Board of Trustees December 19, 2017 MINUTES

Transcription

1 MINUTES Regular Meeting 3:00 I. Call to Order/Determination of a Quorum/Pledge of Allegiance _X Chair, Layne Bladow _X Vice Chair, Cathy Pearsall-Stipek _X Trustee, Tony Anderson Trustee, Christina Blocker _X Trustee, Lillian Hunter _X Assistant Attorney General, Linda Sullivan-Colglazier Chair Bladow called the meeting to order at 3:03 p.m. Trustee Hunter asked that the record reflect Trustee Blocker was excused from the meeting. Chair Bladow welcomed new trustee Tony Anderson. Trustee Anderson spoke about his more than 30-year involvement in the community, leading organizations including the International Board of Sister Cities. He added his keen interest in working with the team. Chair Bladow and the rest of the board thanked him. II. General Matters Chair Bladow A. Approval of Agenda Trustee Hunter moved to approve the agenda. Vice Chair Pearsall- Stipek seconded the motion and all were in favor. B. Approval of Board Minutes a. November 28, 2017 Trustee Hunter moved to approve the November 28, 2017 minutes. Vice Chair Pearsall-Stipek seconded the motion and all were in favor. b. December 5, 2017 Trustee Hunter moved to approve the December 5, 2017 minutes. Vice Chair Pearsall-Stipek seconded the motion and all were in favor. C. Citizen Remarks none III. Introductions/Presentations A. Standing Reports/Remarks 1. Associated Student Government (ASG) Update (Taylor Roberts) Mr. Roberts spoke about the upcoming Community and Technical College Advocacy Day, scheduled for January 25, This is the first year Bates Technical College will be in attendance on the student advocacy day, advocating for issues, including equal opportunity and other student issues like tool and textbook affordability. Mr. Roberts

2 also spoke about the ASG s program delegate training, teaching delegates from CTE programs about Robert s Rules and communicating information about the ASG to students to create a more informed student voting body. Mr. Roberts referred to the January 15, 2018 Martin Luther King, Jr. march at 9 a.m. starting at the downtown campus auditorium. Light refreshments and coffee will be provided by the Bates Foundation. ASG recently voted to allow the food truck to provide services at Central Campus twice a week. Mr. Roberts spoke about price increases at the food truck, and the clear communication received from the culinary program staff on the need for the increases. Chair Bladow thanked Mr. Roberts for his thorough report. 2. Foundation Update (Erin Zeiger) Ms. Zeiger reported a $5,000 donation was just received from Mr. Henry Schatz, towards a $10,000 matching grant from the Murray Family Foundation for the Henry T. Schatz Endowed Scholarship. In , the Foundation received a $10,000 grant from Ingersoll Rand, $7,500 from the Boeing Company, and $10,000 from the Biella Foundation. The Foundation established the Roger and Diana McMaster Endowed Scholarship, and the Malayna Gale Burns Memorial Endowed Scholarship, and the College Success Fund, which supports funding for mini-grants through the Foundation. More than $6,000 was awarded in mini-grants to support innovative initiatives and programs at Bates Technical College, and nearly $110,000 has been awarded in student scholarships. Ms. Zeiger shared February 7 th is the kick-off date for an internal fundraising campaign at the college. Scott Ramsey (Korsmo Construction) and Chris Donahue (PlayCreation) have offered to donate their services to design the playground project, which will save approximately $11,000. Ms. Zeiger also shared long-time Bates Foundation and Bates Technical College General Advisory Council member Dr. Dick Bowe recently passed away. 3. Human Resources Update (Gary Nilsson) Mr. Nilsson spoke about three new hires this month, including Yuliya Saxon (Financial Aid Specialist II), Kayla Conner (elearning Program Assistant) and Trina Raymond (Library Technician III). Ms. Raymond was present and introduced to the board. The Trustees welcomed Ms. Raymond to the Bates Community and wished her well.

3 4. Institutional Research none Jon Bolas 5. KBTC Update (DeAnne Hamilton) Ms. Hamilton reported KBTC has recently held three, very successful and well attended events. There is a screening for the new season of Masterpiece: Victoria on January 7, 2 p.m. at the Advanced Technology Building. Ms. Hamilton spoke about some schedule changes with the recent removal of the Charlie Rose program. KBTC expects to end the year strong with donations from recent on-air requests. President Langrell remarked to Ms. Hamilton, and Ms. Valdez (KBTC Finance Manager) how engaging it is to have the KBTC team greeting people at events. They thanked President Langrell, and Ms. Valdez reported the KBTC exit audit is anticipated to be scheduled at the January 30 board meeting. 6. Local Bargaining Units none present a. AFT-Washington Federation of Teachers Jim Field b. International Union of Operating Engineers Dan Condon c. Public Safety Officers Jaime Dawson d. Professional Technical Employees Shondea Chapman B. President s Report 1. Supporting Teaching and Learning Updates (Lin Zhou) Dr. Zhou spoke about enrollment, noting the final numbers for fall are not yet available but career training programs appear to be trending up. Revenues are up because enrollment in CTE programs are up. Vice Chair Pearsall-Stipek noted our marketing is prominent, which may attribute to better enrollment figures. She added they recently went to the Fantasy Lights display and it was wonderful to see Bates Technical College s name everywhere. Dr. Zhou referred to some of the marketing initiatives currently in play, including banners on buses and working with local high schools. Dr. Zhou attended the Northwest Commission of Colleges and Universities (NWCCU) annual meeting recently, and learned the college must submit a change request for specific changes to programs. We are expecting year old boys to visit our college from China, with three adult chaperones, to explore their future potential careers. The group will spend time at South and Central Campuses, visiting programs during their one-week visit. 2. Delivering Teaching and Learning Updates (Al Griswold)

4 Mr. Griswold announced that Instructional Dean Caryn Fosnaugh will be leaving the college at the end of the calendar year. He acknowledged her as an excellent instructional leader who has brought more than $1 million in grants and contracts to the college during her time with Bates. Mr. Griswold spoke about a youth apprenticeship program at Lincoln High School with a focus on welding, the status on several grant submissions and ending dates, and the college s partnership in the workforce investment proposal. Mr. Griswold also referred to the bilingual CNC Operator course, and our work with LUNA (Latinos Unidos Northwest Association). Mr. Griswold and the trustees acknowledged Joe Raniero and Dan Hughes for their partnership development with LUNA. 3. Administrative Services Report (Holly Woodmansee) Ms. Woodmansee reported several members of the finance team have been working closely with student services on fee coding and form processing. The budget committee has met and is working on forms for supplemental funding. The financial report for the close of 2017 has been completed. There will be an entrance audit interview held on January 11, 2018, and the auditors hope to have at least one board member present for an internal risk assessment on the same day. Ms. Woodmansee reported facilities has moved the IERT program from downtown to central campus, and five and a half semi-trucks filled with surplus items have been moved. The capital budget will be submitted tomorrow. Ms. Woodmansee spoke about the reserve funds that were previously set aside by the board. Referring to page 49 of the board packet, subject information item regarding use of Capital Reserve, Ms. Woodmansee spoke about the intent to transfer $627,909 in funds to the operating and local capital accounts from the Capital (Local) Advanced Tech Center reserve for the purposes of: offsetting operating costs, covering final settlement agreement costs for the Advanced Technology construction contract, and funding for a consultant and project management assistance in the preparation of future capital budget requests. If state capital funding is received in for any of the purposes discussed (listed on the referenced document), the funds will be returned to the reserve account. Vice Chair Pearsall-Stipek noted she was at a function this week with legislators and they expect the first vote to be on the budget.

5 IV. 4. President s Remarks/Announcements (President Langrell) President Langrell reminded the board of the menu of work this year, including the charge for to learn more about the budget, our programs and the strategic plan. This board meeting starts our second round of review on the strategic plan goals with Goal One. We have had updates on the Administrative Medical Assistant program, Institutional Research, I-BEST, capital projects, elearning, Information Technology and a presentation from two of our Navigators, as well as learning about the budget including salary and benefits, instruction and student services, and the trustees budget. We will continue to track and get through the strategic goals and program showcase, and at the retreat determine what the trustees would like to focus on down the Spring stretch. The board policies document is scheduled for a section review in the remaining five meetings of this fiscal year. The procedural chapters in the policy document are in line to be reviewed by members of the college community and edits will be shared with the trustees. New Business / Unfinished Business Goal 1: New Programs and Clientele Quarterly Report Dr. Zhou spoke about the recently created admissions office last year, and the positive difference it has made in concert with their other efforts. She also spoke about the implementation of CRM (Customer Relationship Management), and student services extensive efforts to make calls to potential students daily, as well as targeting student advisors to work closely with faculty each quarter. Dr. Zhou referred to the colleges Satisfactory Academic Program (SAP) and the process for providing assistance to students in need, which has improved our retention rates. Aerospace Navigators Joe Raniero and Dan Hughes were introduced and spoke about their roles at Bates Technical College. Both Mr. Raniero and Mr. Hughes believe in providing full service to prospective students, including being available, providing assistance throughout the enrollment process, and keeping in touch through their time in the program. Their outreach efforts include working with charter schools, creating partnerships with organizations such as MetroParks and the Washington Youth Academy. They offer assistance in enrollment in the technical high school as well as career training programs. They

6 work to identify students that might be a good fit for the I-BEST programs. In addition to regularly attending REACH Center at the Goodwill Industries meetings, they also work with the Warrior Transition Battalion. Vice Chair Pearsall-Stipek acknowledged the fabulous job both of them are doing. Trustee Anderson noted how much there is to learn, and that he looks forward to working with everyone. Budget Discussion: Student Services (Holly Woodmansee) Ms. Woodmansee explained what is covered in the student services budget, as identified in the document on pages of the board packet. Staffing for Financial Aid is included in this budget, but the funding for the aid they provide is not. V. Board Member Discussion/Remarks Committee Reports: Assignments as of October, 2017 A. Development/Advancement (Foundation) Hunter/ B. ACT/ACCT Pearsall-Stipek/Bladow C. KBTC /Hunter Vice Chair Pearsall-Stipek has attended the last three KBTC events, and acknowledged they were outstanding. Trustee Anderson stated his interest in replacing Trustee Hunter on the KBTC committee. D. Legislative Committee (ACT) Pearsall-Stipek/Bladow E. Pierce County Coordinating Comm. (PCCC) Bladow/Pearsall-Stipek Chair Bladow spoke about the PCCC Legislative Breakfast which took place on December 7, Approximately 40 people were present, including representatives from other colleges. Common themes were discussed including the capital budget and the Hirst decision. It was exciting to hear other colleges give us recognition for our legislative outreach lunches, held in the fall. F. Associated Student Government (ASG) Hunter G. General Advisory Council (GAC) Bladow/Pearsall-Stipek H. IDEAL/CDAC (Diversity Councils) Hunter/Blocker I. College Council (Policy Review) Bladow VI. Adjournment Prior to adjourning the meeting, Chair Bladow recognized that this is the final meeting for Trustee Lillian Hunter. He expressed sincere

7 respect and appreciation for the service she has provided, and noted he looks forward to collaborating with her in her new role in the future. He read into record the end of service award presented to Trustee Hunter: In Grateful Appreciation for Your Support of Bates Technical College, Lillian Hunter, Trustee Trustee Hunter shared her admiration for all who serve Bates Technical College as she emotionally thanked all present for their support and devotion to the college. Trustee Anderson presented Trustee Hunter with flowers, to thank her and show appreciation for her. He acknowledged her 40 years as an educator from public school to higher education to her role at the Office of the Superintendent of Public Instruction. Everyone present applauded Trustee Hunter. Trustee Hunter moved to adjourn the meeting at 4:49 p.m. Trustee Anderson seconded the motion, and all were in favor. Next Board of Trustees Meetings/Location: - January 30, p.m. Regular Meeting, Bates Technical College - February 27, 2017, 3 p.m. Regular Meeting, Bates Technical College Times listed are approximations. Agenda items may be addressed earlier or later than indicated.