Just the Facts. 1. Center for Exhibition Industry Research (CEIR) 2. MerchantCircle Annual Conference Evaluations

Transcription

1

2 What s NEW for New Orleans in 2014! Reach a diverse, unique audience of potential clients and partners. The CHPA Annual Conference is the only event dedicated exclusively to the corporate housing industry. It is the only place to find hundreds of corporate housing providers and service partners in one place with one goal in mind -- doing business better. Who Should be There? Given the direct access to corporate housing providers and their employees that the Annual Conference provides, the event is the perfect opportunity for: Manufacturers and distributors of corporate furnishings, housewares, communications services and software Financial service providers Insurance providers Utility service providers Consultants Media Related industry professionals Any and all companies providing goods and services to the corporate housing industry Why Should You be There? It s the place to see and be seen! Capitalize on this opportunity to: Showcase product/service Participate in the Associate Partner Only Forum Engage in one-on-one face time with critical company contacts at the Reverse Tradeshow Have informal and formal networking with key decision-makers Increase visibility in this niche market Maximize your marketing investment Achieve your marketing goals What Could You be Missing? One of your competitors sums it up best: I have booked good business in the past due to the annual conference. And best practices have saved me thousands of dollars. What are you waiting for? Just the Facts Tradeshows and exhibitions are the #1 source for attendees who make the final purchasing decisions. 1 91% of attendees say they get the most useful buying info from trade shows and events. 2 79% of the CHPA Annual Conference attendees bring more than one key, influential decision-maker from their companies. 3 CHPA extended exhibit hours to maximize your opportunities with clients and potential customers. Schedule is designed to allow exhibitors the opportunity to participate in more networking events. 1. Center for Exhibition Industry Research (CEIR) 2. MerchantCircle Annual Conference Evaluations

3 ship Opportunities All CHPA ships Include: Recognition on event marketing pieces and signage Listing in onsite program Signage onsite recognizing your support Recognition in onsite program Recognition on the CHPA Annual Conference website Recognition in CHPA enews Additional benefits vary with selected sponsorship PARTNER SPONSORS BENEFITS COST AVAILABLE Visionary Two (2) complimentary full conference passes $5, One (1) mobile app push notification advertisement One (1) reserved VIP table at the Tower of Excellence Awards luncheon Logo and 50-word description in onsite program Use of attendee list following the event Slide and link to website on the CHPA homepage (February 2014) Premier One (1) mobile app push notification advertisement $3, Logo in onsite program Opportunity to put one (1) item in onsite registration bag Progressive Logo in onsite program $1,500 Unlimited Opportunity to put one (1) item in onsite registration packet Supporting Company listing in onsite program $750 Unlimited Opportunity to put one (1) marketing piece in onsite registration packet GENERAL SPONSORS BENEFITS COST AVAILABLE Opening Keynote Acknowledged as sponsor $5,000 1 Opportunity to address attendees and introduce speaker from the podium Company logo on screen as attendees enter and exit the room Closing Keynote Daily Room Drop (1 per day) Podium signage recognizing sponsor Acknowledged as sponsor Opportunity to address attendees and introduce speakers from the podium Company logo on screen as attendees enter and exit the room Podium signage recognizing sponsor Provide attendees with a custom item* in each day delivered to their room Company listing in onsite program Noted as sponsor on relevant event marketing pieces and signage * produces or donates item Hotel Company logo printed on all hotel room key cards (4-color art due by 12/31/13) Exclusive signage in the hotel registration area Company logo printed on a promotional item distributed at registration Welcome Bag Provide attendees with a custom welcome bag upon check-in at the host hotel Company listing in onsite program Noted as sponsor on relevant event marketing pieces and signage Event Registration Exclusive signage in the event registration lobby Exclusive signage on the front panels of the event registration counters Company logo (with CHPA logo) to appear on tote bags Opportunity to place one (1) marketing piece in the tote bag produces tote bags $5,000 1 $3,000 3 ONLY 2 LEFT! $2,500 SOLD 1 $2,500 SOLD 1 $2,500 SOLD 1

4 ship Opportunities All CHPA ships Include: Recognition on event marketing pieces and signage Listing in onsite program Signage onsite recognizing your support Recognition in onsite program Recognition on the CHPA Annual Conference website Recognition in CHPA enews Additional benefits vary with selected sponsorship GENERAL SPONSORS BENEFITS COST AVAILABLE Conference WiFi Company logo on log-in/access pages $2,500 SOLD 1 Recognition as WiFi sponsor throughout the conference Company featured prominently in the log-in information in the onsite program, instruction cards, digital signage, and meeting space Mobile App Company logo placed throughout app Daily Complimentary Push Notifications (up to 3) to all users One time use of the app user list following the event Happy Hour Opportunity to place one (1) marketing piece or giveaway at the bar Exclusive signage at the bars Company logo on cocktail napkins Opportunity to create a company signature cocktail acknowledgement in program, on mobile app and push notifications Onsite Program Four-color advertisement on interior spread (8.25 x 5.5 ) Company name and/or logo on front cover to recognize sponsor with QR Code linking to company website Noted as sponsor on relevant event marketing pieces and signage *CHPA produces the onsite program Digital Sign Company logo and booth number (if applicable) on all digital signs located throughout the hotel Opportunity to advertise company products and services via a branded presentation on digital signage (up to five slides) Speed Networking New Member Reception Opportunity to address attendees, make announcements and manage process Opportunity to place one (1) marketing piece at tables acknowledgement in program, on mobile app and push notifications Exclusive signage in the room Company name and logo on website recognizing sponsor Company name and logo on signage* welcoming new members Opportunity to place one (1) marketing item on each table Exclusive signage in reception area acknowledgement in invitations, onsite program, on mobile app and push notifications *CHPA produces signage Breakfast Opportunity to place one (1) marketing piece or giveaway at buffet table Exclusive signage in breakfast area and on buffet tables Company name and logo in onsite program recognizing sponsor Lanyard and Badge Holder Education Room (1 per room, per day) Company logo on lanyard* distributed to all attendees at registration Company listing in onsite registration packet * produces or donates lanyards Exclusive signage in the room acknowledging sponsor Opportunity to introduce speakers Company name and logo on website recognizing sponsor $2,000 SOLD 1 $2,000 SOLD 1 $2,000 1 $2,000 1 $1,750 1 $1,500 SOLD 1 $1,500 2 ONLY 1 LEFT! $1,500 SOLD 1 $1,500 4

5 ship Opportunities All CHPA ships Include: Recognition on event marketing pieces and signage Listing in onsite program Signage onsite recognizing your support Recognition in onsite program Recognition on the CHPA Annual Conference website Recognition in CHPA enews Additional benefits vary with selected sponsorship GENERAL SPONSORS BENEFITS COST AVAILABLE Interactive Industry Opportunity to place one (1) marketing piece at roundtables/in $1,000 6 Roundtable (1 meeting room per topic) Exclusive signage in room and at roundtables Company logo and QR code to sponsor website on handouts Company name and logo on website recognizing sponsor Water Station Customized water bottle* distributed to all attendees Exclusive signage at each water station Noted as sponsor on relevant event marketing pieces and signage * produces or donates water bottles Conference Program Premium Advertising Mobile App Push Notification Four-color advertisement; inside front or inside back cover position QR Code linking to the sponsor website Listing/link on the CHPA Annual Conference website Deadline for reserving ad space: 12/31/13; Size: 5.5 x 4.25 Custom message pushed to all users of the mobile event app (2013 app was accessed over 3,000 times!) Listing/link on the CHPA Annual Conference website Deadline for content: 02/20/14 $1,000 SOLD 1 $500 SOLD 2 $250 per notification unlimited Bring the full New Orleans experience to CHPA! SPONSORS BENEFITS COST AVAILABLE Parade Decor Items for banners to be carried in CHPA s very own parade! $1,500 SOLD 1 Photo Booth Help CHPA capture all of the excitement and entertainment $750 1 Jazz Band A must for any New Orleans para $750 SOLD 1 Noise Maker Noise makers for attendees $500 SOLD 1 Mask Mardi Gras masks for the parade $500 SOLD 1 Beads Can t be in New Orleans without beads! $500 SOLD 1 Jester Hat Incorporating more New Orleans style $500 SOLD 1

6 Conference Schedule * Subject to change Monday, February 24 10:00 a.m. - 12:00 p.m. CCHP Cram Session 1:00 p.m. - 3:00 p.m. CCHP Exam 5:15 p.m. - 6:00 p.m. 1st Time and New Member Reception 6:00 p.m. - 8:00 p.m. Exhibit Hall Grand Opening 8:00 p.m. - 9:00 p.m. Canadian Member Reception Tuesday, February 25 8:00 a.m. - 8:45 a.m. Breakfast in Exhibit Hall 9:00 a.m. - 10:30 a.m. Opening Keynote 10:45 a.m. - 11:45 a.m. Education Sessions 11:45 a.m. - 1:45 p.m. Lunch in Exhibit Hall 12:30 p.m. - 1:45 p.m. Industry Roundtables Speed Networking 2:00 p.m. - 2:30 p.m. Networking Break 2:45 p.m. - 3:45 p.m. Education Session Associate Partner Forum 4:00 p.m. - 5:00 p.m. Happy Hour in Exhibit Hall Wednesday, February 26 8:30 a.m. - 9:30 a.m. Breakfast in Exhibit Hall Task Force Meetings 9:45 a.m. - 10:45 a.m. Education Sessions 11:00 a.m. - 12:00 p.m. Education Sessions 12:00 p.m. - 1:30 p.m. Awards Lunch 1:45 p.m. - 3:45 p.m. Reverse Tradeshow Regional I & I Sessions 3:00 p.m. - 3:45 p.m. Speed Networking 4:00 p.m. - 5:00 p.m. Closing Keynote 5:30 p.m. - 7:00 p.m. New Orleans Finale Exhibit at CHPA 14 Exhibitor Details Move-In Monday, February 24: Viper will begin delivering freight at 9:00 a.m. Exhibitors may begin setting up at 12:00 p.m., or when all freight has been delivered. Exhibitors may pick up badges beginning at 12:00 p.m. Exhibit Hall opens at 5:00 p.m. with a sneak peek opportunity for new members and first time attendees. Move-Out Wednesday, February 26: The Expo hall closes at 9:30 a.m. Exhibitors must move-out at that time. Viper will begin tear down of booths after all exhibitor materials are removed. Reverse Tradeshow The Reverse Tradeshow is one of the highest rated events by CHPA exhibitors. This opportunity allows you to meet with provider decision makers one-on-one with dedicated time to dialogue. Signup will occur for President s Club members in advance and on site on Tuesday, February 25 at 7:45 a.m. Increase your chances by also participating in the Speed Networking event! Host Hotel Information The Roosevelt New Orleans 123 Baronne Street New Orleans, LA Reservations: Code: CHP Rate: $235 plus tax per night Rates are available 3 days before and after the conference so you can enjoy New Orleans! Exposition Company Viper Tradeshow Services (Viper) is the official exposition and decorating company for the CHPA 2014 Annual Conference. Viper will be responsible for event freight and will control all the loading docks onsite. CHPA will not be responsible for materials and/or delivery to the show site. Exhibitors are encouraged to contact Viper directly to schedule an approved loading time. More details will be included in the Viper exhibitor service packet sent out before the event. The packet will be sent to the booth contact of record with CHPA.

7 Exhibit at CHPA 14 PRICING Discounted Member Price: $1,100 Non-member Price: $1,600 HOURS Gain 7 hours of face time with corporate housing professionals as well as valuable informal networking time during the event! Monday, February 24 Exhibitor Move-in/Set-up New Member and First Time Attendee Sneak Peek Exhibit Hall Opening Event Tuesday, February 25 Breakfast in Exhibit Hall Lunch in Exhibit Hall Break in the Exhibit Hall Wednesday, February 26 Breakfast in Exhibit Hall Exhibit Hall Teardown 12:00 p.m.-5:00 p.m. 5:15 p.m. - 6:00 p.m. 6:00 p.m.-8:00 p.m. 8:00 a.m.-8:45 a.m. 11:45 a.m.-1:45 p.m. 4:00 p.m. - 5:00 p.m. 8:30 a.m.-9:30 a.m. 9:15 a.m.-12:00 p.m. Hours subject to change SPECS Booths are 10 x 10 and include: (1) Full conference registration pass that allows full access to education sessions. Opportunity to participate in Reverse Tradeshow and Associate Partner Forum (1) booth, (1) 6 draped table, (1) 8 high back & (2) 3 high side draped wall, (2) Chairs, (1) Wastepaper basket, (1) Identification sign (1) Onsite Program listing EXHIBIT HALL ONLY passes are available for $250 each. EXHIBIT HALL ONLY passes grant access to the Exhibit Hall and meal functions. EXHIBIT HALL ONLY are not eligible to attend official networking events or education sessions. Only two (2) EXHIBIT HALL ONLY passes allowed per booth. PLEASE NOTE: Booths 24 & 25 and 46 & 47 CANNOT be reserved as double booths. All other configurations allowed. CHPA EXHIBITOR POLICY: In order to protect the interests of all exhibitors, any CHPA Associate Member or potential Associate Member must purchase a booth space in order to attend the conference. Any firm or corporation whose business is supplying goods and services to the corporate housing industry is considered an Associate Member.

8 Exhibitor Terms and Conditions SPACE ASSIGNMENT: Applications for exhibit space must be received prior to January 15, A listing of specific products and services must be completed on the application form for booth assignment. FLOORPLAN: CHPA publishes floorplans that are provided by the exhibit company and are believed to be correct. CHPA encourages Exhibitors to verify these floor plans directly with the exhibit company. INSTALLATION & EXHIBITOR SET-UP: All exhibit material shipped in advance will be in the booth, ready for set-up, by Monday, February 24, 2014 at 12:00 p.m. Exhibits must be completely set up by 5:00 p.m. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on Wednesday, February 26, 2014, or may be set up by Exhibit Management and the cost charged to the exhibitor. Please Note: No refuse such as empty cartons may be placed in the aisles after the final sweeping of the aisles. Exhibitors are urged to keep the floor clean. CRATE STORAGE: Empty crates, cartons, and boxes must be removed from the exhibit area by 5:00 p.m., Monday, February 24, These materials should be nested as much as possible. Empty stickers, which must be placed on all containers to be stored and returned at the end of the show, will be available from the service desk. Containers or skids without empty stickers will be considered refuse and disposed of. The hotel does not have any facilities to store any shipments; therefore, do not ship freight directly to the hotel. Please Note: Do not put anything of value into storage. EXHIBIT HOURS: As a courtesy to attendees and your fellow exhibitors, please ensure that your booth is manned by a representative during exhibit hours. DISMANTLING OF EXHIBITS: All freight must be packed for removal from the exhibit area by Wednesday, February 26, 2014 at 12:00 p.m. Any company dismantling their exhibit early will incur a $500 penalty fee. FURNITURE-CARPETING-LABOR RENTAL DISPLAY UNITS: Viper Tradeshow Services (Viper) will supply these services. Rental order forms will be sent to each exhibitor to ensure prompt handling of requests for furnishings. A service desk will be open during the hours of the exhibit installation and teardown only. BOOTH DESIGN AND USE OF EXHIBIT SPACE: All booths will have 8 high drape back wall with 36 high side dividers. Booths cannot be over 8 in height. All display material is restricted to a maximum height of 42 except for the back wall of the display, which is limited to 8 in height and a depth of 4. No exhibit may span aisle by roofing or floor covering. Exposed, unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. In the event the exhibitor is not available, the decorator, with the approval of CHPA Staff, will provide draping and charge the exhibitor. BOOTH CLEANING: Arrangements for booth cleaning and emptying of wastebaskets will be the responsibility of each individual exhibitor. Forms will be provided in the exhibitor service kit. Any exhibitor that has not ordered booth cleaning and emptying prior to opening will have their booth cleaned to present an attractive appearance for the opening. The cost shall be charged to the exhibitor. SPECIAL ELECTRICAL, CLEANING, CATERING SERVICES, ETC.: For insurance, safety and security purposes, electrical, cleaning, catering, sign hanging, drayage, and other special services needed by individual Exhibitors are provided only when the Exhibitor orders and agrees to pay for them from the exclusive suppliers authorized to provide such services listed in the Exhibitor Manual. FLAMMABLE MATERIAL: No volatile or flammable fluids, substances, or materials of any nature prohibited by local ordinances, the New Orleans Fire Department, or insurance carriers may be used in any of the booths. The use of any type of crepe or corrugated paper is prohibited. INSURANCE: CHPA and the contracted facility, and their respective agents and employees, shall not be responsible for the safety of the property or the exhibitor, its agents or employees, from theft, damage by fire, accident, or any other cause. It shall be the exhibitor s responsibility to maintain such insurance against personal injury and property damage liability in such amount the exhibitor deems appropriate. Exhibitors shall provide CHPA with proof of property and liability insurance. ADVANCE REGISTRATION OF EXHIBITORS: Registration forms will be forwarded with booth confirmation. No more than two members per booth may be registered for booth duty only. Badges may be picked up at the conference. GENERAL CONDUCT OF EXHIBITORS: The following practices are prohibited: 1. Noisy electrical or other mechanical apparatus interfering with other exhibitors. 2. Canvassing or distributing any other material outside the exhibitor s own space. 3. Subleasing of exhibit space. 4. Publicizing and/or maintaining any extra-curricular activities, inducements, demonstrations, or displays away from the exhibit area during official conference and exhibit hours. 5. Entry into another booth without permission. 6. The wearing of buttons, unofficial badges, company nameplates, etc. placed over the official badge thereby obscuring the person s name and affiliation. SINGLE EXHIBITOR PER BOOTH: Only the name of the Exhibitor which appears upon the face of the contract may be placed in the booth and in the Show s printed list of exhibitors. It is further agreed that the Exhibitor shall not assign, share or sublet any part of its exhibit space. BOOTH SPACE CANCELLATION: All cancellations must be submitted in writing. Lack of payment or lack of occupying space on exhibit floor during show dates does not constitute cancellation and refund will not be provided. It is agreed that if the company cancels the space after January 1, 2014, 100% of the booth cost will be retained. Booth space may be canceled by CHPA for failure to pay balance when due. In the event space is canceled by CHPA, all prior payments on account will not be returned and CHPA may lease such canceled space to another exhibitor at its discretion. LIABILITY: Exhibitor assumes entire responsibility and agrees to protect, defend, and save the Corporate Housing Providers Association, the Exhibit Management, and the Decorator and employees of the above entities against all claims, losses, and damages to persons or property, governmental charges or fines, and attorney s fees arising out of or caused by Exhibitor s installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by negligence of the The Roosevelt New Orleans, its employees and agents. In addition, exhibitor acknowledges that the Corporate Housing Providers Association, Viper Tradeshow Services and the The Roosevelt New Orleans do not maintain insurance covering Exhibitor s property, and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.

9 REGISTRATION Reserve and pay online for quick and easy service! Go to Company: Contact (for marketing/administration): Address: City: State/Province: Postal Code: Telephone: ( ) Fax:( ) ships Visionary Partner - $5,500 Premier Partner - $3,000 Progressive Partner - $1,500 Supporting Partner - $750 Opening Keynote - $5,000 Closing Panel - $5,000 Daily Room Drop - $3,000-2 LEFT! Conference WiFi - $2,500 Hotel - $2,500 Event Registration - $2,500 Welcome Bag - $2,500 Happy Hour - $2,000 Onsite Program - $2,000 Digital Sign - $2,000 Mobile App - $2,000 Speed Networking - $1,750 New Member Reception - $1,500 Education Room - $1,500 Breakfast - $1,500-1 LEFT! Lanyard & Badge - $1,500 Water Station - $1,000 Interactive Roundtable - $1,000 Program Advertising - Inside - $500 (5.5 x4.25 ) Front Back Mobile App Push Notification Advertisement - $250 Entertainment & Parade Parade Decor - $1,500 Photographer - $750 Jazz Band - $750 Noise Maker - $500 Mardi Gras Mask - $500 Beads - $500 Jester Hat - $500 Exhibit Booths CHPA Exhibitor Policy: In order to protect the interests of all exhibitors, CHPA Associate Member or potential Associate member must purchase a booth space in order to attend the conference. Any firm or corporation whose business is supplying goods and services to the corporate housing industry is considered an Associate Member. PLEASE NOTE: Booths 24 & 25 and 46 & 47 CANNOT be reserved as double booths. All other configurations allowed. CHPA Member - $1,100 Non-member - $1,600 1st Booth Choice 2nd Booth Choice Complimentary Exhibitor Registration (one per booth): EXHIBIT HALL ONLY - $250 each (2 per booth allowed) Exhibitor Terms of Contract: Full payment is required before an exhibit space will be assigned. Exhibiting company agrees to abide by the guidelines as set forth in the brochure, application for exhibit space and exhibitor terms and conditions. Exhibitor Cancellation/Refund Policy: It is agreed that if the company cancels the space after January 1, 2014, 100% of the booth cost will be retained. All cancellations must be received in writing to CHPA Headquarters. Payment Options Full payment is required to secure a marketing or exhibit opportunity. Enclosed is my check payable to CHPA Visa Master Card American Express Total: $ Card #: Expiration Date: Billing Address: Name on Card: Signature: Questions? info@chpaonline.org CHPA Headquarters 9100 Purdue Road, Suite 200 Indianapolis, IN Phone (317) Fax (317)