected to develop a positive outcome with others before the corps has to take formal steps to resolve The following are the expected steps to assist with a positive resolution and its steps should there be escalation: a. Resolution at the lowest possible level (members work with each other to arrive at a positive resolution); b. Informal counseling (a third person is asked to help mediate and assist understating of key factors to arrive at a positive resolution); c. Formal counseling (a third person, assigned by the chain of command, is ordered to mediate and assist understating of key factors to arrive at a positive resolution); d. Discipline (The chain of command is required to re-educate and re-train personnel for expected behaviour to reinforce a positive environment); and e. Release (as per CATO 15-22: Conduct and Discipline Cadets, the Captain must maintain good order and a positive atmosphere. The cadets, parents/guardians and RCSU Central will be contacted prior to this stage being finalized) Physical conflicts (fighting) shall be considered assault. These types of conflicts are forbidden and will require the Captain/XO to: a. Discipline according to these orders and contact parents/guardians; or b. Contact with local police services to investigate and parents/guardians will be contacted. Mental Health 358 RCSCC ~ 130 ~ 1 Sep 16

131 8.05 Positive mental health for all members is vital. The Ship has a duty to foster positive mental health for the Ships Company. All members may seek out the Chain of Command for assistance with mental health or general emotional/health/wellbeing issues At any time the members may seek assistance from the following certified sources: Canteen a. Mental Health, Cadet All cadets may seek out help by utilizing the Kids Help Phone at b. Mental Health, CAF CAF members may access help for mental illness by calling the Member Assistance Program at A canteen may be operated by the League under the supervision of the Captain, or their designate. Eating and drinking shall be confined to mess areas and all personnel will ensure that mess areas are kept clean Purchases for all items must be made prior to the item(s) being given to the individual. The Canteen is forbidden to use the IOU style of purchasing. Kit Shop 8.09 A Kit Shop may be operated by the corps, as directed by the Captain. The Kit Shop may be done in conjunction with the Canteen Purchases for all kit must be made prior to the item(s) being given to the individual. The Kit Shop is forbidden to use the IOU style of purchasing. Library 8.11 The Training Department runs a Library for general use. Each member may withdraw books for educational purposes only. Personnel must sign-out the publications by use of a DND 638 Temporary Loan card. Honours / Awards / Scholarships 8.12 Cadets may be eligible for various honours during their career. The awarding of such distinguishing merit is not a requirement nor is it mandatory for the unit to carry out such duties. Such honours should be viewed as a privilege for actions and performance that is above their peers and exceptional in the view of their superiors Honours, such as medals and rewards of service, are applied for by the Captain through a pre-determined chain of command. It is not appropriate for an individual to request an honour for himself or herself at any level. However, a member may be granted a meeting with their DO to speak to their eligibility about the process and/or a reminder of service performed. 358 RCSCC ~ 131 ~ 1 Sep 16

132 8.14 Awards are bestowed unto members who have been deemed worthy as according to a preset list of criteria. No member will apply for any award, unless otherwise noted. The criteria for each award shall be determined and made available to anyone who wishes it through a formal request to the XO Scholarships are bestowed unto members who have been deemed worthy as according to a preset list of criteria. The unit does not have scholarships and does not have access to readily available ones. The unit may seek to pursue outside sources to assist the member s status for recognition. The XO will determine the availability of resources to be of assistance and pursue to his/her level of commitment. However, the individual member will be required to complete the required legwork and assist the unit to the completion of the units participation Members who are eligible for rewarding will be identified and a committee will be formed by the Captain, and headed by the XO. To ensure complete transparency of the selection process, a record for every stage and every member will be created. Personnel not associated with the member may be asked to sit in the committee to instill an impartial view for eligibility. Upon the final selection, the member will be notified of the results as to approval or denial. The member may request clarification as to why the process has selected to its satisfaction The Ship uses awards to recognize individual achievement and success beyond a peer group. Awards will only be handed out for those that achieve a designated standard for such. No recognition shall be handed out just for the sake of handing an out an award. Qualifications - Non-CCO/CAF 8.18 When a member of the Ship receives a qualification not issued by DND/CAF/CCO then the XO shall be notified, through the chain of command. A copy of the certification shall be provided for inclusion on the members file. Depending on the qualification, a message shall be sent to RCSU Central to determine authority to wear or recognition. Honours and Awards - CAF 8.19 CAF members who become eligible for awards and honours shall, NET the day they are eligible, notify the XO. The Ship will send a message to RCSU Central indicating the eligibility of the honour/award. (Example: Canadian Armed Forces Decoration - CD) 8.20 Any member who is bestowed an honour/award outside the CAF or normal chain of command shall also notify the XO with proof of such. The Ship will send a message to RCSU Central indicating the members personnel file be updated. Letter of Recommendation 8.21 Letters of recommendations are written for cadets/staff that are worthy of recommendation/recognition. Usually, but not exclusively, a person from the corps may forward a request to the Captain, through the XO, for a letter of recommendation. The Captain will 358 RCSCC ~ 132 ~ 1 Sep 16

133 review all applicable material related to the request and the requester. If warranted, the Captain will write a clear and concise letter referring to the individual in a positive and supportive manner The Captain, or his/her designate, reserves the right to deny the request if it is believed that a positive letter cannot be written or endorsed by the corps. The Captain shall make every effort to ensure that the decision making process is fair, transparent, and documented. If this result is chosen by the Captain then the requestor shall be formally notified If the requestor asks another member of the corps to write a letter of recommendation then that member will notify the Captain, through the XO. Telephones 8.24 The corps telephone may be used by Cadets to contact parent/family members. This phone cannot be used to make long distance calls Cadets may bring their personal phones to the Corps for use after the training night/exercise is complete. All phones will be turned off and stowed away during all events regardless of the location and activity The brining of personal phones is strongly discouraged. Any personnel brining such items shall be responsible for same, in the event of loss or damage. The Corps will not be held responsible. Personal Use Devices 8.27 Radios, media players, hand held players, etc. are prohibited Cameras, recording devices, and general items of such are discouraged from being brought. Anyone wishing to do so may request to bring such items using the Chain of Command The brining of personal use devices is strongly discouraged or prohibited. Any personnel brining such items shall be responsible for same, in the event of loss or damage. The Corps will not be held responsible Exceptions may be applied if the Captain approves a formal request from the member. Performances 8.31 During training exercises there may be opportunities to display a performance for everyone to watch. These performances may take place in the form of movies, television shows, or other similar mediums. 358 RCSCC ~ 133 ~ 1 Sep 16

134 8.32 Any performances authorized will contain a level of rating no greater than PG-13. Generally any performances for Cadets older than 16 may seek special permission for a higher rating. Good taste and content will be the determining factor. Religious Worship 8.33 Cadets may, with the knowledge of the XO, attend religious worship during Corps events. School Work 8.34 A training night is intended to be for the education of the cadet program. At times a Cadet may have to contend with their schoolwork. It is encouraged that this work be finished prior to or after Cadets Cadets that bring their schoolwork to Cadets to finish must request a period to complete the last portions. Authority for a training period must come from the XO, acknowledged by the TrgO. Only one period every few weeks will be authorized. Special authority may be granted by the Captain for further study Cadets who have more than one period of work are requested to stay home and complete it. These Cadets must request leave through normal channels If the situation becomes habitual then an interview with the DO will be initiated to determine the reasons and potential outcome. Cadets are encouraged to seek help and determine their own needs prior to any action being taken by the Corps. Personal Equipment 8.38 Members are encouraged not to bring their own personal equipment aboard the ship. This equipment remains the property of the individual and liability for any personally owned equipment continues to remain with the owner. The owner understands that if their item goes missing that it is not the responsibility of the corps. Competition Teams 8.39 Cadets shall participate in the various competition teams of the Corps. The teams, primarily, complete against other Cadet Corps in a geographical/elemental area. Cadets are recruited to be a member of the team(s) and train to such a level as being able to compete against others units. Each team may, if successful, may be eligible for a Provincial Level competition Due to the certain restrictions placed on competition there may be age/composition restrictions. Applicable orders/ji must be consulted. 358 RCSCC ~ 134 ~ 1 Sep 16

135 8.41 Regardless of the team and the training, the corps endorses the adage: A cadet first, a competition team member second. No team shall trump the mandatory cadet training program or the mandatory activities of the corps Tri-Service Competition include: Team Personnel Remarks Marksmanship Five Five cadets of various ages compete against other teams in headto-head competition through scoring targets. Advancement to a National Competition is possible. Orienteering Four Four cadets of various ages compete against other teams in headto-head competition through scoring tracks. Biathlon Three/Six Three/Six cadet of various ages/gender competes in head-tohead competition using marksmanship and cross-country skiing. Advancement to a National Competition is possible. Summer Biathlon Three Three cadets of various ages compete in head-to-head competition using marksmanship (three positions) and crosscountry running. Band 5 Min A team of cadets competes to perform a pre-selected arrangement of music in various band formations. Drill w/o Arms 16 Max A team of cadets competes to perform a pre-determined arrangement of drill movements without arms. Drill w/arms 16 Max A team of cadets competes to perform a pre-determined arrangement of drill movements with arms Element specific competitions shall be identified and outlined in accordance with RCSU Central or League activities. Physical Fitness 8.44 The unit contains a training mandate to participate in physical fitness. All personnel will conduct themselves to this standard and participate in all directed physical fitness activities. Officers and Chief & POs Mess 8.45 The Mess is an area assigned from the corps to afford them an opportunity to meet and relax during times other than when their duties require presence elsewhere, out of sight or their subordinates. 358 RCSCC ~ 135 ~ 1 Sep 16

136 Officers and Chief & POs Mess Committee 8.46 The Mess shall consist of a committee that runs, organizes, and elects to conduct itself through a democratic process for activities related to social matters and functions of a related matter. The Messes may exist in the following formats: a. Officers Mess Shall consist of all the officers and staff of the corps; b. Chief and PO Mess If authorized by the Captain, shall consist of all the cadets of PO2 and above of the corps; c. Junior Ranks Mess If authorized by the Captain, shall consist of all cadets below the rank of PO2; and d. All Ranks Mess If authorized by the Captain, shall be open to every members of the corps 8.47 The Mess Executive shall, as a minimum, consists of: a. Mess President The senior member of the Mess. This position is always held by a person appointed by the XO; b. Mess Vice-President A mess member elected by a majority vote to act as President during absences of the Mess President and to be responsible for the disbursement of mess funds. The Mess Vice-President will fulfill the role of Mess Treasurer, in the event that one is not elected; c. Mess Secretary A mess member elected by a majority vote to record minutes of mess meeting and to ensure the subsequent publication and distribution of the minutes; d. The Mess membership may elect other members to executive as desired to function as Treasurer and Entertainment Coordinator but are not limited to only these positions The Mess shall conduct an annual meeting during the month of May to elect the Mess Executive for the following training year, as required. The annual meeting should also determine what committees shall be formed for the upcoming training year. All dues for the upcoming training year shall be established at the annual meeting Monthly mess meeting shall be conducted during the first week of each month in order to conduct mess business. In order to conduct a mess meeting the President, the Mess Vice- President, the Mess Secretary, and sixty percent of all mess members must be present Any decision arrived at by the Mess shall be determined by a majority vote of all mess members present. 358 RCSCC ~ 136 ~ 1 Sep 16

137 8.29 All decisions arrived at by the Mess shall be recorded in the minutes of the meeting, which shall be presented to the XO no later than one week after the mess meeting. The minutes of the meeting shall be duly signed by the Mess President and the Mess Secretary The Captain shall be presented with a duly signed copy of the minutes of the annual meeting and all monthly mess meetings All mess funds shall be deposited in a chartered bank account or other financial institution approved by the Captain. Two members of the Mess shall be required to hold financial signing authority for the mess account: one being the Mess President and the other being the Treasurer. Signing authority shall require two signatures to release funds Financial records shall be maintained by the Mess Vice-President or Treasurer (as appropriate) in a form, which will be provided an appropriate audit trail. Financial records concerning all revenue and expenditures shall be provided to the Captain along with the minutes of each mess meeting All Mess Fees shall be paid in the following manner: a. A joining fee as identified at the Annual meeting; and b. A monthly fee for membership as identified at the Annual Meeting These Mess Fees shall be due and payable upon becoming a mess member and on the first day of each month thereafter with the exception of the summer months. For the purpose of this document summer months shall be defined as the months of June, July, and August The Mess may be responsible for operating a Corps Canteen and for coordinating social events and other activities on the behalf of the corps Civilian guests may be invited into the Mess under the responsibility of an escorting Mess member. It should be noted that all civilians should report their presence to the XO Generally, members of one mess are not permitted to enter the other messes. The exceptions to this rule are: that the Captain, XO, or OOD may enter the Mess to perform his/her duty and address the Mess; and when invited to do so by the mess Caps, web belts, and weapons shall be removed while in the Mess. Personnel shall be in the Dress of the Day while in the Mess, unless otherwise authorized by the XO General conduct in the Mess shall be to the standard expected of civil and obedient personnel. Should any problems arise insofar as behaviour is concerned, that individual will be suspended from Mess privileges by the Mess President for a period of not less than two weeks and not more than six weeks as decided by a majority vote at the next meeting. 358 RCSCC ~ 137 ~ 1 Sep 16

138 8.40 In order to be reinstated as a Mess Member in good standing an individual must repay the joining fee (if directed) The Mess shall be kept in good repair and in a clean state at all times. All Mess Members are responsible for the cleanliness of the Mess. The Mess President shall be held responsible for the Mess when the OOD does his rounds Mess functions, including parties are considered to be Corps activity and therefore require the approval of the Captain. In addition, Mess Members are required to conduct themselves as members of the Corps, as they are still representing the corps to the public and their subordinates Officer Mess functions will be separate from established Cadet activities unless otherwise approved. Initiation / Hazing 8.44 Forbidden. Initiation into the Mess or the Cadet Corps is not authorized under any circumstance. Any act to bypass this Article will result in discipline and possible civil actions. Mess Dinner 8.45 The Ship may hold a Mess Dinner hosted by one of the messes. The dinner will be hosted according to the rules of the CAF and established mess etiquette The Mess Committee shall plan well ahead of time to ensure invites to guests, mess members, and dignitaries are sent. In addition, funds must be available and a location secured in a reasonable fashion The following elemental distinctions have been identified: a. Passing the Port: i) Navy - Shall slide the decanter and not allow it to leave the table; ii) iii) Army - There are no restrictions on how the port is passed; and Air Force - Shall be 'flown' between members and not allowed to touch the table. b. Standing: In naval messes it is customary to not stand during the toasts. However, in an Army or Air Force then all naval members shall stand for toasts. c. Toasts: Several toasts shall be given during the dinner, The following highlight important naval toasts (though it is not exhaustive): 358 RCSCC ~ 138 ~ 1 Sep 16

139 The Loyal Toast: La Reine du Canada / The Queen of Canada Monday: Our Ships Tuesday: Our Sailors Wednesday: Ourselves Thursday: Our Navy Friday: Our Nation Saturday: Our Families Sunday: Absent Friends 8.48 To 8.99 Not Allocated 358 RCSCC ~ 139 ~ 1 Sep 16

140 CHAPTER 9 - ADMINISTRATION General 9.01 Paper work within any organization is a necessity in order to ensure a smooth efficient running unit. Officers and Senior Cadets are required to have knowledge of the administrative procedures in order to function and perform their duties effectively. As the Corps is a training unit, the majority of the staff s time should be devoted to training and working directly with the Cadets, nevertheless staff must ensure that the administrative aspects of their duties do not suffer. Parade nights and Part II activities are for training and therefore staff should attempt to perform administrative functions on other occasions (i.e. Admin Nights, etc.) Training Exercises 9.02 The following procedures shall be carried out when the unit is conduction other than scheduled weekly activities. # ACTION BY 1 An exercise OPI or OIC shall be appointed CO 2 Operations Order submitted to TrgO OPI 3 Activity request for services and support raised and submitted to XO 4 Activity request and draft Ops Order submitted to Captain for approval signature and further action as required TrgO/OPI CO/XO 5 Upon approval by Captain the XO will publish an Ops Order XO 6 Forward copy of request and ops to RCSU Central for approval (NLT 60 days prior to activity) XO/AdmO 7 RCSU Central approves/rejects and returns copy of request ZTrgO 8 Upon receipt of approved request, AdmO circulates as required and OPI takes appropriate followup/implementation action 9 Upon completion of exercise CO is briefed and file is closed. Forwarded to Admin for filing. AdmO/XO/ TrgO/OPI OPI 9.03 Operations Orders should detail the exercise using the NATO standard of SMESC (Situation; Missions; Execution; Service and Support; and Command and Control). The Ops Ord shall detail the who, what, where, when, why and how. 358 RCSCC ~ 140 ~ 1 Sep 16

141 After Action Reports 9.04 After Action Reports are required to be forwarded to the XO NLT 14 days after an activity has been completed. An After Action Report will be presented in the following situations: a. Department Heads after the end of each training year; b. The OIC Exercise after each exercise; c. The Competition Coach s after each practice/competition; and d. Any time the cadets are involved in anything outside of normal routines The report will contain a minimum of the following information: a. Nominal roll/attendance register of all cadets that undertook training including the name of the instructors and dates of training; b. Total number of days trained; c. Complete statement of all expenditures; d. General outline of training; e. Recommendations; f. Work requests for trailers, equipment, or clothing; g. Miscellaneous requirements; and h. Amendments to staff list, including addresses, phone numbers, , or qualification. Enrollment Procedure (In-Routine) 9.06 When a New Entry joins the Ship the following procedure shall be followed to enroll the Cadet. If the Cadet is a transfer from another, the AdmO shall ensure all required documents are requested from the other unit and a complete set of paperwork is issued to the new cadet It shall be noted that only the Admin Dept shall handle the paperwork and be responsible for such. All paperwork begins and ends with the AdmO. An improper In Routine may affect the legal and professional aspect of liability and responsibility. # ACTION BY 358 RCSCC ~ 141 ~ 1 Sep 16

142 1 In Routine initiated AdmO 2 Enrollment documents raised and completed (1 Week): a. CF 1158 Application for Membership; b. DND 2570 Detailed Health Questionnaire c. DND XXXX Participation by Cadets with Food Allergies d. Cadet Code of Conduct Form e. Request for copy of Health Card; f. Request for copy of Birth Certificate; g. Request for Custody Agreement (if applicable) h. Letter to Parents; and i. Recruiting Information. AdmO 3 Sizing by Supply Department SupO 4 Properly completed New Recruit package returned AdmO 5 DND 2399 Cadet Personnel Record is raised AdmO 6 Training file is created TrgO 7 FORTRESS entry is added AdmO 8 Upon receipt of birth certificate and health card the CF 1158 is signed by Captain Captain 9 Complete New Recruit/Retention Training TrgO 10 Complete In-Routine verification AdmO 11 Name added to master nominal role and attendance register AdmO 12 Forward training record to TrgO AdmO 13 Uniform issued SupO 14 Swearing in ceremony Captain 15 Posted to Platoon DO 16 Name published in Routine Orders XO In Routine New Training Year 358 RCSCC ~ 142 ~ 1 Sep 16

143 9.08 The XO, under authority of the CO, may authorize the In-Routine of the Corps at the beginning of a new training year or as deemed necessary. FORTRESS is required to be validated beginning in September of the training year and not lasting any longer then end- October (or otherwise posted). The Department Heads, under direction of the XO, will conduct their departments to gain and account for information that will update, verify, and replace as necessary to include: Out-Routine a. Personal information is correct; b. Correct sizing/standing of kit and issue; c. Training files are updated; d. Assignments of Division; and e. Anything deemed necessary Members leaving the Ship shall be taken through an out-routine. If the Cadet is transferring to another unit the AdmO shall forward a copy of the Cadet s DND 2399 Cadet Personnel Record file to the new unit It shall be noted that the Admin Dept is responsible for the Out Routine. No member may dismiss a cadet until s/he has gone through the entire procedure to ensure all aspects are completed. An improperly done Out Routine may affect future employment of the member leaving and/or the legal liability of Crown Property and liability. # ACTION BY 1 Conduct interview to determine why Cadet is leaving DO 2 Raise Out-Routine Form AdmO 3 Kit returned and loan card annotated and passed to AdmO SupO 4 All training material returned TrgO 5 DND 2399 pulled, CDT SOS. Copy made and given to leaving Cadet AdmO 6 Release Certificate raised and signed Captain 7 DND 2399 signed Captain 8 DND 2399 closed (sealed) and filed AdmO 358 RCSCC ~ 143 ~ 1 Sep 16

144 9 FORTRESS entry is SOS AdmO 9.11 The DO is responsible to ensure the Cadet is counseled on why s/he is leaving and provide possible alternatives to release. Attendance Procedures 9.12 The attendance for the Cadet Corps is a vital and mandatory requirement for operation. All aspects of the unit are contingent on attendance. Every training activity shall be recorded by the unit and collected in the Canadian Cadet Organizations database called FORTRESS. This allows each level of the CCO to access the number cadets on any particular event The RPO will take attendance and prepare/attach all approved leave forms. Authority signatures will be received prior to review by the XO All attendance and leave forms will be available for the XO review NLT 30 minutes after attendance has been taken These forms have attendance columns which are divided into attendance sections. a. Signature The cadet signs themselves into the corps and marked as present; b. NIU The cadet is present and out of the uniform ordered for the activity; c. AWL The cadet has been granted leave by the XO or senior officer present and the Short Leave Form is signed accordingly; d. AWOL The cadet is absent without leave and/or the XO or senior officer present has not granted the cadet leave and the Short Leave Form is signed accordingly All late arrival Cadets will be directed to the OOD for appropriate acknowledgment. The OOD will up-date the attendance and ensure the Chain of Command is aware Activities held outside the Corps or during training other than regular parade nights will also be logged with the Senior-NCO present taking attendance. The attendance will be forwarded to the OIC for approval and forwarding to the XO at the earliest possible time. Mail 9.18 Incoming mail shall be handled as follows: # ACTION BY 1 Mail pick up at post office Designated Personnel 358 RCSCC ~ 144 ~ 1 Sep 16

145 2 Record in mail register, stamped and file number placed on it. AdmO 3 Forward to Captain AdmO 4 Captain notes and forwards Captain 5 Action taken by personnel As applicable 9.19 All outgoing correspondence should be produced with at least two copies, one for file and one to be sent. # ACTION BY 1 Correspondence (i.e. mail) to CO for release approval OPI 2 Mail placed in DND envelope and addressed and forwarded to Admin OPI 3 Corps return stamp on envelope and envelope sealed AdmO 4 Recorded in mail register AdmO 5 Place in outgoing mail basket AdmO 6 Copies filed AdmO 7 Mail forwarded to Canada Post AdmO Correspondence General 9.20 The importance of proper and professional written communication, both within and outside the corps, cannot be overemphasized. All staff personnel (officers and NCOs) should be familiar with the various forms/types of military writing formats and standards currently in use. These forms include: a. Minute; b. Lettergram; c. Memorandum; d. Operations Order; e. Administration Order/Instruction; 358 RCSCC ~ 145 ~ 1 Sep 16

146 f. Military Correspondence/Letter; g. Formal Correspondence/Letter 9.21 The proper type of correspondence and the proper format should be adhered to wherever practical, as per the current edition of the Military Writing Précis Generally, the following guidelines shall be used in regards to signing authority for publication and/ or release of correspondence: a. Officers, Staff/Departmental NCOs - Lettergrams, Minutes, etc; b. Department Heads (Including Cox n) Memorandum; c. Branch Head Any internal correspondence; and d. Commanding Officer - All external correspondence All external correspondence must bear the Captain s signature block. Delegation for signing authority by a Head of Department, on behalf of the Captain may be made at the discretion of the Captain. In all cases, the Captain shall be advised of all external correspondence released on his behalf, and shall be provided with a copy of same as soon as practical Copies of correspondence shall, in the interests of fiscal constraint, be kept to the minimum required. However, fiscal constraint should not be the overriding factor in determining the extent of distribution of a particular item -- the need to know and be in possession of accurate and timely information should dictate the parameters of any distribution All personnel are required to distribute an information copy of any/all correspondence to their department/branch head or immediate superior. In cases of correspondence concerning items of general interest it is advisable to provide information copies to the XO and Captain Staff are encouraged to utilize the resources of the Administration Department and its circulation stamps for distributing "information only" types of internal correspondence. Typing/Photo Copy Services 9.27 All photocopying requests shall be submitted to the AdmO for action. Unless urgent, all copying over fifty (50) each in quantity will be done at Queen's Printer, or private commercial source directed by the Captain. Photocopying requests may include copying on letter or legal size paper and overhead transparencies Personnel shall use a Request Form. All requests require the approval of the appropriate department head. Computer Services 358 RCSCC ~ 146 ~ 1 Sep 16

147 9.29 All computer services provided by the corps are for administrative and training purposes. Only those members of the staff with requirements to use DND systems will be allowed access. All systems will be password protected to restrict access to unauthorized personnel. No computer will be left unlocked at any time Access to the internet will be restricted to those members that require it. All members are only authorized to access sites that are necessary for the completion of duties. All other sites are strictly forbidden and the XO will monitour all history of access to ensure adherence to the policies. Any deviation from this policy will result in disciplinary actions Personnel requesting access will require the XO authorization. Protected Information 9.32 All information that contains protected information will be held as such by the staff. Anything deserving of a Protected classification will be filed and locked away as per DND regulations Protected A information will be used by the majority of the staff. This personal information must be held in confidence by the staff members and not used for anything other than official duties. The Captain and XO shall be the authority for distribution. Computers, FORTRESS, and programs may contain this information with the Captain permission Protected B information will not be used by the majority of the staff. This information may damage or compromise an individual and will not be shared. The Captain will monitour this information and ensures it is properly stored and protected. Electronic sources are not authorized to store Protected B information as per DND regulations. No information of this classification will be distributed without the written consent of the Captain Protected C information is for the Captain s eyes only. No personnel will use or distribute any information classified under this heading. The Captain will ensure all proper procedures are carried out and forwarded up the Chain of Command as per DND regulations Classifications higher than a Protected classification (i.e. Classified, Secret, and Top Secret) are outside of a CIC member s authorization. No members will create or distribute any material with this classification. Internal Forms 9.37 From time to time, the Ship may create/need the use of internal form to properly administrate the Corps. These forms may be created by anyone and forwarded through the Chain of Command for acceptance, review, updates, and approval. The Captain is the only member authorized to declare these forms fit for use. No member will use a form until it has been authorized. 358 RCSCC ~ 147 ~ 1 Sep 16

148 9.38 To 9.99 Not Allocated 358 RCSCC ~ 148 ~ 1 Sep 16

149 MOAR (Det / Zone) Activity Support Request (CSAR) Operations Order Nominal Roll (Fortress) Permission Form (Fortress) Qualifications (Copy of) Right of Use (CRCI 4001) Offer of Particpation (Fortress) Insurance (ACL) Tag Day Letter (Form Letter) Letter of Expenditure (Support) Weekend Stores Request (Det) Fortress Entry Required (to ACO detailing specifics) Annex A To Chapter 9 of SSOSOP-358 ACTIVITY REQUIREMENT OUTLINE ACTIVITY REQUIREMENT OUTLINE CANADIAN CADET ORGANIZATIONS Optional Activity (in LHQ area) X Mandatory Training Day (LHQ) X S S O O O Mandatory Training Day (Other) X S S O O X O O Complimentary Training Day (LHQ) X S S O O O Complimentary Training Day (Other) X S S O O X O O Mandatory Training Weekend X X X X O O X O O Complimentary Training Weekend X X X X O O X O O Tag Days X O X Overnight Activity (LHQ) X X X X O O Overnight Activity (Other) X X X X O O X O Specialty Training Marksmanship X O Specialty Training Abseil X O Specialty Training Canoeing X O Financed Activity (ie. Swim/Climb) X X X X O O O O Annual Review X X Competition X X X Competition Training X Remembrance Day (in LHQ area) X Summer Training X X RDA/NDA X X (X) Mandatory (O) If Required (S) Support Required OR activity takes place during meal time OR certification is require NOTE: Ops Orders must contain (minimum of 60 days in advance): -Training Schedule (with timings and PO/EO) -Nominal Roll -Contact Information -Maps of closest hospital and evacuation route -Safety orders to include 911 and location of training -First Aid Qualifications (Copy of) -Letter of authority from Support Committee/League Branch -Specialty Training Qualification (Copy of) authorizing money spent on their behalf (if necessary) -Weekend Stores Request (if requesting non-consumable training -DND 2227/2228 (if requesting consumable training equipment) equipment) 358 RCSCC ~ 149 ~ 1 Sep 16

150 Post During Prior Pre- Exercise Ops Orders Det / Zone FOTRESS Trg Plan MOAR ACTIVITY REQUIREMENT TIMELINE CANADIAN CADET ORGANIZATIONS ACTION TIMELINE Forecast equipment requirements/expectations (with January (PTY) dates) to Det / Zone (Deconfliction) X Schedule Activity June (PTY) X Organize Activity 100 days min X Book Facility (with Right of Use) 90 days min X Secure Insurance 90 days min X Secure letter of authority from Support 90 days min Committee/League Branch for financial support X Confirm Nominal Roll (CF 723) 90 days min X Confirm Specialty Instructors (and qualifications) 90 days min X X Confirm Weekend Stores Request/DND days min X Create Fortress activity entry 75 days min X Send Ops Ord and all required paperwork to CO for 75 days min review/transmission X Operation Order to Det / Zone (CSAR) 60 days min X Staff/Instructors Meeting 21 days min X Kit List and Permission Slip (or JI) sent home 21 days min X OFFERS OF PARTICPATION (RDA / NDA) 21 days min X Det / Zone provide authority/cf 52 for activity 14 days min X Contact facility / transport / accommodations / etc. to 7 days min confirm bookings (with timings) X CF 98 / DND 2299 sufficient supply on hand 7 days min X Print CADET MEDICAL INFOMRATION SUMMARY 7 days min X Print CADETS CONTACT PERSON INFOMRATION 7 days min SUMMERY X Det / Zone Supply drop Set Date X Record attendance During X Collect Permission Slips During X Complete all necessary paperwork required During X X Inspect equipment/serviceability During X Det / Zone Supply pick-up (non-consumables) Set Date X Update training results into Fortress 7 days max X Update hard copies/results into Cadet Training File 7 days max File Permission Slips 7 days max PTY Previous Training Year 358 RCSCC ~ 150 ~ 1 Sep 16

151 Annex B To Chapter 9 of SSOSOP-358 OPERATION ORDER (EXAMPLE) TO BE DETAILED 358 RCSCC ~ 151 ~ 1 Sep 16

152 Annex C To Chapter 9 of SSOSOP-358 AFTER ACTION REPORT (EXAMPLE) TO BE DETAILED 358 RCSCC ~ 152 ~ 1 Sep 16

153 CHAPTER 10 TRAINING General The training for a corps is the paramount operation for the unit. All operations will have an established set of standards for the corps. All members will follow the protocols established and detailed. Training All procedures and standards for training are established in the Cadet Administration and Training Orders. The Cadet Training Program will be completed as per the applicable Qualification and Standard Plan (QSP) All activities require approval from the RCSU Central through a Corps/Squadron Activity Request (CSAR) or the Monthly Optional Activities Request (MOAR) (NOTE: Or as directed by RCSU Central as from time to time as they deem necessary). These shall be approved by the CO, through the XO, prior to submission to the RCSU Central. Training Exercises Training exercises will be held to compliment the mandatory/complimentary training of the Corps as detailed in the Qualification & Standard Plan The TrgO will initiate all preparations for training exercises with input from the respective training staff. Approval and changes will be directed by the XO and actioned by the CO Operations/Administration Orders will be created for each activity and approved through the Chain of Command Supports of these activities are through RCSU Central. Operations Orders Operations Orders should detail the following information: a. Date/Time/Location; b. Time of movements; c. Nominal Roll; d. Safety orders (911 / Evacuation); e. Maps; 358 RCSCC ~ 153 ~ 1 Sep 16

154 f. Transportation; g. Rations; h. Accommodations; i. Supply/logistics; j. Training syllabus; k. Safety assessment; l. Specialty instructors qualifications with expiry date; and m. Reference to orders (if applicable). Safety Assessment The Training Dept shall conduct a safety assessment of activities for adventure type events. Adventure training orders and directives shall be consulted to ensure adherence to protocols. When complete the review shall be forwarded to the Captain, through the XO, for review and approval The following level of safety is will be reviewed LEVEL DESCRIPTION / FACTORS ACTIVITY Low None-to-low risk of injury None-to-low risk of damages LHQ Training Drill Medium High Low-to-moderate risk of injury Low-to moderate risk of damages Travel to outside region / country Low-to-moderate environmental impact Specialty qualification needed Special insurance Moderate-to-high risk of injury Moderate-to-high risk of damages Major impact on fiscal resources Dangerous wildlife Major environmental impact Potential for negative attention Specialty qualification needed Special insurance Non-routine adventure training Parades Sailing Canoeing Ropes Course (Low) Marksmanship Sports Adventure Training Ropes Course (high elevation) International Trip Firearms training Affiliated Unit Training Scuba Diving Specialty Adventure Training 358 RCSCC ~ 154 ~ 1 Sep 16

155 10.11 Due diligence must be given to an activity. Assistance for non-routine Medium Risk and all High Risk activities must be sought from RCSU Central. Performance/Enabling Objective Reviews/Checks All training checks shall be taken from the QSP, unless otherwise directed or deemed necessary but not in contravention to the QSP (which is considered a national order) To confirm knowledge being taught in classes the use of testing is necessary. The objective is to confirm the knowledge of personnel and ensure standards are maintained Passing of the tests will be 60% unless otherwise stated Checks will be presented in the following formats: a. Written (Usually a multiple choice test); and/or b. Practical (Performance of skills learned) In the event that cadet does not meet the standard after repeated attempts, the TrgO will consult with the Captain. The Captain will either have the cadets re-trained or issue an exemption from the PO review. Instruction for Training Purposes All qualified instructors will be tasked for training in the Cadet Corps. Training classes will be assigned to the strengths of the instructor and their level of ability. Instructors will teach lessons from the QSP, the Instructors Guide, and the individual Lesson Specification containing the Main Teaching Points Instructors may be placed in classes that they consider as not being as strong at. These instructors will have ample preparation time to review all material and improve their knowledge to a point of suitability for instruction A yearly training schedule will be developed and delivered to the XO by the TgrO NLT end of April every training year Instructors will be assigned classes NLT 6 weeks prior to their classes. These classes will be developed and finalized two weeks prior to instruction with lesson plans completed and all training material identified. Promotion Requirements Promotion for cadets is automatic upon completion of all Pos in the training year. CATOs detail, in support from Fortress, when a cadet has completed all training and meets the acceptable level for promotion. 358 RCSCC ~ 155 ~ 1 Sep 16

156 10.22 The Training Officer shall ensure that: a. The candidate(s) meets all requirements as prescribed by the training syllabus, as laid out in the QSP; including performance checks, and applicable tested examinations; b. The candidate(s) are of sufficient age and rank; c. The candidate(s) has served the required time in rank. (This may be waived if the individual is within the applicable age group for the rank he is requesting promotion to); d. There are sufficient billets open in the Corps to support the promotion; e. The candidate(s) have taken part in 60+% of mandatory parades and weekend training; f. Any other documents that reflect the candidates performance, (i.e. course reports, PERs, DO assessments) are available for review; and g. The name(s) of candidate(s) are submitted to the XO along with appropriate supporting documentation The XO may set a date for an Officers meeting to discuss the candidate(s). On completion of the meeting finalized recommendations shall be submitted to the Captain for review and consideration If the candidate(s) is successful: a. The XO, in consultation with the Captain, shall set a date for the presentation of his/her rank; b. The TrgO with the assistance of the supply section shall ensure that the correct badges of rank are made available for the Captain to present; c. The AdmO shall prepare a listing, for the XO, of the names of personnel who were promoted so it can be included in the personnel section of Routine Orders; d. The AdmO shall ensure that FORTRESS is amended; and e. The TrgO shall ensure that the members training records are updated and amended as required Officers are required to complete the appropriate courses, complete the required time in rank, and be recommended by the Captain. Promotion Authority 358 RCSCC ~ 156 ~ 1 Sep 16

157 10.26 The promotion of a cadet from one rank to another shall require the approval of the Captain. The Captain shall be the only authority for the promotion of a cadet to the next highest (substantive) rank, with the exception of promotion to CPO2 and CPO1, where the cadet must appear before a Merit Review Board. However, the Captain is still the final approving authority for all promotions The promotion of Officers is authorized and actioned by the RCSU Central upon review of the DND 324 (unless otherwise direct by regional policy). The Captain shall promote once official word has been received No officer or cadet shall wear a higher rank until the Captain has documented approval for that person to wear such. Promotion Conditions Governing No cadet shall be promoted to a higher substantive rank unless there is an appropriate vacancy in the total complement of the Corps, and s/he has passed such qualifying examinations and meets such other conditions as the Captain may prescribe Length of service or seniority shall not alone be sufficient cause for promotion nor shall there be a vested right to promotion, unless otherwise directed. Promotion Accelerated New personnel joining the cadet system may be advanced in training levels dependant on their age. The following highlights the general use of the CCO policy (seek clarification from CATO as this policy changes often): a years old: Phase 1; b years old: Phase 2; c years old: Phase 3; d years old: Phase 3; and e. 16+ years old: Phase 3 or refer them to the Canadian Armed Forces Reserve Forces If a cadet is deemed acceptable to join the higher training level then consideration must be given to the ranks. As per CCO policy no cadet can be promoted to the next rank unless they have the minimum of 6 months in rank (for all ranks). Therefore there may be a gap between the rank the cadet has and the training level they are in. After 1-1/2 2 years the cadet should normalize in their rank with their peers. 358 RCSCC ~ 157 ~ 1 Sep 16

158 Promotion Request For When an Officer or Cadet is qualified for advancement or promotion, s/he shall be so informed through his/her Chain of Command. The following procedure is used for promotions: a. Cadets: Fortress shall indicate when a cadet is eligible for promotion. The TrgO and/or AdmO shall notify the Captain, through the XO, so that s/he will have final authority to promote; and b. Officers: DND 324 Personnel Transaction (NOTE: See Regional instructions for CAF promotion policy procedures). Promotion Temporary/Acting (Field Promotion) A cadet may be temporarily promoted to the rank one higher than the one they are currently substantively at. This may only be done with the authority of the Captain and for no longer than 72 hours. The acting rank will only be used internally for command/training purposes CAF members are not entitled to an acting rank, under any circumstances, unless approved by the RCSU Central and documentation received. New Entry Training The training department shall be responsible for the New Entry Program to include: a. Training the New Entry in basic cadet knowledge; b. Maintain an entry in the training section in the CCO Fortress database; and c. Create and maintain a Cadet Training File A schedule has been created to give a time frame for the completion of the New Entry Program. The program is based on a four-week rotation for maximum use of time and resources. Time is included for the Recruit any harassment and abuse prevention training The three week program is detailed below: Period PO/EO Course Action OPI/Instructor Week 1 Issue paperwork and give tour Trg Dept Week 2 Week 3 Return paperwork for review Size for uniform Attend Classes Adm Dept Supply Dept Trg Dept 358 RCSCC ~ 158 ~ 1 Sep 16

159 Issue of uniform Interview with CO Assigned to Division Join corps as a Cadet Supply Dept CO Trg Dept Trg Dept Issue of the uniform for cadets is to be coordinated between the Trg Dept (Recruiting Staff) and the Supply Dept. Qualifications Cadets The Cadet program has several qualifications that may be issued at the Corps level. All unit-level qualifications are standardized through applicable CATO s that detail the exact requirements. Some qualifications are authorized through testing from an out-of-unit organization (i.e. RCMA and Zone training). The Captain is the final authority for authorization to wear a qualification. The following details the qualifications: a. Marksman; b. Music; c. Sail; d. Drum Major; e. SCUBA; f. First Aid (Standard and Emergency); g. Communicator; h. Pilots Wings; and i. Bugler In order to qualify for a qualification a formal request must be made through the Chain of Command. The following are additional requirements of the Corps to be eligible: a. Must demonstrate that they can be trusted with Corps property; b. Successfully pass testing from a member of the Corps/Testing Body; c. Be recommended by the Training Officer. Community Service 358 RCSCC ~ 159 ~ 1 Sep 16

160 10.42 As per the regulations of the CCO, all Cadets must perform a preset amount of hours that benefit the community. These hours may be collected with the Corps or outside of normal operating activities Cadets must present their Canadian Citizenship Community Service Declaration signed by their supervisor. All hours must be collected prior to 01 June of the current training year or prior to promotion Hours collected outside of the Corps may not be declared for use by another organization (i.e. School, church, etc.). The Cadet may only declare the hours s/he has completed for the Corps and not declare those same hours for another organization The Cadet may not declare hours for consideration if: a. If any form of payment (money, tickets, certification) of financial benefit/gain to cadet, family, friend, unit, or sponsoring committee; b. If it displaces a paid worker (e.g. Babysitter); c. If during cadet parade nights; d. If it is a component of a course or class other than Performance Objective Canadian Citizenship; e. If the hours were collected before the first parade of the current training year (First Monday in September); f. If the hours collected have already been submitted for school/community organizations other than cadets; and g. Any other reason where the Captain declares the hours are invalid. Physical Fitness As per the regulations of the CCO, all Cadets must perform a preset amount of hours that benefit their physical fitness. These hours may be collected with the Corps or outside of normal operating activities Cadets must present their Physical Fitness Participation Declaration signed by their supervisor. All hours must be collected prior to 01 June of the current training year or prior to promotion Hours collected outside of the Corps may not be declared for use by another organization (i.e. School, church, etc.). The Cadet may only declare the hours s/he has completed for the Corps and not declare those same hours for another organization. 358 RCSCC ~ 160 ~ 1 Sep 16

161 10.49 The Cadet may not declare hours for consideration if: Competitions a. The activity is generally considered to form part of non-physical fitness (i.e. Drill in a parade, marksmanship, community service); b. It is a component of a course or class other than PO Physical Fitness; c. If the hours were collected before the first parade of the current training year (First Monday in September); d. If the hours collected have already been submitted for school/community organizations other than cadets; and h. Any other reason where the Captain declares the hours are invalid Competitions are conducted annually for various activities. Personnel selected as coaches are to plan a training schedule and objectives for effective learning. These plans are to be approved and dates placed into the calendar for reference of staff and cadets. Water Craft Training All watercraft training will be carried out by the applicable CATOs, CRCIs, and the Water Safety Orders (A-CR-CCP-030/PT-001) (2005). Marksmanship Training All marksmanship training will be carried out by the applicable CATOs, CRCIs, and the Cadet Marksmanship Program Reference Manual (A-CR-CCP-177/PT-001) (2001) Local marksmanship regulations and safety procedures will be carried out in accordance with the local Range Standing Orders. Seamanship Training All seamanship training will be carried out by the applicable CATOs, CRCOs, and the Fleet Seamanship Rigging and Procedures Manual (B-GN /FP-E00) (1997). Adventure Training All adventure training and safety procedure will be carried out by the applicable CATOs, CRCOs, and local Camp Standing Orders. Music Training 358 RCSCC ~ 161 ~ 1 Sep 16

162 10.56 All music training will be carried out by the applicable CATOs, CRCOs, Technical Standards for Cadet Musicians (A-CR-CCP-166/PT-001) (2003), Cadet Music Theory Program (A-CR-CCP-166/PT-004) (2004), and The Canadian Forces Manual of Music (A-PD /FP-000) Local music/band regulations and safety procedures will be carried out in accordance with the local Band Standing Orders. Staff Position Training Personnel shall attend a training session/program prior to posting to a new position. The program shall be comprehensive to ensure adequate coverage of all key aspects to the position. Training will be inclusive to the role and requirement for adequate execution of the position Training may be taken from existing CCO/DND/CAF publications. However, training may include other approved material from authorized agencies/organizations. Moreover, all material must be relative and clear in relation to the position. Navy League Cadets Cadets from the Navy League training program shall be considered for early promotion. Cadet Personal Files shall be obtained from the NLCC and reviewed by the XO. Each cadets performance will be reviewed and consideration given. Because of the vast difference of the NL program and the RCSCC program then the likely hood of an easy transference of skills must be carefully reviewed and weighed. Officer/Staff Training Members of the CIC are required to undergo training as detailed in the orders and publication of DND/CAF. Civilian Instructor/Volunteer s shall be educated in the training standards of the CIC to minimum equivalency of a Naval/Officer Cadet (CIC) and higher Officers shall take full advantage of courses and apply for those that would better suit the needs of the corps and the CAF. Officers shall be subject to the training of the Regional Cadet Instructor School (RCIS). Further training at the unit level will continue to be based on the RCIS model and information contained in the handbooks/order of the CIC and CAF. The Captain may hold additional training modules to increase knowledge, especially in ranks of ASLt and below Civilian members of the staff must be trained to a basic minimum level. Education will be based on the RCIS model and information contained in the handbooks/orders of the CIC. This level of education must include basic training in: a. Administration; b. Supply; 358 RCSCC ~ 162 ~ 1 Sep 16

163 c. Training; d. Officer conduct; e. Harassment and abuse prevention; and f. Anything else deemed necessary by the Captain The Captain has an obligation to conduct training and provide information that continues the understanding and growth of information. The Captain shall, when requested, provide such avenues for the member to take advantage of. The individual member must make an effort to seek out such educational material and Officer / Staff Training Transfers / Postings into Ship All staff that transfer in or begin parading with the Ship shall undergo training to aaaa with corps routine, standards and expectations. These include, but not limited to: a. Conduct; b. Harassment/Abuse prevention; c. Chain of command; d. Staff expectations/requirements; e. Authority/discipline; and f. Anything else deemed necessary To Not Allocated 358 RCSCC ~ 163 ~ 1 Sep 16

164 Annex A To Chapter 10 of SSOSOP-358 CADET PROMOTION OVERVIEW Rank Basic Requirements Time Required PHASE New Entry Not a rank. This title is given to any cadet Nil Phase 1 (NE) waiting swearing into cadet corps after initial enrollment. Ordinary Seaman (OS) Able Seaman (AB) Leading Seaman (LS) Master Seaman (MS) Petty Officer 2 nd Class (PO2) Petty Officer 1 st Class (PO2) Chief Petty Officer 2 nd Class (CPO2) Chief Petty Officer 1 st Class (CPO1) Bestowed upon swearing into cadet corps Appointed to a cadet after 6 months in the program. This is not a PHASE completion rank. Appointed to a cadet after completing PHASE 1 Training Appointed to a cadet after completing PHASE 2 Training Appointed to a cadet after completing PHASE 3 Training Appointed to a cadet after completing PHASE 4 Training Appointed to a cadet who has completed a minimum of 6 months in rank, completed 504 & 505 of PHASE 5 and successfully passed a Merit Review Board with 60% or higher Appointed to a cadet who has completed a minimum pf 6 months in rank, completed PHASE5 and successfully passed a Merit Review Board with 60% or higher Nil 6 months 6 months Phase 2 1 year Phase 3 1 year Phase years Phase 5 6 months Phase 5 6 months Note: 1. Time in rank may be waived by the Captain in exceptional circumstances based on age, maturity, ability, etc. (1 training year to 5 months) 2. Minimum time in rank for the CPO2/CPO1 ranks cannot be waived by the Captain. 358 RCSCC ~ 164 ~ 1 Sep 16

165 Ordianry Seaman Able Seaman Leading Seaman Master Seaman Petty Officer 2 nd Class Petty Officer 1 st Class Chief PO2 Chief PO1 Annex B To Chapter 10 of SSOSOP-358 CORPS REQUIREMENTS FOR CADET PROMOTION Corps Training N/A 60+% 60+% 60+% 60+% 60+% 60+% 60+% Complementary Training N/A 60+% 60+% 60+% 60+% 60+% 60+% 60+% Trg Weekends (3) N/A O Admin Nights N/A 60+% 60+% 60+% 60+% 60+% 60+% 60+% PSRY X X X X X X X X Annual Review N/A X X X X X X X Directed Events N/A 60+% 60+% 60+% 60+% 60+% 60+% 60+% Community Service N/A O X X X X X X Physical Fitness N/A O X X X X X X Remembrance Day N/A O X X X X X X Poppy Sales (Sessions) N/A Tag Days (Sessions) N/A Complete Required Trg Yes Yes Yes Yes Yes Yes Yes Yes Time in Rank No Yes Yes Yes Yes Yes Yes Yes X Mandatory O Optional W May be Waived by CO 358 RCSCC ~ 165 ~ 1 Sep 16

166 Annex C To Chapter 10 of SSOSOP-358 OFFICER PROMOTION OVERVIEW Rank Basic Requirements Time Naval Cadet (NCdt) Officer Cadet (OCdt) Acting Sub-Lieutenant (A/SLt) 2 nd Lieutenant (2Lt) Sub-Lieutenant (SLt) Lieutenant (Lt) Lieutenant (N) Lt(N) Captain (Capt) Lieutenant Commander (LCdr) Major (Maj) Commander (Cmdr) Lieutenant-Colonel (LCol) Personnel are sworn into the Canadian Forces at the rank of NCdt/OCdt and are given Subordinate Officer status. This is not a commissioned rank. Must complete all required military training within 3 years of enrollment Commissioned officer rank under the Junior Officer status. Successfully completed all required military training courses Commissioned officer rank under the Junior Officer status. Successfully completed all required military training courses Commissioned officer rank under the Junior Officer status. Successfully completed all required military training courses Must have an opening in the corps paid slate for a Captain Commissioned officer rank under the Senior Officer status. Successfully completed all required military training courses Must be entitled to a Maj in the unit and it shall be an officer appointed as CO Commissioned officer rank under the Senior Officer status. Be appointed to the rank by the regional headquarters. This position is not for a corps to hold on its slate. Nil 1 year 1 year 2 years 2 years 3 years 358 RCSCC ~ 166 ~ 1 Sep 16

167 Annex D To Chapter 10 of SSOSOP-358 COMMUNITY SERVICE DECLARATION 358 RCSCC ~ 167 ~ 1 Sep 16

168 Annex E To Chapter 10 of SSOSOP-358 PHYSICAL FITNESS DECLARATION 358 RCSCC ~ 168 ~ 1 Sep 16

169 Annex F To Chapter 10 of SSOSOP-358 CADET FITNESS ASSESSMENT 358 RCSCC ~ 169 ~ 1 Sep 16

170 CHAPTER 11 STANDARDS General The standards for the Corps will set the minimum operating level for staff and cadets. All members will follow the standard protocols established and detailed. Note that standards may be updated from time-to-time as DND/CAF deem necessary. Validation/Authority The following publications detail the overall performance standards for various aspect of the Cadet Program: a. Safety: A DND/CF General Safety Guide for the Cadet Program (A-GG /AG-014) (2007) b. Drill: The Canadian Forces Manual of Drill and Ceremonial. (A-PD /PT-000) (2001). c. Drill Ceremony: Royal Canadian Sea Cadet Manual of Drill and Ceremonial (A- CR-CCP-053/PT-001) (2000) d. Ship Board Procedures: Manual of Ceremony for HMC Ships, Submarines and Naval Reserve Divisions (2013) e. Dress Cadets: CATO f. Dress CF: Canadian Forces Dress Instructions (A-AD /AG-001) (2003) g. Sea Cadet Training (2017): Royal Canadian Sea Cadets: Instructors Guide (A- CR-CCP-601/PF-001) (2017) h. Sea Cadet Training (2017): Royal Canadian Sea Cadets: Qualification Standards and Plan (A-CR-CCP-601/PG-001) (2008) i. PSRYT: Positive Social Relations for Youth Training (A-CR-CCP-915/PG-00) (2009) j. Watercraft: Water Safety Orders (A-CR-CCP-030/PT-001) (2003) k. Adventure Training: Adventure Training Safety Standards (A-CR-CCP-951/PT- 002) (2008) l. SCOP: Cadets Small Craft Operator s Program (SCOP) (A-CR-050-SCO/PH- 001) (2005) 358 RCSCC ~ 170 ~ 1 Sep 16

171 m. Marksmanship: Cadet Marksmanship Program Reference Manual (A-CR-CCP- 177/PT-001) (2001) n. Seamanship: Fleet Seamanship Rigging and Procedures Manual (B-GN /FP-E00) (1997) o. Flags and Pennants: Honours, Flags and Heritage Structure of the CF (CFP A- AD /AG-000) p. Music Playing: Technical Standards for Cadet Musicians (A-CR-CCP-166/PT- 001) (2003) q. Music Theory: Cadet Music Theory Program (A-CR-CCP-166/PT-004) (2004) r. Music Drill and Standards: The Canadian Forces Manual of Music (A-PD /FP-000) s. Remembrance Day Protocols: Remembrance Day Aide-Memoire. Rank/Phase Level Standard The standard for individuals will be promulgated by an established standard set by the XO, through the TrgO Individual rank/phase standards shall be detailed and decided upon prior to the start of the training year. Each standard shall mirror established standards set upon by DND/CAF and, if necessary, increased for a beneficial result for the Ship. Regardless of the standard level deemed necessary, the level shall be obtainable by the majority of the corps through hard work and dedication. Training Standards All material taught will be conducted according to the standards of the QSP and/or orders/publications dealing with the subject material. Every instructor will utilize the time given to ensure all Main Teaching Points (MTP) are covered in the lessons All members performing a duty of the Trg Dept will be subject to the standards of training. Anyone not found to be conforming and/or enforcing the standard will be subject to review by the XO. Instruction Standard Instruction will be accurate, timely, and efficient in its delivery to the trainees. The use of lesson plans by instructor is required and will be forwarded to the Trg Dept upon completion for filing/archiving. 358 RCSCC ~ 171 ~ 1 Sep 16

172 11.08 All instructors will be evaluated at least twice in a training year and four times for new personnel. The evaluator may pre-warn an instructor of the evaluation; however, it is not a requirement Instructors are required to find a replacement when they are aware they are not available to teach a lesson. The instructor will prep the replacement and ensure that all material will be followed. Changes to the instructor of a lesson must be approved by the TrgO prior to teaching. Evaluation Standard All evaluation and standards for star training are located in the QSP for each level. Evaluation of personnel is essential for complying with multiple orders and regulation of the CCO. Evaluations shall be completed according to the scope and direction of QSP All formal evaluations (e.g. Rank progression, proficiency levels, etc.) are the authority of the Training Department and require the approval and direction of the TrgO before any may be undertaken. Careful detail must be under taken so as to not interfere or contradict the regulation of cadet training standards. Refer to QSP for formal direction. Uniforms All members will be dress and presented in accordance with Dress Regulations. The basic standard for the corps will be the normal operating standard detailed in the regulations. Saluting General Every officer and cadet, when in uniform and wearing headdress shall salute: a. All superior officers of Her Majesty s forces when passing; and b. When passing of being passed by uncased Colours, of a Colour Party Cadets shall: a. Salute when wishing to address, or when being addressed by an officer, and again when withdrawing; b. Those out of uniform stand at attention when being passed by an officer; and c. Those in uniform shall stand at attention and salute when being passed by an officer Salutes at the Corps All officers and cadets shall salute: a. The Queen; 358 RCSCC ~ 172 ~ 1 Sep 16

173 b. When coming onto the CO Office; and c. When entering or leaving an office where a military member is present higher ranked than the one entering; and d. The CO of a cadet unit, regardless of rank Officers and cadets when wearing head-dress, shall face the requisite direction and salute: a. Whenever the National Anthem or foreign National Anthem is played; b. When Colours are hoisted; c. When Colours are lowered (Partially fallen in members shall be called to attention with the senior member saluting) When the National Anthem or a foreign National Anthem is played wither outdoors or inside: a. Individual officers and cadets shall: i) If wearing head-dress, face the requisite direction and salute; and ii) If not wearing headdress, face the requisite directions and stand at attention. b. Parties of cadets fallen in shall be called to attention and the officer/cadet in charge shall salute. c. If a cadet is wearing head-dress s/he shall: i) When standing and passed by an officer, they shall face the officer and stand at attention and salute; ii) When sitting and an officer approaches, they shall rise stand at attention and salute; d. If a cadet in not wearing head-dress s/he shall: i) When standing and passed by an officer, they shall face the officer and stand at attention; ii) When sitting and passed by an officer, they shall raise, face the officer and stand at attention. 358 RCSCC ~ 173 ~ 1 Sep 16

174 e. If a cadet is in class and the Captain or a person of higher authority enters, the class instructor shall bring the class to attention where as those standing shall face the officer at attention, and those sitting will sit at attention. f. When passing or being passed by an officer, parties of cadets on the march or fallen in with an officer or cadet in charge shall be called to attention or given the appropriate eyes right or left with the person in charge saluting. g. In all other shore situations when passing or being passed by an officer, all shall salute Officers and cadets passing: a. Troops with uncased Colours shall salute the Colours; or b. A funeral shall salute the body It is not normally necessary to salute in hallways, stairways, in recreational halls, canteens, or otherwise indoors, unless intending to speak to, or being spoken to by an officer. Display of Respect (Non-salute) Members will commit the following displays of respect when a salute does not meet a. Room : Members shall call Room when an officer enters a room. All members present will stand/sit-at-attention until told to carry-on by the member Room has been called for. This display of respect shall be ordered for officers and any person senior in rank to the highest ranking officer; b. Checking of arms: Members shall come to attention for a standard pause when in a gangway, indoors, or where space is at a premium; c. Training Routine: During training activities with durations longer than one day, members shall salute once during the morning and again before evening quarters. During this time the member shall not salute but check their arms as a display of respect; and d. Field / Shipboard Routine: During activities in the field or aboard ships, it is customary to not salute an officer. However, non-saluting marks of respect shall be given. e. Senior-NCO s: Senior cadets in rank/position shall be paid respect by their junior cadets. Junior ranking cadets shall come to attention and stay there until dismissed or told to stand easy. Parade Square 358 RCSCC ~ 174 ~ 1 Sep 16

175 11.21 The Parade Square is an important and ceremonial area of the Corps. All personnel will respect the area with dignity and conform to the practices detailed All members will march when on the Parade Square follow the designated outlines when not used for classes or formal parades Entry to and from the Parade Square will be completed by coming to attention and then commence marching. Conduct in Classrooms Trainees shall behave in an orderly fashion in all buildings and classrooms and treat all furniture and equipment with care. Damage is charged to the cadet budget and shall in turn be charged to those responsible, if circumstances warrant. Any damage will be reported immediately to the Instructor or OOD The senior Cadet shall call the class to attention when the Instructor enters the classroom. S/He shall also ensure that the classroom is left clean, all chairs and desks left in their original positions, black/whiteboards erased and waste placed in proper containers. Announcements Formal announcements are made during the routine of the corps. The announcements are made by a PA system, general announcement, or general call to duties. Use of the PA system will begin any announcement with, Do you hear there, do you here there Regardless of how the request is to be made the following is the protocol for requesting personnel: a. Officers and guests are requested; b. NCOs are required; and c. Cadets are ordered. Cock-of-the-Walk (COW) The Cock-of-the-Walk competition is conducted from September to June each year and is a competition between the individuals in each of the platoons of the Corps. The individual that wins the competition will be awarded the COW trophy. A Senior and Junior level are awarded COW Reward Trip and/or receive a suitable alternate form of reward, as directed by the CO. The competition is governed by the COW guidelines The formal Inspection Report Log that will be used in determining an individual's dress assessment for COW. 358 RCSCC ~ 175 ~ 1 Sep 16

176 11.31 To Not Allocated 358 RCSCC ~ 176 ~ 1 Sep 16

177 Appendix 1 Annex A To Chapter 11 of SSOSOP-358 STANDARDS: ORDINARY/ABLE SEAMAN TO LEADING SEAMAN Item Cap Tunic Gunshirt/Turtleneck Pants Boots Badges P&RT Uniform Standard Clean and white; Cap Tally tied properly; Chinstay sewn in Clean with badges sewn on with little correction required; Belt on the correct way; Lanyard is clean and correct Clean and white; Creases are visible (Gunshirt only) Creases are visible; Not reflective Polished and cat-walk darkened; Socks worn Sewn proper position; Correct thread colour; Few-to-none pennants Clean and laundered Overall Uniform Free from lint; Clean and laundered; Presentable Performance Use of proper terminology; Proper use of salutes and addresses; Shows respect; Works well in a team setting Drill Completes all standing drill with little correction needed; Able to complete basic marching movements; Able to parade in a division Training Complete PHASE 1 Attendance 60%+ overall (for all activities) NOTE: These are the basic minimum standards for promotion to the next rank. 358 RCSCC ~ 177 ~ 1 Sep 16

178 Appendix 2 Annex A To Chapter 11 of SSOSOP-358 STANDARDS: LEADING SEAMAN TO MASTER SEAMAN Item Cap Tunic Gunshirt/Turtleneck Pants Boots Badges P&RT Uniform Workdress Standard Clean and white; Cap Tally tied properly; Chinstay sewn in Clean with badges sewn on perfectly; Belt on the correct way; Lanyard is clean and correct Clean and white; Creases are sharp (Gunshirt only) Creases are sharp; Not reflective Polished to a high gloss and cat-walk darkened; Socks worn Sewn proper position; Correct thread colour; No pennants Clean and laundered Creases are sharp; Sleeves rolled tight Overall Uniform Free from lint; Clean and laundered; High level of deportment Performance Use of proper terminology; Proper use of salutes and addresses; Shows respect; Works well in a team setting; Shows leadership potential Drill Completes all standing drill sharply; Completes all marching movements sharply; Parade in a division sharply; Completes all drill-with-arm movements sharply Able to lead a division Training Complete PHASE 2 Attendance 60%+ overall (for all activities) NOTE: These are the basic minimum standards for promotion to the next rank. 358 RCSCC ~ 178 ~ 1 Sep 16

179 Appendix 3 Annex A To Chapter 11 of SSOSOP-358 STANDARDS: MASTER SEAMAN TO PETTY OFFICER 2 nd CLASS Item Standard Boots Polished to a high mirror finish and cat-walk darkened; Socks worn Badges Sewn proper position; Correct thread colour; No pennants Uniform All creases are sharp All accoutrements are clean and neat; Free from lint; High level of deportment Workdress Creases are sharp; Sleeves rolled tight Performance Gives/receives respect; Corrects and disciplines according to standards; Leads a team/group; Ability to teach and inspire; Takes initiative; Seeks and accepts responsibility Drill Completes all drill sharply; Completes all drill-with-arm sharply; Able to lead a division/parade Training Complete PHASE 3 Attendance Conclusion 60%+ overall (for all activities) The cadet has serious leadership, deportment and performance aspirations NOTE: These are the basic minimum standards for promotion to the next rank. 358 RCSCC ~ 179 ~ 1 Sep 16

180 Appendix 4 Annex A To Chapter 11 of SSOSOP-358 STANDARDS: PETTY OFFICER 2 nd CLASS TO PETTY OFFICER 1 st CLASS Item Standard Boots Polished to a high mirror finish and cat-walk darkened; Socks worn Badges Sewn proper position; Correct thread colour; No pennants Uniform All creases are sharp All accoutrements are clean and neat; Free from lint; High level of deportment Workdress Creases are sharp; Sleeves rolled tight Performance Able to lead the corps Corrects and disciplines according to standards; Ability to teach and inspire; Takes initiative; Seeks and accepts responsibility Drill Completes all drill sharply; Completes all drill-with-arm sharply; Command parade Training Complete PHASE 4 Attendance Conclusion 60%+ overall (for all activities) The cadet has serious leadership, deportment and performance aspirations NOTE: These are the basic minimum standards for promotion to the next rank. 358 RCSCC ~ 180 ~ 1 Sep 16

181 Appendix 5 Annex A To Chapter 11 of SSOSOP-358 STANDARDS: PETTY OFFICER 1 st CLASS TO CHIEF PETTY OFFICER 2 nd CLASS Item Boots Badges Uniform Workdress Performance Standard Polished to a high mirror finish and cat-walk darkened; Socks worn Sewn proper position; Correct thread colour; No pennants All creases are sharp All accoutrements are clean and neat; Free from lint; High level of deportment Creases are sharp; Sleeves rolled tight Lead the corps Corrects and disciplines according to standards; Teach and inspire; Initiative and Innovate; Mentors; Drill Completes all drill sharply; Completes all drill-with-arm sharply; Command parade Training Complete 503 and 504 of PHASE 5 Attendance Conclusion 60%+ overall (for all activities) The cadet has a senior level of leadership, deportment, performance, and managerial skills NOTE: These are the basic minimum standards for promotion to the next rank. 358 RCSCC ~ 181 ~ 1 Sep 16

182 Appendix 6 Annex A To Chapter 11 of SSOSOP-358 STANDARDS: CHIEF PETTY OFFICER 2 nd CLASS TO CHIEF PETTY OFFICER 1 st CLASS Item Boots Badges Standard Polished to a high mirror finish and cat-walk darkened; No deformities Uniform All creases are sharp All accoutrements are clean and neat; Free from lint; Highest level of deportment Workdress Creases are sharp; Sleeves rolled tight Performance Lead the corps Corrects and disciplines according to standards; Teach and inspire; Initiative and Innovative; Mentors; Provides guidance to officers regarding corps Drill Completes all drill perfectly; Completes all drill-with-arm perfectly; Command parade perfectly; Completes all other applicable drill movements perfectly Training Complete PHASE 5 Attendance Conclusion 60%+ overall (for all activities) The cadet operates at the level of an officer and has a senior level of leadership, deportment, performance, and managerial skills NOTE: These are the basic minimum standards for promotion to the next rank. 358 RCSCC ~ 182 ~ 1 Sep 16

183 Annex B To Chapter 11 of SSOSOP-358 CORPS AWARDS AND RECOGNITIONS Award Description Presented Commanding Officers The cadet who has stood out the most during Award the course of the training year. Chosen by the CO. Eligibility: Open to all cadets. Award: Trophy Reviewing Award Top Phase 1 Cadet Top Phase 2 Cadet Top Phase 3 Cadet Top Phase 4 Cadet Officers McRitchie Memorial Award - Esprit De Corps The cadet who has been most outstanding on the Annual Review Parade. Chosen by the Reviewing Officer during the Annual Review parade Eligibility: Open to all cadets. Award: No Trophy Top Phase 1 Cadet for the training year. Awarded for attendance, behaviour, discipline, dedication, and overall conduct. Eligibility: Must have joined the corps before 1 Feb of the current training year. Award: Trophy Top Phase 2 Cadet for the training year. Awarded for attendance, behaviour, discipline, dedication, and overall conduct. Eligibility: Must have been enrolled into the Phase 2 Level for more than half the training year. Award: Trophy Top Phase 3 Cadet for the training year. Awarded for attendance, behaviour, discipline, dedication, and overall conduct. Eligibility: Must have been enrolled into the Phase 3 Level for more than half the training year. Award: Trophy Top Phase 4 Cadet for the training year. Awarded for attendance, behaviour, discipline, dedication, and overall conduct. Eligibility: Must have been enrolled into the Phase 4 Level for more than half the training year. Award: Trophy Awarded to the Cadet that has shown the most enthusiasm and teamwork towards the Presented by the CO at the end of year ceremony Presented by the Reviewing Officer of the Annual Review at Annual Review Presented at the end of year ceremony Presented at the end of year ceremony Presented at the end of year ceremony Presented at the end of year ceremony 358 RCSCC ~ 183 ~ 1 Sep 16

184 Award The BELLEROPHON Award The VALIANT Award The RENOWN Award Marksmanship Award Seamanship Award Band Award Sportsmanship Award Best Overall Attendance Citizenship Award corps. Eligibility: Open to all cadets Award: Trophy Presented to the Top Cadet of the Cadet Corps. Criteria: Awarded to the cadet who has shown outstanding leadership, dedication, ability and conduct for the training year. Eligibility: Open to all cadets Award: Trophy The cadet that is always a gentleman/lady at the corps, on shore, at sea, and in public who is helpful, courteous, enthusiastic, and polite. Eligibility: Open to all cadets. Award: Trophy Most Improved Cadet Awarded to the cadet who has improved the most during the training year. Eligiblity: Open to all cadets, however, should be to a junior. Should have been a cadet for a minimum of 6 months. Award: Trophy Presented to the Cadet who scored the highest on the Marksmanship Team Award: No trophy Present to the Cadet who was the best or showed the most enthusiasm for seamanship Award: No trophy Present to the Cadet who was the best or showed the most enthusiasm for band/music. Award: No trophy Present to the Cadet who was the best or showed the most enthusiasm for sports/physical fitness. Award: No trophy The cadet with the best overall attendance for the entire training year. Eligibility: A Junior and Senior award is presented. Award: No trophy The cadets who have accumulated more than 45 hours of volunteering with the cadet corps during the training year. Eligibility: Any cadet with over 45 hours shall receive this award. encouraged. Multiple awarding is Presented at the end of year ceremony Presented at the end of year ceremony 358 RCSCC ~ 184 ~ 1 Sep 16

185 The Servitium Award Award: No trophy (corps produced certificate) For dedication, inspiration, and volunteer service to the Community, Canadian Cadet Movement, and the youth of Canada. Chosen by the officers and staff. Eligibility: Presented to an officer, staff, or member of the support committee. Award: No trophy Presented at the end of year ceremony 358 RCSCC ~ 185 ~ 1 Sep 16

186 Annex C To Chapter 11 of SSOSOP-358 UNIFORM INSPECTION REPORT 358 RCSCC ~ 186 ~ 1 Sep 16