AVSC 2018 sponsorship and trade fair prospectus
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1 AVSC 2018 sponsorship and trade fair prospectus 21 st 27 th January 2018 Charles Sturt University Boorooma Street Wagga Wagga NSW 2678 Proudly supported by
2 Conference introduction The Australian Veterinary Students Conference is a well-recognised, student run annual conference for the benefit of veterinary students, their mentors and companies within the veterinary industry. The attendees are the future industry professionals, and this event is an opportunity for them to explore the industry before transitioning to practice. For more information, please visit: About the conference The AVSC will run for 5 days from the 21 st to the 27 th of January at Charles Sturt University s Wagga Wagga campus. The conference program will cover areas of animal production, large animal medicine and surgery, small animal practice and industry awareness, as well as a full calendar of social events Lectures and practicals will be run by experts from the CSU School of Animal and Veterinary Sciences as well as clinicians and industry leaders. The full timetable will be released in due course. Who will attend? Veterinary students from across Australia and New Zealand will be invited to attend, with numbers estimated at 120. Conference secretariat Ellen James and Laura Nestbitt AVSC Committee Members, CSU Wagga Wagga Ellen James M: E: thisisellen@live.com Laura Nesbitt M: E: lauranesbitt01@gmail.com
3 Why you should participate? Brand alliance Align your brand with the next generation of vets. Product promotion Showcase your products to an audience that is keen to learn and receptive to new ideas. Personal contact Meet face-to-face with your future customers. Brand exposure Reach your target audience. The Australian Veterinary Students Conference is now the premier event for students of Australian veterinary schools. We are expecting more than 100 attendees. Participation in the Australian Veterinary Students Conference allows access to a broad cross-section of your imminent market at one event. You will have direct access to future veterinarians, representing a valuable one-on-one market research opportunity. The Australian Veterinary Students Conference provides the perfect platform to demonstrate new equipment or to promote new drugs, services and techniques, especially if you are involved in a workshop showcasing your product. Attendees at the Australian Veterinary Students Conference will be keen to learn and receptive to new ideas. Attendance at the conference shows your continuing commitment to the future of the profession There are networking opportunities with other trade representatives. About the venue The Wagga Wagga campus is the largest of Charles Sturt University s sites, offering a campus farm, equine centre and a variety of technical facilities set within a picturesque 640 hectares, less than 10km from Wagga s bustling CBD. Wagga is the largest inland town in NSW, and provides a broad range of services for the surrounding agriculture regions, as well as a variety of cafes, shops and restaurants, all situated on the banks of the mighty Murrumbidgee River.
4 Sponsorship and exhibition opportunities As a sponsor of the 2018 Australian Veterinary Students Conference, you are signifying your dedication to the education of the profession and in particular the upcoming veterinary community. As an exhibitor, you have access to potential clients to develop relationships, demonstrate products or sell merchandise. $4,000 (incl. GST) Gold Sponsorship Named as Gold sponsor of AVSC 2018 Sponsors Logo on all official AVSC 2018 signage and marketing as well as documentation to be sent to attendees Logo on the official AVSC 2018 student conference shirts services/products Sponsors logo on back of Student Handbook Full page advertisement in Student Handbook Inclusion of merchandise, brochures or other items in the conference pack provided to all attendees 2 invitations to the ball on the 25 th of January 2018 Company logo and link to website on the AVSC Facebook page and website $2,000 (incl. GST) Silver Sponsorship Named as Silver sponsor of AVSC 2018 Sponsors logo on all official AVSC 2018 signage and marketing as well as documentation to be sent to attendees services/products Sponsors logo on the back of Student Handbook Half page advertisement in Student Handbook Inclusion of merchandise, brochures or other items in the conference pack provided to all attendees 1 invitation to the Ball on the 25 th of January 2018 Company logo and link to website on the AVSC Facebook page and website $1,000 (incl. GST) Bronze Sponsorship Named as Bronze sponsor of AVSC 2018 Sponsors logo on back of AVSC student handbook Half page advertisement in the AVSC student handbook Sponsor logo on documentation to be sent to attendees of AVSC 2018 products/services Inclusion of merchandise, brochures or other items in the conference pack provided to all attendees Gala Ball Sponsor $3,000 (incl. GST); only one available Acknowledgement of sponsorship on all ball documentation Verbal acknowledgement of sponsorship at the AVSC 2018 ball Half page advertisement in the AVSC 2018 student handbook 2 invitations to the ball on the 25 th of January 2018 Signage at the ball Opportunity to place one promotional item on each table at the ball Opportunity to make a presentation of up to 10 minutes at the ball
5 Sponsorship and exhibition opportunities (continued) Negotiable Workshop Sponsor $500 (incl. GST) Exhibition Stand Sponsor Sponsor a workshop, providing funds and/or necessary equipment and materialsexperienced and qualified demonstrators will be provided by the AVSC committee to coordinate the work-shop Verbal acknowledgement of sponsorship during the relevant workshop services/products Opportunity for student to learn about and use your product during the workshop Inclusion of company merchandise, brochures of pamphlets in the conference pack provided to all attendees Written acknowledgement of workshop sponsorship in all published schedules of conference activities products/services on Thursday 25 January Half page advertisement in the Student Handbook Inclusion of company merchandise, brochures of pamphlets in the conference pack provided to all attendees Scheduling information The conference will begin on Monday the 22 nd of January with a welcome from Glenn Edwards, head of the School of Animal and Veterinary Sciences. A range of lectures and practicals will be offered throughout the Monday, Tuesday, Wednesday afternoon and Thursday. Field trips to local farm businesses are scheduled for Wednesday morning. The Trade Fair will be during lunch (12-1pm) on Thursday the 25 th, with the ball on that evening. Australia Day on Friday the 26 th will be an opportunity for attendees to relax as the conference concludes. Students who choose to stay in the accommodation at the university will check in on Sunday the 21 st and check out on Saturday the 27 th of January.
6 Conditions of sponsorship The AVSC 2017 committee reserve the right to accept or reject any application for sponsorship at our discretion with the return of any deposit paid. All sponsorship packages are GST inclusive. Payment terms We require a 25% deposit to secure your sponsorship spot and then full payment before 01/12/2017. If payment instalments are required, please request this at time of booking. A tax invoice will be supplied to the as supplied on your application form. Confirming sponsorship Please submit your sponsorship application via to thisisellen@live.com, on receipt of your application we will send a confirmation letter and an invoice for your 25% holding deposit. Cancellation policy Cancellations must be received in writing to the AVSC2017 committee by Monday 30 October Cancellations received prior to 30 October 2017 will be refunded in full. Cancellations received after this date are non-refundable. Insurance and liability 1. All Exhibitors must have public liability insurance for the period of the exhibition and must be able to produce this documentation immediately at the request of the Organiser. Exhibitors must provide written evidence of current public liability insurance by 1 December Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries, costs, claims, demands, expenses and interest for which the Organiser may become liable. 3. Whilst the Organiser will endeavour to protect exhibition property whilst on display at the exhibition, it must be clearly understood that the venue, the Organising Committee and the Organiser cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever. 4. The Organiser shall not be liable for any loss, which the Exhibitor may incur as a result of the intervention of any Authority, which prevents the use of the premises or any part thereof in any manner whatsoever. 5. The Organiser will not be liable and makes no guarantee of the number of visitors to the exhibition. Equally the Organiser will not be accountable for the level of commercial activity generated.
7 Important dates 01/12/2017 Final sponsorship payment Sponsor logo Logos must be received in a PDF, and.jpg, format in at least 300dpi to allow us to show them in high resolution. If they are not received this way we are not responsible for the quality of the image in the material. Please advise us if you would like to speak at the events allocated to your level of sponsorship. 10/01/2018 Any displays, merchandise, prizes should be sent to our nominated venue on campus. You will receive the relevant address and contact information in early December 2017.
8 Sponsorship application form (to be returned no later than 30 October 2017) Company name Contact person Position Address Suburb Postcode Contact number Contact Contact fax Level of sponsorship (please tick which option(s) you are selecting) Gold Sponsorship ($4000) Gala Ball Sponsorship ($3000) Silver Sponsorship ($2000) Bronze Sponsorship ($1000) Workshop Sponsorship Exhibition Sponsorship ($500) Other donations Please specify Total $ Signature of the representative below is taken as authorized acceptance of the sponsorship entitlements as outlined above. For any enquiries please thisisellen@live.com Name: Signed: Date:
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