EXHIBITOR AND SPONSORSHIP PROSPECTUS

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1 ausameetings.org/lanpac2018 EXHIBITOR AND SPONSORSHIP PROSPECTUS May 2018 Sheraton Waikiki Honolulu, HI

2 2018 AUSA LANPAC Symposium & Exposition A Professional Development Forum The Sheraton Waikiki Honolulu, Hawaii The Association of the United States Army s 2018 LANPAC Symposium & Exposition is a world-class, international event highlighting the role of land forces in the Indo-Asia-Pacific theater and their contributions to the Joint Force in peace and war. The strategic location of Hawaii brings together government and industry representatives from our allies in the Indo-Asia-Pacific theater. Over the course of three days, Industry and the U.S. interagency team examine: Information assurance and cyber activities in steady state and contingency operations; Leveraging science & technology in maintaining joint land force operational readiness; Contingency preparedness by working with Non-Government Organizations (NGOs) and academia before and during crises; Communication interoperability in joint and combined contingency operations; Partnership with NGOs; Humanitarian assistance and disaster response. Association of the United States Army AUSA is a private, non-profit educational organization that supports America s Army - Regular Army, National Guard, Reserve, Retirees, Government Civilians, Wounded Warriors, Veterans, engaged citizens and family members. AUSA provides professional development opportunities throughout the year at a variety of events in the Washington, DC area and around the U.S. OUR VISION As the premier voice for America s Soldiers, we are a dedicated team committed to building the best professional and representative association for the world s best Army. OUR MISSION AUSA represents every American Soldier by: Being the voice for all components of America s Army Fostering public support of the Army s role in national security Providing professional education and information programs Natalie Norris, CEM, Exhibits Manager NNorris@ausa.org

3 ausameetings.org/lanpac2018 TABLE OF CONTENTS Why Exhibit? Exhibitors... 3 Who Attends?... 4 International Attendance... 5 Floor Plan... 6 Exhibit Booth Package... 7 Exhibit Hall Hours... 7 Sponsorship Opportunities Sponsorship Contract Exhibitor Contract Exhibit Terms of Agreement KEY CONTACTS EXHIBITS Natalie Norris, CEM, Exhibits Manager NNorris@ausa.org SPONSORSHIPS Gaye Hudson, Sponsorship Manager GHudson@ausa.org National and Community Partner Program Lynette Nichols, National Partner Program Manager LNichols@ausa.org Mark Wolf, Community Partner Program Manager MWolf@ausa.org GENERAL SERVICE CONTRACTOR GES (Global Experience Specialists) HOUSING Sheraton Waikiki Hotel Please visit ausameetings.org/lanpac2018 to reserve a room at our contracted rate. LANPAC Symposium & Exposition May 2018 Honolulu, Hawaii 1

4 Why Exhibit? The exposition is an integral part of this three-day symposium. ACCESS to close to 1,700 dynamic attendees, including those from military commands who are interested in using your products and services to help prepare them for the future. INSIGHT into the needs and future of the U.S. Army within the Indo-Asia-Pacific theater. CONTINUOUS EXPOSURE to AUSA members and Army staff. Keep your products and/or services in front of attendees. HANDS-ON PRODUCT DEMONSTRATIONS to provide attendees with innovations in their field. Attendees can experience an interactive space in your exhibit booth that will allow them to see how technology can revolutionize their work. COMPLIMENTARY PRE-SHOW ATTENDEE LIST to start the conversation before the symposium. Pre- Show Attendee List includes the company name, contact name, and address of pre-registered attendees. Provided 1-2 weeks before the Symposium. ATTENDANCE EXHIBITS , , , Natalie Norris, CEM, Exhibits Manager NNorris@ausa.org

5 ausameetings.org/lanpac Exhibitors 196th Infantry Brigade (JPMRC) 25ID/ HSC, HHBN 500th Military Intelligence Brigade- Theater (MIB-T) 8th Theater Sustainment Command 94th Army Air and Missile Defense Command 9th Mission Support Command/Army Reserves Action Target Inc. ADS, Inc. AECOM Aerojet Rocketdyne AIRBUS Alaska Structures AUSA BAE Systems, Inc. Bell Helicopter Boeing BOH FPU SYSTEMS Booz Allen Hamilton Boyer Ford Trucks, Inc. Caterpillar, Inc. Cera Products, Inc Cocoon Inc. Columbia Southern University Crestwood Technology Group Cubic GATR Technologies Cubic Corporation Take your business to the next level with AUSA. Exhibit at the 2018 AUSA LANPAC Symposium & Exposition D.I Optical Co., Ltd Darn Tough Vermont DHL Express DripDrop Hydration Inc Eighth Army Engility Corporation FLIR Systems, Inc General Atomics Georgia Tech Research Institute Gerber Legendary Blades HDT Global HTA Charging Lounge I Corps IMSAR LLC Insitu LiteFighter Systems, LLC Lockheed Martin LRAD Corporation Northrop Grumman Oakley, Inc. Otis Technology Perkins Technical Services, Inc. Phoenix Government Services PRIDE Industries QRC Technologies Raytheon Rockwell Collins Shield Technologies Corporation Soucy Defense Takor Gp Team Wendy, LLC Thrift Savings Plan Transhield, Inc TRANSOURCE COMPUTERS U.S. Army Alaska U.S. Army Pacific (USARPAC) U.S. ARMY JAPAN UC San Diego - School of Global Policy & Strategy University of Hawaii at Manoa Veterans United Home Loans W. L. Gore W.S. Darley (Darley Defense) Waldorf University LANPAC Symposium & Exposition May 2018 Honolulu, Hawaii 3

6 Who Attends The AUSA LANPAC Symposium & Exposition attracts nearly 1,700 attendees from around the world. Meet your competition s leads first and interact with key leaders from the Army, DoD, international allies, academia and the international defense industry. ATTENDEE v. EXHIBITOR 86% ATTENDEES (1,452) 14% EXHIBITORS (244) DEMOGRAPHICS BY REGION I W N GOVERNMENT v. INDUSTRY 74% GOVERNMENT/ACTIVE MILITARY 26% INDUSTRY 10% are Retired Military Members ACTIVE MILITARY BY RANK S H M HAWAII SOUTH INTERNATIONAL WEST NORTH-EAST MID-WEST 66% 11% 6% 12% 3% 2% JUNIOR ENLISTED (E-1 THROUGH E-4) 5% NON-COMMISSIONED OFFICERS (E-5 THROUGH E-9) 38% WARRANT OFFICERS (CWOs) 4% COMPANY GRADE OFFICERS (O1 THROUGH O3) 21% FIELD GRADE OFFICERS (O4 THROUGH O10) 32% 4 Natalie Norris, CEM, Exhibits Manager NNorris@ausa.org

7 ausameetings.org/lanpac international attendees International military and industry attendees represented 29 countries, including: participants Australia Bangladesh Brunei Darussalam Cambodia Canada Chile Fiji Indonesia Japan Korea, Republic of Lao Malaysia Maldives Mongolia Myanmar Nepal New Zealand Pakistan Papua New Guinea Philippines Singapore Sri Lanka Taiwan Thailand Timor L este Tonga United Kingdom Vanuatu Vietnam The AUSA LANPAC Symposium & Exposition attracts a robust and diverse group of participants including government personnel from various U.S. Army, DoD and Pacific Theater partner-nation organizations including, but not limited to: 25th Infantry Division Headquarters 351st Civil Affairs Command 8th Theater Sustainment Command 94th Army Air and Missile Defense Command, USARPAC 9th Mission Support Command Armed Forces of Mongolia Asia Pacific C-IED Fusion Center, USARPAC Australian Army Canadian Army Chilean Army Combat Training Center Communications Electronics Command Deputy Assistant Secretary of the Army for Defense Exports and Cooperation Hawaii Army National Guard I Corps Indonesian National Armed Forces Japan Ground Self-Defense Force JPMRC/ITACSS-IS Malaysian Army New Zealand Army Office of the U.S. Army Surgeon General Papua New Guinea Defence Force Philippine Army Royal Brunei Land Force Royal Cambodian Army Singapore Armed Forces Special Operations Command, Pacific Swedish Armed Forces Theater Force Joint Land Component Command U.S. Air Force U.S. Army Alaska U.S. Army Armament Research, Development and Engineering Center U.S. Army Audit Agency U.S. Army Combined Arms Center U.S. Army Corps of Engineers-Pacific Ocean Division U.S. Army Installation Management Command U.S. Army Japan U.S. Army Pacific Command U.S. Army Regional Health Command-Pacific U.S. Army Training and Doctrine Command U.S. Coast Guard, Honolulu U.S. Marine Corps U.S. Navy LANPAC Symposium & Exposition May 2018 Honolulu, Hawaii 5

8 Floor Plan EXIT GENERAL SESSION EXIT DOOR STO ENTRANCE EXIT EXIT L4 L3 L2 L1 L5 L6 ELEVATOR LOBBY LOBBY SERVICE RM L7 L8 L9 L10 L11 STAIR 4 AC RM LOUNGE L12 L13 ESCALATOR L14 L15 L16 BALLROOM FOYER Self Registration REGISTRATION 3 Counters 6'T 6'T 6'T WOMEN MEN L May 2018 Sheraton Waikiki Honolulu, HI Exhibits in the Hawai i Ballroom General Session in the Kaua i Ballroom 6 Natalie Norris, CEM, Exhibits Manager NNorris@ausa.org

9 ausameetings.org/lanpac2018 Exhibit Booth Package Each 10 x10 booth space is equipped with: Unlimited Exhibit Hall ONLY registration badges Complimentary Listing and description in Show Guide Pre-Show Attendee list for one-time use only 8 back drape and 3 side drape NEW POLICY: All exhibitor contracts must be accompanied by a 10% non-refundable booth deposit of the total cost of the booth at the time of submission to be considered complete. All contracts received without a deposit will be deemed incomplete and will not be booked. Exhibitors may purchase Full Symposium Badges Pre-registration prices: National Partners - $550 per badge Individual Member/Community Partners - $600 per badge Government/Military Personnel - No Charge Registration costs will increase onsite. Visit ausameetings.org/lanpac2018 for more information on registering for this great event! National Partners $45 per / sq. ft. Community Partners $55 per / sq. ft. Non-Members $70 per / sq. ft. Government $19 per / sq. ft. Exhibit Hall Hours EXHIBITOR SET UP: Monday, 21 May EXHIBIT HALL HOURS: Tuesday, 22 May Wednesday, 23 May Thursday, 24 May EXHIBITOR DISMANTLE: Thursday, 24 May LANPAC Symposium & Exposition May 2018 Honolulu, Hawaii 7

10 Choose to Sponsor AUSA is pleased to offer a variety of sponsorships for the 2018 LANPAC Symposium and Exposition, all of which will enhance your company s presence at the event. Sponsorships are offered on a first-come, first-served basis; payment must be received prior to the event. As a token of our appreciation, all sponsors investing more than $1,000 will be featured on a Thank You Page in the Show Guide and on our website. AUSA makes it a priority to support local businesses; Hawaiian Businesses are asked to contact AUSA for special pricing on Show Guide Sponsorships. Networking & Charging Lounge (Exclusive Opportunity) $15,000 Available to all attendees for the duration of the event, this space will be fully carpeted and furnished so that attendees will be able to relax, charge-up and network with their colleagues and leads. This space will include: Signage placed in the lounge Electric outlets for charging A/V monitor to play your content Opportunity to display promotional materials Recognition in the Show Guide Wi-Fi Sponsorship $10,000 (Exclusive Opportunity) AUSA will offer free Wi-Fi access to LANPAC participants during the event. Attendees will be able to access the Internet in all the symposium rooms and exhibit hall. As a Wi-Fi Sponsor you can define the landing pages that attendees will see as they connect to the Internet. Your logo will also be featured on signage throughout the Exhibit Hall and in the meeting spaces in the Sheraton Waikiki advertising the Wi-Fi access instructions. This is a great opportunity to reach a large targeted audience, brand your organization, and move your message to attendees during the show. Afternoon Networking Reception (2 Opportunities) $7,500 While the General Session is in recess, attendees and exhibitors will have the opportunity to network in the exhibit hall for two hours, while enjoying a variety of food and beverages. Signage with your company logo provided by AUSA, placed near the food service stations Cocktail napkins with your company logo used during the event (supplied by sponsor) Recognition during the General Session Attendee Packet Stuffer $5,000 (Exclusive Opportunity) Printed material supplied by the sponsor will be included in all tote bags that are handed out to all attendees. Signage with your company s logo will be placed in the Registration area. Registration Page Sponsorship (5 Banners Available) $5,000 Want to make a first impression at this year s symposium? Your company will be one of the first attendees and exhibitors see when they register for LANPAC. The registration page will feature a scrolling banner with five possible positions. 8 Gaye Hudson, Sponsorship Manager GHudson@ausa.org

11 ausameetings.org/lanpac2018 SPONSORSHIP OPPORTUNITIES Mobile App Sponsorship $5,000 Place your message at the fingertips of LANPAC attendees as the sponsor of the mobile app. Sponsorship includes splash screen, promoted posts, push notifications, and more. Mobile App Promoted Post (5 Available) $2,000 As attendees use the mobile app, your web ad will be front and center to drive traffic to your booth. Mobile App Push Notifications (10 Available) $2,000 Have a push notification message appear on the app to drive traffic to your booth. Morning Coffee Service (3 Opportunities) $5,000 Signage with your company logo provided by AUSA, placed near the food service stations Cocktail napkins and/or paper products with your company logo used during the event (supplied by sponsor) Recognition during the General Session General Session Amenities (3 Opportunities) $2,500 Attendees will see your logo in the room where the General Session is held each day. Sponsors are asked to supply pens and pads/notebooks to be placed on each seat for attendees. Morning Refreshment Breaks (3 Opportunities) $5,000 Signage with your company logo provided by AUSA, placed near the food service stations Cocktail napkins with your company logo used during the event (supplied by sponsor) Recognition during the General Session SHOW GUIDE SPONSORSHIPS AUSA will produce a Show Guide featuring the agenda, floor plan, an exhibitor listing, and descriptions including contact information for each organization. This printed guide will be distributed to each attendee and exhibitor, serving as the exclusive guide at this event. In addition, this publication will be posted on our website, and will serve as a valuable resource to attendees long after the Symposium and Exposition concludes. There are several opportunities to be featured in this publication that will fit every budget and marketing plan. Back Cover Sponsorship $7,000 Inside Front Cover Sponsorship $6,000 Inside Back Cover Sponsorship $5,000 Full-Page Advertisement $4,000 Front Cover Sponsorship $4,000 (6 Opportunities) Page Runner $4,000 (2 Opportunities) Floor Plan $2,500 (15 Opportunities) Premium Show Guide Listing $500 Descriptions will be featured in full color with a box drawn around your listing. LANPAC Symposium & Exposition May 2018 Honolulu, Hawaii 9

12 AUSA 2018 LANPAC SYMPOSIUM & EXPOSITION SPONSORSHIP CONTRACT May 2018 Sheraton Waikiki Honolulu, HI Gaye Hudson, Sponsorship Manager Fax: or MAIL: 2425 Wilson Blvd, Suite 530 Arlington, VA COMPANY INFORMATION Company Name: Address: City, State, Zip: PAYMENT Payment by credit card or check at the time of contract submission is preferred. Sponsorships may be invoiced and are payable within 30 days. If payment is not received, sponsor will forfeit their right to sponsor. All payments must be received prior to the event. Confirmation of sponsorship, along with any additional specifications, deadlines, etc. will be by . Cancellation policy: no refunds. Website: Sponsorship Contact: TOTAL: $ Phone: 2 SPONSORSHIP OPPORTUNITIES o Networking Lounge $15,000 $ o Opening Reception $10,000 $ o Wi-Fi $10,000 $ o Afternoon Networking Reception $7,500 $ MOBILE APP SPONSORSHIPS o Mobile App $5,000 $ o Promoted Posts $2,000 $ o Push Notifications $2,000 $ o Attendee Packet Stuffer $5,000 $ o Registration Page Sponsorship $5,000 $ o Morning Refreshment Breaks $5,000 $ o Morning Coffee Service $5,000 $ o General Session Amenities $2,500 $ 3 SHOW GUIDE SPONSORSHIPS o Back Cover $7,000 $ o Inside Front Cover $6,000 $ o Inside Back Cover $5,000 $ o Full-Page Advertisement $4,000 $ o Front Cover Sponsorship $4,000 $ o Check: Please make payable to AUSA. Mail to address listed above. o Credit Card o Visa o MasterCard o American Express Card # Exp. date CSV code Name on card Authorized Signature Billing Address City/State/Zip 5 AUTHORIZATION This contract must be submitted with authorizing signature, agreeing to abide by all terms, conditions, and specifications and agreeing to the commitment total tallied above. Any questions regarding a specific opportunity in advance of submission may be directed to AUSA Sponsorship Manager, contact information above. o Page Runner $4,000 $ o Floor Plan $2,500 $ o Premium Show Guide Listing $500 $ Sponsor s Authorized Signature Date

13 AUSA 2018 LANPAC SYMPOSIUM & EXPOSITION EXHIBITOR CONTRACT May 2018 Sheraton Waikiki Honolulu, HI Natalie Norris, CEM, Exhibits Manager Fax: or MAIL: 2425 Wilson Blvd, Suite 530 Arlington, VA COMPANY INFORMATION Company Name: Address: City, State, Zip: Website: 4 PAYMENT Return this contract at your earliest convenience. Exhibit space is assigned on a first-come, first-served basis. Once AUSA receives your contract, and deposit amount, exhibit space will be assigned. You may be contacted if your booth preference interferes with another earlier request. Full payment is due NET 30 days from the Invoice date. o Full amount $ o 10% deposit $ Exhibitor Contact: Phone: 2 First choice EXHIBIT SPACE RATES AND PREFERENCES National Partners ($45/ft 2 ) Community Partners ($55/ft 2 ) Non-Member ($70/ft 2 ) Government ($19/ft 2 ) The numbered booths are hereby defined as specified on the floorplan. Non-island booths include eight-foot high back drape and 3-foot side drape. Refer to the exhibit hall floor plan at and record your first three choices below. Booth spaces will not be granted unless a signed Exhibitor Contract and payment is received. Please list your booth selections: Second choice Third choice $ X = (cost per square foot) number of square feet TOTAL COST o Check: Please make payable to AUSA. Mail to address listed above. o Credit Card o Visa o MasterCard o American Express Card # Exp. date CSV code Billing Zip Name on card Authorized Signature Every effort will be made to accommodate your preference during booth assignment. You may be contacted in your request interferes with booth choices above. 3 MARKETING INFORMATION (for publication in all AUSA publications and website) Company Name: Address: City, State, Zip: Website: Contact: Phone: 5 AUTHORIZATION Exhibitors agree to abide by the LANPAC Symposium and Exposition Exhibitor Rules and Regulations, a copy of which is enclosed in this document, made a part of this application and contract by reference, and fully incorporated herein. If this application and contract has not been received, properly signed, and accompanied by required payment as stated in the payment clause above, this application and contract may be declared null and void so that space may be reassigned. All applications must be signed in order to confirm booth reservations. We agree to abide by all rules and regulations governing the exposition as enclosed and which are a part of this application. Acceptance of this application by show management constitutes a contract. Exhibitor s Authorized Signature Date FOR AUSA STAFF ONLY DO NOT COMPLETE Account #: Order #: Total Cost: ACCTG: Signature, AUSA Staff: Booth Assigned: Booth Dimensions: Booth sq ft : Date:

14 2018 AUSA LANPAC SYMPOSIUM & EXPOSITION EXHIBITOR TERMS OF AGREEMENT SHOW MANAGEMENT The exhibition is organized and managed by AUSA. Any matters not covered in these Rules and Regulations are subject to the interpretation of the AUSA, and all exhibitors must abide by their decisions. Exhibitors must comply with The Sheraton Waikiki Hotel protocols & procedures. The SHOW MANAGEMENT shall have full power to interpret, amend, and enforce these rules and regulations, provided any amendments, when made, are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence. ASSIGNMENT OF BOOTH SPACE Booths are assigned on first-come, first-served basis. Applications without an authorized signature and 10% deposit will be considered incomplete and will not be processed. INSTALLATION AND DISMANTLE OF EXHIBITS SHOW MANAGEMENT reserves the right to fix the time for the installation of a booth prior to the show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation must occur only during the installation times designated in the official exhibit schedule. All booths must be properly installed, fully operational and show-ready no later than 5:00 PM on Monday, May 21, 2018 for the final inspection of the exhibit hall by SHOW MANAGEMENT. Dismantle may not begin until after 1:30 PM on Thursday, May 24, Early dismantle and/or removal of an exhibit may result in the loss of exhibit privileges for future shows. The Exhibit Hall Hours are tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified. Each exhibitor will complete arrangements for removal of his or her material from the Sheraton Waikiki Hotel in accordance with the instructions provided in the Exhibitor Services Manual. No one under the age of 18 will be permitted on the exhibit floor during installation and dismantle hours. The full move-in schedule will be provided in the Exhibitor Services Manual, provided 60 days before the start of the show. FAILURE TO OCCUPY SPACE Space not occupied by 5:00 PM on Monday, May 21, 2018 will be forfeited by the exhibitors and their space may be resold, reassigned or used by the exhibit management without refund. PAYMENT FOR BOOTH SPACE Exhibit space will be assigned by AUSA. Once booth assignments are made, exhibitors will receive a countersigned Exhibitor Contract and Invoice. Payment is due NET 30 days from the time the invoice is sent and booth space is reserved. Any exhibitors who fail to pay within 30 days will be notified and AUSA has the right to resell said booth space. All exhibitors must be paid in full and in good standing with AUSA prior to the start of event. All unpaid exhibitors will not be allowed to exhibit. BOOTH CANCELLATION POLICY All exhibitors who cancel before March 9, 2018 will receive a full refund minus the cost of 10% non-refundable deposit required to book a booth space. Any exhibitors who cancel on or after March 9, 2018 will forfeit the full cost of their booth and AUSA will retain all monies paid. Important Dates: Before March 9, 2018: Full refund less the 10% non-refundable deposit. on or after March 9, 2018: NO refund will be provided. RESALE/SUBLEASING OF EXHIBIT SPACE Exhibitors may not assign, sublease or otherwise share all or a portion of their exhibit space with any party except a wholly-owned subsidiary, a sister corporation or a company represented by an exhibitor and registered as such with AUSA, without the express written consent of AUSA. This prohibition will be strictly enforced. ARRANGEMENT OF EXHIBITS Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions within its booth. All demonstrators or other promotional activities must be confined to the limits of the exhibit space. SHOW MANAGEMENT reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape will be placed to cover unsightly wires, unfinished back walls, etc. at the exhibitor s expense. BOOTH DESIGN Each exhibitor will be provided with an official Exhibitor Services Manual. The Exhibitor Services Manual content describes in full the type and arrangement of exhibit space and the standard equipment provided by SHOW MANAGEMENT for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. Each exhibitor s space will be provided with (1) identification sign. Linear booths will include 8 backdrape and (2) sidewall drapes. The rear 5 of linear space may contain items less than or equal to 8 in height. Any items, props, signage, or combination thereof located in the front 5 of the booth may not exceed 4 in height, measured from the exhibit hall floor. Island booths are restricted to 25 in height. AUSA does not allow end cap booths (booths comprised of or encompassing a 10x20 space exposed to aisle on three sides). Sufficient area must be provided within the exhibit space for the comfort and safety of persons watching demonstrations and other promotional activities. In the sole opinion of SHOW MANAGEMENT, any exhibit that fails to conform to the Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. All booths must be carpeted. Exhibiting companies are responsible for furnishing, carpeting, and cleaning their booths. Any booths not carpeted by 5:00 PM on Monday, May 21 will be carpeted by SHOW MANAGEMENT at the exhibitor s expense. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991(ADA). Any exhibit with raised flooring must be ramped. CONDUCT & PURPOSE OF EXHIBITS The purpose of the exhibition is to further the education of meeting attendees through product and service displays and demonstrations. Products or services exhibited must be pertinent to the attendees professional interest. AUSA reserves the right to restrict sales activities that it deems inappropriate or unprofessional. All exhibits will be to serve the interest of the AUSA members and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. SHOW MANAGEMENT reserves the right to request the immediate withdrawal of any exhibit that AUSA believes to be injurious to the purpose of AUSA. Management reserves the right to refuse to admit to and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by AUSA to be objectionable are expressly prohibited in the exhibition area and in any meeting room. EXHIBIT STAFF REGISTRATION Each booth space is provided unlimited Exhibit Hall ONLY registrations. Full Symposium badges may be purchased for an additional fee noted on page 7 of the Prospectus. The full symposium badge allows entrance to sessions, all meals, and the exhibit hall during all set-up, dismantle, and regular show hours. The hall-only registration will grant access to the hall ONLY, during installation, show hours, and dismantle. The official AUSA badge must be worn whenever a representative is in the exhibit hall. Each exhibit must be fully operational and staffed during the open exhibit hours. Booths should be manned by company specialists who are qualified to discuss details of their company s products or services. STORAGE The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. AUSA assumes no responsibility for damage or loss of packing boxes or crates. SOUND DEVICES AND LIGHTING & OTHER PRESENTATION DEVICES Public address, sound producing, or amplification devices that project sound must be kept at a conversational level and must not interfere with other exhibits. Any form of attention-getting devices or presentations of any length must be conducted and contained within the limits of an exhibitor s rented booth space. Such presentations will be terminated when crowds obstruct aisles or infringe upon another exhibitor s display. AUSA reserves the right to restrict the use of glaring lights or objectionable lighting effects. HANDOUT MATERIALS, GIVE-AWAYS AND PRIZE DRAWINGS Promotional giveaways and exhibitor prize drawings will be permitted. All materials and prizes must have prior approval by AUSA. All hand-out materials are expected to be of professional nature. Distribution of advertising material and souvenirs must be confined to the exhibitor s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non-exhibiting firms is strictly forbidden. AUSA reserves the right to disallow any material that it believes to be inappropriate. SOLICITATION OF EXHIBITORS No persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of AUSA. FIRE, SAFETY AND HEALTH The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths. LABOR Rules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor (GES) at established rates. Labor order forms will be included in the Exhibitor Services Manual. FOOD AND BEVERAGE Exhibitor distribution of food and beverages for consumption in the building is allowed. The Sheraton Waikiki Hotel reserves the right to purchase, prepare and provide all food and beverage items. Popcorn is not allowed on the show floor. GENERAL LIABILITY, SECURITY & INSURANCE AUSA makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or damage. Each exhibitor must make provisions for the safeguarding of his or her goods, materials, equipment and display at all times. AUSA will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, act of God, war, accident or other causes. AUSA will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold AUSA harmless against such claim. The exhibitor assumes all liability for any damage to the facility s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any government authority and of the contracted facility. The exhibitor will pay and hold AUSA, its Board, members, staff, and representatives, The Sheraton Waikiki Hotel harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within The Sheraton Waikiki Hotel or property adjacent thereto occasioned by any act, neglect, or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect AUSA, The Sheraton Waikiki Hotel against any and all such claims or demands. TRADEMARKS AUSA will be held harmless for any trademark, trade name, copyright or patent infringement on any printed materials belonging to or distributed by any exhibitor. No exhibitor may use AUSA s name or logo(s) without the written consent of AUSA. PHOTOGRAPHING & FILMING OF EXHIBITS Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to, photographing, or videotaping its exhibit. The taking of pictures, other than by the official photographer/videographer, is expressly prohibited during setup, dismantling and non-exhibit hours. Individual cameras will not be allowed on the exhibit floor. The use of a camera cell phone is prohibited during the above mentioned hours. Only the exhibitor may grant permission to have its exhibit photographed, videotaped, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request from SHOW MANAGEMENT or the official photographer/videographer to photograph or film the exhibit from outside the perimeter of the booth. EXHIBITOR AND AFFILIATE FACILITY USE All public function space in The Sheraton Waikiki Hotel is controlled by AUSA. No function space will be released to exhibiting firms or other commercial firms for functions concurrent with the LANPAC Symposium & Exposition without the permission of SHOW MANAGEMENT. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of AUSA by exhibiting firms other than on the exhibit floor during the stated hours is expressly prohibited. VIOLATIONS AUSA may at its discretion take away all or part of future exhibiting privileges for violations of the Rules and Regulations. In addition, violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of AUSA forfeit the exhibitor s right to occupy space and such exhibitor shall forfeit to AUSA all monies paid or due. Upon evidence of violation, AUSA may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor s risk. The exhibitor shall pay all expenses and damages that AUSA may incur thereby. SEVERABILITY All agreements and covenants contained herein are severable, and in the event any of them shall be held to be invalid by any competent court, this agreement shall be interpreted as if such valid agreements or covenants were not contained herein. CONTACT: For questions or more information, please contact: Natalie Norris Phone: NNorris@ausa.org

15 AUSA Association of the United States Army ARMY Magazine ADVERTISING OPPORTUNITIES ARMY is read by your clients the Army Leaders. Key people in Army research, development, testing, procurement and the Army Materiel Command all receive and read ARMY. Is your company selling to the defense industry? ARMY S circulation includes 12,000+ defense industry executives. If you want to reach your market and get results, advertising in ARMY magazine is the way to do it! AUSA October Green Book Advertising The Army Green Book, which is the October issue of ARMY Magazine, is used by military and government personnel as a yearlong reference tool. Not only will the October Green Book go to AUSA s regular 63,278 average monthly circulation, it is also be distributed to attendees at the Annual Meeting and Exposition. AUSANews AUSANews is the Association s new digital monthly publication. AUSA Bulletin and Five Things These two e-newsletters arrive in our member s inboxes every week and have a very high open AND click through rate. For more information, please contact: Jerry Desi Hurlocker Foley, Director, Global Sales Defense Manager, and Advertising Federal Group Sightline Association Media of the United States Army Gallows Road, Vienna, VA dhurlocker@ausa.org gfoley@sightlinemg.com ASSOCIATION OF THE UNITED STATES ARMY 2425 Wilson Blvd, Arlington, VA

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