LWDB Executive Committee Meeting Agenda October 11, 2017 Sumner Workforce Center 314 N. Washington, Wellington, KS 11:30 a.m. 1:00 p.m.

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1 LWDB Executive Committee Meeting Agenda Sumner Workforce Center 314 N. Washington, Wellington, KS 11:30 a.m. 1:00 p.m. 1. Welcome and Introductions: Gabe Schlickau (11:30) 2. Cowley College Economic Impact Presentation: Dr. Dennis Rittle (11:35) Dr. Rittle will discuss the new Wellington campus and the anticipated impact on employment and skills training in the region. Recommended Action: Receive and File. 3. WIOA Implementation (12:00) A. One Stop Infrastructure Cost Sharing Planning: Chad Pettera (pp. 2-6) Workforce Alliance staff are preparing options to present to the required One Stop Partners in order meet requirements of the Workforce Innovation and Opportunity Act. B. One Stop Certification Update: Tisha Cannizzo (p. 7) An update on the certification process as well as the results from the task force evaluation will be shared. Recommended Action: Approve cost sharing model and direct staff to develop plan with Local Are IV partners to be implemented in FY Strategic Planning Update: Keith Lawing (12:15) (pp. 8-12) An update will be provided to the Committee regarding the strategic planning process for Recommended Action: Provide feedback and comment on Strategic Planning. 5. Youth Employment Project (YEP) 2017 Report: Keith Lawing (12:30) (pp ) Staff will provide a detailed report of outcomes for the 2017 Youth Employment Project. Recommended Action: Receive and File. 6. Consent Agenda and Committee Reports: Gabe Schlickau (12:40) A. Approval of Meeting Minutes (pp ) B. Workforce Center Operations Update (pp ) C. Budget Report (pp ) D. Annual A-133 Audit Update E. US DOL Monitoring Report Recommended Action: Approve consent agenda as presented. 7. Adjourn: Gabe Schlickau (12:45) The next LWDB Executive Committee Meeting is scheduled for Wednesday, November 8, 2017 at 11:30 a.m. This meeting will be at the Sumner Workforce Center in Wellington so that board members can attend Cowley College s Groundbreaking Ceremony for their Sumner Campus at 1:00 PM. (The Sumner Campus property is located on the south side of Highway 160 centered between Walmart and the KOA Campgrounds in Wellington). 1

2 LWDB Executive Committee Item #3A Submitted By: Chad Pettera Item One Stop Infrastructure Cost Sharing Background WIOA Implementation of One Stop Infrastructure Costs Analysis Under the Workforce Investment Act (WIA), costs for the operations of the One Stop Centers were shared among co-located partners though the MOU and Resource Sharing Agreements. With the adoption of the Workforce Innovation and Opportunity Act (WIOA), all required partners must share in the infrastructure costs of the one-stop delivery system. Costs must be allocated to all partners based on fair and equitable methods that are based on proportionate benefit. The LWDB staff developed a budget and identified infrastructure costs that should be allocated to all partners. The Infrastructure and Cost Sharing draft is attached for review. The infrastructure costs allocated to partners include the resource room (public self service area) and workshop space accessed by any customers to access the American s Job Center s across the local area. Partners that are co-located will pay the costs associated with their dedicated space as has been past practice, but will now share the costs of the resource and workshop areas with all partners. Staff has been researching and looking at available demographics and data to determine an allocation base. At this time staff is recommending the allocation to be participants served in the local area, but is open to other ideas. This allocation method would be used during Program Year 2017, with the idea another data point would be used in future years as we continue to gather new data. LWDB staff is dedicated to meeting with partners throughout the remaining year to refine the budget and determine how the costs will be reconciled through cash and in-kind (non-cash) methods. The Non-cash contributions are expenditures incurred by one-stop partners on behalf of the one-stop center and goods and services contributed by a partner program and used by the one-stop center. Required partners in LAIV are attached. Strategic Goals Supported This activity supports the following Strategic goals of the Local Workforce Development Board: Workforce Innovation and Opportunity Act Implementation Regional Service Delivery Plan Recommended Action Approve cost sharing model and direct staff to develop plan with Local Are IV partners to be implemented in FY

3 Infrastructure and Additional Cost Sharing for Kansas LAIV America s Job Centers 1. Infrastructure Co-located and non-co-located one-stop partners are required to share in the one stop infrastructure costs. Required one-stop partners are defined in WIOA Section 121(b)(1)(B), 20 CFR , 34 CFS , and 34 CFR A. Rent Co-located partners will pay rent for their dedicated space plus a proportional share of any common space including conference rooms, bathrooms, break areas, hallways, and conference rooms based on their dedicated space percentage. All required one stop partners (WIOA Section 121(b)(1)(B), 20 CFR , 34 CFS , and 34 CFR ) will pay the cost of the resource room and workshop room(s) based on the number of participants enrolled in their program during the previous program year. Example Annual Rent Allocated Dedicated Space Shared Conf Room Total Co- Located Resource Room One Stop $ 42, % Allocation 71% 5% 76% 24% Rent Allocation $ 30,000 $ 2,000 $ 32,000 $ 10,000 Co-Located Partners Allocated Conf Space (based o Total Dedicated Office Space % of Dedicated Space Dedicated Space Allocation Dedicated Space Cost Partner A 1,000 sq ft 33% $ 10,667 Partner B 2,000 sq ft 67% $ 21, % $ 32,000 All Partners- Resource Room Resource Room Sq Ft 1000 sq 24% of Total Rent $ 10, # of Participants Partner A 50 20% $ 2, Partner B % $ 4, Partner C % $ 4, Total Partcipants % $ 10, Total Rent Costs Co Location All Partners Total Partner A $ 10,667 $ 2, $ 12,667 Partner B $ 21,333 $ 4, $ 25,333 Partner C 0 $ 4, $ 4,000 $ 42,000 3

4 B. Security Contract Total security costs will be divided amongst co-located and all required partners at the same percentage as the rent allocation between co-located and all required partners. Co-located partners will pay security costs based on their dedicated space percentage. All partners (non-colocated and co-located) will pay a portion of the security contract costs allocated for the resource room and/or workshop room(s) based on the number of participants enrolled in their program during the previous program year. C. Parking If parking must be purchased for staff at a specific America s Job Center, those costs will be allocated to co-located partners by the percentage dedicated space located at the impacted facility. If parking must be purchased for customers at a specific America s Job Center, those costs will be allocated to all partners based on the number of participants enrolled in their program during the previous program year D. Custodial Contracts Custodial costs will be divided amongst co-located and all required partners at the same percentage as the rent allocation between co-located and non-co-located partners. Co-located partners will pay custodial contractual costs based on their dedicated space percentage. All partners will pay a portion of the custodial contract costs allocated for the resource room and workshop space based on the number of participants enrolled in their program during the previous program year. E. Utilities/Copiers/Supplies If utilities costs consisting of electric, gas, trash, phone, internet, water/sewer, or any other necessary utility (not included in a lease), copier lease and paper supplies for the public. These costs will be allocated amongst co-located and all required partners at the same percentage as the rent allocation between co-located and non-co-located partners. Co-located partners will pay utilities costs based on their dedicated space percentage. All partners will pay a portion of the utilities costs allocated for the resource room and workshop space based on the number of participants enrolled in their program during the previous program year. F. Technology- For Public Use Technology (Hardware and Software) costs for public use, will be allocated amongst all required partners based on the number of participants enrolled in their program during the previous program year. G. One Stop Operator WIOA requires a procured One Stop Operator for the local area. If the LWDB decides those costs should be allocated to partners, those costs will be allocated based on the number of participants enrolled in their program during the previous program year. 4

5 2. Center Operations- Other Shared Costs A. Operations Operations costs will be allocated to the partners based on the partner s co-located percentage of dedicated space. Allocations may include personnel costs associated with staff time dedicated to center operations. Operational costs include personnel that provide information technology and facility set up. 3. (DRAFT) Available In-Kind Services (DRAFT)--- MUST ASSIGN COSTS A. Resource Room Services a. Customer Check In b. Customer One on One Service B. Workshop Facilitation C. Proctoring a WorkReady Testing Session at a America s Job Center D. Workshop Development E. Curriculum Development F. Job Fair Staffing G. Outreach Events Staffing H. Purchasing of Outreach Materials I. Access Point 5

6 Required Partners in Local Area IV Department of Labor Programs Organization WIOA Adult- Workforce Alliance Workforce Alliance WIOA- Dis Worker- Workforce Alliance Workforce Alliance WIOA Youth- Workforce Alliance Workforce Alliance Job Corps Flint Hills Job Corps Native American- American Indian Council American Indian Council National Farm Worker- SER SER Corporation Kansas Wagner Peyser- KS Dept. of Commerce KS Dept. of Commerce Senior Community Service Program- Workforce Alliance Workforce Alliance Senior Community Service Program- SER National SER National Trade Act Adjustment- KS Dept. of Commerce KS Dept. of Commerce Unemployment Insurance- KS Dept. of Labor KS Dept. of Labor Jobs for Veterans- KS Dept. of Commerce KS Dept. of Commerce Re-Entry Employment Opportunities Not aware of any in LAIV Dept. of Education Programs Adult Education- Butler Comm College Butler Community College Adult Education- Cowley Comm College Cowley Community College Adult Education- WATC/Goodwill WATC/NexStep Career and Technical Education (Carl Perkins)- Butler CC Butler Community College Career and Technical Education (Carl Wichita Area Technical Perkins)- Wichita Area Tech C College Career and Technical Education (Carl Perkins)- Cowley CC Cowley College Vocational Rehabilitation- KS Dept. of Child/Fam Ks Dept. of Child/Fam Dept. of Health and Human Services Community Services Block Grant- City of Community Services Block Grant- Mid- KS Community Action Program Wichita City of Wichita Mid Kansas Community Action 6

7 LWDB Executive Committee Item #3B Submitted By: Tisha Cannizzo Item WIOA Implementation One Stop Certification Update Background On Wednesday, September 6, 2017, Keith Lawing, Katie Givens, Erica Ramos and Tisha Cannizzo met with the One Stop Certification Taskforce to review the Wichita Workforce Center. The Taskforce reviewed the process for the One Stop Certification and a form that includes a checklist and many questions that needed to be completed. Givens proceeded to give the Taskforce members a detailed tour of the Wichita Workforce Center, pointing out the many areas where staff are integrated and working together, from different agencies and organizations. Cannizzo had completed interviews with nine randomly chosen staff of the Workforce Center and presented the Taskforce members with a report of the results of those interviews, making notes where more training is needed. From there, Givens went over the Certification Review Form, providing comment where the Center is excelling and where work is needed. Givens prepared the Certification Review Form, which was sent to all Taskforce Members for approval. The Local Area IV Workforce Centers consists of the Wichita Workforce Center as well as Centers in Butler, Cowley and Sumner Counties. The Wichita Center will receive a comprehensive review, while the smaller offices will be less intensive. Cannizzo is preparing a revised Certification Review Form to be used for those offices. Rod Blackburn will review the Butler County Office, Jennifer Anderson will review the Cowley County Office and Stacy Davis will review the Sumner County Office. Analysis Below are the next steps in the certification process: One Stop Certification Review Form presented at LWDB meeting on October 18. One Stop Certification Review Form presented at CEOB meeting on October 25. Affiliate office reviews complete by December 31, Supports Strategic Goal This activity supports the following Strategic goals of the Local Workforce Development Board: Workforce Innovation and Opportunity Act Implementation Regional Service Delivery Plan Recommended Action Receive and File 7

8 LWDB Executive Committee Item #4 Submitted By: Keith Lawing Item Strategic Planning for Background Over the last 10 years, Workforce Alliance (WA) established the practice of creating two year strategic plans to direct the actions and guide the investment of resources. The current strategic plan was approved in June of 2015 and runs through As part of updating the strategic plan, a consultant and facilitator was procured. The WA released a request for proposals (RFP) for strategic planning facilitation of a strategic planning process. To assist in evaluating bids, the Executive Committee Chair appointed a taskforce to review and rank the proposals. Analysis The RFP closed on August 23, 2017 and a total of 4 proposals were received. Based on the recommendation of the task force, an agreement with Wichita State University, Public Policy and Management Center for Strategic Planning Service has been approved. Staff are currently working with Wichita State University to begin the Strategic Planning process for Attached is the summary of the Workforce Alliance Strategic Plan Outcomes. The LWDB, Partners and stakeholders will be invited to participate in a series of 90 minute meetings focused on a specific topic. Information will be gathered from these sessions and areas of consensus will be identified to assist in creating strategic priorities for the WA. At the conclusion of the planning sessions, a draft strategic plan will be presented to the Local Workforce Development Board (LWDB) and its committees for review and approval. The goal is to have the WA strategic plan adopted by January 24, Below are the tentative dates for the planning sessions: Wednesday, November 15, 2017 at 11:30 a.m. Thursday, November 30, 2017 at 11:30 a.m. Tuesday, December 5, 2017 at 7:30 a.m. Thursday, December 14, 2017 at 7:30 a.m. The topics of the sessions are being developed and a tentative list is below. Any comments, suggestion or feedback from the Executive Committee are most welcomed. Once the topics are finalized, formal invites will be sent to LWDB members, stakeholders, and Workforce Center partners. Employment and Training needs for today and tomorrow Current skills needs/gaps What do we know about future skill needs? Skills training strategies: Work Based / Applied Learning Models Role of Registered Apprenticeship How Can the Workforce Alliance Better Leverage Resources and Align Services with Workforce Center Partners? Youth Employment Strategies Recommended Action Provide feedback and comment on Strategic Planning 8

9 Workforce Alliance Strategic Plan Outcomes In 2015, the Workforce Alliance Local Workforce Board developed a two year strategic plan to help guide the resources from the Workforce Innovation and Opportunity Act (WIOA) allocated to the region and to leverage additional funding to increase the overall community impact of the public workforce system. This report provides an overview of the outcomes generated to address the specific strategies identified by the Board. Workforce Alliance Vision: A growing regional economy through a skilled workforce Workforce Alliance Mission: Supporting and advancing a competitive workforce in South Central Kansas Strategies and Outcomes: Strategy: Develop a consolidated Youth Employment Plan Results: Created the Youth Employment Project (YEP) in 2016, and continued in Currently working with City of Wichita, YMCA and Wichita State University to develop sustainable strategy for 2018 and beyond. YEP 2016 Outcomes: Developed the Essential Skills Certificate (ESC), pre-employment training focusing on soft skills, customer service and financial literacy. 72 youth earned ESC 56 Young Adults in Internships with 41 Employers (84% Retention Rate) 6 Unsubsidized Placements YEP 2017 Outcomes: (As of October 4, 2017) Provided the ESC workshops to over 1,200 youth in the region, with 401 completing the series and earning a certificate. 423 (270 reported by the Workforce Alliance) youth placed in jobs with over 80 employers. o 166 unsubsidized placements in 2017 (There were six in 2016). A large number of new employer partners joined YEP, including Spirit AeroSystems, Susan B. Allen Hospital, Sasnak and Textron Aviation Strategy: Develop fundraising plan for Workforce Alliance Results: The Workforce Alliance created and implemented a plan to target grants that would match regional economic development strategies like the Blueprint for Regional Economic 9

10 Growth (BREG), and to support other workforce center and community partners. The Jobs FORE Youth Golf Tournaments in 2015, 2016, 2017, generated approximately $40,000 of revenue. Successful Grants and Funded Projects: Staffing/administrative services to REAP Preparation for Advanced Careers Employment System (PACES) o Funders: United Way of the Plains City of Wichita National Fund for Workforce Solutions Grants Good Work Grant Kansas Advanced Manufacturing Project (KAMP) Patient Care Assistance Program Kansas Health Professional Opportunity Project (KHPOP) Apprenticeship Accelerator Workforce Innovation Fund Butler Community College Trade Adjustment Act Wichita State University Defense Project Wichita Community Foundation (youth employment, 2016) City of Wichita (youth employment, 2016) AT&T Aspire Foundation (youth employment, 2017) Bank of American Foundation (youth employment, 2017) 2016 Budget, 32% of budget from non-wioa allocations ($6,842,907 total) 2017 Budget, 49% of budget from non-wioa allocations ($7,684,183 total) Strategy: Implement Workforce Innovations and Opportunities Act (WIOA) Results: With the adoption of WIOA in July of 2014, a great deal of focus has been placed on implementing the new law. While there were not large structural changes, there were significant modifications and new requirements that needed to be addressed. Established One Stop Advisory Council to better engage Workforce Center Partners Workforce System planning with WIOA Core and Community Partners Updated MOUs with Workforce Center partners Participated in staff development and training Transitioned policies from WIA to WIOA Adopted Local Plan as required by WIOA Updated Integrated Service Delivery Plan Updated branding to reflect American Job Center network Evaluation of job seeker processes to streamline the customer experience Transitioned Youth Program to focus on Out of School Youth Helped organize new agreements for Chief Elected Officials Board (CEOB) oversight function Procured one-stop operator as required by WIOA 10

11 Completed 10 county regional plan with Local Area I Strategy: Emphasize a regional service delivery model Results: The labor shed served by the Workforce Alliance extends beyond the six county WIOA defined service area, and there has been activity to ensure access exists for job seekers to connect to Workforce Center resources and employers in the region are aware of the employment and training tools available to them. Relocated Sumner County Workforce Center Established Certified Access Pointes throughout six county region (See attached list) Conducted two statewide job fairs at multiple location throughout the region Completed 10 county regional plan with Local Area I Participated in the BREG initiative and aligned Demand Occupation list to sector strategies in the region o Convened education and training partners in region to develop BREG industry specific career maps o Update and distribute BREG career maps on a quarterly basis Strategy: Integrated and intentional communication efforts, both internally and externally Results: Recognizing the importance of effective communication among a multi-agency collaborative, and the need for both employers and job seekers to be aware of Workforce Center services, a number of tactics have been developed to address this strategy. Communicating with Staff and Partners o Utilized Friday morning meetings to share information and program/project updates with Workforce Center partners and stakeholders o Presented to Community Partners on Workforce services (See attached list) o Participated on panel discussions and made presentations to community groups on multiple occasions (See attached list) Communicating with Policy Makers o Attended Capitol Hill visits and presented information on Workforce issues to policy makers and staff. NAWB Forums DC Fly-In with Wichita Regional Chamber of Commerce o Invited 4 th District Congressional Candidates to tour workforce centers o Participated in the Workforce Development Council (US Conference of Mayors) communications activities to highlight workforce activities on a national level ( o Submitted articles to Chamber newsletters Media Outreach o Consistently prepare and distribute media releases for Workforce Center events o Participate in X# of media interviews upon request (List is available upon request) 11

12 o Coordinated a series of Round Table meetings with area business leaders in partnership with the Wichita Business Journal on youth employment issues o Submitted op-ed pieces to the Wichita Eagle on Workforce issues Utilizing Technology as a communication and customer service tool o In 2015 a new more user friendly website was launched by the Workforce Alliance o In 2016, the Workforce Centers moved away from paper check-in in all centers. The online Check-In was created to allow a quicker check in process and the Queue system which is displayed on large monitors throughout the Center provides better communication to Workforce Center staff on customers who are waiting to be seen. o Increased use of social media such as Facebook and Twitter to raise awareness o Invested in equipment and licensure to utilize Zoom and on-line meeting program 12

13 LWDB Executive Committee Item #5 Submitted By: Keith Lawing Item 2017 Youth Employment Project Final Report Background The Youth Employment Project (YEP) is an opportunity to assist young adults in finding a first job or work experience opportunity. Services through YEP include assistance in resume creation, job search, preparing for interviews as well as education on soft skills, customer service and financial literacy. YEP is a collaboration of community partners including the Workforce Alliance of South Central Kansas, the City of Wichita, the Greater Wichita YMCA and 6 school These partners all have well established youth employment programs and are working together to achieve significant community impact. Additionally 83 employers engaged with YEP by hiring young adults. Analysis Participants The 2017 YEP Program served 1,420 young adults (unduplicated) from the following agencies: Workforce Alliance, 1,222 participants o A breakdown of participant demographics is included on pages 3-9 o City of Wichita, 110 participants Greater Wichita YMCA, 59 applicants for the program, of which 76 percent came from low income families. 43 students graduated from the Job Prep Program and eligible for summer jobs. Outreach To raise awareness of the YEP Program, outreach sessions were conducted with area high school and community partners. In total, 20 outreach sessions were held in April and May, attended by 448 young adults. Youth Essential Skills Certificate and Workshops The Youth Essential Skills Certificate (ESC) was created to help address the issue of soft skills or work ethic. The curriculum includes workplace etiquette, customer service, money handling and financial literacy. Young adults earned an electronic badge through the Credly system for each workshop they attended, and were awarded the ESC credential if they completed the entire series of YEP workshops. The ESC Workshop series was offered 18 times from March through July participants attended YEP Workshops 1,214 badges awarded for workshop participation 401 participants earned a Youth Essential Skills Certificates YEP Job Fairs Two large job fairs were held to give YEP participants the opportunity to apply for job with local employers. Two additional interview days were days were help for manufacturing employers. In total, 30 employers and 337 young adults attended one of the 2017 hiring events. 13

14 LWDB Executive Committee Item #5 Submitted By: Keith Lawing DollarWi$e DollarWi$e is a financial education initiative sponsored by the United States Conference of Mayors, offered to cities across America that have made a commitment to increasing access to financial education for young adults; Wichita has participated since The program is comprised online tutorials offered weekly for six weeks over the summer months. Prizes are awarded weekly, drawn from a pool of individuals across the nation who complete the corresponding week s module. In 2017, 66 YEP participants completed the Dollarwise program. Three individuals won a weekly prize, including an I-pad, Kindle and $50 gift card. Wichita Mayor Jeff Longwell and Shawn Lancelot from Bank of America presented the prizes to the young adults on September 14, 2017 at the Mayor s Weekly Press Briefing. Job Placements The final outcomes for YEP 2017 include 423 job placements. Partner Agency Agency Subsidized Employer Funded Self-reported Total City of Wichita Greater Wichita YMCA Workforce Alliance Total *Estimate based on planning projections as of 5/17/

15 LWDB Executive Committee Item #5 Submitted By: Keith Lawing Employer Participation More than 80 companies hired young adults through YEP, including 26 sponsoring employers who directly hired or funded positions. Additional employer partners provided a placement site for youth subsidized through agency funds. Employer Sponsors (Direct) All Star Adventures Boys and Girls Club Butler Community College Butler County City of Mt. Hope Cox Machine Conco Construction Delta Dental Dillion Stores Dondlinger Construction EBY Construction Greater Wichita Partnership Greater Wichita YMCA Hampel Oil High Touch Technologies Lubrication Engineers Inc. Meritrust Credit Union RSM Marketing Services Sasnak Sonic Spirit AeroSystems Susan B. Allen Memorial Hospital Textron Aviation TrueCare Pharmacy Wichita Business Journal Wichita Electrical Joint Apprenticeship Training Center Wichita Regional Chamber of Commerce Vornado XLT Ovens ABLS A Paul Mitchell Salon Allied Health & Career Training Center Augusta Historical Museum Be Amazed Carpet Cleaning Services Big Tool Store Builders Inc. Center Industries Century II Children First City Arts City of Wichita Cerebral Palsy Research Foundation City of Augusta Computer Depot Conway Bank Core Industries Cornerstone De Leon Agencies Dress for Success Wichita Derby Recreation Center Employer Partners (Indirect) El Dorado Golf Course El Dorado Senior Center El Dorado Workforce Center Episcopal Social Services Exploration Place Flinthills Collision Center, LLC Fiber Dynamics Fusionz Barbershop Goodwill Industries Greater Wichita YMCA Grounds Guys Harper Thrift Shop Kansas Oil Museum K-15 Mini Storage KETCH La Familia Manpower Meineke Merry Maids Mid-Continent Instruments and Avionics My Mechanics Newman University Oaklawn Improvement District Overhead Door Company latinum Realty PowderTech Prairie Trails Golf Course ProFillment RCIL Riverside Township RV Products Salon Tease Salvation Army Sandpiper Healthcare Starkey Touchpoint Two Men and A Truck USD 259 Wendy's Wichita Area Technical College Wichita Boat House Wichita Public Library Foundation Wichita Stamp and Seal Wichita Workforce Center 15

16 LWDB Executive Committee Item #5 Submitted By: Keith Lawing WIS International Workforce Alliance YEP 2017 Participant Demographics In 2017, 822 of the 1,222 young adults who participated in YEP through the Workforce Alliance formally applied for jobs through the program or at a YEP job fair. Data been compiled on those participants and is below: Age Participants Percentage % % % % % % % % % % % Gender Participants Percentage Male % Female % Race Participants Percentage American Indian or Alaska Native % Asian or Asian American % Black or African American % Ethnic Hispanic or Latino % More than One Race % Not Self-Identified % White or Caucasian % 16

17 LWDB Executive Committee Item #5 Submitted By: Keith Lawing YEP Participant Barriers to Employment Barrier* Participants Percentage No or limited work history % Family Receives Free/Reduced Lunch % No Barriers Identified % Family receives SNAP % Needs assistance to access transportation % Disability % Foster Care % Family receives SSDI % Family receives TANF % Teen Parent (male or female) % High School Drop Out % Offender % Homeless % Pregnant % Needs assistance to access childcare % History with substance abuse % Other** % *Participants could select more than one barrier if applicable **Other barriers participants self-identified include: Language (ESL) Wants a better job Need a second job Family issues 17

18 LWDB Executive Committee Item #5 Submitted By: Keith Lawing YEP Participants School Education Data School Status Participants Percentage Attending College % Attending High School % Attending Middle School 4.049% Attending GED Program % Not Attending School % High School Attending Participants Percentage Wichita East % Wichita Southeast % Wichita Heights % Wichita North % Wichita South % Wichita Northeast % Campus % Wichita West % Wichita Northwest % El Dorado % Attica % Chaparral % Bishop Carroll % Maize % Other* % No data provided % *Other schools that represent less than 1% of total participants (3 participants or less) include: Andale, Andover, Andover Central, Andover Ecademy, Cheney, Chester Lewis Academy, Circle, Clearwater, Conway Springs, Derby, Edgenuity, Garden Plain, Gateway, Goddard, Goddard Academy, Goddard Eisenhower, Highland Park, Interlochen Arts Academy, Kansas Connections Academy, Kapaun Mt. Carmel, Maize South, Parsons, Project Encore, Robinson Middle School, Sowers, Truesdell Middle School, Valley Center, Wellington, Wilbur Middle School College Attending Participants Percentage Wichita State University % Butler Community College % Pratt Community College % Wichita Area Technical College % Washburn University % Friends % Kansas State University % University of Kansas % Christendom College % Cowley College % Neosho Community College % Washington University St. Louis % 18

19 LWDB Executive Committee Item #5 Submitted By: Keith Lawing No Data provided % YEP Participant Residence by Zip Code Zip Code Participants Percentage % % % % % % % % % % % % % % % % % % % % % % % Other % YEP Participant County of Residence: County Participants Percentage Sedgwick % Butler % Harper % Sumner % Other Kansas % Out of State % Other Counties in Kansas include: Comanche, Harvey, Johnson, Leavenworth, Marion, and Shawnee. One participant per county Other states: Texas (3) and, New York (2) *Other zip codes that represent than 1% of total participants (6 or less participants) include: 10302, 11206, 67037, 67052, 67101, 67025, 67215, 67031, 67039, 67030, 67110, 67152, 67230,, 66403, 66214, 66607, 67026, 67067, 67018, 67114, 67120, 67127, 67144, 67201, 67202, 67438, 75804, 76217, , 67201, 67202, 67241, 67438, 75804, 76217,

20 LWDB Executive Committee Item #5 Submitted By: Keith Lawing Participant Feedback A follow-up survey was ed to all Workforce Alliance YEP participants with a valid address, totaling than 1,000 individuals, including those who attended YEP outreach sessions, workshops and job fairs. Only 86 surveys were completed and results are below. 1. Were you employed between March 13 and August 31, How did you obtain the job? 3. Will your job continue at the end of summer? 4. Please give us your feedback or suggestions based on your 2017 YEP experience. Your feedback will help us improve the program for the future. I appreciate all the effort done in finding jobs for the youth! Helped me get on my feet will be moving on from this position to a TA at WSU. Thanks for the initial help. That I enjoyed my job and felt welcome everyday. I would say keep the guidelines and templates because they were very helpful. It s been good I think there should be more job fairs I had hoped to get a job but didn't but that is alright. It was a good learning experience I wasn't able to get a job because I am 15. Let a 15 year old know who might hire them. Without the Yep job fair I would have never gotten this job. It opened up so many connections and opportunities for me in the work force. I am so grateful for that 20

21 LWDB Executive Committee Item #5 Submitted By: Keith Lawing opportunity. I hope to see more advertising for it!! Everyone could benefit from attending. It was fun!!!! I never got a job filled out many job applications and had references no call or from any job this is no help at all I'm only 15 and its hard to find a job. I wish there were more places to hire me. Most of the people i seen that were there to get a job were not excited and the people that were there to give out jobs they didn't specifically tell anyone what age group they were giving out jobs to because i was currently 14 at the time and they said the people that were all there weren't hiring but the paper that i was given said that some companies were hiring 14 year olds and the ones that were wasn't there at the time. So i pretty much gave up at that point and i kinda thought when i got there it would have been more exciting then what i actually experienced. I think you should just make it more exciting and have more people interested or save most people the let down and be more specific. Other than that it was an okay experience for me. And if there was another YEP fair i would go. It was amazing! I enjoyed the bigger company and meeting new members at Cessna. I did some shadowing with one other team! I really enjoyed my one day experience with YEP. I gained a bunch of knowledge on subjects I wasn't sure about such as communication skills and how-to create a resume. It was great. I loved the staff and how they handled things. I went to the job skills workshop, and I enjoyed it and learned a lot, but it would have been better if it was a bit more interactive. It got a little hard to pay attention and participate after sitting and listening to lectures for a while. It was a great experience and if I could do it next year I would. More communication for upcoming events and testing requirements I think it was informative, and I enjoyed having the experience. I do not believe that I had learned much about the application aspect of the job process during my time in the class that I took. The class was very informative THIS WAS AN AWESOME EXPERIENCE!! I WILL TRY TO GO BACK NEXT YEAR AS WELL!!! I am looking for a job at the hospitals here in Wichita. Or any assembly Warehouse jobs. it was an awesome experience!! It was great! The program was not helpful in locating employment as a youth. I went to the 1st class and was told i was starting in June. Nothing happened, nobody called or ed. My other friends with the other agencies were on their 3rd check and i still don t have a job. Textron wanted me to go to maize, too far. My mom called and was told to be patient. Still no job as of now june 28. I think the agency just kept the grant and used it for job fairs. Next time I will not apply. I learned a lot about how to look for a job and what my appearance should be and things to say in an interview. Good overall. Maybe more hands on 21

22 LWDB Executive Committee Item #5 Submitted By: Keith Lawing I thought the YEP job fair was a good event. Everyone working the event was very helpful. I was able to meet with a few different companies that I was interested in working for. Because of the job fair I was sought out by an interested company and secured employment within the month. Not only was I able to find employment, I also was able to practice meeting potential employers in a professional but less intimidating setting. you guys were really helpful! I love my job. Thanks I had a great time engaging in activities and interactive conversations between myself and the speaker. I really enjoyed gaining more knowledge on something that I can take into action during the summer. I want to thank the whole team on my behalf for teaching me all I needed to know for applying and getting my job! Thanks a ton. Find a way to make this more well known a lot of people didn't know about this. I really enjoyed the workshop and I took a lot of tools away from the workshop that I have applied to job seeking. I wish we took little bit more time to practice counting back money. I was not hired IT WAS VERY HELPFUL...I LEARNED ALOT It was a really nice program to go to sadly I did not get a job myself but I found the information to be very useful and I will use this in my future I was called and offered a job by Thomas, but I turned it down because I thought I got a job at Andover Boarding Kennel, but they did it end up hiring me. My experience was overall very good, and informative. I didn't find a job. I went to several interviews but Thomas was a huge help. I don't know his last name but he needs to be the boss of yep in my opinion. He does his job very well & is very determined in what he does. Supports Strategic Goal Youth Employment Plan Regional Service Delivery Plan Recommended Action Receive and File 22

23 LWDB Executive Committee Meeting Minutes September 13, Welcome and Introductions Gabe Schlickau welcomed Committee Members, asked for self-introductions and called the meeting to order. 2. WIOA Implementation: One Stop Certification Policy Revision & Performance Update With the adoption of the Workforce Innovation and Opportunity Act (WIOA) in 2014, a series of actions have been taken to comply with the new legislative requirement. As part of this process, the policies on one-stop certification and work based learning are being revised to add additional language to follow WIOA requirements. Jennifer Hughes (Tony Naylor) moved to approve the policy changes as presented. Motion Adopted. 3. Strategic Planning for : Consulting Services The current strategic plan was implemented for calendar year 2015 through With 2017 coming to a close, a request for proposals (RFP) was released in July 2017 to begin the process of procuring a provider to develop a strategic plan for 2018 through Four proposals were received, and a taskforce was created to evaluate and score proposals. The taskforce recommended entering into a contract with Wichita State University, Public Policy and Management Center for Strategic Planning Service. The contract will be valid through January 2018 with activities commencing as soon as contracts can be executed. Staff plan to present a Strategic Plan for for approval for the Local Workforce Development Board on January 24 th, Mayor Jeff Longwell (Naylor) moved to authorize President/CEO to enter into a contract with Wichita State University for Strategic Planning. Motion Adopted. 4. On-the-Job (OJT) Contract for Eligible Training Provider (ETP) List Spirit AeroSystems has submitted an application to be added to the ETP list for OJT. This is one element of the Kansas Advanced Manufacturing Program (KAMP) grant. Mayor Longwell (Rod Blackburn) moved to approve addition of Spirit AeroSystems to OJT ETP list. Motion Adopted. 5. WIOA Youth Program Service Provider Contract The WIOA Youth Program must procure the required Youth Elements and services associated with the operation of the program. The Workforce Alliance has an ongoing open procurement, and had a contract with Sylvan Learning Centers. However, ownership has changed and a new contract must be executed in order to comply with WIOA. Sylvan Learning Center is proposing to provide tutoring services at $45.00 per hour per individual. Naylor (Michael Magennis) moved to authorize the President/CEO to amend the WIOA Youth contract with Sylvan Learning Centers. Motion Adopted. 23

24 6. Youth Employment Project (YEP) 2017 Report The Youth Employment Project (YEP) is an initiative to assist young adults in finding a first job or work experience opportunity. YEP is a collaboration of community partners including the Workforce Alliance of South Central Kansas, the City of Wichita, and the Greater Wichita YMCA. Additionally, the Wichita Regional Chamber of Commerce and more than 80 employers were engaged in YEP by hiring young adults in Through this collaborative, 464 young adults were able to find employment in 2017 with 206 of those placements being fully funding by employers. YEP served over 1,400 young adults with over 400 participants attending YEP Workshops and receiving Youth Essential Skills Certificates. In total, 30 employers and 337 young adults attended one of the 2017 YEP hiring events, and 66 young adult participants completed the Dollarwise program. Planning is underway for YEP in 2018, and in October, a meeting will be held to create a draft plan for YEP Report was received and filed. 7. Consent Agenda and Committee Reports meeting minutes, proposed 2018 LWDB Meeting Calendar, budget update, and Workforce Center Operation reports were distributed to the Committee for review with no changes requested. Hughes (Mayor Longwell) moved to approve the consent agenda as presented. Motion Adopted. Additional Items Brian Black with Spirit AeroSystems has sent his resignation from the Local Workforce Development Board as he is being transferred to the Oklahoma office. He has recommended a replacement who will be announced after all changes have been finalized. The United States Department of Labor was onsite in August to monitor the WIOA Youth Program and the Workforce Innovation Fund (WIF) grant. Currently there are no immediate findings, and a final report is expected within the next couple of months. 8. Adjourn (12:50) Present Committee Members Gabe Schlickau, Chair Jennifer Hughes, Vice Chair Rod Blackburn Mayor Jeff Longwell Tony Naylor LWDB Members Erica Ramos Mike Magennis Staff Keith Lawing Katie Givens Denise Houston Chad Pettera Rachel Campbell Marla Canfield Tisha Cannizzo, Eckerd Aaron Plume, Department of Commerce 24

25 LWDB Executive Committee Item #6B Submitted By: Katie Givens Item Consent Agenda Background Workforce Centers Operations Update Analysis Traffic For the month of August, the Workforce Centers in South Central Kansas served 4,780 customers for a variety of services which included five Job Fairs 286 job seekers connected to four employers. Workshops Microsoft Word 2013 Workshops were rolled out along with the opportunity for customers to participate in the Microsoft Imagine Academy. Customers have the opportunity to certify as a Microsoft Specialist in Word, Excel and PowerPoint. To date, 35 out of 42 certifications have been awarded in South Central Kansas. After conducting follow-up with participants who have received certifications, over 80% have received jobs and feel their certifications allowed them to stand out from other applicants. The Workforce Centers have partnered with Wichita Public Library to present a three part job seeker workshop series at the Maya Angelou branch. Workshops were held during the months of June, July and August and focused on building skills in preparing a resume, job searching, and interviewing. Business Services In the month of August, eight staff-assisted employer accounts in addition to 21 self-service accounts were created. There were no reported layoffs in Local Area IV for the month of August. The 2017 Get Hired Job Fair was held at Intrust Bank Arena on September 7 th from 2:00pm to 6:00pm. Over 1,000 job seekers attended the job fair where they could meet with over 60 employers. More information regarding the Get Hired Job Fair will be presented at the next Local Workforce Development Board meeting. Strategic Goals Supported This activity supports the following Strategic goals of the Local Workforce Development Board: Workforce Innovation and Opportunity Act Implementation Regional Service Delivery Plan 25

26 LWDB Executive Committee Item #6B Submitted By: Katie Givens 6000 Workforce Center Operations Updated August 2017 Workforce Centers Traffic workforce-ks.com Visits Pageviews Media Highlight - The Workforce Center has been in the news lately! To see all the stories, go our media news and release page. Or click here. 26

27 LWDB Executive Committee Item #6B Submitted By: Katie Givens Business Report August 2017 WorkReady! Assessments Participants Scheduled Participants Tested WorkReady! Testing July Testing Sessions 61% - % Attendance Rate WorkReady! Certificates WorkReady! Certificates July Certificates Awarded 92% -% Award Rate Bronze Silver Gold 78 Platinum 2 August ProveIt Assessments Administered Prescreens & Applications Received Services to Employers Job Postings Recommended Action Receive and File. 27

28 LWDB Executive Committee Item #6C Submitted By: Chad Pettera Item Staff Reports Background PY17 Budget updates Analysis The PY17 budget with expenditures through the end of the July are attached to the report. These budgets include a breakdown between WIOA (LWDB budget) and non-wioa Funding (WA Inc.) and combined totals. The PY17 budget allocates 37% on direct client spending including classroom training, work experience, on-the-job training and supportive services. Through July 30, 2017, direct client spending by percentage is 18% and 14% with an overall organization at 16%. Strategic Goals Supported This activity supports the following Strategic goals of the Local Workforce Development Board: Youth Employment Plan Fundraising Strategies Workforce Innovation and Opportunity Act Implementation Regional Service Delivery Plan Recommended Action Receive and file. 28

29 Expenditures Through 07/31/2017 Workforce Alliance Consolidated Budgets PY17 July June 2018 LWDB WA INC Consolidated $ 91% $ #DIV/0! $ #DIV/0! $ 100% $ $ $ $ -285% $ 100% $ 95% $ 99% $ 98% $ 94% July YTD % Budget July YTD % Budget July YTD % Budget Category Budget Expenditures Expenditures Remaining Budget Expenditures Expenditures Remaining Budget Expenditures Expenditures Remaining Wages $ 1,390,828 $ 111,524 $ 111,524 92% $ 761,291 $ 93,299 $ 93,299 88% $ 2,152,119 $ 204,823 $ 204,823 90% Taxes $ 132,921 $ 7,973 $ 7,973 94% $ 77,133 $ 6,711 $ 6,711 91% $ 210,054 $ 14,684 $ 14,684 93% Benefits $ 269,141 $ 39,857 $ 39,857 85% $ 197,038 $ 32,952 $ 32,952 83% $ 466,179 $ 72,809 $ 72,809 84% Rent $ 206,813 $ 30,579 $ 30,579 85% $ 96,371 $ 15,058 $ 15,058 84% $ 303,184 $ 45,637 $ 45,637 85% Build Enh $ 2,000 $ - $ - 100% $ - $ - #DIV/0! $ 2,000 $ - $ - 100% Security $ 12,369 $ 5,703 $ 5,703 54% $ 13,276 $ 2,261 $ 2,261 83% $ 25,645 $ 7,964 $ 7,964 69% Utilities $ 31,400 $ 4,833 $ 4,833 85% $ 17,408 $ 2,632 $ 2,632 85% $ 48,808 $ 7,465 $ 7,465 85% Insurance $ 30,250 $ 5,406 $ 5,406 82% $ 13,005 $ 195 $ % $ 43,255 $ 5,601 $ 5,601 87% Communications $ - $ - $ - 0% $ - $ - #DIV/0! $ - $ - $ - #DIV/0! Supplies $ 34,450 $ 1,078 $ 1,078 97% $ 26,760 $ 951 $ % $ 61,210 $ 2,029 $ 2,029 97% Equipment $ 21,000 $ 1,370 $ 1,370 93% $ - $ 542 $ 542 #DIV/0! $ 21,000 $ 1,912 $ 1,912 91% Copy $ - $ - $ - #DIV/0! $ 1,950 $ - $ - 100% $ 1,950 $ - $ - 100% Postage $ 1,900 $ 8 $ 8 100% $ 618 $ 8 $ 8 99% $ 2,518 $ 16 $ 16 99% Dues/Sub $ 13,200 $ 67 $ 67 99% $ 4,025 $ 76 $ 76 98% $ 17,225 $ 143 $ % Conferences $ 10,000 $ 4,482 $ 4,482 55% $ 33,476 $ 5,201 $ 5,201 84% $ 43,476 $ 9,683 $ 9,683 78% Job Fairs $ 6,000 $ 194 $ % $ 10,000 $ 114 $ % $ 16,000 $ 308 $ % Project Funds $ - $ - $ 44,065 $ - $ - 100% $ 44,065 $ - $ - 100% Meetings $ 7,110 $ 389 $ % $ 14,659 $ 1,698 $ 1,698 88% $ 21,769 $ 2,087 $ 2,087 90% Outreach $ 14,896 $ 1,142 $ 1,142 92% $ 1,980 $ 1,554 $ 1,554 22% $ 16,876 $ 2,696 $ 2,696 84% Transition $ - $ - 0% $ - $ - $ - 0% $ - $ - $ - Staff Development $ 14,399 $ 65 $ % $ - $ 164 $ 164 #DIV/0! $ 14,399 $ 229 $ % Travel $ 26,100 $ 629 $ % $ 16,487 $ 828 $ % $ 42,587 $ 1,457 $ 1,457 97% Contract Services $ 227,973 $ 19,845 $ 19,845 91% $ 124,271 $ 11,947 $ 11,947 90% $ 352,244 $ 31,792 31,792 SubRecipient Grants $ - $ - $ (5,000) $ (5,000) #DIV/0! $ - $ (5,000) (5,000) Indirect $ - $ - $ - $ - $ - #DIV/0! $ - $ - - Grants Awarded $ - $ - $ 157,125 $ - $ - 100% $ 157,125 $ - - Misc $ - $ - $ - $ - $ - $ - $ - - Depreciation Expense $ - $ - $ - $ - $ - $ - $ - - Interest Expense $ - $ - $ - $ - $ - $ - $ - - Youth Work Experience $ 175,000 $ - $ - $ - $ - $ 175,000 Adult Work Experience $ 616,000 $ - $ - $ 231,000 $ - $ - $ 847,000 Work Experience $ 40,142 $ 40,142 #DIV/0! $ 14,400 $ 15,276 $ 15,276-6% $ 14,400 $ 55,418 55,418 OJT Training $ 200,000 $ - $ - 100% $ 344,548 $ (12) $ (12) 100% $ 544,548 $ (12) (12) Incentives $ 9,500 $ 700 $ % $ 22,664 $ 800 $ % $ 32,164 $ 1,500 1,500 Education & Training $ 363,724 $ 6,407 $ 6,407 98% $ 1,286,620 $ 8,725 $ 8,725 99% $ 1,650,344 $ 15,132 15,132 Supportive Services $ 101,181 $ 3,566 $ 3,566 96% $ 255,858 $ 2,343 $ 2,343 99% $ 357,039 $ 5,909 5,909 Total $ 3,918,155 $ 285,959 $ 285,959 93% $ 3,766,028 $ 198,323 $ 198,323 95% $ 7,684,183 $ 484, ,282 29