Exhibitor Prospectus

Transcription

1 Exhibito Pospectus

2 2018 ASPE Annual Confeence Geneal Infomation WELCOME FROM THE PRESIDENT The Association of Standadized Patient Educatos invites you to become a suppote of ou 2018 Annual Confeence in Kansas City, Missoui, June 17-20, The ASPE confeence attacts educatos and clinicians fom aound the wold and offes an exceptional oppotunity to showcase the beadth of the field. Although it was ceated by educatos who wok pimaily with simulated patients in the medical field, ASPE embaces all human simulation fom any field and welcomes all who have an inteest in paticipating in its development and gowth. In addition, the use of manikins, task taines, vitual eality and 3D simulation modalities ae being used by ASPE membes woldwide. Ou attendees think of the exhibitos as a pat of thei educational and netwoking expeience. In fact, unlike many simulation confeences, exhibitos at ASPE ae encouaged to attend sessions and lean moe about integating thei poducts into the methodology and contibuting to the field. Please take the time to view ou 2018 Exhibito Pospectus and conside being a pat of ou confeence. We appeciate you suppot and look fowad to woking with you. Gace Gephadt, Pesident, ASPE ABOUT THE ASSOCIATION OF STANDARDIZED PATIENT EDUCATORS The Association of Standadized Patient Educatos (ASPE) is the intenational oganization fo pofessionals in the field of Standadized Patient (SP) methodology. ASPE membes tansfom pofessional pefomance though the powe of human inteaction. GET TO KNOW ASPE ASPE epesents nealy 600 education pofessionals and decision makes within the global health sciences community. ASPE membes epesent the majoity of academic medical schools in Noth Ameica, as well as academic health science centes and teaching hospitals aound the wold. ASPE Membeship By Position The ASPE Annual Confeence has an expected attendance of pofessionals. WHAT ASPE ATTENDEES ARE LOOKING FOR NEW poducts, concepts, and techniques intended fo simulated patients in the medical field. Latest innovations in medical supplies, taining, diagnostic equipment, posthetics, and healthcae technology. Simulation equipment, eseach and development, and cuiculum esouces. And so much moe! 2

3 2018 ASPE Annual Confeence Exhibito Infomation Location: Kansas City Maiott Downtown 200 W 12th Steet Kansas City, Missoui, USA Exhibit Hall Hous: Sunday, June 17: 3:00 pm - 6:00 pm Monday, June 18: 7:00 am - 4:15 pm Tuesday, June 19: 7:00 am - 3:15 pm Exhibito Setup Hous: Sunday, June 17: 10:00 am - 3:00 pm Exhibito Move-Out Hous: Tuesday, June 19: 3:30 pm - 4:30 pm *Exhibit hous subject to change. You must eceive pio appoval fo all tote bag insets. Failue to do so may pevent distibution. all tote bag insets must aive to headquates by may 25, YOUR EXHIBIT SPACE INCLUDES: Double Table Top Exhibito - $2,600 Two 6' daped tables and 4 chais Company bochue o liteatue sheet in each egistant s packet (inset to be povided by exhibiting company) FREE listing and maketing statement (100 wods) in onsite pogam. 4 complimentay egistations Oppotunity to paticipate in the Attendee Raffle to be held on Tuesday, June 19, in the Exhibit Hall Table Top Exhibito - $1,450 A 6' daped table and 2 chais Company bochue o liteatue sheet in each egistant s packet (inset to be povided by exhibiting company) FREE listing and maketing statement (100 wods) in onsite pogam. 2 complimentay egistations Oppotunity to paticipate in the Attendee Raffle to be held on Tuesday, June 19, in the Exhibit Hall Non-Pofit Discipline-Based Academic Society Exhibito - $525 A 6' daped table and 1 chai FREE listing and maketing statement (100 wods) in onsite pogam. 1 complimentay egistation (with poof of tax-exempt status) Oppotunity to paticipate in the Attendee Raffle to be held on Tuesday, June 19, in the Exhibit Hall MORE WAYS TO CONNECT Take you engagement with attendees even futhe with these exclusive oppotunities! Check ou Suppote Oppotunities and Sponsoships! If you do not have the actual sample, please contact Lyndsay Nicholson at lnicholson@kmgnet.com with a photo. 3

4 2018 ASPE Annual Confeence Pemium Sponsoships Platinum Sponsos $7,000+ Gold Sponsos $5,000+ Silve Sponsos $2,500+ Bonze Sponsos $1,000+ Confeence Exhibito Acknowledgement in ASPE Event Publications Company Logo on Event Page PRE-CONFERENCE BENEFITS Pe-Confeence Attendee List Sponso Shout-outs to You Company fom the Official ASPE Facebook Page Invitation to All Registeed Attendees fo Sponsoed Function (if applicable) Company Logo Hypelinked to Company Site on Event Sponso Page Company Logo, Hypelink to Company Site and 100 Wod Desciption on Event Sponso Page Company Logo and Hypelink to Company Site on ASPE Website Fo Up to 3 Months Befoe Event Ribbons fo Name Badges Acknowledgement in ASPE Event Publications/Signs 100-wod Maketing Statement in the Pinted Onsite Pogam AT CONFERENCE BENEFITS One MInute at Opening Plenay to Pitch You Company to Attendees Signage Recognition fo Sponsoed Function (if applicable) Sponso Recognition Sign Vebal Recognition by ASPE Leadeship Duing Confeence Pioity Booth Placement Fist Choice Booth Placement Full Page + Half Page in Pinted Onsite Pogam Full Page in Pinted Onsite Pogam Half Page in Pinted Onsite Pogam Post-Show Attendee List POST-CONFERENCE BENEFITS Acknowledgement as Sponso in ASPE Event Publications Company Logo in Thank You To Ou Sponso s Company Logo, Hypelink to Company Site and 100 Wod Desciption on Event Suppote Page and ASPE Website 4

5 Sponsoship Oppotunities Confeence Wi-Fi fo Meeting Aea - $7,000 (Exclusive) Company logo on intenet loading sceen (dependent on hotel capabilities). Signage with company logo displayed with passwod fo Wi-Fi in a high-taffic aea. Inset with company logo and Wi-Fi passwod in each egistant s packet. Platinum Sponso Maketing Benefits. ASPE Plenay Session - $5,000 (Only 3 Available) Vebal ecognition fom ASPE leadeship at stat of session. Signage with company logo displayed on stage and in hightaffic aea. Ability to add povided collateal items on tables (highlightes, sticky notes, etc) duing session. Detailed invitation to Plenay Session to all egisteed attendees sent on company s behalf. Gold Sponso Maketing Benefits. Confeence Tote Bag - $3,000 (Exclusive) Sponso s logo pominently featued on the taditional keepsake tote distibuted to each attendee. Gold Sponso Maketing Benefits. Beakfast - $2,500 (2 Available) Food and beveage elements to be placed nea company exhibit booth (if also exhibiting). Ability to distibute maketing mateials duing designated beak. Signage with company logo displayed with ecognition in a high-taffic aea nea food. Silve Sponso Maketing Benefits. Official Confeence Notepads and Pens - $1,750 (Exclusive) Customized notepads and pens with ASPE and company logo on them. Company to povide supplies. Bonze Sponso Maketing Benefits. Reusable Coffee Sleeves - $1,750 (Exclusive) Customized eusable coffee sleeves with company logo on them. Company to povide supplies. Bonze Sponso Maketing Benefits. Refeshment Beak - $1,500 (4 Available) Food and beveage elements to be placed nea company exhibit booth (if also exhibiting). Ability to distibute maketing mateials duing designated beak. Signage with company logo displayed with ecognition in a high-taffic aea nea food. Bonze Sponso Maketing Benefits. Attendee Lanyads - $1,000 (Exclusive) Company logo on the official convention badge lanyad won by all attendees thoughout the convention and captued in nealy evey convention photo. Company to povide supplies. Bonze Sponso Maketing Benefits. Real Wold Technology Session - $1,750 Beakout oom fo an Inteactive Educational Technology Session duing the educational pogam (90 minutes). Session abstact included in confeence pogam mateials. Session teases included in pe-confeence maketing blasts. Detailed invitation to session to all egisteed attendees sent on company s behalf. Two (2) complimentay egistations, including all meals, beaks and eception; additional egistations available at $350 pe peson. Bonze Sponso Maketing Benefits. Please note that Real Wold Technology Sessions ae open to egisteed attendees and SP educatos only. Exhibit pesonnel fom othe companies ae not eligible to attend, paticipate o obseve these specialty sessions. Requests fo special setups o additional AV may esult in additional chages by the hotel and will be the sole esponsibility of the company holding the session. 5

6 PAGE 1 OF 2 APPLICATION FOR SPONSORSHIP & EXHIBITING OPPORTUNITIES Association of Standadized Patient Educatos Annual Confeence June 17-20, 2018 Kansas City Maiott Downtown Kansas City, Missoui, USA o Confeence Wi-Fi fo Meeting Aea... $7,000 o Official Confeence Notepads & Pens... $1,750 o ASPE Plenay Session... $5,000 o Reusable Coffee Sleeves... $1,750 o Confeence Tote Bag...$3,000 o Refeshment Beak... $1,500 o Beakfast...$2,500 o Attendee Lanyads... $1,000 o Real Wold Technology Session... $1,750 Exhibito Oppotunities: o Double Table Top Exhibito... $2,600 o Non-Pofit Discipline-Based Academic Society Table... $525 o Table Top Exhibito...$1,450 TOTAL: RULES & DETAILS EXHIBIT REPRESENTATION: Exhibits must be staffed by a company epesentative duing the scheduled exhibit times. All company epesentatives must be pe-egisteed. Each epesentative will be issued an exhibito s badge to be won at all times. CANCELLATIONS: Cancellation equests must be eceived in witing no late than Apil 20, 2018, and ae subject to a $250 cancellation fee pe exhibit. Should the exhibito cancel afte the deadline, no efunds will be given. No efunds fo additional epesentatives. OTHER BOOTH REQUESTS: Additional innovations fo use of exhibit space ae welcome! Please contact ASPE Meeting Planne, Lyndsay Nicholson, o lnicholson@kmgnet.com fo assistance. SHIPPING: Exhibitos ae equied to make individual aangements fo shipping/handling. Details fo shipping will be sent to the official contact peson. EXHIBITOR SPONSORED MEETINGS OR SOCIALS: Exhibitos ae welcome to sponso small meetings, use goup sessions, and social activities. ASPE will wok with you to povide times when membes ae not paticipating in any scheduled confeence activities. Please contact ASPE to avoid a potential scheduling conflict! SOUND DEVICES/NOISE LEVEL: Noise level fom any poduct demonstation o sound system must be kept to a minimum and may not intefee with othe exhibits o educational activities. Exhibits will not intefee with the use of othe exhibits made, impede acess to them, o impede the fee use of the aisle. SUBLETTING OR SHARING OF SPACE: Subletting o shaing of exhibit space is not pemitted. LIABILITY: Each Exhibito agees to potect, save and hold the hotel, ASPE, and all agents and employees theeof (heeinafte collectively called indemnities ) foeve hamless fo any damages o chages imposed fo violations of any law o odinance, whethe occasioned by the negligence of the Exhibito o those holding unde the Exhibito. Futhe, Exhibito shall at all times potect, indemnify, save and hold hamless the indemnities against and fom any and all losses, costs, damages, liability, o expenses (including attoney s fees) aising fom o by eason of any accident o bodily injuy o othe occuence to any peson o pesons, including Exhibito, its agents, employees and business invites, which aises fom o out of the exhibition pemises, the hotel o any pat theeof. ASPE authoizes Exhibito, unde the tems set foth, to exhibit poducts, sevices, and mateials applicable to the patient educato pofession in table space to be designated by ASPE in the exhibit aea of the hotel duing the 2018 Annual Confeence at the fee specified fo locations assigned. Exhibitos shall indemnify and hold hamless ASPE and the Hotel and its sevicing agents fom all liability (damage o accidental) which might ensue fom any cause esulting fom o connected with tanspotation, placing, emoval o display of exhibits. Exhibitos will comply with all Ameicans With Disabilities Act egulations in the design of the booth. Exhibito assumes esponsibility and agees to indemnify and defend ASPE and the hotel and thei espective employees and agents against any claims o expenses aising out of the use of the exhibition pemises.the Exhibito undestands that neithe ASPE no the hotel maintains insuance coveing the Exhibito s popety and it is the sole esponsibility of the Exhibito to obtain such insuance. This contact is not assignable. Exhibitos equiing music at thei exhibit booth must obtain thei own music license. No pio o pesent ageements o epesentations shall be binding upon the paties unless included in this Contact. No modification o change in this Contact shall be valid o binding upon the paties unless in witing and executed by the paty intended to be bound by it. This ageement is ievocable and becomes effective when signed by a epesentative of ASPE. Make checks payable to Association of Standadized Patient Educatos and mail to ASPE. Tax ID: Aangements fo electicity o Intenet access must be made diectly with the confeence hotel and at the expense of the exhibiting company.

7 PAGE 2 OF 2 APPLICATION FOR SPONSORSHIP & EXHIBITING OPPORTUNITIES Association of Standadized Patient Educatos Annual Confeence June 17-20, 2018 Kansas City Maiott Downtown Kansas City, Missoui, USA Company Name (as you wish it to appea in pogam) Contact Name* Attending Contact Only Addess City/St/Zip Telephone Website: * *Please note, all coespondence will be sent to this peson/ . I do not wish my booth adjacent to: We will donate a doo pize. We will sponso o co-sponso an event o item. (Please complete enclosed sponso fom.) Desciption of Poduct/Sevice: (100 wods o less. Include hee o to lnicholson@kmgnet.com.) Name of Repesentatives (if applicable) City/State additional $350 fee may apply 4. additional $350 fee may apply Tables will be assigned on a fist-come, fist-seved basis. Cancellation up to Apil 20, 2018, will esult in a efund minus $250 administative fee. NO REFUNDS FOR CANCELLATIONS RECEIVED AFTER 4/20/18. Authoized Signatue: Date: FOR CHARGES ONLY AmEx # VISA/MC # Exp. Date Amount to Chage: $ Name of Cadholde Signatue of Cadholde CVV Code Cedit Cad Billing Addess Same as above Addess City/St/Zip Retun this fom and make checks payable to: ASPE, 222 S. Westmonte Dive, Suite 101 Altamonte Spings, FL Fax: ASPE Fedeal Tax I.D. #

8 2018 ASPE Annual Confeence Citical Deadlines Don t miss you chance to be highlighted as a Sponso fo the 2018 ASPE Annual Confeence! We can t guaantee you company infomation will be shaed with attendees if we have not eceived you infomation by the following deadlines: CHECK ITEM DUE BY Fo Real Wold Tech Tack sessions Tease Mach 30, 2018 Fo Real Wold Tech Tack sessions Abstact Mach 30, 2018 High esolution company logos Apil 6, 2018 Company website and social media links Apil 6, 2018 Payment fo you Sponso package May 1, 2017 Inset fo attendee egistation bag May 14, 2018 Ad to be included in onsite pinted pogam May 14, 2018 Complete and etun Exhibito and Sponso foms. Mail, fax o them to us! May 18, 2018 Company desciption May 18, 2018 Attending epesentatives names May 18, 2018 Please send this infomation to Lyndsay Nicholson, Meeting Planne, at lnicholson@kmgnet.com. Have any questions? Contact Lyndsay at S. Westmonte D., #101, Altamonte Spings, FL Hotel Infomation PLEASE CONTACT: Kansas City Maiott Downtown, 200 W 12th Steet, Kansas City, Missoui Phone: Resevations must be eceived by the hotel pio to Fiday, May 11, 2018, to guaantee the oom ate. Resevations made afte this date will be on a space availability basis only. Resevations can be made by calling and equesting the ASPE oom block ate. Cedit cad numbe o a check fo the fist night s lodging pe oom must be submitted upon making oom esevation. Room ates: $ plus tax, single/double. 8