SPONSORSHIP. Annual Conference. August 26-29, 2018 Sheraton San Diego Hotel and Marina

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1 SPONSORSHIP S P O N S O R S H I P / E X H I B I T S AHIA s 37th Annual Conference August 26-29, 2018 Sheraton San Diego Hotel and Marina

2 MEMBERSHIP A B O U T A H I A 2 Founded in 1981, AHIA is a network of experienced healthcare internal audit professionals who are responsible for assessing and evaluating enterprise risk in a complex and dynamic healthcare environment. Through its highly regarded annual conference and other educational events, online tools, professional guidance, and award-winning publication, New Perspectives, AHIA helps elevate and advance the internal audit professional to be an authoritative voice and strategic partner within healthcare. Visit for more information. AHIA Membership Benefits High Quality, Year Round Educational Opportunities: Annual Conference Regional Seminars Webinars Roundtables EHR Auditor User Group - Epic events Professional Networking Membership Discounts Relevant Publications: New Perspectives E-News White Papers AHIA Career Center We understand that you need return on investment for your sponsorship, exhibiting, and advertising dollars. Partnering with AHIA gives you strategically focused access to an influential audience of internal auditors specifically engagedin healthcare. This alliance offers many key opportunities, including high visibility, hospitality, and networking. Our sponsorship levels are designed to help you maximize your organization s educational interests and sales benefit. Additionally, we can customize a package best suited for your goals. Member s Only Website Continuously Updated Audit Library Searchable New Perspectives Article Archive Access to First-rate, Interactive Collaboration Vehicles: Tech Talk List Serv - AHIA Discussion Forum LinkedIn Online Membership Directory Reference and Benchmarking Resources: AuditNet AHIA s Bi-Annual Healthcare Internal Auditing Survey W. 44th Avenue, Suite 304 Wheat Ridge, CO (888) ASK-AHIA FAX (720)

3 Geographic Distribution of Members by Region North East 26% Midwest 14% Midwest 16% Western 22% North East 25% South East 23% South Central 11% Midwest 14% Midwest 14% Western 26% International 2% Who attends AHIA Educational Events? Healthcare Internal Auditors Chief Audit Executives Privacy and Security Officers South Central 12% South East 21% Chief Compliance Officers Healthcare Consultants Medical Auditors 32% AHIA Members are interested in the following typesinternational of 2% audit information: Electronic Medical Records ICD-10 Information Technology and Controls Integrated Audit Approaches Operational Financial Regulatory/Compliance 68% AHIA Members: The Decision Makers CAEs, Vice Presidents, Directors, Managers Audit Staff or Other 32% Other areas of interest: 68% Governance Audit/Compliance Committee Effectiveness Enterprise Risk Management Billing, Coding & Reimbursement Services Risk Assessments Audit Software Internal Audit Benchmarking Leadership Development Internal Audit Hot Topics CAEs, Vice Presidents, Directors, Managers Audit Staff or Other 3

4 Educational Events Regional Seminars $2,500 AHIA hosts regional seminars throughout the year that attract local attendees. Your company name will be displayed on the AHIA website and seminar brochure as the sponsor with recognition during the opening remarks at the seminar. In addition, your company has the opportunity to present a topic at the regional seminar. If you are interested in organizing and/or sponsoring a Regional Seminar please contact CAE/Audit Roundtables $3,000 AHIA hosts roundtables throughout the year for Chief Audit Executives and other internal audit professionals in partnership with Sponsors. Your company name will be displayed on the AHIA website and on invitations to Audit Executives. Your company will also assist in identifying topics of interest and facilitating discussions. Events will be scheduled for Sunday, August 27. Meal will be provided and sessions will be limited to 30 attendees Auditor User Group $2,000 The AHIA EHR Auditor User Group - Epic has been established to connect Epic users to one another through online and in-person educational events and discussion forums. It is our goal to provide AHIA members and friends with the opportunity to enhance EHR auditing skills by sharing best practices and lessons learned, identifying audit risks and developing references. Webinar, Roundtable and other sponsorship opportunities are available. Website Advertising AHIA accepts banner advertisements for the website and our monthly E-News. View the order form or form or contact AHIA at (888) , or kellencompany.com for advertising details. Webinar Speaking Opportunities $500 AHIA hosts internal audit webinars each month. Your company has the opportunity to be associated with high-quality, cost-effective education. Sponsored webinars will feature your logo on promotional materials, web pages, and audio-visual materials used during the webinar Webinar Dates January 18 February 15 March 15 April 19 May 17 June 21 July 19 September 20 October 18 November 15 December 20 4 Additional Paid Webinars will be scheduled throughout the year. Please Note: Watch our website for additional opportunities listed on the Calender of Events page. Advertising Opportunities New Perspectives,E-News and Mobile App Advertising AHIA publishes and distributes New Perspectives, its professional journal, to members and subscribers on a quarterly basis. Our award-winning journal reaches every member, with a wide range of advertising packages available. View the enclosed order form or form or contact AHIA at (888) , or com for advertising details. 4

5 Annual Conference Exhibiting This year s AHIA Annual Conference is scheduled for August 26 29, 2018, at the Sheraton San Diego Hotel & Marina. The conference attracts approximately 650 registered participants from across the country. The 3.5 day event provides numerous opportunities to network with internal audit leaders and differentiate your services and/or products from your competition. Conference Location The conference will be held at the Sheraton San Diego Hotel & Marina, 1380 Harbor Island Drive, San Diego, CA A special rate of $180 (plus applicable taxes has been arranged). To received special AHIA rates you must identify yourself as an AHIA Annual Conference Attendee. Please be sure to book your rooms early as we only have a certain number of rooms available at the special rate. Experience San Diego AHIA welcomes you to San Diego for its 37th Annual Meeting. San Diego is the second largest city in California and eighth largest in the United States. Its 18 incorporated neighborhoods and communities, location and weather make San Diego the ideal tourist location and home for this year s conference. We invite you to enjoy San Diego s pristine beaches and array of world-class family attractions while you are there. Nearby attractions include the world-famous San Diego Zoo, San Diego Zoo Safari Park, Sea World and LEGOLAND California. The Sheraton San Diego Hotel & Marina is located at a premier location only minutes away from the San Diego International Airport, local attractions, restaurants and nightlife. With its stunning view of the bay and the marina and more than 130,000 square feet of indoor and outdoor function space throughout its two towers, the Sheraton Hotel & Marina offers its guests and AHIA Conference attendees plenty of amenities to satisfy every need. AHIA s 37th Annual Conference August 26-29, 2018 Sheraton San Diego Hotel and Marina Amenities include: Three outdoor heated pools, familysize hot tubs, The Island Breeze Spa, Fitness Center, Basketball Courts, Water Activities and Game Room. Important Dates and Deadlines: On Site Program Ad Copy - July 6 Exhibitor Application July 20 Early-Bird Conference Deadline July 15 Hotel Reservation Cut-off August 5:00 pm Basic Exhibit Package $1,650 Exhibit space 6 draped table Two (2) chairs and a wastebasket One (1) complimentary conference registration Recognition in Exhibitor listing One (1) extension cord with electricity Deluxe Exhibit Package $2,200 Exhibit space 6 draped table Two (2) chairs and a wastebasket One (1) extension cord with electricity Two (2) complimentary conference registrations Recognition in Exhibitor listing Priority selection of booth location One (1) insert in registration bag Set-up Hours Sunday, August 26 Exhibit Viewing Hours Monday, August 27 Tuesday, August 28 Teardown Hours Tuesday, August 28 2:00 PM 5:00 PM 7:00 AM 6:30 PM 7:00 AM 6:30 PM 6:30 PM 8-30 PM Application Deadline: Applications not filed by July 20, 2018 will be assigned on a space available basis and a $100 late fee will be required before your application can be processed. *Please note times are subject to change and will be confirmed prior to the conference. Exhibitors are not required to staff booths during times attendees are in session. 5

6 Annual Conference Sponsorship Opportunities Silver Sponsor $2,750 Basic Exhibit Package Post-conference attendee list for onetime mailing Company description in the Onsite Conference Program (75 word maximum) Company name and logo displayed on Annual Conference signage Company name and logo displayed on AHIA Annual Conference website Annual Conference sponsor recognition in New Perspectives Two (2) conference registrations Name & logo on Onsite Conference Program cover One full-page ad in the Onsite Conference Program Name & logo on conference promotions Recognition during General Session remarks Pre-conference attendee list Company name and logo inclusion with link on conference website One 1/2 page ad in the Onsite Conference Program Post-conference attendee list Company description in Onsite Conference Program Name & logo on conference signage Name & logo on conference website Sponsor recognition in New Perspectives Priority booth selection Registration bag insert (1) 10' x 18' furnished exhibit space Complimentary registration(s) 1 2 Recognition in exhibitor listing Basic Deluxe 2 Silver 3 Gold 4 Platinum 5 Diamond Gold Sponsor $5,500 Silver Sponsor elements One (1) half-page advertisement in the AHIA Onsite Conference Program Three (3) conference registrations Annual Conference SponsorshipValues Platinum Sponsor $8,000 Gold Sponsor elements with upgrade to Deluxe Exhibit Package Pre-conference attendee list for one-time mailing Company website link on AHIA conference website Four (4) conference registrations $20,000 $18,000 $16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $0 Diamond Sponsor Platinum Sponsor Gold Sponsor Silver Sponsor Deluxe Exhibit Basic Exhibit Fee Value Diamond Sponsor $11,000 Platinum Sponsor elements Recognition during General Session opening remarks Company name and logo displayed on Onsite Conference Program cover One (1) full-page ad in the Onsite Conference Program Company name and logo on all conference correspondence Seminar/Webinar SponsorshipValues $3,000 $2,500 $2,000 $1,500 Fee Value Five (5) conference registrations $1,000 * Custom packages available upon request. Contact Jose at $500 $0 Regional Seminar CAE Roundtable Webinars 6

7 Additional Annual Conference Sponsorship Opportunities Opening Reception ($3,000) Your company name and logo will be displayed in the conference program as sponsor for this event. In addition, your logo can be printed on napkins which will be used during the reception. You have the opportunity to upgrade the reception with entertainment, upgraded décor, and sponsor logos on reception signage. Co-sponsorship for up to four companies will be accepted. Keynote Speaker ($3,500) Your organization will be the exclusive sponsor of one of two keynote presenters on Monday, August 27 or Tuesday, August 28. Benefits: Sponsor will introduce keynote speaker (introduction written by AHIA) Sponsor s logo displayed during the keynote introduction Sponsor s logo on keynote speaker signs Opportunity to distribute a one-page promotional flyer at General Session (to be approved by AHIA and provided by sponsor at sponsor s expense) Sponsor s logo and 100-word description in the conference program, which is given to all attendees onsite Recognition on the AHIA website with a direct link to sponsor s website Sponsor s name and logo on signage throughout the conference Recognition at General Session Cyber Café ($3,500) Nearly every attendee stops by the Cyber Café at some point or another, making this sponsorship a great means of promoting your company on a large scale. Your company name and logo will be featured on all Cyber Café signage, and you ll have the opportunity to distribute approved literature in the computer area. The Cyber Cafe attracts attendees who want to stay connected with their colleagues, check their or catch up on the latest headlines. This sponsorship provides 5-10 laptop stations with branded screensavers. Lanyards ($3,500) All registrants will wear your company name, website address and phone number around their necks. Conference Welcome Bag ($4,000) Your company name and logo will appear on the outside of the conference welcome bag provided to attendees. Pens ($1,000) Your company name will appear on the body of the pen provided to attendees in the conference welcome bag. Highlighters ($1,000) Your company logo and website will appear on the body of the highlighter provided to attendees in the conference welcome bag. Conference Advertising Opportunities: Welcome Bag Page Insert due Aug $550 Onsite Program Guide Full-Page Ad (Due August 3) - $950 Onsite Program Guide Half-Page Ad (Due August 3) - $550 Food and Hospitality Sponsorship: Monday Continental Breakfast $3,000 Morning Refreshment Break $1,500 Attendee Lunch $4,000 Afternoon Refreshment Break $1,500 Tuesday Continental Breakfast $3,000 Morning Refreshment Break $1,500 Attendee Lunch $4,000 Afternoon Refreshment Break $1,500 Wednesday Continental Breakfast $2,500 Morning Refreshment Break $1,500 7

8 Annual Conference Sponsor Package h Silver Sponsor $2,750 h Gold Sponsor $5,500 h Platinum Sponsor $8,000 h Diamond Sponsor $11,000 Sub Total $ Annual Conference Exhibitor h Basic Exhibitor Package $1,650 h Deluxe Exhibitor Package $2,200 h Application Late Fee (after July 20) $100 h Additional Exhibitor Only Passes - x $100 Sub Total $ Annual Conference Sponsorship Opportunities h Monday Opening Reception $3,000 h Mobile App $2,500 h Device Charging Stations $2,500 h Conference Wifi $5,000 h Keynote Speaker $3,500 h Cyber Café $3,500 h Lanyards $3,500 h Conference Welcome Bag $4,000 h Pens $1,000 h Highlighters $1,000 h Monday Continental Breakfast $3,000 h Monday Morning Refreshment Break $1,500 h Monday Attendee Lunch $4,000 h Monday Afternoon Refreshment Break $1,500 h Tuesday Continental Breakfast $3,000 h Tuesday Morning Refreshment Break $1,500 h Tuesday Attendee Lunch $4,000 h Tuesday Afternoon Refreshment Break $1,500 h Wednesday Continental Breakfast $2,500 h Wednesday Morning Refreshment Break $1,500 Sub Total $ Conference Advertising Opportunities h Welcome Bag Page Insert due Aug $550 h Onsite Program Guide Full-Page Ad (Due August 3) - $950 h Onsite Program Guide Half-Page Ad (Due August 3) - $550 Regional Sponsorship Opportunities h If you are interested in organizing and/or sponsoring a Regional Event on a different date and/ or location than above, please contact Jose at Sub Total $ Webinar Sponsorship Opportunities h January 18 $500 h February 15 $500 h March 15 $500 h April 19 $500 h May 17 $500 h June 21 $500 h July 19 $500 h September 20 $500 h October 18 $500 h November 15 $500 h December 20 $500 CAE/Audit Roundtable Sponsorship Opportunities h If you are interested in organizing and/or sponsoring a Roundtable, please contact Jose at Sub Total Grand Total Payment Information $ $ Total amount due: $ h Check enclosed h VISA h AMEX h DISCOVER h MC Card #: Expiration Date mm/yyyy: CVV Code: Name on card: Signature Return this application with payment to: Jose Salas West 44th Avenue, Suite 304, Wheat Ridge, CO Phone: (888) l FAX: (720)

9 Exhibitor Application (Please print legibly) Exhibiting/Sponsoring Company: Contact Name: Exhibit Representative Name(s): Address: City, State, Zip: Phone: Ext. Fax: Website/URL: Company contact name & to be posted on AHIA website: Additional Exhibitor Only Passes Names: ($100 each) Acknowledgement of terms: Please indicate that you have read and agree to the Exhibit Regulations for the 2018 AHIA Annual Conference, on pages 11 & 12, also available on the AHIA website. This agreement becomes valid when payment is received. Signature Application Deadline: Applications not filed by July 20, 2018 will be assigned on a space-available basis and a $100 late fee will be required before your application can be processed. Exhibit Booth Location Request Please list preferred booth choices: Late fee (if applicable): $ 1st: 2nd: 3rd: If our space section is not available: h We will accept AHIA s alternate placement. h Contact us for a new choice. Booth Location PLEASE LOCATE US NEAR... We prefer to be located NEAR one of the following companies (specific names, not type of businesses): DO NOT LOCATE US NEAR... Located away means not directly next to or across the aisle. We prefer to be located away from the following, competing companies (specific names, not type of businesses): Payment Information: Exhibit booth is not secured until full payment is received. Company Listing IMPORTANT: All information in this page must be submitted to AHIA no later than July 23. Provide a description in 50-words or less for your company s product(s)/service(s) to be published in AHIA promotional materials, including the on-site program. Please include your description here OR your description to 9

10 Exhibit Regulations To ensure your exhibiting experience at AHIA s Annual Conference is successful, please read the following rules and regulations carefully. By submitting an exhibitor registration application you agree to abide by these and any other rules and regulations set forth for this event. Exhibit Space Whenever possible, space assignments will be made by AHIA in keeping with the preferences for location requested by the exhibitor. Exhibitors wishing to avoid assignment of space adjacent to that of a particular exhibitor should indicate so on the application. In the event of conflicting requests for space, booth space will be assigned based upon the order in which applications with full payment are received. AHIA reserves the right to make the final determination of all space assignments in the best interests of the exhibition. AHIA reserves the right to decline to permit an exhibitor to conduct and maintain an exhibit, if, in the judgment of AHIA, said exhibitor or exhibit, or proposed exhibit, shall, in any respect, be deemed unsuitable. This reservation relates to persons conduct, articles of merchandise, printed matter, souvenirs, catalogs, and any other items, without limitation, that affect the character of the exhibition. Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them, nor shall they exhibit or permit to be exhibited in their space any merchandise or advertising materials which are not a part of their own regular products. Exhibits Two chairs per exhibitor, 6 draped table, and one wastebasket will be provided to each exhibitor. NOTE: To maintain uniformity and to prevent obstruction of the view of adjoining booths, displays must NOT be higher than 8 in the back and 4 high along dividers and aisles. No walls, partitions, decorations, or any other obstructions may be erected which in any way interfere with the view of any other exhibit. Utilities (e.g. internet, telephone, etc) must be ordered directly from the designated vendors and are not included in the booth fee. Exhibit Staff Depending on exhibit level, the exhibit fee includes exhibit only passes for booth representatives. These passes do not allow access to conference sessions. Meals are included in the booth fee. If additional representatives are needed, a fee of $100 per person applies. Payment Payment in full is expected at the time the exhibitor application is submitted. Failure to Occupy Space not occupied by the close of installation (unless previous written arrangements were made) will be forfeited by the exhibitor. AHIA may resell, reassign, or use the space. If display equipment is available, AHIA may choose to have the exhibit erected at the exhibitor s expense. The exhibitor is not relieved of the obligation to pay the full exhibit price. Meeting Cancellation It is mutually agreed that in the event of cancellation of the Annual Conference due to acts of God, war, terrorism, natural disaster, strikes, civil disorder, curtailment of transportation, government regulations, or other emergencies making it inadvisable, illegal or causes which would prevent its scheduled opening or continuance, then and thereupon, this agreement will be terminated. AHIA shall determine an equitable basis for the refund of such consideration of expenditures and commitments already made. Cancellation of Exhibit Space Cancellations of exhibit space must be directed in writing to AHIA, 2018 Annual Conference, West 44th Avenue, Suite 304, Wheat Ridge, CO Refunds, less a $100 cancellation fee, will be made at the discretion of AHIA. No refunds will be given for a cancellation made after August 6, Additional Space Requests for use of function space at the facility must be made in writing to AHIA. Upon receipt of request for function space, AHIA will notify you if space is available. It is the responsibility of the exhibitor to finalize arrangements with the hotel. Fire Protection All exhibits must conform to fire laws, health regulations, electrical codes, and other ordinances of the local fire department. All materials are subject to the inspection of the local fire department and their regulations shall govern. Any exhibits or parts thereof found not to be fireproof may be ordered dismantled. Enclosed ceilings are not permitted in the exhibit hall. The hotel reserves the right to dismantle any exhibit it feels does not conform to the fire laws, health regulations, electrical codes, and other ordinances of the local fire department. Liability Exhibitors shall protect, save and hold AHIA, and their officers, directors, employees, and agents; the hotel in which AHIA s meeting is being conducted, and all agents and employees thereof; and show management and its officers, directors, employees and agents (hereinafter collectively called Indemnities ) forever harmless from any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitors and further, exhibitor shall at all times protect, indemnify, 10

11 save and hold harmless the Indemnities against and from any and all losses, costs damages, liability, or expense (including attorney s fees) arising from or out of or by reason of any accident or bodily injury or other occurrences to any property, person or persons, including the exhibitor, its agents employees and business invitees, which arise from or out of or by reasons of said exhibitor s occupancy and use of the facilities, or any part thereof. Certificate of Insurance The AHIA does not provide insurance for exhibitors property. Exhibitors must insure their exhibit materials, goods, and/or equipment against theft, damage by fire, accident, or loss of any kind. Damage to Property The exhibitor is liable for any damage caused to hotel floors, walls, or columns or to booth equipment or to other exhibitors property. The exhibitor may not mark, tack, make holes, or apply paint, lacquer, adhesives, or other coating to hotel floors, walls, or columns or to booth equipment. Americans with Disabilities Act Exhibitor represents and warrants (i) that its exhibit will be accessible to the full extent required by law; (ii) that its exhibit will comply with the American with Disabilities Act (ADA) and with any regulations implemented by the ADA; and (iii) that it shall indemnify and hold AHIA harmless from and against any and all claims and expenses, including attorneys fees and litigations expenses, that may be incurred by or asserted against AHIA, its officers, directors, agents, or employees on the basis of the exhibitor s breach of this paragraph or noncompliance with any of the provision of the ADA. 11

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