Exhibitor Prospectus

Transcription

1 Exhibito Pospectus National Association of Physician Recuites & National Association of Locum Tenens Oganizations 2015 ANNUAL CONVENTION Apil 8-10, Rivewalk, TX

2 Apil 8-10, Rivewalk, TX The National Association of Physician Recuites (NAPR) and National Association of Locum Tenens Oganizations (NALTO ) Annual Convention epesents moe puchasing powe fo elated poducts and sevices than any othe convention. Seventy-eight pecent of attendees have a title of Diecto o above and puchasing powe. Ou attendees epesent the leadeship teams of some of the lagest physician ecuitment and locum tenens fims as well as some of the lagest healthcae systems and physician goups in the United States. The NAPR & NALTO Annual Convention is the only convention of its kind whee exhibitos have the oppotunity to netwok with and sell to seach fims, locums, and in-house leades. We expect anothe geat tunout in and have customized the vendo expeience based on you feedback: All beakfasts and beaks in the exhibit hall; exhibit hall set with the booths located aound the peimete of the oom to allow geate visibility of the vendos to the attendees; and exhibit hall stat time pushed back to 8:00 a.m. Thee ae also oppotunities fo you oganization to sponso cetain events o speakes (see pages 3 & 4). This is a geat way fo attendees to become moe familia with you oganization! Thank you fo you suppot of NAPR & NALTO and we look fowad to seeing you in in Apil. Jim Stone Caig Fowle Fank Phillips NAPR Vendo Chai NAPR Pesident NALTO Pesident ATTENDEES ROLES WITHIN THEIR ORGANIZATION 2

3 Apil Rivewalk Geogia Apil San Sponsoship levels Sponsoship level attainment based on you choice of individual sponsoship items (see page 4 fo details). Diamond Sponso - $10,000+ Platinum Sponso - $7,500 - $9,999 k 50% Discounted Banne ad on NAPR o NALTO website k Full Page Ad in On-Site Pogam k Signage at Sponsoed Event k Sponso Ribbons fo Booth Reps k Recognition in Pe-Publicity k Posting on Exhibit Hall Entance Unit k Booth Sign k 50% off Exhibit Booth Picing (8 X10 Booth with 6 Table/2 Chais) k 4 Complimentay Reps with Full Confeence Registation k Company Listing on Meeting Website k Attendee List Pe- and Post-Event (PDF) k Company Infomation on Exhibito List Distibuted to Attendees k Vebal Recognition of You Sponsoship at the Convention k Quate Page Ad in the Pulse k Right of Fist Refusal fo Sponsoed Event at Next Convention (deadline applies) k 50% Discounted Banne ad on NAPR o NALTO website k Full Page Ad in On-Site Pogam k Signage at Sponsoed Event k Sponso Ribbons fo Booth Reps k Recognition in Pe-Publicity k Posting on Exhibit Hall Entance Unit k Booth Sign k 15% off Exhibit Booth Picing (8 X10 Booth with 6 Table/2 Chais) k 3 Complimentay Reps with Full Confeence Registation k Company Listing on Meeting Website k Attendee List Pe- and Post-Event (PDF) k Company Infomation on Exhibito List Distibuted to Attendees k Vebal Recognition of You Sponsoship at the Convention k Quate Page Ad in the Pulse k Right of Fist Refusal fo Sponsoed Event at Next Convention (deadline applies) Gold Sponso - $5,000 - $7,499 Silve Sponso - $2,500 - $4,999 k 25% Discounted Banne ad on NAPR o NALTO website k Half Page Ad in On-Site Pogam k Signage at Sponsoed Event k Sponso Ribbons fo Booth Reps k Recognition in Pe-Publicity k Posting on Exhibit Hall Entance Unit k Booth Sign k 10% off Exhibit Booth Picing (8 X10 Booth with 6 Table/2 Chais) k 2 Complimentay Reps with Full Confeence Registation k Company Listing on Meeting Website k Attendee List Pe- and Post-Event (PDF) k Company Infomation on Exhibito List Distibuted to Attendees k Vebal Recognition of You Sponsoship at the Convention k Quate Page Ad in the Pulse k Right of Fist Refusal fo Sponsoed Event at Next Convention (deadline applies) k 25% Discounted Banne ad on NAPR o NALTO website k Signage at Sponsoed Event k Sponso Ribbons fo Booth Reps k Recognition in Pe-Publicity k Posting on Exhibit Hall Entance Unit k Booth Sign k 2014 Exhibit Booth Picing (8 X10 Booth with 6 Table/2 Chais) k 1 Complimentay Rep with Full Confeence Registation k Attendee List Pe- and Post-Event (PDF) k Company Infomation on Exhibito List Distibuted to Attendees k Vebal Recognition of You Sponsoship at the Convention Standad Exhibito - $1,900 k k k k Posting on Exhibit Hall Entance Unit Booth Sign (1) 8 X10 Booth with 6 Table/2 Chais 1 Complimentay Rep with Full Confeence Registation 3

4 Apil Rivewalk Geogia Apil San Sponsoship levels Incease you company's visibility at the NAPR & NALTO Annual Convention by sponsoing a special event. By helping to defay expenses, sponsos help NAPR & NALTO keep Convention fees down which helps incease attendance! Please eview the table on page 3 listing the benefits of sponsoship to view the added value and oppotunities that will be included with you sponsoship selections. Sponsoship includes a one-minute infomecial fom the sponsoing company at the event sponsoed. NAPR & NALTO Vendo membes sponsoing $1,500 o moe will be able to egiste at the egula attendee ate fo the Convention. Sponsoship Deadline: Mach 6, WEDNESDAY, APRIL 8, 2015 Pesidents Reception: Food...$3,500 Dink Tickets (2)...$1,500 YES, MY COMPANY WILL SPONSOR YES, MY COMPANY WILL CO-SPONSOR THURSDAY, APRIL 9, 2015 Keynote Speake: TBD...$8,000 Concuent Speake...$2,000 - $3,000 Continental Beakfast...$1,500 Moning Refeshment Beak...$ 800 NALTO Business Meeting & Luncheon...$3,000 NAPR Business Meeting/Installation Luncheon...$3,000 Aftenoon Refeshment Beak... $ 800 Thusday Night Event...$20,000 FRIDAY, APRIL 10, 2015 Keynote Speake: TBD...$8,000 Concuent Speake...$2,000 - $3,000 Continental Beakfast...$1,500 Moning Refeshment Beak...$ 800 Box Lunch with Exhibitos...$2,500 pomotional suppot oppotunities Attendee Tote Bag - Exclusive (one-colo impint) (povide logo)... $2, Pint Sponsoship... $2, Room Key Cads - Exclusive...$2,500 (SOLD)...X Wate Sevice - Exclusive (logo ecognized at 5 key stations)... $2,500 (SOLD)...X Attendee Lanyads - Exclusive (povide logo)... $1, Notepad Inset - Exclusive (into bags) (povide logo)... $1, *Liteatue Bag Inset (limited to 2 items)... $ Doo Dop (pe dop)... $ *Items must be sent to NAPR & NALTO Headquates no late than Mach 14, Sponsoship Payment Sponsoships ae offeed on a fist-come, fist-seved basis. Complete the sponsoship payment fom below and etun with payment in full to NAPR & NALTO TOTAL SPONSORSHIP: $ (Fom must be eceived by Mach 6, 2015) Company: Contact: Addess: City/St/Zip: Phone: Fax: Method of Payment: Enclosed is my check (payable to NAPR o NALTO ) Visa MasteCad Am Ex Cad #: Exp. Date: Name on Cad: Signatue: Cedit Cad Billing Addess: Same as above Addess: City/St/Zip: NAPR & NALTO Headquates 222 S. Westmonte D, #101 Altamonte Spings, FL Fax: exhibits@nap.og 4

5 Apil Rivewalk Geogia Apil San DON T MISS THIS OPPORTUNITY Heighten You Visibility Advetise in the NAPR & NALTO Annual Convention On-Site Pogam Advetising in the on-site pogam gives you company high visibility duing the Convention. Fo additional infomation on advetising in the on-site pogam, please contact Elaine Yok at NAPR & NALTO Headquates, NAPR & NALTO have the ight to efuse ad copy. Ink colo is at the discetion of the publishe. Copy deadline: Mach 6, On-Site Pogam Advetising Rates: Outside Back Cove (4-colo) (7-1/2 x 10 )... $1, Inside Back Cove (4-colo) (7-1/2 x 10 )... $1, Full Page (4-colo) (7-1/2 x 10 )... $ Half Page (BW) (7-1/2 x 4-7/8 )... $ Quate Page (BW) (3-5/8 x 4-7/8 )... $ High-esolution.jpg,.tiff,.eps (fonts conveted to outlines), and.pdf files ae acceptable. the files to Elaine Yok at eyok@kmgnet.com. Dimensions: 7-1/2 X 10 fo full-page ads; 5-1/2 X 7-1/2 fo half page ads. Deadline: Electonic files must be submitted by Mach 6, Fo moe infomation, please contact Elaine Yok at o eyok@kmgnet.com. Company: Contact: Addess: City/St/Zip: Phone: Fax: Method of Payment: Enclosed is my check (payable to NAPR o NALTO ) Visa MasteCad Am Ex Cad #: Exp. Date: Name on Cad: Signatue: Cedit Cad Billing Addess: Same as above Addess: City/St/Zip: NAPR & NALTO Headquates 222 S. Westmonte D, #101 Altamonte Spings, FL Fax: exhibits@nap.og 5

6 Apil Rivewalk Geogia Apil San Exhibit fees The NAPR & NALTO Convention will focus the attention of appoximately 200 attendees on you company. These pofessionals epesent seach fims and majo hospitals that plan to use thei time at the Convention poductively. This will include eseaching new technologies and poducts that ae available. They know thei competition will, too. This yea s NAPR & NALTO Exhibit Hall will be pipe and dape fomat. Please be sue to note the display type on you application to assist NAPR & NALTO Headquates in laying out the exhibit hall. The vendo fee fo an 8' x 10' booth space includes one full Convention egistation to all meetings and social events held duing the Convention. Up to two additional epesentatives fom you fim may egiste at the discounted ate of $455 pe peson. Why is it to you advantage to be pat of the NAPR & NALTO 2015 Convention? Exhibiting at the NAPR & NALTO Annual Convention is an outstanding oppotunity to maket you poduct and/o sevices and netwok with membes of NAPR and NALTO. Don t miss out on this netwoking oppotunity! NAPR and NALTO Membeship Incentive: A vendo membeship application is available online fo you convenience. Take $800 off the exhibit space fee, if you join now! Exhibit Hall Schedule* Wednesday, Apil 8, :00 a.m. - 4:00 p.m. Exhibit Set-up & Move In 8:00 a.m. - 7:00 p.m. Registation Open 6:30 p.m. - 7:30 p.m. Exhibit Displays Open 6:30 p.m. - 7:30 p.m. Pesidents Welcome Reception & Exhibit Hall Gand Opening Thusday, Apil 9, :00 a.m. - 8:30 a.m. 8:00 a.m. 10:00 a.m. - 3:00-10:30 p.m. a.m. 12:00 p.m. - 1:30 p.m. 12:00 p.m. - 1:30 p.m. 2:30 p.m. - 3:00 p.m. 6:30 p.m. 9:00 p.m. Fiday, Apil 10, :30 a.m. - 9:00 a.m. 8:30 a.m. 10:30 a.m :30-11:00 p.m. a.m. 12:15 p.m. - 1:30 p.m. 1:30 p.m. hotel Cut-off date fo hotel esevations is Fiday, Mach 16, Guest ooms - $ (single/double). Contact the hotel diectly by calling Request the NAPR & NALTO oom block to eceive the discounted ate. Hyatt Rivewalk 123 Losoya St, TX Continental Beakfast with Exhibitos Exhibit Displays Open Refeshment Beak with Exhibitos NALTO Business Meeting & Luncheon NAPR Installation & Awads Luncheon/ Intoduction of Exhibitos Refeshment Beak with Exhibitos Thusday Night Event Tentative Resevations must be eceived by the hotel pio to Mach 16, 2015, to guaantee the accommodations of you choice. Resevations made afte this date will be confimed on a space available basis only. When calling the hotel, please be sue to mention the NAPR & NALTO Annual Convention oom block to eceive the educed ate. CANCELLATION POLICY A full efund less a $ pocessing fee will be available fo exhibit space cancellations if eceived in the NAPR & NALTO office by Mach 6, A 75% efund will be available fo exhibit space cancellations eceived in the NAPR & NALTO office Mach 7, 2015, though Mach 31, No efunds will be available fo exhibit space cancellations eceived afte Mach 31, Continental Beakfast with Exhibitos Exhibit Displays Open Refeshment Beak with Exhibitos Box Lunch with Exhibitos, Vendo Appeciation Awad, Vendo Registation Dawing Exhibit Teadown CONTACT INFORMATION Sasha Jaquith, Exhibits Coodinato, NAPR & NALTO Headquates, 222 S. Westmonte Dive, Suite 101, Altamonte Spings, FL 32714; telephone , Fax , exhibits@nap.og; o www. nalto.og. *Tentative schedule, subject to change. 6

7 Apil Rivewalk Geogia Apil San NAPR & NALTO EXHIBITOR RULES & REGULATIONS 1. Contact: The following ules and egulations become binding upon acceptance of this contact between the applicant (Exhibito) and his/he employees and the National Association of Physician Recuite (NAPR) and the National Association of Locum Tenens Oganizations (NALTO ), the show sponso. 2. Exhibit Space Desciption: Packages include one 8' x 10' booth, one 6 table, two chais, an ID sign, and one epesentative name badge. Up to two additional Exhibito epesentatives may egiste at $455 pe peson to attend. No walls, patitions, signs, o decoations may be eected which will intefee with the geneal view down the aisle o with othe exhibits. If you pe-contained Exhibit Unit will not fit in a 8' x 10' space you will be equied to puchase a second booth o foego use of the ovesized Exhibit Unit. to estict exhibits that may be objectionable o to ode the emoval of any potion of an exhibit which in the judgment of NAPR & NALTO is detimental to o distacts fom the geneal ode of the exhibits. If Vendo wishes to have music at his space, the Vendo must obtain a music license to do so. 10. Fie and Safety Regulations: In ode to comply with local fie odinance equiements, all decoative mateial must be flame esistant. No volatile o flammable fluids, substances o mateials of any natue pohibited by city fie egulations o insuance caies may be used in any booth. All local egulations will be stictly enfoced and the exhibito assumes all esponsibility fo compliance with such egulations. Fie hose cabinets and fie exits must be left accessible and in full view at all times. Vendo agees to comply with all Ameicans With Disabilities Act egulations in the design and set up of the exhibit. As pe NAPR & NALTO Rules, all additional chages incued including but not limited to electical o intenet sevices, shipping, and secuity fees ae at 11. the Exhibiting Company s expense. Indemnification and Limitation of Liability: Exhibito shall assume esponsibility fo damage to the Site and shall indemnify and hold hamless NAPR & NALTO, its employees, agents, offices, and diectos and the Site fo all liability ensuing fom any cause whatsoeve, including accidents o injuies to Exhibito, its agents o employees. Exhibito assumes full esponsibility fo any accident, injuy o popety damage to any peson viewing its exhibit whee such accident, injuy o popety damage is caused by negligence of exhibito, agents o employees. All exhibit mateials, equipment, and popety of any kind that may be on licensed pemises of the Site shall be the SOLE isk of the Exhibito. In the event any Exhibito s popety is stolen, lost, destoyed o damaged, no pat of such loss o damage is to be chaged o bone by NAPR & NALTO o the Site. In addition, Exhibito acknowledges that NAPR & NALTO and the Site do not maintain insuance coveing Exhibito s popety and that it is the sole esponsibility of Exhibito to obtain business inteuption and popety damages insuance coveing such losses by Exhibito. Poof of insuance must be submitted with space ageement. Reasonable cae should be execised to potect all exhibits. 3. Space Assignment: Booth locations will be assigned at the sole discetion of show management. Placement will be made based on eceipt of payment in full, extent of sponsoship, ode in which contacts wee eceived, electical needs and, if possible, sepaation of diect competitos. Management eseves the ight to aange the floo plan as necessay to facilitate a successful taffic flow. 4. Adheence to Schedule: Exhibito undestands that no move-ins o moveouts will be pemitted othe than in accodance with the schedule set foth in the schedule of events. In the event that NAPR & NALTO incus additional expenses as a esult of Exhibito s failue to adhee to the move-in/moveout schedule, Exhibito agees to eimbuse NAPR & NALTO fo any such additional expenses. It is impeative that booths be popely manned duing the posted hous. Booths ae subject to modification pio to the Convention to adapt to necessay changes in Convention session times; howeve, all 12. Damage to Popety: Exhibitos ae liable fo any damage caused to the Exhibitos will eceive adequate notice should this be necessay. building, floo, walls, columns, o to standad booth equipment, o to othe Exhibitos popety. Exhibitos must not apply paint, lacque, adhesive, tape, Exhibit Hous and Disclaime: Exhibit space must be occupied duing all Velco, o any othe coating to building, columns, floos, o to standad booth exhibit hous of the Annual Convention as posted. This ageement is fo the equipment. ental of the exhibit space only. NAPR & NALTO has not made and does not make any waanty of epesentation whatsoeve, eithe expessed o implied, including but not limited to (1) the level of attendance at the Annual 13. Public Policy: Exhibitos ae chaged with the knowledge of all odinances and egulations petaining to taxes, health, fie pevention, customs, and Convention, (2) the numbe of meeting attendees who will visit any of the public safety while paticipating in this show. Compliance with such laws is exhibits, o (3) whethe any exhibit will be seen by pesons having the authoity mandatoy fo Exhibitos and the esponsibility of the Exhibito. to pocue o commit to pocue poducts o sevices being exhibited Unoccupied Space: NAPR & NALTO eseves the ight, should any ented 14. Use of Exhibit Space: Exhibitos shall eflect thei company s highest standads of pofessionalism while maintaining thei exhibit space duing booths emain unoccupied afte the fist hou of the show s opening, to ent show hous. No Exhibito shall assign, sublet, o shae exhibit space without o occupy said space. Any peson, patneship, o copoation engaging the witten pemission of the NAPR & NALTO. space who shall fail to make payment as heein povided shall theeby and theeupon fofeit all ights in and to the use of assigned space, and NAPR & NALTO shall have the ight to dispose of such space in such a manne as it 15. Pizes: We equest each Exhibito donate a gift o gift cad to be used as a doo pize valued at $50.00 o moe (i.e., gift baskets, books, etc.). Doo pize may conside to its inteest without liability on the pat of NAPR & NALTO. dawings will be held at vaious times duing the Convention. You company will be acknowledged as the povide of the doo pize. Payments and Refunds: The total amount fo exhibit space is due upon eseving of space and signing of the contact. In the event an Exhibito cancels a contact, NAPR & NALTO must be notified in witing fo efunds 16. Foce Majeue: In the event of fie, stikes, o othe uncontollable cicumstances, NAPR & NALTO shall detemine the amount of exhibit fees to be made. Thee will be an $ administation fee assessed fo all to be efunded. cancellations eceived by Mach 6, A 75% efund will be available fo cancellations eceived between Mach 7 and Mach 31, No efunds will 17. Pe-Shipping Mateials: NAPR & NALTO have contacted with Feeman be issued fo cancellations afte Mach 31, Decoating to povide dayage and exhibit hall decoating. Within a few weeks of eceiving you completed Application fo Exhibit Space, you will Food Sevice: NAPR & NALTO exhibit package includes tickets fo one epesentative at all social events held duing the Convention. eceive an fom Feeman with shipping instuctions and ode foms fo funishings, electical, and audio/visual equipment. Please do not ship you Noisy and Obnoxious Equipment: The opeation of whistles o any company s exhibit mateials diectly to the hotel as they do not have space fo objectionable device will not be allowed. Afte the show opens, noisy and stoage, and thee is no guaantee you will eceive you mateials. unsightly displays will not be pemitted. NAPR & NALTO eseves the ight 7

8 NAPR & NALTO EXHIBITOR SPACE AGREEMENT NAPR & NALTO exhibito space ageement Apil 8-10, Rivewalk, TX Atlanta Geogia Apil S. Westmonte D., Ste. 101 Altamonte Spings, Floida Fax: NAPR Vendo Membe NALTO Vendo Membe Non-Membe Company (pint as it should appea on signage): Contact Peson fo Pe-Show Coespondence: Onsite Contact Only Addess: City/St/Zip: Phone: Fax: Pimay Rep (Comp. Reg.): City/St 2nd Rep ($455): City/St 3d Rep ($455): City/St The undesigned (heeinafte called Vendo) and the National Association of Physician Recuites (heeinafte called NAPR) and National Association of Locum Tenens Oganizations (heeinafte called NALTO ) agee as follows: The ules and egulations on page 7 become binding upon the signing of this contact between the Vendo, its agents, o employees and NAPR & NALTO, the show sponso. We have thooughly ead the 2015 Exhibito Pospectus and agee to abide by its tems. We ealize no efunds will be made fo cancellations afte Mach 31, Vendo agees to accept a elocation should it be necessay fo easons beyond the contol of the NAPR & NALTO. This ageement is ievocable and becomes effective when signed by a epesentative of the NAPR & NALTO. Please enclose with this fom you payment and poof of liability insuance. NAPR Tax ID Numbe: ; NALTO Tax ID Numbe: NAPR & NALTO authoizes Vendo, unde the tems set foth, to exhibit poducts, sevices, and mateials applicable to the physician ecuiting pofession in the space to be designated by NAPR & NALTO in the exhibit aea of the Hyatt Rivewalk duing the 2015 NAPR & NALTO Annual Convention and Tade Show at the afoementioned site at the fee specified. This contact is not assignable. No pio o pesent ageements o epesentations shall be binding upon the paties unless included in this Contact. No modification o change in this Contact shall be valid o binding upon the paties unless in witing and executed by the paty intended to be bound by it. By signing this fom, we agee to all tems and conditions on page 7 of this pospectus. Authoized Signatue: Pint Name: Title: Booth locations will be assigned at the sole discetion of show management. Placement will be made based on date of eceived contact, electical needs, and, if possible, diect competitos. Competitos: Poduct o Sevice displayed: Check hee if you ae disabled o equie special sevices. Attach witten desciption of needs. Display Type: Custom Floo Model Tabletop 4' Pop-Up 8' Pop-Up Exhibitos ae encouaged to povide doo pizes fo the Convention. We will donate: (Descibe pize): EXHIBIT SPACE NEEDED: of booths equested at Membe Rate $1,500 $1,900 of booths equested at Non-Membe Rate $2,300 $2,700 # of additional eps $455 # of add l eps included with sponsoship Comp Comp TOTAL AMOUNT ENCLOSED $ Exhibit Fee Includes: 8' x 10' pipe and dape booth space with 6' table; 2 chais; a listing of you fim in Convention pomotional mateials; one (1) full egistation fo all Convention activities and meals. THIS DOES NOT INCLUDE ELECTRICITY. Up to two (2) additional epesentatives fom you fim may egiste at the discounted ate of $ each. Add $100 fo those who egiste on-site (if space is available). PAYMENT METHOD CHECK (Please make check payable to NAPR o NALTO ) TOTAL ENCLOSED: $ (Total fee to be paid at time of submission of this contact.) CREDIT CARD: MasteCad Visa Am Ex Amount Chaged: $ Cad Numbe: Exp. Date: Cadholde Name: Signatue: Cedit Cad Billing Addess: Same as above Addess: City/St/Zip: Complete this fom and mail with a check o fax with cedit cad infomation to: NAPR & NALTO Headquates 222 S. Westmonte D., Ste. 101 Altamonte Spings, FL Phone: Fax: exhibits@nap.og FOR NAPR/NALTO USE ONLY: Amount Paid: Check/Auth #: Confimation Mailed: By 12/31/14 Afte 12/31/14 Initialed: Date: 5/14