Alabama Association 1 of Chiefs of Police

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1 Alabama Association 1 of Chiefs of Police

2 2014 Summer Conference Exhibitor and Sponsorship Opportunities You are invited to become an AACOP Conference Exhibitor and/or Sponsor The Summer Executive Training Conference will bring together over 300 Alabama Chiefs of Police as well as public safety administrators from throughout neighboring agencies. This venue is MUCH smaller than the Winter Conference. As a result, there is LIMITED SPACE available for exhibitors. Only thirty (30) spaces are available and will be released on a first PAID, first served basis. All spaces are 8, no exceptions. AACOP encourages sponsorships for this event as described below. Platinum Sponsorship $10,000 + Premium or Large Equipment Booth Space Recognition in the conference brochure, includes full page advertisement* Sponsorship of one provided meal or hospitality night at the conference One set of mailing labels of AACOP membership Spreadsheet listing of AACOP Conference Attendees Direct linkage for company web site and logo placed on AACOP web site for one year Gold Sponsorship $5,000 - $9,999 Premium Booth Space Recognition in the conference brochure, includes full page advertisement* Sponsorship of one refreshment break at the conference Spreadsheet listing of AACOP Conference Attendees Silver Sponsorship $1,500 - $4,999 Premium Booth Space Recognition in the conference brochure, includes 1/2 page advertisement* Co-Sponsorship of one refreshment break at the conference Spreadsheet listing of AACOP Conference Attendees Exhibitor Booth Space All Booth Spaces... $800 Conference Program Ad Space *ALL Ads should be provided by your company. AACOP is happy to design an ad for your company for an additional $75. Contact AACOP for details. Full Page $500 1/2 Page $300 2

3 Summer Conference Exhibit Hall Hours Monday 8:00AM - 5:00PM Tuesday 7:30AM - 12:30PM Wednesday 7:30AM - 12:30PM (No Booth Breakdowns Allowed Until 12:30PM Wednesday) Rules and Cancellation Policies Cancellation and Refunds: If AACOP is notified in writing 10 working days prior to conference start date that you are not able to attend, AACOP will refund 100% of your registration fee. If cancellation is made within the 10 working day period and AACOP is able to re-sell the booth, 50% of your fee will be refunded. No-shows are not eligible for refunds. Nametags Printed On-Site: Due to the excessive number of exhibitors who require nametags printed on-site during registraion (added members, personnel changes, nicknames, etc.), AACOP has been forced to staff extra personnel just to make these new prints and reprints. Henceforth, a $25 charge for each nametag printed on-site will be billed starting with the Summer 08 Conference. Changes can be made with the AACOP office up to ONE WEEK prior to the start of the conference. Make sure you have written confirmation of your changes. Official AACOP distributed nametags MUST be worn and may not be altered. We REALLY DO NOT WANT to bill you - we want it to be correct on-site! Let s work together to get this correct at check-in! Pictures or Recordings: No pictures or recordings of any AACOP members, conference or events on or off site can be used without the express written consent of AACOP. Use of AACOP Logo and Name: Exhibitors, Trainers, Hotels, or any other individual or business entity are forbidden to use the AACOP logo, name or endorsement without express written permission. Government and Non Profit Organizations: AACOP reserves the right and strives to offer discounted booths to Government/Non-Profit entities. These table tops may be in a separate location and may not be piped and draped. A registration fee may be required to cover the cost of meals and table top set up charges. Please contact the AACOP office for more information. Hotel Rooms: One hotel room per paid representative is allowed in the AACOP Room Block; however, AACOP may choose to limit this to 4 rooms per conference. Two representatives are included per paid exhibit space. Additional representatives may register for $175 each. The Alabama Association of Chiefs of Police reserves the right to cancel or refuse rental or display space to any person or company whose conduct or display of goods is, in the opinion of the Executive Board, incompatible with the general character and objectives of the exhibition. The Executive Director may reject applications that conflict with prior AACOP exclusive business agreements. 3

4 1:00PM - 5:00PM 7:30AM 8:00AM - 10:00AM 10:00AM - 12:00PM 12:00PM - 1:00PM 1:00PM - 5:00PM 5:00PM - Until 7:00PM - Until 7:30AM - 8:30AM 8:30AM - 12:30PM 12:30PM - 1:30PM 1:30PM - 4:30PM 6:00PM - Until 6:00PM - Until 7:30AM - 8:30AM 8:30AM - 12:30PM 12:30PM - 1:30PM 1:30PM - 4:30PM 5:00PM - Until 6:00PM - Until 7:00AM - 8:00AM 8:00AM - 12:30PM Sunday, July 27, 2014 Exhibitor Check-in and Booth Set-up Monday, July 28, 2014 Exhibitor Check-in and Booth Set-up - Exhibit Hall Open at 8:00AM Chief Registration and Check-in Conference Opening, Education Awards and Speakers Exhibitor Networking Lunch On-Site (Provided) CLEEP Training (Mid-Afternoon Break Served in Exhibit Hall) Family Dinner at Monday Evening Hospitality Suite Hilton Garden Inn Tuesday, July 29, 2014 Coffee/Morning Snacks in Exhibit Hall CLEEP Training (Mid-Morning Break Served in Exhibit Hall) Lunch On Your Own (Exhibit Hall Closes at 12:30PM) Committee Meetings/New Chief Mentoring Dinner on Your Own, Peer Networking Tuesday Evening Hospitality Suite Hilton Garden Inn Wednesday, July Coffee/Morning Snacks in Exhibit Hall CLEEP Training (Mid-Morning Break Served in Exhibit Hall) Lunch On Your Own (Exhibit Hall Closes/Booth Breakdown Begins) Committee Meetings/New Chief Mentoring Dinner on Your Own Wednesday Evening Hospitality Suite Hilton Garden Inn Thursday, July 31, 2014 Breakfast Business Meetings, Elections, and Conference Closing Please note the areas highlighted above in BLUE text. These events are areas that encourage Exhibitor Interaction and/or are available for Sponsorship. Please contact Adrian Bramblett in the Montgomery office for details

5 New Location! The 2014 Summer conference will be hosted at the Orange Beach Event Center. This is a brand new venue for the AACOP Summer Conference. Orange Beach Event Center 4671 Wharf Parkway Orange Beach, AL Please remember that the Summer Venue is MUCH smaller than the Winter Conference. As a result, there is LIMITED SPACE available for exhibitors. Only thirty (30) spaces are available this Summer and will be released on a first PAID, first served basis. All spaces are 8, no exceptions. Booth space will be reserved on a first come, first served basis. Please register as soon as possible to ensure space preference. Your space will NOT be confirmed until payment has been received. Exhibitors must be registered prior to the AACOP Conference in order to be guaranteed a booth space. Upon receipt of your payment, you will receive notice from AACOP confirming your registration and booth assignment. If you do not have an AACOP confirmation, you are not a registered exhibitor. 5

6 #1 Exhibitor 2014 Registration Executive - Summer Training 2011 Conference Conference Vendor Registration Please type or print name clearly. Representative First Name Last Name Title Agency/Organization Conference Contact Address City, State, Zip Phone Fax Address Billing Address City, State, Zip Phone #2 #3 #4 Two Representatives Included in Registration - Additional Representatives $ Each Name Title Agency/Organization Name Title Agency/Organization Name Title Agency/Organization Registration Fees - Please indicate in the boxes to the right the total amount and booth number you would prefer. If your choices are not available, we will contact you for another number. The sooner we receive your application, the better chance you have of receiving your requested booth number. Type of Booth and/or Sponsorship Cost Paid Booth Space $1, $ Booth # Preference 2nd Choice Booth # Event Sponsorships (Lunch, Dinner, Hospitality, Breaks, etc) Please Call Events can be co-sponsored or shared with other companies. Additional Representatives (each) $ Total Amount Enclosed $ Send FormS And PAyment to: AAACOP Summer COnferenCe P.O. BOx montgomery, Al The AACOP membership has voted that they want the Summer Conferences to be about education and family. We have worked very hard to structure the Winter Conference to be as Exhibitor friendly as possible and to structure the Summer Conference to support family interspersed with education and networking. We do not want anyone to have unrealistic expectations about attending or complain if they do decide to attend and have poor interactivity with the Chiefs. If you desire increased exposure with Chiefs, please place an ad on our website or in the newsletter and of course attend the Winter Conference. By signing below you are stating that you, AND THE BOOTH REPRESENTATIVE YOU ARE SENDING, understand and accept these considerations. Printed Name Signature