MALAWI P IRRIGATION, RURAL LIVELIHOODS & AGRICULTURAL DEVELOPMENT PROJECT (IRLADP) Revised Procurement Plan for 9 months

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1 Public Disclosure Authorized MALAWI P IRRIGATION, RURAL LIVELIHOODS & AGRICULTURAL DEVELOPMENT PROJECT (IRLADP) Revised Procurement Plan for I. General Public Disclosure Authorized Public Disclosure Authorized 1. Project information: Country : The Republic of Malawi Borrower : The Government of Malawi Ministry of Agriculture and Food Security Project Name: The Irrigation Rural Livelihoods and Agricultural Development Project Loan/Credit No.: IDA s approval Date of the procurement Plan [Original 2005; Revision 1:26 th October, 2006; Revision 2: 30 th December, 2007; Revision 3: 11 th February, 2008; Revision 4: 30 th March, 2009; Revision 5: 12 th October, 2009, Revision 6: 12 th April, 2010; Revision 7: 12 th April, 2011; Revision 8: 24 th February, Revision 30 th April 2012, 30 th June 2012 ;12 th February, 2013 and 01 st August, Date of General Procurement Notice: 27 th October, 2006; revised 24 th August, Period covered by this procurement plan: 01 st April, st December,2014(9 ) II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior the as stated in Appendix 1 to the Guidelines for Procurement: losure Authorized

2 Procurement Prior Review Threshold 1. ICB and LIB (Goods/nonconsulting services) >=2million All contracts 2. NCB (Goods/ non-consulting services)) <2million None 3. ICB (Works) >= 5 million All contracts 4. NCB (Works) < 5 million None 5. Shopping/ IAPSO (Goods) <200, None 6. Shopping/Community Participation (Works) <200, None 2. PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULE GOODS AND EQUIPMENT Ref. No Estimated Cost in Procurement Domestic Preference Yes/No Prior/Post Expected date of Issuance of documents G.1.01 G.1.02 G.1.03 G.1.04 Production and airing of radio programmes Production and airing of television programmes Designing and production of IEC materials ( leaflets, brochures, posters, signposts etc) Designing and printing 20 Shopping No No Post 20-June, June, July Shopping No No Post 20-June, June, July Shopping No No Post June, 2014 June, 2014 June 2014 On need Basis 50 Shopping No Post 23-Sept, 2014

3 Ref. No Estimated Cost in Procurement Domestic Expected date Preference of Issuance of Yes/No Prior/Post documents No 16-Sept, Oct calendars G.1.05 and diaries IT Equipment/ 70 Shopping No No Post 02-June June, June 2014 various Irrigation software for design G.1.06 authentication and 110 Shopping No No Post March 2014 Hand On training Total Good &Equipment 268 GOODS UNDER CATEGORY 5 (b) PUBLIC WORKS SUBPROJECTS Ref. No Estimate d Cost in USD 000 Procureme nt Domestic Preference Yes/No Prior/Post Expected date of Issuance of documents G.1.06 G.1.07 G.1.08 IFA Urea Fertilizer (Rainfed 2014) IFA NPK Fertilizer (Rainfed 2014) IFA Hybrid Maize Seed (Rainfed 2014) 2,000 ICB No No Prior 2,113 ICB No No Prior 1,243 NCB No No Post 21-March, March March Apr Apr Apr Apr, Apr, Apr, 2014 All districts except Likoma Island. Tender floated on 02 nd April, To close and open on 30 th April, 2014 All Districts except Likoma Island, Chikwawa and Nsanje. Tender floated on 02 nd April, To close and open on 29 th April, 2014 All districts except Likoma Island. Tender closed and opened on 07 th April, To finalise evaluation by 08 th April, 2014 G.1.09 IFA Food Maize 12 Shopping No No Post 01-Apr Apr Apr 2014 Likoma Island Bean Seed and Post 01-Apr Apr Apr 2014 Likoma Island, Chikwawa G Shopping No No Table Beans and Nsanje 01-Apr Apr Apr 2014 Rumphi,Mzimba South, Dowa,Dedza,Ntcheu, G.1.11 Onion Seed 52 Shopping No No Post Mangochi, Zomba, Chiradzulu,Blantyre Thyolo, Mulanje and

4 Ref. No G.1.12 Leafy Vegetable Seed IFA Equipment G.1.13 and Materials (Rain fed) Total Goods Cat 5(b)US$,000 Estimate d Cost in USD 000 Procureme nt Domestic Preference Yes/No Prior/Post Expected date of Issuance of documents 38 Shopping No No Post 01-Apr Apr Apr Shopping No NO Post 01-Apr Apr Apr ,596 Phalombe Chitipa, Karonga,Nkhata Bay, Mzimba North,Kasungu, Nkhota Kota, NtchisiSalima, Lilongwe, MchinjiBalaka, Zomba,Neno and Mwanza Small procurements across all 29 districts WORKS Ref. No Estimated Cost in Procurement Domestic Preference Yes/No Prior/Post Issuance of documents W.1.1 Office maintenance General 20 Shopping No Yes Post June 2013 PCU, These include maintenance office works W.1.2 Construction of schemes: Works new SSI including ESMP implementation(lot 1: Luju Irrigation Scheme) 650 NCB No No Post 08 th Nov, th Dec, st March, 2014 Contract awarded to Enstein Construction On 21 st March, Construction period 9 W.1.3 Construction of schemes: Works new SSI including ESMP implementation (Lot 2: Ntchete Irrigation Scheme) 350 NCB No No Post 31 st January, th Feb, th March, 2014 Bid closed and opened on 28 th February, Bid Evaluation finalized. To seek IPC s approval by 28 th March, Construction period 6 W.1.4 Construction of schemes: Works new 800 NCB No No Post 11 th Feb, 2014 Bid closed and opened on 28 th February, 2014.

5 Ref. No Estimated Cost in Procurement Domestic Preference Yes/No Prior/Post Issuance of documents SSI including ESMP implementation (Lot 3: Mdala & Nsikita Irrigation Schemes) 31 st January, th March, 2014 Bid Evaluation finalized. To seek IPC s approval by 28 th March, Construction period 6 W.1.5 Construction of schemes: Works new SSI including ESMP implementation /Infrastructure support to Rice schemes Lot 4 ( Domasi and Khwisa Irrigation schemes) 270 NCB No No Post 10 th March, th April, nd April, 2014 Bids advertised 10 th March, 2013 and to close on 07 th April, Construction period 3 W.1.6 Construction of schemes: Works new SSI including ESMP implementation /Infrastructure support to Rice schemes Lot 5 ( Lifuliza Irrigation scheme) 400 NCB No No Post 10 th March, th April, nd April, 2014 Bids advertised 10 th March, 2013 and to close on 07 th April, Construction period 3 W.1.7 Construction of schemes: Works new SSI including ESMP implementation /Infrastructure support to Rice schemes Lot 6 (Miyombo & Chonanga Irrigation schemes) 250 NCB No No Post 10 th March, th April, nd April, 2014 Bids advertised 10 th March, 2013 and to close on 07 th April, Construction period 3 W.1.8 Infrastructure support for Rice scheme efficiency (Lot 7: Kaombe Irrigation Scheme) 100 Shopping No No Post 01-April April April-2014

6 Ref. No Estimated Cost in Procurement Domestic Preference Yes/No Prior/Post Issuance of documents W.1.9 IFA Roads Works 303 Shopping No Yes Post 01-April April April 2014 Small procurement across all 29 districts Total Works () 3,143 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Prior Review Threshold Comment 1. Single Source (Firms) Any amount All 2. Quality and Cost based (QCBS) >= 200,000 All contracts 3 Consultants Qualification (CQ)/ <200,000 None 4 Least Cost >= 200,000 <200,000 All contracts 5. Individual Consultants >= 200,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection s and Time Schedule

7 CONSULTANCY SERVICES Issuance of EOI Ref. Estimate d Cost in Selection Prior/ Post Finalise shortlist and issue RFP Expected Proposals Submission Date Complete Technical Evaluation Complete Financial Evaluation Negotiate and Award C.1.1 C.1.2 C.1.3 C.1.4 Irrigation Master plan and investment Framework Agricultural Development Strategy Irrigation Environmental studies (ESMP) Communications, Community Participation,Land Tenure and Resettlement Framework 2,134 QCBS Prior 600 QCBS Prior 400 QCBS Prior 1,650 QCBS Prior 28 - Jan Apr May Jun Juy Oct Dec March Apr Apr May May Nov Jan March March March Apr March April May May May June-14, Contract awarded to SMEC International on 08 th October, 2014 for USD2,134, Contract period 15 Shortlist re-submitted to WB on 19 th March, 2014 Technical/Financial proposed received on 07 th March, Technical evaluation finalized to seek WB No Objection by 28 t March, 2014 Poor response. Readvertised on 10 th March, 2014 and closed on 24 th March,

8 Issuance of EOI Ref. Estimate d Cost in Selection Prior/ Post Finalise shortlist and issue RFP Expected Proposals Submission Date Complete Technical Evaluation Complete Financial Evaluation Negotiate and Award C.1.5 C.1.6 C.1.7 C.1.8 C.1.09 C.1.10 Umbrella Consultant/SVIP Coordination/Implement ation Unit for the abovementioned studies Public Private Partnership Feasibilty Study Dam Safety Panel for the proposed Shire Valley Irrigation Project Hydraulic modeling TOR 20 Hydraulic Modelling for the proposed Shire Valley Irrigation Project Legal Consultant for Ex SFPDP and New SSI Technical Assistance in Capacity Building in Irrigation System design and Construction (2 month hands-on course for Bunda/NRC graduates) 50 QCBS QCBS SS SS Prior Prior 300 QCBS Prior 160 SS Prior 50 IC 10-March April May May May June-14, 28-March April May May May June-14, Prior N/A 28-March Apr Apr Apr Apr-14 Prior N/A 17-March March March March March Apr May June June Jun July Nov Nov-14 6-Dec Jan Jan March-14 Post 22-Aug Sept Oct Nov Dec March To shortlist by 02 nd April, 2014 Poor response. Readvertised on 10 th March, 2014 and closed on 24 th March, To shortlist by 02 nd April, 2014 Draft EOI approved by WB on 25 th March, To advertise by 27 th March, 2014 whilst finalisisng TORs Finalising contract by 24 March, 2014 Finalising contract by 24 March, 2014 To initiate action after Consultant finishes preparation of TORs Contract negotiations finalized. Revised Draft contract and signed negotiation minutes re-submitted to WB on 25 th March, 2014 Identified Consultant will be available for the assignment in July, 2014

9 Issuance of EOI Ref. Estimate d Cost in Selection Prior/ Post Finalise shortlist and issue RFP Expected Proposals Submission Date Complete Technical Evaluation Complete Financial Evaluation Negotiate and Award C.1.11 C.1.12 C.1.13 Training Facilitator for Hands on Training in Irrigation Schemes Development (2 month hands-on course for Bunda/NRC graduates) Lessons and Knowledge learning Specific on-demand training and support to cooperatives and marketing/ Mgmt and Technical Assistance to FBO 150 IQCBS Post 22-Aug Sept Oct Nov Dec March CQS Post 200 CQS Post C.1.14 Small studies on FBOs 100 IC Post 19-Nov Jan Feb Feb Feb Feb March March Apr May Apr Apr May May May March May May-14 Contract negations finalized with FISD.FISD whose fees were on the higher range. To sign contract by 27 th March, 2014 Combined Technical and Financial evaluation finalized. To arrange negotiations with Royal Tropical Institute of Netherlands by 03 rd April, 2014 Sshortlisting finalized 25 th March, To send RFPs to shortlisted firms by 27 th March, 2014 On need basis C.1.15 PCU and IWMU staff of IRLADP Total Consultancy Services 1,411 IC Post 7,980 N/A N/A N/A N/A N/A On going PCU. List of staff will be submitted to the. Note: ICB = International Competitive Bidding NCB = National Competitive Bidding QCBS = Quality and Cost Based Selection CQ = Selection Based on Consultants Qualifications IC = Individual Consultant LCS = Least Cost Selection

10 LIST OF IRLAD PROJECT STAFF AND THEIR POSITIONS No Name of Officer Title of Post C Dickxie V Kampani Project Coordinator C Henry Mphasa Finance Manager C Time Fatch M&E Specialist C Rex Tolani Social & Community Development Specialist C Goli M Mwanza Procurement Specialist C Joseph Chisenga Director, IWMU C Crosby Mphande Project Engineer C Cecilia Wanda Regional M&E Expert C Joy Ndalama Regional M&E Expert C Fabiano Kwaule WUA Specialist C Chisomo Gunda WUA Specialist C Daniel W M Chitonya WUA Specialist C Charles Kanyinji IFA Coordinator C Pieter A Nthenda WUA Specialist C Moston Mhango Irrigation Engineer C Chisomo Taulo Irrigation Engineer C Samson Banda Irrigation Engineer C Jeremiah Nkowani Irrigation Engineer C Tony Chiputula RWH Specialist C Patrick Viyazyi RWH Specialist C Innocent Kabwadza Asst Accountant C Gilbert Mwakalenga Asst Accountant C Chimwemwe P Nyirongo Admin Assistant C Leah C Dindi Admin Assistant C Kazimu Kalilombe Admin Assistant C Jean F Makamo Admin Assistant

11 C Zondiwe P T Kadango Asst Accountant C Joseph C N Khonje Asst Accountant C Humphrey W Ngwira Asst Accountant C Alfred K Mbale Asst Accountant C Elizabeth Nyirenda Admin Assistant C Goodwin G Njunga Asst Accountant C Maurice A R Mlozoa Asst Accountant C Victor Kaonga Asst Accountant C George G Pikani Asst Accountant C Yakobe Longwe Asst Accountant Chipiliro C Ziyendammanja Asst Accountant C Henry Ng'ong'ola Senior Driver C Snoden Nyirenda Senior Driver C Amon M K Banda Driver C Helbert Chikazingwa Senior Driver C Kako G Chakhaza Driver C Jafali Mbewe Driver C Patrick J Chiusiwa Driver C David Chikayenda Driver C Lucius Michongwe Driver C Mathews Chipeta Driver C Henry Kalonga Driver C Menard Nyasulu Driver C Elizabeth Teleka Driver C Mabvuto Waliwali Driver C Gerald Luhanga Driver C Donald Chimbwanda Driver C Kennedy Mandambwe Driver

12 C Richard Tchetha Office Assistant C Geoffrey K Chamhanya Office Assistant C Gregory J Kufeyani Office Assistant C Ceasar Mhango Office Assistant C Fetson Tembenu Office Assistant C Jean Jamu Office Assistant C Emmanuel Chole Guard