Minutes. I. Organizational Items: a. Called to Order by: Kayla

Transcription

1 Minutes Tuesday, November 8, 2016 Time: 4:30pm-6:00pm Type of Meeting: General, Special Location: US-U Board Room 303 Attendees: Executive committee, General Public I. Organizational Items: a. Called to Order by: Kayla b. Roll Call Kayla Stamps President Present Leopoldo Saldana Vice President for Administration Excused Tardy John Martinez Vice President for Academic Governance Present Timothy Achinger Vice President for Finance Excused Absent Marcos Montes Vice President for External Affairs Present Bonnie Lee Secretary/ Treasurer Present Shirali Shah College of Business & Economics Rep. Present Michelle Macias College of Arts and Letters Rep. Present Jeovany Aguilar Chief Justice Present Intef W. Weser Executive Director Present Jennifer Miller University President s Designee Present Marcus Rodriguez Director of Programs and Leadership Excused Absent Dena Florez Office Manager of Administration & Services Present GUESTS OF THE GALLERY c. Adoption of Agenda: Offered By: Shirali Shah Seconded by: Marcos Montes Motion to approve the adoption of Agenda for: Tuesday, November 8, 2016 d. Approval of Minutes (action): Offered By: Timothy Achinger Seconded by: Marcos Montes Motion to approve the minutes for Tuesday, October 11, 2016 II. III. Public Forum- Allotted time for members of the public to address the committee. None New Business a. Budget Priorities The Executive Committee will go over rough draft of budget priorities. The committee will Page 1 of 5

2 discuss program and proposals. The committee will give input about the direction A.S.I. will take for Spring. Intef W. Weser: The way the process goes is we usually do a 3/9 budget adjustment or depends on what the budget needs if we do a 3/9 or not since we have an influx of funds. We have additional funds available of $195,000. What we do differently is went present these budget priorities in a memo format to Lisa Chavez, the Vice President for Administration. We keep key administrations who work with A.S.I. informed. Length and descriptions will be add so they have can a better idea of what they are. Then we will submit that and Lisa will review them, 10 day window and assess them then we will place them in our budget. We may not have to do a 3/9 review due to the influx of funds. Bonnie Lee: Is this budget priority only for excess funds for the previous year? Intef W. Weser: Yes, whatever we don t spend gets rolled over to next year. Money should be spent on the students. Marcos Montes: We are approving to go to the Board? It s not an action item? Intef W. Weser: It could go to the Board. The Board will act. Marcos Montes: I feel that Lobby Corps needs more money because they are having Grassroots in May. Travel costs should be looked at. The student s tuition fee increase date has changed from January to March. I think Lobby Corps should go from $3,000 to$5,000. Intef W. Weser: We can go one by one and describe what the events are about. The unrestricted funds are about $20,000 that are not currently being allocated. Intef W. Weser: The first one is the Street Team Development. Ashley and Cinnamon has the Screaming Eagles going on. We would like to personals this event. T-shirts give personality and show presence on campus as well as offer evening refreshments during the break time for night classes or give food for students that don t participle in campus events. That is what the $4,000 funds will be used for. Bonnie Lee: Is this Screaming Eagles? Intef W. Weser: Yes Marcos Montes: Lobby Corps includes recurring for advocates efforts and tuition increase. Some things that will be included is 3 buses for the broad of trustees meetings in November, January, and in March. Also t-shirts for students to look unformal when tabling. The t-shirts will say the more money the longer we stay. We need marketing stuff like pad folios for Lobby Corps. We ask for $3,000 to be increased to $5,000 due to the Grassroots Trip event statewide in late April, early may transportation. Timothy Achinger: I would like $10,000 of the $20,000 to go to club funding. Dena Florez: More people will be applying for funding in spring also end of the year banquets for clubs are in spring. We are at $8,000 for the last finance meeting which is really cutting it close for fall. Leo Saldana: On behalf of the A.S.I concert I am working with Marcus and Ashley. We are calling it the Spring Beats Show for A.S.I in spring on Saturday March 4 th from 6 to 10 in Luckman Theater. We already spoke to Henry in Luckman regarding the dates. The budget proposal was distributed. It will be the same as the Hip-hop and Comedy event budget proposal. CSULA does it best is the theme. These event will be focused for mind matters, self-wellness, and for students to have a stress free environment before midterms. The event will have a variety of performances that combines rap, alternative, and jazz. The campus will have off campus exposure to the larger city community. Overall, $40,000 will be asking for this event. Timothy Achinger: So the cost of the tickets is $25.00 for CSULA students and $35.00 for general admission. Do you think it will sell it? Is the revenue assumptions based on the tickets selling out? Leo Saldana: Yes, mainly for CSULA students if they sell out. I am working with the past I expect to sell out. Each student can purchase two tickets at the time also a lot of students have off campus friends. We are going to give CSULA student priority. Bonnie Lee: How many artists are you going to recruit and what is the booking budget? Leo Saldana: We need to finalize the contract and bookings before we advertise and start promoting. Intef W. Weser: Based on our passed struggles, we need to have these vetted by university. Campus was not comfortable with off campus coming in. I suggest we sit down with university and discuss. We may need to invest in a lot of security. Dena Florez: I have to set something up with cashiers to track the tickets and the limitations of two tickets per student fees. Those things need to be notified by cashiers so let me know if you want me to set that up for you. Timothy Achinger: What kind of liability exposure do we have for this event if something bad happens in the event? Intef: In the past, any type of event we send over whom the artists are to our insurance company and they send back a bill. Leo Saldana: The Luckman is a closed area we control who goes in building. It does not require any fencing everything is set up. Just the security and insurance. Marcos Montes: Is there any data if this is something we want or is this what the students want? If we are facing a student increase do they want a concert? I would like to see more data something tangible for this event. Leo Saldana: We can get more data. Page 2 of 5

3 Bonnie Lee: This event is for the community. I think it is a good thing that we have it open to the community but how you are going to get student on campus on a Saturday? Leo Saldana: As soon as we get this finalize the contract I am going to advertise to the best of my ability. Jen Miller: This event is based on student money and a lot of the times Luckman is not student money. The money comes from outside agencies and they rent out the Luckman. It is very expensive. We have to hire a number of securities. We will look at the other campus and look into the artists. Think about where your money comes from and how it is used. Intef W. Weser: Look into the type of music genera to attract a wide amount of students. Kayla Stamps: How does the process go with a short amount of time for these budget priorities? Intef W. Weser: We have to have something be the 17 th because that is our last board of directors. We have 2 weeks to get important data. We need to be decided by the end of the quarter to see where we are going moving forward. Kayla Stamps: What would you guys like done with this going forward so I can see where were at right now because we going to board of directors on Thursday. Intef W. Weser: Are you talking about just the concert or about the other items? Kayla Stamps: The concert Intef W. Weser: Leo can start searching Timothy Achinger: What is the capacity in Luckman? Leo Saldana: 11,052 Dena Florez: My concern with the 60K of restricted funds is if were going have this go to Lisa Chavez I think it s a large amount put for restricted Intef W. Weser: Lisa would approve with reservations and the university support would need to sign off. John Martinez: What happens with the sales we make for the tickets? Leo Saldana: It goes right back to reduce the amount. Kayla Stamps: John Martinez what are your thoughts? John Martinez: To survey the artists so the students are known to the artist. Timothy Achinger: I would like to see more money into the club funding and consider more funds in the university tutorial center. Marcos Montes: We need more information. There are more important things to be allocated. Bonnie Lee: I would like more students to be invested on Saturday. Leo Saldana: There is also a Friday option on March 3rd available. My concern is the Friday traffic. Shirali Shah: I m not down for a concert. We are allocating a lot of money toward this and what if it is not a success? Kayla Stamps: I think we need to go back to the lab and getting more information for the board of directors. Moving forward we are going to talking on behave of Life after College. CSULA is ranked 500 nationally in terms of income from 2015 our graduates are making less than $30,000. We want to research the reasons behind it. We want to have a pilot program, 26 participant s total. They go through a process the first process is the first aid kit which involves resumes, interviews, dress for success and much more. Once completed, they will have access to the show me the way guide that is a mentorship program. We will be analyzing the levels of mentorship. The money is coming from the networking to success. We want to have two quest speakers and for graduation. Intef W. Weser: Alternative Break will be going to Cuba with students and 4 staff members. We need to purchase added insurance, travel meals, emergency cell phones, and hospitality for series of meetings. Intef W. Weser: Spirit week will have food refreshments, decorations, bowling night, and dodgeball night. b. Action Items: Policy Review i. A.S.I. Bylaws Policy 001 Review The Committee will review and take action on only the Eligibility Section of Policy 001 to ensure compliance with CSU Policy. Offered By: Leo Saldana Seconded by: Bonnie Lee Motion to approve the changes made to Eligibility section only, as presented, to A.S.I. Bylaws Policy 001 Kayla Stamps: Moving forward to Bylaws Policy 001- Eligible section is putting us in an alinement with CSU policies for semesters. The areas we are changing is 9 unit semester instead of 12 unit semester, 1 semester to get involve, and the semester unit for undergraduates the CSU requires 6 but were suggesting 9 semester units. The system requires a 2.0 put we Page 3 of 5

4 are suggests a 2.2 GPA. This will be in effect for next year We changed the average per term they will need a 2.2 to be eligible. Graduates is 6 semester units and we take out the average with a 2.2 GPA. Dena Florez: Which 2.2 are you looking at the cumulative GPA or the CSULA GPA? Intef W. Weser: The CSULA GPA and maintain a 2.2 cumulative GPA. Marcos Montes: Is it just CSU? Intef W. Weser: Yes c. Discussion Item - A.S.I. Spring Kick off: The Committee will look at the student concerns list transcribed from BOD, and discuss as well as begin to plan Spring Semester A.S.I campaign. Kayla Stamps: The quick tour needs a video to share in classes to get students attention. The marketing kit will have who ASI is and how one can get involve. We will get t-shirts for the event on Thursday November 16 th. The film well be through December 1st through the 2 nd. ASI kickoff event will have a flash mob. Ashley and cinnamon will prepare the kick-off. Our goal is to get ASI known for spring. We want to reach out to clubs and organizations as well. Intef W. Weser: The video needs compliance. Is this a budget priority? Kayla Stamps: Yes, a budget proposal. Intef W. Weser: The funds are already expended. d. Discussion Item Ad Hoc Check-in: The Executive Committee will talk about the status of the ad hocs. The chair will quickly discuss the status of the SPC ad hoc, as well as the Rebranding ad hoc. The Rebranding ad hoc timeline will be discussed. Timothy Achinger will discuss the status of the Referendum and Scholarship Committee ad hoc. Kayla Stamps: The Ad Hoc check in SPC is meeting with a consultant next week. Our goal is to do training over the winter over the 2 hours to talk about strategic meeting. Marcos Montes: Are we requiring anything during winter break? Intef W. Weser: We do not have formal meetings during winter break. Bonnie Lee: Maybe we can have a BOD at library? Kayla Stamps: Yes, that is good. IV. Adjournment: Offered By: Leo Saldana Seconded by: Timothy Achinger Motion to Adjourn meeting at 5:58pm All in Favor ALL Opposed 0 Abstained 0 Motion: Passed I. Organizational Items: a. Called to Order by: Kayla b. Roll Call Page 4 of 5 Associated Students, Inc. Summary of Actions Taken Tuesday, November 8, 2016 c. Adoption of Agenda: Offered By: Shirali Shah Seconded by: Marcos Montes Motion to approve the adoption of Agenda for: Tuesday, November 8, 2016 d. Approval of Minutes (action):

5 Offered By: Timothy Achinger Seconded by: Marcos Montes Motion to approve the minutes for Tuesday, October 11, 2016 III. New Business a. Action Items: Policy Review i. A.S.I. Bylaws Policy 001 Review The Committee will review and take action on only the Eligibility Section of Policy 001 to ensure compliance with CSU Policy. Offered By: Leo Saldana Seconded by: Bonnie Lee Motion to approve the changes made to Eligibility section only, as presented, to A.S.I. Bylaws Policy 001 IV. Adjournment: Offered By: Leo Saldana Seconded by: Timothy Achinger Motion to Adjourn meeting at 5:58pm All in Favor ALL Opposed 0 Abstained 0 Motion: Passed CERTIFICATION Official Minutes taken for the Executive Committee MEETING of the Associated Students, Inc, Cal State University, Los Angeles, held on Tuesday, November 8, 2016 in the University Student Union 303AB. Consensus by the A.S.I. held on Tuesday, November 22, Prepared by: Dena Florez Recording Secretary Bonnie Lee Secretary/Treasurer Page 5 of 5