MINUTES FOR WORTH COUNTY BOARD OF EDUCATION BOARD MEETING HELD THURSDAY, FEBRUARY 14, 2013 AT WORTH COUNTY BOARD ROOM AT 7:00 P.M.

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1 MINUTES FOR WORTH COUNTY BOARD OF EDUCATION BOARD MEETING HELD THURSDAY, FEBRUARY 14, 2013 AT WORTH COUNTY BOARD ROOM AT 7:00 P.M. The Worth County Board of Education met Thursday, February 14, 2013 at 7:00 p.m. in the Worth County Board Room. Chairman Jenkins called the meeting to order. Stacey Rutledge, Principal, WCPS, gave the invocation. Chairman Jenkins led the pledge to the flag and welcomed visitors. All Board Members were present. Also in attendance were Barbara Thomas, Ed. D, Superintendent of Schools, and Mr. Clarence Miller, Board Attorney. ADOPTION OF AGENDA Randy Bacon made the motion to approve the agenda for February 14, Jerry Jones seconded the motion and the vote passed unanimously. SUPERINTENDENT S REPORT Recognitions Dr. Thomas recognized the Spelling Bee winners. First place winner was Zion Akporido, second place winner was Talin Mason and third place winner was Ethan Swilley. Zion received a check for $50.00 and will compete in the District Spelling Bee. Dr. Thomas recognized and presented certificates to Madison Burger, the DAR Essay winner for the elementary grade level and to Bristal Thompson, the DAR Essay winner for the high school grade level. Dr. Thomas recognized the Worth County School District counselors. These counselors provide a service to our teachers and students and are often overlooked for the hard work and the many hours they do. Those in attendance recognized were Cindy Bryan, WCES, Monabeth Parkman, WCMS, Elizabeth Brand,, Saudia Malachi,, and Michael Kovach,. Also recognized, but unable to attend, were Laura Bartley, WCPS, Deirdre Smith, WCPS and WCES, and Greta Webb, WCMS. Reports Dr. Thomas reported the Sylvester Police Department has requested the use of the Holley Elementary School building to conduct a mock active shooting class on March 12, 2013 and March 13, Through this training, officers will be able to identify a true active shooter, WCBE February 14, 2013 Page 1

2 examine the history of active shooter incidents and discuss the possible responses to various active shooter situations. Also invited to attend are the Worth County Sheriff s Office, the Poulan Police Department, and the Warwick Police Department. William Oliver made the motion to approve as presented. Randy Bacon seconded the motion and it passed unanimously. AWARD BIDS Opened the Wireless Network and Network Electronics Bids. These are a part of e-rate. The bids were given to the Technology Director to review for specs and also to check on work done in the past by the bid applicant. A motion was made by Jerry Jones to table bids until a Called Meeting on February 25, Randy Bacon seconded the motion and it passed unanimously. BOARD ITEMS Motion was made by Randy Bacon to appoint William Oliver as the delegate and Jerry Jones as the alternate delegate to attend the GSBA Delegate Assembly in Savannah on June 14, Melvin Jefferson seconded the motion and it passed unanimously. CONSENT AGENDA MINUTES Consent to approve January 10, 2013 Board Meeting Minutes FINANCE Consent to approve Expenditure Reports for January Consent to approve Food Service Report for January FIELD TRIPS School Group Name Destination & Purpose Date of Trip Expenses Paid By WCPS TAG-2 Tifton - GA Museum of 3/19/2013 Group Agriculture WCPS TAG 1 & 2 Marianna, FL - FL Caverns Tentative Group 5/6/2013 WCPS Wee Deliver Sylvester Post Office - "Real 2/13, 3/14, School Life" work observation 3/27, 4/25/13 WCPS Pre-K Albany - RiverQuarium - native 3/15/2013 Pre-K species eco systems conservation WCPS Pre-K Ashburn - Calhoun's Produce - Food Source 4/19/2013 Pre-K WCBE February 14, 2013 Page 2

3 WCMS Baseball Leesburg - Baseball Game 2/11/2013 Athletics WCMS Baseball Thomasville - Baseball Game 2/12/2013 Athletics WCMS Baseball Wilcox - Baseball Game 2/25/2013 Athletics WCMS Baseball Fitzgerald - Baseball Game 2/28/2013 Athletics WCMS Baseball Baconton - Baseball Game 3/6/2013 Athletics WCMS Baseball Crisp Co. - Baseball Game 3/7/2013 Athletics WCMS Baseball Thomasville - Baseball Game 3/8/2013 Athletics WCMS Baseball Baconton - Baseball Game 3/12/2013 Athletics WCMS Baseball Americus - Baseball Game 3/14/2013 Athletics WCMS Soccer Lee Co. - Soccer Game 2/13/2013 Athletics WCMS Soccer Cairo - Soccer Game 3/14/2013 Athletics WCMS Soccer Lee Co. - Soccer Game 3/19/2013 Athletics WCMS Soccer Thomas Co. Central - Soccer 3/21/2013 Athletics Game WCMS Soccer Berrien - Soccer Game 3/25/2013 Athletics WCMS Soccer Brooks Co. - Soccer Game 3/26/2013 Athletics WCMS Girls & Boys Fitzgerald - MS Track Meet 3/6/2013 Athletics Track Team WCMS Girls & Boys Track Team Fitzgerald - MS Track Meet 3/27/2013 Athletics WCMS Environmental Club WCMS JR BETA Club WCMS Gifted - 6, 7, 8 Grades WCMS 8th Gifted WCMS Y-Club WCMS Y-Club WCMS Y-Club WCMS Chorus WCMS Chorus GA Aquarium - To view, study & learn firsthand the Aquatic Biomes of the world & how man has interacted with it. 5/3/2013 Club Savannah - Visit historical 5/1-5/3/2013 Club landmarks Atlanta - Educational Trip 5/15/2013 Gifted Okefenokee Swamp - Conclude a unit on the Okefenokee Swamp Atlanta - GA United Nations Assembly Jackson - Christian Life Conference Barnesville - Youth Training Conference Tifton - GMEA Statewide 6th Grade Honor Choir Savannah - GMEA All-State Chorus 4/30/2013 Gifted 2/24-26/2013 Club 5/3-5/2013 Club 7/19-21/2013 Club 2/15-16/2013 Students/ Chorus 2/21-23/2013 Chorus WCBE February 14, 2013 Page 3

4 WCMS Chorus Albany - Darton College - 3/6/2013 Chorus GMEA Dist. LGPE Festival WCMS Chorus New York - Festival 4/4-7/2013 Chorus Competition WCMS Chorus Albany - Darton College - Solo & Ensemble Festival 4/20/2013 Chorus Band Troy, AL - SE US Honor Band 1/31-2/1/2013 Students Band Norman Park - GMEA District 2 Honor Band 2/22-2/23/2013 Students Band Tifton - ABAC Jazz Festival 4/18/2013 Boosters Band Cairo - GMEA District Large 3/13, 14, or 15, Boosters Group Performance Evaluation 2013 Band Albany - Area Pre-festival 3/3/2013 Boosters Performance CNA Students Gen. Med. Sr. Atlanta - Tour Bodies Exhibit 3/15 or 3/22/2013 Students /HOSA HSTE Students SR HOSA, Gen. Med. Warm Springs - Tour Rehab & Little White House 4/12/2013 Students /HOSA CNA/Gen. Albany - Tour PPMR 2/27/2013 HOSA Med. HOSA Athens - State Convention 3/7-3/9/2013 Students /HOSA HOSA Nashville, TN - National Convention (Depending on outcome of State Convention Competitions) FBLA Atlanta - FBLA State Convention FBLA Anaheim, CA - National Competition (Depending on outcome of State Competition) 6/26-29/2013 Students /HOSA 3/15-17/2013 FBLA/ Students July FBLA/ Students Baseball Albany - Paul Eames - Varsity 3/15/2013 Athletics Game Baseball Miller Co. - Varsity Game 3/20/2013 Athletics Baseball Berrien Co. - JV/ Varsity 3/25/2013 Athletics Games Baseball Cairo - JV/Varsity Games 3/29/2013 Athletics Baseball Baconton - Varsity Game 4/8/2013 Athletics Baseball Albany - Westover - Paul Eames - Varsity Game 4/12/2013 Athletics WCBE February 14, 2013 Page 4

5 Baseball Albany - Albany High - Paul 4/16/2013 Athletics Eames - Varsity Game Baseball Americus-Sumter - Varsity 4/17/2013 Athletics Game Baseball Crisp Co. - Varsity Game 4/26/2013 Athletics Baseball Brooks Co. - JV Game 3/7/2013 Athletics Baseball Albany - Westover H.S. - JV 3/16/2013 Athletics DH Baseball Cordele - JV Game 4/11/2013 Athletics Baseball Fitzgerald - JV Game 3/8/2013 Athletics Baseball Ashburn - Varsity Game 2//28/13 Athletics Baseball Brooks Co. - Varsity Game 3/1/2013 Athletics Baseball Albany - Dougherty -Paul 3/12/2013 Athletics Eames - Varsity Game FFA Athens - UGA (Pending 3/23/2013 Club qualifying) - State FFA Poultry FFA Adel - Reed Bingham State 4/16/2013 Club Park - Region FFA Forestry FFA Swainsboro - (Pending 5/1/2013 Club qualifying) - State FFA Forestry FFA Tifton - ABAC - Region FFA 5/9/2013 Club Banquet Agri. Ed Sylvester - Excursions 2nd Semester Club Classes FFA Ft. Valley St. Univ. - State 2/9/2013 Club Competition FFA Moultrie - Colquitt Co. High - 2/12/2013 Club Region FFA FFA Eastman - Dodge Co. High - 2/13/2013 Club Region FFA Poultry FFA Pelham - Pelham High - Region 3/7/2013 Club FFA FFA Tifton - ABAC - Region FFA 3/21/2013 Club Skills USA Moultrie - Moultrie Tech - 2/8/2013 Club Region Competition Skills USA GA Int l. Conv. Center - Competition 3/21-23/ 2013 Students/ Club JROTC Dahlonega - College 1/14/2013 JROTC Scholarships JROTC San Juan Puerto Rico - Summer Camp 6/23-29/2013 JROTC WCBE February 14, 2013 Page 5

6 Science Fair Tifton - ABAC - Competition 2/15/2013 School Comp. FCA Albany - Civic Center - FCA 3/28/2013 FCA Concert Event Literary Albany - Darton College - To 3/1/2013 N/A compete in GHSA Literary Events Chorus Albany - Darton College - To perform for Large Group Performance Eval. 3/6/2013 Chorus SR BETA Club Atlanta - Compete in State Convention Yearbook Auburn, AL - Yearbook Competition Metals Tech Moultrie - Colquitt Co. High - Tulsa Welding Competition 3/1-3/2013 Students 6/19-21/2013 Yearbook & Students 3/1/2013 CTAE FUND RAISERS School Group Name Type of Project Date(s) Funds Used For WCPS WCPS Spring Pictures March To provide incentives for students WCPS WCPS Great American Fundraiser 1/28-2/12/13 Student & Staff incentive programs WCPS P.E. Jump Rope for Heart Feb. Donated to American Heart Assoc. WCPS P.E. Field Day t-shirts & concessions 5/17/2013 Purchase equipment for P.E. Dept. WCPS Outdoor Classroom Water Sales Feb. - May including Field Day Supplies & maintenance of Outdoor Classroom WCPS WCPS Outdoor Classroom Media Center Recycling Feb. - May Maintenance of Outdoor Classroom Book Fair 3/11- Purchase books for our 16/2013 character education program Purchase materials & 3/1/2013 resources for Science Lab To purchase playground WCPS Science Lab T-shirt sales 2/15 - WCES WCES PTO Easter Fundraiser 3/11-25/2013 equipment WCES Relay for Daddy-Daughter 2/16/2013 Relay for Life Donation Life Dance WCBE February 14, 2013 Page 6

7 WCES Media Center Spring Book Fair 2/27-3/7/2013 To purchase new books for the media center, e- books for classrooms, incentives and rewards for the AR store to promote reading WCMS Relay for Life Beauty Pageant 3/23/2013 Relay for Life Donation WCMS Cheerleaders Beauty Review Pageant 3/16/2013 To help pay fees for competition WCMS JR BETA Symbols for March of March Donated to March of Dimes Club Dimes WCMS Softball Booster Club Middle School Softball Dance 5/3/2013 To purchase equipment & pay for tournament fees WCMS FFA Sell Meat Sticks after school Feb. - May 2013 Awards Banquet, plaques, contest entry fees, WCMS Band Candle Sales 2/25-3/8/2013 WCMS Chorus WCMS 8th gr. Gifted WCMS 8th gr. Gifted WCMS 8th gr. Gifted WCMS WCMS Band Boosters Band Boosters Band Boosters Catalog/brochure candy, foods & crafts sale Candy Sales Feb. - March Feb., March, April refreshments at meetings Instrument accessories such as reeds, oil, grease. Bus fund and money toward a Wenger Library System Pay for related transportation for NYC trip & Wild Adventures trip It will be used for ticket admissions, bus fare and other supplies needed for field trips, as well as a post CRCT Cross-Curriculum unit WCMS Talent Show 4/26/2013 To fund 8th grade gifted field trips as well as supplies for class projects Box Tops On-going Classroom materials and consumable supplies for students Charleston Wrap 2/25- Gourmet Food Sale 3/5/2013 Boston Butt Sales 3/30, 6/1/2013 Drawing for gift 4/8 - cards 22/2013 "Band Day" - Day filled with yard sales, car wash, concessions Raise money for school general fund Bus transportation, band camp staff Bus transportation, band camp staff 6/1/2013 To apply toward Marching Band fees WCBE February 14, 2013 Page 7

8 Baseball RAM Baseball Discount Cards BETA Club Valentine's Day flower deliveries DECA Valentine's Day Balloons Bouquets Feb. - May Equipment, uniforms, field maintenance 2/14/2013 Convention registration fees, gas/parking for convention, Beta Club scholarship, Beta Club induction ceremony 2/14/2013 Registrations, fees, bus, etc. for trips & conferences FBLA Fat Boys BBQ Plates March Competitions, conferences, awards, etc. FBLA Candy Sales Feb. - May Club activities & travel expenditures for conferences FBLA Lemonade Sale/Bake Sale 3/1/2013 Competitions, activities, conferences, etc. FCA Key Chain Sales 2/5-5/23/2013 Supplies for sports ministry opportunities & cover expenses for field trips or events Golf Golf Tournament Fundraiser 3/2/2013 Food, hotel, balls, shirts, bags, hats HOSA Cake Auction 3/1/2013 Help fund trip to State conference for competition HOSA Car Wash 3/23 & 4/13/2013 HOSA Bake Sale 2/28 & 3/1/2013 Help fund various service projects throughout year, help fund CNA pinning ceremony, help fund competitions Help fund CNA pinning ceremony, help fund competition and State conference trips Offset cost for travel to State Drill Meet JROTC Pancake Breakfast 3/1-16/2013 Skills USA Cow Pie Bingo 4/20/2013 Pay for hotel rooms & contest fees for students at State competition Skills USA Meat Stick Sales Jan. - May Competition fees, travel, hotel rooms Student Government BBQ Plates 2/25-3/6/2013 Teacher appreciation banquet, Relay for Life donation & senior picnic WCBE February 14, 2013 Page 8

9 Tennis Team Selling tickets for a Yeti cooler and various smaller valued items Track (Girls & Boys) Track (Girls & Boys) Feb. Banquet, awards at end of season, travel T-shirt sale Feb. - May supplies, meets, award banquet Pizza Hut - Track to March Meets, supplies, awards receive portion of proceedings for a day Track (Girls & Boys) Car Wash March Meets, awards, supplies, equipment Track (Girls & Boys) Car Wash April Supplies, equipment, meets, awards Yearbook Talent Show 4/18/2013 Pay school account back for yearbook debt Randy Bacon made the motion to approve as presented. Melvin Jefferson seconded the motion and it passed unanimously. ADMINISTRATION Approval of the school calendar. William Oliver made the motion to approve as presented. Jerry Jones seconded the motion and it passed unanimously. EXECUTIVE SESSION Jerry Jones made the motion to enter into executive session at 8:09 p.m. to consider personnel, students, attorney-client privilege and/or property acquisition. Randy Bacon seconded the motion and it passed unanimously. RETURN TO OPEN SESSION Returned to open session at 10:30 p.m. PERSONNEL ITEMS A. RELEASE FROM CONTRACT 1. Shantell Harris, 7 th grade Math teacher, request to be released from her contract, Effective February, 22, Monabeth Parkman, WCMS Counselor, request to be released from her contract, Effective March 1, WCBE February 14, 2013 Page 9

10 B. RESIGNATION 1. Medardo Ramos, Sp. Ed. Physical Therapist, Effective May 28, Scotty Ward, Head Football Coach, Effective January 11, 2013 (coaching position only). 3. Stacy Parker, WCMS Girl s Basketball Coach, Effective at the end of this school year (coaching position only).. C. RETIREMENT 1. Lynn Cromer, WCES 4 th grade ELA teacher, Effective May 28, Mona H. Parkman, WCMS Counselor, Effective February 28, D. TRANSFER Certified 1. Marie Cornell, WCMS Bookkeeper, to WCMS Clerical position, Effective February 15, E. RECOMMENDATION Certified 1. Jason Tone, Head Football Coach/ P.E., Effective school term. 2. Shantell Covington Swan, Girls Track, Effective February 14, NOTE: As per Georgia State Code Section all employees hired after July 1, 2000, shall be fingerprinted and have a criminal record check. Employees listed above are recommended for employment subject to verification of a clean record. F. FAMILY AND MEDICAL LEAVE 1. Carter Burrell, Medical Leave, Effective January 17, 2013 through February 11, Felecia Cook, Medical Leave, Effective February 11, 2013 through March 27, Shelly Harrell, Bonding Leave, Effective April 8, 2013 through May 10, Donna McDonald, Medical Leave, Effective January 16, 2013 through January 24, Judy Odom, Medical Leave, Effective January 7, 2013 through February 7, Michelle Popham, Medical Leave, Effective January 28, 2013 through February 15, Ellen Tanner, Intermittent Leave, Effective January 17, 2013 through May 23, G. AMENDED NON-FMLA LEAVE 1. John Allen Popham, Effective January 30, 2013 with expected date to return February 18, Annetta Michelle Popham, Effective May 6, 2013 with expected date to return July H. NON-FMLA LEAVE 1. Dr. Russ Chesser, Effective December 3, 2012 with expected date to return December 10, Tonya Lawson, Effective January 2, 2013 with expected date to return January 24, Brenda J. Hudson-Ponder, Effective October 2, 2012 with expected date to return January 2, Brenda J. Hudson-Ponder, Effective January 18, 2013 with expected date to return January 28, WCBE February 14, 2013 Page 10

11 Jerry Jones made the motion to approve the superintendent s recommendations A-H. William Oliver seconded the motion. Voting for were William Jenkins, Randy Bacon, Jerry Jones and William Oliver. Melvin Jefferson abstained. The motion passed with a 4-1 vote. INFORMATION A Called Meeting will be held February 25, 2013 at 5:30 p.m. concerning the Wireless Network and Network Electronics Bids. The Board Retreat (Work Session) will follow at 6:00 p.m. ADJOURN William Oliver made the motion to adjourn. Jerry Jones seconded the motion and it carried unanimously. SIGNED: APPROVED: Barbara Thomas, Ed. D. Superintendent William R. Jenkins Board Chairman WCBE February 14, 2013 Page 11