2016 MASSBUYS EXPO Exhibitor/Sponsor Prospectus

Transcription

1 16 MASSBUYS EXPO Exhibitor/Sponsor Prospectus The Commonwealth of Massachusetts Largest Business to Government (B2G) Event Hosted by: 100% Exhibitor Funded MASSBUYS

2 WELCOME TO THE 16 MASSBUYS EXPO! Join us on April 27-28, 16, for the MASSBUYS EXPO at Gillette Stadium. Be sure to reserve your exhibit space early, as MASSBUYS XVIII promises to be an exciting day. In addition to our new location, this year s EXPO has several new features that will attract record attendance and expedite registration: The first event of 16 The MA Supplier Diversity Regional Series will be held on Thursday afternoon from 1:30-4:00 p.m. SDO-Certified and Small Business Purchasing Program vendors are invited to join us at MASSBUYS for an afternoon of networking with our Statewide and Departmental Contract vendors in the Exhibit Hall. A customized online registration platform that will accept vendor payments, exhibit booth selection, sponsorship opportunities, and group registration for name badges. An event app (available in March) to keep attendees and exhibitors connected before, during, after the MASSBUYS EXPO. (Details about the event app will be coming shortly!) A Zone to accommodate cars, trucks, or large equipment will be located outdoors, on the sidewalk in front of the Exhibit Hall entrance. Each space is x. New Sponsorship opportunities that are outlined in this Prospectus. Operational Services Division One Ashburton Place, Room 1017 Boston, MA (617) MASSBUYSadmin@state.ma.us #MASSBUYS16

3 AGENDA Day One April 27 Location 1:00 p.m. - 7:00 p.m. 1:30 p.m. - 4:30 p.m. Exhibitor Booth Set Up One-on-One Sessions Exhibit Hall Putnam Club East and Putnam Club West Optum Lounge Gillette Stadium Concourse - Field Level 2:00 p.m. - 5:00 p.m. Exhibitor Workshops TBD 5:00 p.m. - 7:00 p.m. 7:30 p.m. - 9:30 p.m. Exhibitor Network Reception New England Revolution vs. Portland Timbers * Optum Lounge Gillette Stadium Concourse - Field Level Optum Lounge Gillette Stadium Concourse - Field Level Day Two April 28 Location 6:30 a.m. - 7:30 a.m. 8:00 a.m. - 4:00 p.m. 1:30 p.m. - 4:00 p.m. Exhibitor/Vendor Registration Exhibit Hall Opens MA Supplier Diversity Regional Series Event Putnam Club TBD Putnam Club East and Putnam Club West Putnam Club East and Putnam Club West * Complimentary admission to the New England Revolution Soccer Match is provided courtesy of Gillette Stadium to MASSBUYS Exhibitors.

4 EXHIBITOR PACKAGES EXHIBIT SPACE Exhibiting at the MASSBUYS EXPO is your opportunity to promote your products and services to purchasing and procurement officials from government agencies, municipalities, non-profit organizations, and educational institutions. Exhibit space traditionally sells out by mid-march. Reserve your exhibit space early to get optimal booth/table placement and avoid the waiting list. What s Included: x Booth 6' Table Zone Cost $1,300 $950 $2,500 Number Available Number of Exhibitor Badges x 44 Signage a a a 6 Draped Table a a a Two Folding Chairs a a a Listing in Program Directory a a a ADVERTISING OPPORTUNITIES Every attendee receives the MASSBUYS EXPO Program Directory during registration. Stretch your reach to buyers through advertising in the MASSBUYS Program Directory. While all exhibitors are listed in the Program Directory, your advertising message will help to differentiate your product or service. Black & White Ad Size Measurements Price Full-Page 71/4" x 91/4" $750 Half-Page 71/4" x 43/4" $450 Quarter-Page 31/2" x 43/4" $300 Business Card 31/2" x 21/4" $150

5 IMPORTANT DEADLINES February 24 Exhibitor Registration Opens March 18 Program Directory Closes, Advertising Deadline 27 The Inn at Sharon/Foxboro Hotel Discount April 14 Capital Convention Contractors Advance Discount Order Deadline 21 One-on-One Registration Closes 21 Capital Convention Contractors Advance Shipping Deadline

6 SIGNATURE SPONSORSHIPS Consider the myriad sponsorship opportunities available to help promote your company, show off your latest product or service, and stand out among the crowd of nearly 400 exhibitors. Our Signature Sponsorship Opportunities provide maximum exposure, putting your company name in front of the Commonwealth s buyers in multiple formats. The Signature Sponsorship Opportunities are limited; we encourage Exhibitors to register early and act fast to take advantage of these offers. Sponsorship Level What s Included Diamond Platinum Gold Silver Cost $6,500 $5,000 $3,500 $2,000 Number Available Number of Booths (10 x8 ) Number of Name Badges Program Directory Advertisement Size Back Cover Full Color Inside Front or Back Cover Full Color Full Page B&W Quarter Page B&W Display Monitors in Cross Pavilion (Lunch) a a a o Entrance Board Signage a a o o Stadium Ribbon Board Signage a a o o Exhibit Hall Display Monitors a a a o Tote Bag a a a a Attendee Registration Booth Signage a o o o MASSBUYS Website a a a a Entrance Archway a a a a Company Logo in Program Directory a a o o Recognition in Program Directory a a a a

7 SELECT SPONSORSHIPS The Operational Services Division is proud to offer several Select Sponsorships to help gain recognition for your company and draw visitors to your booth! Each year, we invite our exhibitors to sponsor the attendee breakfast and/or luncheon. We also offer exclusive sponsorships for the MASSBUYS lanyards and Tote Bag! At MASSBUYS XVIII, you also have the opportunity to host the NE Patriots Cheerleaders, former QB Steve Grogan, or Mascot Pat Patriot in your booth to meet and greet guests, sign autographs, and pose for selfies! Treat your invited guests to a Behind the Scenes Private Tour of Gillette Stadium that includes the Visitor s Locker Room and a chance to step on the field from the sidelines! Have you ever imagined seeing your company name, logo, message, photo, or video on the 45-foot tall Jumbotron at Gillette Stadium? At MASSBUYS, this is a very real possibility! There are four Video Walls located in the Exhibit Hall and these are perfect locations to promote your company name, logo, message, photo, or video the options are limitless! All Select Sponsorships will be recognized with your company name on the display monitors in the Exhibit Hall and in the Cross Insurance Pavilion for the lunch sponsors. Sponsorhip Opportunity Number Available Cost Breakfast Bar/Lunch Buffet 6 $600/ea. Lanyard 1 $1,500 Tote Bag 1 $3,000 Gillette Stadium Behind the Scenes Private Tour Gillette Stadium End Zone HD Boards (Jumbotrons) 2 $500/ea. 2 $1,250/ea. Exhibit Hall Video Walls 4 $800/ea. Booth Appearances New England Patriots Cheerleaders New England Patriots Alumnus Steve Grogan 1 $2,000 1 $2,000 Pat Patriot 1 $1,500

8 5' 30in ' A 552A 6ftx2ft in Putnam East Club Putnam West Club 137-8x10 booths 165-8x10 booths 53-6x2 tabletops 42-6x2 tabletops Aisle widths as noted Aisle widths as noted ENTRANCE ftx2ft Monitor 305A 303A 301A 116A 118A 1A 6ftx2ft Monitor 521A524A 6 ftx2ft 6 ftx2ft 6 ftx2ft A A 517A 6ftx2ft 525A 6 ftx2ft 6 ftx2ft 6 ftx2ft 6 ftx2ft 6 ftx2ft 518A 526A 519A 5A 515A 516A 6 ftx2ft 6 ftx2ft 6 ftx2ft 6 ftx2ft 6 ftx2ft 514A 513A A 511A CommBuys And OSD A 133A A 290A 288A 286A 284A 6ftx2ft A 536A A A A 501A Service Road OUTDOOR EXHIBITS WEST Monitor in 30in ' A 154A in 30in 144A 156A A 189A 180A 191A A 158A 11' 11' Break Bar 178A 193A 9.5' ' 13' A 279A 277A 275A 273A 271A 6.5' ' 257A 255A 249A 247A 245A 243A 542A 572A578A 576A 544A 546A 574A 548A A 570A 564A 566A A ' 498A 496A 433A 431A A 474A Break Bar 454A 439A A 476A 452A 441A A 478A in 30in A 443A in 30in Monitor EAST MassBuys Expo April 28, 16 Gillette Stadium. Foxborough, Massachusetts A 251A 241A 239A 237A 236 6ftx2ft Rev. 12/28/15 SCALE 0' 15' ' 30' 40' 50' 60' Concessions Concessions