2016 NATIONAL CLUSTER MEETINGS Denver, CO - Nov. 4-6, 2016 Orlando, FL - Nov , 2016 EXHIBITOR PROSPECTUS EXHIBIT. SPONSOR. ADVERTISE. Pg.

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1 2016 NATIONAL CLUSTER MEETINGS Denver, CO - Nov. 4-6, 2016 Orlando, FL - Nov , 2016 EXHIBITOR PROSPECTUS EXHIBIT. SPONSOR. ADVERTISE. Pg. 1

2 EXHIBIT. SPONSOR. ADVERTISE. Family, Career and Community Leaders of America (FCCLA) currently has over 160,000 members nationwide and is the only Career and Technical Student Organization with careers that support families as its central focus. Participation in national programs and chapter activities helps members become strong leaders in families, careers, and communities. Involvement in FCCLA offers members the opportunity to expand their leadership potential and develop skills for life career exploration, planning, goal setting, problem solving, decision making, and interpersonal communication necessary in the home and workplace. FCCLA NATIONAL CLUSTER MEETINGS FCCLA s National Cluster Meetings bring FCCLA members from across the country together for an annual regional meeting that builds the foundation of the FCCLA experience. The majority of the attendees are members and advisers who have not previously attended the National Leadership Conference, and this is their first exposure to FCCLA on a larger scale than their own school or state meeting. National Cluster Meetings include workshops on leadership, FCCLA National Programs, and career exploration; networking opportunities; Skill Demonstration Events; and, of course, exhibits. clus ter (noun) a group of things or people that are close together (verb) to come together to form a group Exhibiting at a FCCLA National Cluster Meeting provides an opportunity for you to have direct exposure to FCCLA members from across the country, including Family and Consumer Sciences teachers, decision makers, and highly motivated middle and high school students with 84% maintaining a 3.0 to 4.0 GPA. EXPECTED ATTENDEES Denver, Colorado November 4-6, 2016 Orlando, Florida November 18-20, 2016 OVER 1,500 ATTENDEES OVER 2,200 ATTENDEES 1,200 Youth Advisers 1,800 Youth Advisers Pg. 2

3 EXHIBITOR PROSPECTUS EXHIBIT 2016 NATIONAL CLUSTER MEETINGS Denver, CO - Nov. 4-6, 2016 Orlando, FL - Nov , 2016 Pg. 3

4 EXHIBIT & COLLEGE FAIR OPPORTUNITIES TABLETOP EXHIBIT: $300 Two complimentary registrations One skirted 6 x 30 table, two chairs, and wastebasket Company listing and logo in meeting mobile application Opportunity to submit a proposal to present a workshop to members and advisers Two exhibit days COLLEGE FAIR: $125 Two complimentary registrations One skirted 6 x 30 table, two chairs, and wastebasket Company listing and logo in mobile application Exhibit hours on one day NATIONAL CLUSTER MEETING LOCATIONS Denver, Colorado NOVEMBER 4-6, 2016 Hyatt Regency Denver at Colorado Convention Center th Street Denver, Colorado (303) Orlando, Florida NOVEMBER 18-20, 2016 Omni Orlando Resort at ChampionsGate 1500 Masters Boulevard ChampionsGate, FL (407) Pg. 4

5 Denver Schedule Orlando Schedule FRI 11/4/16 9:00 AM 8:00 PM REGISTRATION FRI 11/18/16 9:00 AM 8:00 PM REGISTRATION 9:00 AM 10:00 AM EXHIBITOR MOVE-IN 9:00 AM 10:00 AM EXHIBITOR MOVE-IN 10:00 AM 5:00 PM EXHIBITS & COLLEGE FAIR 10:00 AM 5:00 PM EXHIBITS & COLLEGE FAIR 6:30 PM 8:30 PM EXHIBITS 6:30 PM 8:30 PM EXHIBITS 8:30 PM 10:30 PM OPENING GENERAL SESSION 8:30 PM 10:30 PM OPENING GENERAL SESSION SAT 11/5/16 7:30 AM 6:00 PM REGISTRATION SAT 11/19/16 7:30 AM 6:00 PM REGISTRATION 8:00 AM 9:00 AM; 9:15 AM 10:15 AM; 10:30 AM 11:30 AM EXHIBITOR/PARTNER WORKSHOPS & DEMOS (SESSIONS REPEAT) 8:00 AM 9:00 AM; 9:15 AM 10:15 AM; 10:30 AM 11:30 AM EXHIBITOR/PARTNER WORKSHOPS & DEMOS (SESSIONS REPEAT) 10:30 AM 12:00 PM EXHIBITS 10:30 AM 12:00 PM EXHIBITS 1:30 PM 5:00 PM EXHIBITS 1:30 PM 4:00 PM EXHIBITS 5:00 PM 6:00 PM EXHIBITOR MOVE-OUT 4:00 PM 5:00 PM EXHIBITOR MOVE-OUT TIMES ARE SUBJECT TO CHANGE TIMES ARE SUBJECT TO CHANGE Pg. 5

6 EXHIBITOR PROSPECTUS SPONSOR 2016 NATIONAL CLUSTER MEETINGS Denver, CO - Nov. 4-6, 2016 Orlando, FL - Nov , 2016

7 SPONSOR BENEFITS: Identification as sponsor on the FCCLA national website Identification as sponsor during general session multimedia presentation Signage as an official sponsor Logo on sponsored items, as appropriate Customized recognition packages are available. SPONSORSHIP OPPORTUNITIES Lanyards - $5,000 Bags - $5,000 Speaker - Starting at $5,000 T-Shirt - Starting at $5,000 Skill Demonstration Event Trophies - $3,500 Meal Function - Starting at $3,000 Branded Mobile Charging Station - $2,000 each Conference Pens - $500 Skill Demonstration Event (see below) - $2,500 In-kind sponsorships are appreciated and provide great value to our organization. Administrative fees may apply. If you have a sponsorship idea, please contact us, and we would be happy to customize a package. For additional Skill Demonstration Events information and guidelines, contact Heather Davis, Partnership Manager, at 2016 Skill Demonstration Events Culinary Food Art Culinary Knife Skills Interior Sketch FCCLA Creed Speaking & Interpretation Impromptu Speaking Speak Out for FCCLA Toys that Teach Challenge Testing: Consumer Math; Culinary Math; Early Childhood; FCCLA Knowledge; Hospitality, Tourism & Recreation; Nutrition; Science in FACS Pg. 7 Pg. 7

8 EXHIBITOR PROSPECTUS ADVERTISE 2016 NATIONAL CLUSTER MEETINGS Denver, CO - Nov. 4-6, 2016 Orlando, FL - Nov , 2016

9 ADVERTISE CONFERENCE BAG INSERT Include a brochure, flyer, or branded item in every attendee s conference bag. $500 MOBILE APP ADVERTISEMENT FCCLA s 365 mobile app is very popular and an easy way for attendees to access information about specific event times, locations, and additional details. Sponsor an advertisement on our conference mobile app that links to your website! $300 Pg. 9 Pg. 9

10 NATIONAL CLUSTER MEETING TABLETOP EXHIBIT APPLICATION Denver, Colorado November 4-6, 2016 Over 1,500 Attendees Orlando, Florida November 18-20, 2016 Over 2,200 Attendees The undersigned hereby makes application for exhibit space at a 2016 FCCLA National Cluster Meeting(s). The acceptance of this application shall be at the sole discretion of FCCLA, and upon acceptance this application becomes a contract. Prefer to register online? Visit Please complete the following as it should appear on the conference mobile application. Company Name: Company Contact: Title: Signature: Address: City: State: Telephone: Web Address: Zip: Please check the 2016 FCCLA National Cluster Meeting(s) you will attend: Denver, Colorado (November 4-6) Orlando, Florida (November 18-20) EXHIBIT FEES: (1) National Cluster Meeting: $300 Additional Meeting(s): $255 each (15% discount) Brief description of your services for the meeting mobile app. (300 characters max, including spaces): PAYMENT: FCCLA will issue an invoice by upon acceptance of this application. Full payment is required within 10 days of registering to exhibit. If payment is not received within 10 days of registering, a $50 late fee will be assessed. Cancellation of exhibit space(s) prior to October 1, 2016 will incur a $50 processing fee per tabletop. After October 1, 2016 there will be no refunds. WORKSHOP OPPORTUNITY: Proposals must be submitted online on the registration portal no later than September 18, 2016, and all exhibit fees must be paid in full. If registering by paper application, you will receive your portal login via by September 7, Proposals will be evaluated and selected based on relevance to the focus of the Unlimited Possibilities theme. Pg. 10

11 NATIONAL CLUSTER MEETING COLLEGE FAIR APPLICATION Denver, Colorado November 4-6, 2016 Over 1,500 Attendees Orlando, Florida November 18-20, 2016 Over 2,200 Attendees The undersigned hereby makes application for college fair exhibit space at a 2016 FCCLA National Cluster Meeting(s). The acceptance of this application shall be at the sole discretion of FCCLA, and upon acceptance this application becomes a contract. Prefer to register online? Visit Please complete the following as it should appear on the conference mobile application. College Name: College Contact: Title: Signature: Address: City: State: Telephone: Web Address: Zip: Please check the 2016 FCCLA National Cluster Meeting(s) you will attend: Denver, CO (November 4-6) Orlando, FL (November 18-20) COLLEGE FAIR FEES: (1) National Cluster Meeting: $125 Brief description of your services for the meeting mobile app. (300 characters max, including spaces): PAYMENT: FCCLA will issue an invoice by upon acceptance of this application. Full payment is required within 10 days of registering to exhibit. If payment is not received within 10 days of registering, a $50 late fee will be assessed. Cancellation of exhibit space(s) prior to October 1, 2016 will incur a $50 processing fee per exhibit space. After October 1, 2016 there will be no refunds. Pg. 11

12 FCCLA NATIONAL CLUSTER MEETING EXHIBIT RULES AND REGULATIONS All exhibit materials must be flameproof and comply with city fire laws, as well as insurance underwriters and hotels regulations. Only display materials that can pass fire inspection may be used. Explosive, flammable materials, gases, and substances prohibited by city departments and other authorities are not allowed. All electrical work must be approved and installed by the Exhibit Services Contractor or hotel in accordance with the Fire Code and Regulations. 2. All exhibitors onsite and representing the exhibiting firm must pre-register or register onsite at the conference. All exhibitors will be issued badges that must be worn at all times. There will be no exceptions. Exhibiting firms contracting for one (1) tabletop exhibit space are allotted two (2) complimentary conference registrations. Firms contracting for two (2) or more tabletop exhibit spaces are allotted two (2) complimentary conference registrations per tabletop exhibit space. Additional firm personnel will be charged the Daily Conference Registration Rate. 3. FCCLA, at its sole discretion, reserves the right to refuse displays it considers inappropriate. All exhibits, back walls, and decorations are limited to 8 in height except equipment that is actually more than 8 high. Display returns should not be more than 4 from the back wall. FCCLA must approve in writing any requests for exhibits or equipment more than 8 high or any other unusual or unique configuration. Loudspeakers, microphones, or other amplification devices and live or mechanical music are not permitted in the exhibit hall. 4. Unethical conduct or any infraction of these Rules and Regulations by the exhibitor or its representatives will, without limitation of any other sanction, subject either or both to dismissal from the exhibit hall. If such happens, no refund will be made, and no demands for redress will be made either by the exhibitor or its representatives. It is the responsibility of the exhibitor contracting for exhibit space to notify all onsite personnel of these Rules and Regulations and assure compliance herewith. 5. Exhibit space is required to be staffed at all times during operating hours. Exhibits will not be closed or torn down before the specified time, and no part of the exhibit or equipment may be removed early without the permission of FCCLA. 6. Nothing will be pasted, tacked, nailed, screwed, or fixed to any parts of the building or its furnishings. Expenses incurred or damages to the exhibit hall s physical property, i.e., floors, walls, furnishings, etc., will be charged to the exhibitor, and such expenses incurred or damages shall be paid by the exhibitor. 7. Exhibitor s equipment is not insured by FCCLA for loss, theft, damage, or breakage. The exhibitor assumes total responsibility, therefore, and hereby agrees to protect, indemnify, defend, save, and hold harmless the site where exhibits are held and its employees and agents; any representatives of FCCLA; the Exhibit Services Contractor; and FCCLA, its directors, officers, employees, members, and agents against all claims, liabilities, losses, costs, and attorney fees arising from, or relating to, damages to persons or property, owned or rented, governmental charges or fines, and attorney fees arising out of or caused by exhibitor s set-up, removal, maintenance, occupancy, or use of the exhibitor s equipment, merchandise, and displays, and of the exhibition premises or any part thereof, excluding any such liability caused solely by the negligence of the exhibit site or its respective employees and agents. The exhibitor hereby agrees to protect, indemnify, defend, save, and hold harmless employed security services; the Exhibit Services Contractor; FCCLA, its directors, officers, employees, members, and agents; and the exhibit site, and their respective trustees, directors, officers, employees, and agents against all liabilities claims, costs, damages, and expenses, including, without limitation, fines, costs, and attorney fees that might ensue from any cause whatsoever, including without limitation accidents while viewing exhibits, when accidents or injuries are caused by the acts or omissions of the exhibitor, its representatives, agents, or employees. Exhibitors are urged to place extra-territorial and other insurance coverage on equipment and exhibits and arrange for extended public liability insurance. 8. FCCLA and the Exhibit Services Contractor assume no responsibility or obligation for damage to exhibitor s property, owned or rented, lost shipments either to or from the exhibit hall, or for any moving costs, all such matters being the total responsibility of the exhibitor. Damage due to inadequately packed property is the exhibitor s responsibility. If an exhibit fails to arrive in time for exhibition, the exhibitor remains responsible and no refund will be made. 9. All matters not specifically covered in the preceding Rules and Regulations shall be subject solely to the decision of FCCLA. 10. FCCLA reserves the right to require exhibitors to arrange for lodging accommodations at places other than the conference headquarters hotel. 11. FCCLA does not guarantee registration attendance at FCCLA conferences. Any estimate by FCCLA of the anticipated attendance is based upon previous attendance records and conference content. Special consideration of reduced exhibit space prices at FCCLA exhibitions will not be considered should attendance fall below anticipated figures at any FCCLA conference. 12. Without limitation of any other sanctions which FCCLA may impose, any violation of the foregoing Exhibit Rules and Regulations or any directives by the Meetings Manager may result in any one or more of the following actions at the sole discretion of FCCLA: (I) the closing of the exhibit; (II) the removal of any employees, agents, and representatives of the exhibiting firms; (III) the denial of exhibit space or the denial of personnel of the violating firm, or both, from exhibiting at or attending, or both, conferences sponsored by FCCLA for such period as FCCLA may determine in its sole discretion; and (IV) prohibition from placing advertisements in the FCCLA-owned Teen Times and its other publications for such period as FCCLA may determine at its sole discretion. PAYMENT: Full payment is due within 10 days of registering. If full payment is not received within 10 days of your registration date, a $50 processing fee will be assessed. Exhibit spaces not paid in full by October 9, 2016, run the risk of not appearing in the conference mobile application. FCCLA regrets that refunds will not be honored after September 30, 2016, and FCCLA reserves the right to cancel exhibit space if full payment has not been received. If exhibit space is cancelled by the exhibitor prior to September 30, 2016, any deposit made will be refunded less a $50 processing fee. If exhibit space is cancelled by an exhibitor on or after September 30, 2016, no refund will be made. All notices of cancellation must be in writing via to and will be deemed given when received by FCCLA. CANCELLATION: Cancellation of exhibit space prior to September 30, 2016, will incur a $50 processing fee. Exhibit spaces not paid in full by October 9, 2016, run the risk of not appearing in the conference mobile application. FCCLA regrets that no refunds will be honored after September 30, 2016, and reserves the right to cancel booth space if payment in full has not been received. ACCEPTANCE: The undersigned hereby makes application for exhibit space at the 2016 FCCLA National Cluster Meeting. The acceptance of this application shall be at the sole discretion of FCCLA, and upon acceptance, this application becomes a contract. The Organization s representative agrees on behalf of the exhibiting company to comply with, and be subject to, the terms and conditions, including, without limitation, to the National Cluster Meeting Exhibit Rules and Regulations, as well as those conditions under which exhibit space at the 2016 National Cluster Meeting venue, leased to FCCLA. Pg. 12

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