III. Approval of Agenda {Action: Approved Motion: Howard Second: Brooks Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

Transcription

1 Unofficial Business Session Minutes Present: Charlotte J. Nash, Jace Brooks, Lynette Howard, Tommy Hunter, John Heard I. Call To Order, Invocation, Pledge to Flag II. Opening Remarks by Chairman III. Approval of Agenda {Action: Approved Motion: Howard Second: Brooks Vote: 5-0; Nash-Yes; IV. Approval of Minutes Work Session: November 7, 2017 Briefing 10:30 a.m.: November 7, 2017 Informal Business Discussion 12:00 p.m.: November 7, 2017 Executive Session: November 7, 2017 Business Session: November 7, 2017 {Action: Approved Motion: Howard Second: Brooks Vote: 5-0; Nash-Yes; V. Announcements Proclamation: Celebrating Gwinnett s Tamil Community 1. Multiple Departments Approval to renew BL002-17, on-call electrical repair, maintenance and installation services on an annual contract (January 04, 2018 through January 03, 2019), Departments of Community Services, Fire and Emergency Services, Sheriff and Support Services, with Cleveland Electric Company and Penco Electrical Contractors, Inc., base bid $252, (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

2 Page 2 1. Multiple Departments Approval to renew BL095-16, purchase of meat, cheese, fish and poultry on an annual contract (December 17, 2017 through December 16, 2018), Departments of Community Services, Corrections and Sheriff, with Performance Foodservice, S&S Institutional Foods dba Samples Foods, and Sutherland's Foodservice, Inc., base bid $1,215, (negotiated cost savings of approximately $7,608.26). This contract is funded 5% by a grant from the Atlanta Regional Commission. (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} Approval to renew BL093-16, purchase and installation of fence on an annual contract (December 21, 2017 through December 20, 2018), Departments of Community Services, Fire and Emergency Services, Police Services and Water Resources, with Elite Fence Company, LLC and Chapman Fence Company, base bid $286, This contract is funded 40% by the 2017 SPLOST Program. (Staff Recommendation: Approval) Nash-Yes; 2. Community Services/Tina Fleming Approval/authorization to accept, if awarded, a grant from the Land and Water Conservation Fund in the amount of $100, This funding will be used to renovate and improve the Rhodes Jordan Park football field complex, including the development of a multi-purpose synthetic turf field for football, soccer and lacrosse. Authorization for the Chairman or designee to execute any and all documents subject to approval as to form by the Law Department. County funding of $2,055, is designated from the 2017 SPLOST for this project. District 4/Heard (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks- Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

3 Page 3 3. County Administration Approval to renew RP019-13, on-demand printing services on an annual contract (January 06, 2018 through January 05, 2019), with Design Type, Inc., Digital Xpress Printing, Inc., More Business Solutions, and Printing Trade Company, Inc., base amount $275, (Staff Recommendation: Approval) {Action: 4. Financial Services/Maria Woods Approval to renew RP006-13, provide property and casualty insurance coverage/services on an annual contract (January 01, 2018 through December 31, 2018), with Arthur J. Gallagher Risk Management Services, Inc.; Marsh USA, Inc.; and Willis Insurance Services of Georgia, Inc., base amount $2,830, (Staff Recommendation: Approval) {Action: Approval to amend the FY2017 budget to include a contribution of $18, from the General Fund to the Airport Operating Fund. This contribution is needed in order to be compliant with an amendment to the Federal Aviation Administration's (FAA) policy concerning the use of airport revenue, specifically local taxes on aviation fuel sales. (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

4 Page 4 5. Information Technology Services/Abe Kani Approval to renew OS024, maintenance for computer aided dispatch (CAD) and record management system (RMS) software systems on an annual contract (February 01, 2018 through January 31, 2019), with Tiburon, Inc., base amount $557, Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) Nash-Yes; 6. Juvenile Court/Robert Rodatus Approval/authorization to accept, if awarded, grant funds from the Criminal Justice Coordinating Council (CJCC) Victims of Crime Act (VOCA) up to the amount of $53, with a match up to the amount of $13, The match consists of a cash donation from the Georgia Court Appointed Special Advocate (GA CASA) in the amount of $2, and an in-kind match of $11, from volunteer hours. The grant will fund a Volunteer Coordinator. The increase in staff allows more volunteers to be trained and more children served through Gwinnett s CASA program. Approval to add one full-time position to the Juvenile Court. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents, subject to approval as to form by the Law Department. The grant is 80% funded through CJCC with a 20% match provided by GA CASA. Nash-Yes;

5 Page 5 7. Law Department/William J. Linkous III Approval/authorization for the Chairman to execute a Purchase and Sale Agreement between Gwinnett County and Samuel Hinton, Jr. to purchase 1) acres, more or less, Tax Parcel No A-029, known as 2615 Winder Highway, Dacula, Georgia; 2) acres, more or less, Tax Parcel No A-088, known as 2554 Winder Highway, Dacula, Georgia; and 3) square feet of right-of-way and 2, square feet of permanent construction easement, being a portion of Tax Parcel No A-133, known as 25 Dacula Road, Dacula, Georgia, for the amount of Six Hundred Eighty Eight Thousand Eight Hundred Eighty Six Dollars and 59/100 s ($688,886.59), including the authority to execute any and all documents necessary to consummate the transaction. Subject to approval as to form by the Law Department. {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} 8. Police Services/Butch Ayers Approval/authorization to execute a Performance Partnership Grant Agreement (PPA) between Gwinnett County, the Gwinnett County Office of Emergency Management (OEM) and the Georgia Emergency Management and Homeland Security Agency (GEMHSA) and acceptance of funding in the amount of $77, The award will be utilized to support the technology needs of the Emergency Operations Center (EOC) in addition to training and equipment. A County match of $77, is required and will be covered through in-kind personnel salaries. Approval/ authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approve) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

6 Page 6 8. Police Services/Butch Ayers Approval/authorization to accept a grant awarded by the Georgia Emergency Management and Homeland Security Agency (GEMHSA) in the amount of $6, The award will be utilized to procure equipment and supplies, conduct health evaluations/screenings and grooming for the Explosive Detection K9's. The award is funded at a 100% and does not require a County match. Approval/authorization for the Chairman or designee to execute grant documents and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approve) {Action: Approval/authorization to enter into a Memorandum of Understanding (MOU) between the Georgia Emergency Management and Homeland Security Agency (GEMHSA) and Gwinnett County. The MOU authorizes GEMHSA to procure Law Enforcement CBRNE equipment and supplies on behalf of the Gwinnett County Police Department, CBRNE Team in the amount of $87, Approval/authorization for the Chairman or designee to execute MOU and any other necessary documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approve) {Action:

7 Page 7 9. Support Services/Angelia Parham Approval/authorization for the Chairman to sign one-year non-exclusive franchise agreements with Commercial and/or Construction or Demolition Waste Service Providers who have met the requirements of the Gwinnett County Solid Waste Collection and Disposal Services Ordinance of These services are for the period beginning January 1, 2018, and ending on December 31, Contracts to follow. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} 10. Tax Commissioner/Richard Steele Award OS025-17, printing and mailing of vehicle registration renewal notices on an annual contract (November 28, 2017 through November 27, 2018), to Datamatx, Inc., utilizing a State of Georgia competitively procured contract, base amount $250, Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) Nash-Yes; 11. Transportation/Alan Chapman Approval for the Chairman to accept Federal Highway Administration Emergency Relief Program funding from the Georgia Department of Transportation. Grant funding, in the amount of $45,309.42, was requested to support the additional transit operating costs incurred during the I-85 bridge collapse and reconstruction. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) {Action:

8 Page Transportation/Alan Chapman Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Norcross regarding jointly funded 2017 SPLOST pedestrian safety improvement projects. The City will manage these projects. The County will reimburse the City for 81% of total project cost up to a maximum County contribution of $711, Approval/ authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 2/Howard (Staff Recommendation: Approval) {Action: Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Norcross regarding jointly funded 2017 SPLOST projects for the safety and alignment project at Holcomb Bridge Road and Thrasher Street and the intersection project at Medlock Bridge Road and North Peachtree Street. The County will manage this project. The City will reimburse the County in the amount of $266,000.00, 19% of the total project costs. The total County contribution is $1,134, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by the Law Department. District 2/Howard (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

9 Page Transportation/Alan Chapman Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Berkeley Lake regarding the jointly funded 2017 SPLOST sidewalk improvement project for North Berkeley Lake Road from Ridge Road to Peachtree Industrial Boulevard. The County will manage this project. The City will reimburse the County in the amount of $14,250.00, 19% of the total project costs. The total County contribution is $60, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 1/Brooks and District 2/Howard (Staff Recommendation: Approval) {Action: Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Berkeley Lake regarding the jointly funded 2017 SPLOST project to resurface Lakeshore Drive. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum County contribution of $336, Approval/ authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 2/Howard (Staff Recommendation: Approval) {Action: Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Town of Braselton regarding the jointly funded 2017 SPLOST pedestrian safety project on SR 211/Old Winder Highway adding a Multi-use Tunnel. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum County contribution of $225, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 3/Hunter (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

10 Page Transportation/Alan Chapman Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the Town of Braselton regarding the jointly funded 2017 SPLOST major roadway project to extend the westbound turn lane on Thompson Mill Road at its intersection with Maple Drive. The County will manage this project. The City will reimburse the County in the amount of $123,500.00, 19% of the 2017 SPLOST project costs. The total County contribution is $526, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 3/Hunter (Staff Recommendation: Approval) Nash-Yes; Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners regarding the jointly funded 2017 SPLOST intersection improvement at Medlock Bridge Road and Bush Road. The City will manage this project. The County will reimburse the City for 81% of total project cost up to a maximum County contribution of $2,025, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 2/Howard (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

11 Page Transportation/Alan Chapman Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Peachtree Corners regarding jointly funded 2017 SPLOST projects including major roadway improvements on Spalding Drive from Holcomb Bridge Road to Winters Chapel Road and on SR 141/Peachtree Parkway from SR 140/Jimmy Carter Boulevard to the county line. The agreement also includes an intersection improvement project at Spalding Drive and Holcomb Bridge Road. The County will manage these projects. The City will reimburse the County in the amount of $975,158.00, 19% of the 2017 SPLOST project costs. The total County contribution is $4,157, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 2/Howard (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Snellville regarding jointly funded 2017 SPLOST projects including the intersection improvements of North Road at Ridgedale Drive and SR 124/Scenic Highway at Wisteria Drive as well as a portion of the preliminary engineering costs for the safety and alignment project at Tree Lane. The County will manage these projects. The City will reimburse the County in the amount of $463,757.00, 19% of the 2017 SPLOST project costs. The total County contribution is $1,977, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 3/Hunter (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

12 Page Transportation/Alan Chapman Approval/authorization for the Chairman to execute an Intergovernmental Agreement with the City of Rest Haven regarding the jointly funded 2017 SPLOST project for resurfacing of Thunder Road from SR 13/Buford Highway to the County line. The County will manage this project. The City will reimburse the County in the amount of $1,565.00, 19% of the total project costs. The total County contribution is $6, Approval/authorization for the Chairman to execute any and all related documents. Subject to approval as to form by Law Department. District 4/Heard (Staff Recommendation: Approval) Nash-Yes; Approval/authorization for the Chairman to terminate the Speed Hump agreement between the County and the City of Grayson. Approval/authorization for the Chairman to sign any and all necessary documents. Subject to approval as to form by the Law department. District 3/Hunter (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} 12. Water Resources/Ron Seibenhener Award RP019-17, control system integration services for the Supervisory Control and Data Acquisition (SCADA) conversion program on an annual contract (November 29, 2017 through November 28, 2018), to the highest scoring firm, MR Systems, Inc., base amount $2,000, Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks- Yes; Howard-Yes; Hunter-Yes; Heard-Yes}

13 Page Water Resources/Ron Seibenhener Award BL081-17, provision of meter reading services on an annual contract (January 01, 2018 through December 31, 2018), to low bidder, Bermex, Inc., base bid $2,700, (this represents a 5.57% decrease over the previous contract). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} Approval to renew BL108-15, provision of inspection and repair services for fire hydrants on an annual contract (January 01, 2018 through December 31, 2018), with American Flow Services, LLC and Georgia Hydrant Services, Inc., base bid $625, (Staff Recommendation: Approval) {Action: Approval to renew OS034-15, purchase of products and services for Hach equipment on an annual contract (January 01, 2018 through December 31, 2018), with Hach Company, base amount $500, (Staff Recommendation: Approval) {Action: Approval to renew BL077-13, sanitary sewer and force main rehabilitation program on an annual contract (January 01, 2018 through December 31, 2018), with IPR Southeast, LLC, base bid $2,500, (Staff Recommendation: Approval) Nash-Yes;

14 Page 14 VII. Old Business 12. Water Resources/Ron Seibenhener Approval to renew BL116-15, sewer and stormwater assessment program on an annual contract (January 01, 2018 through December 31, 2018), with Woolpert, Inc., base bid $3,500, (Staff Recommendation: Approval) {Action: Approval to renew OS035-16, provision of products and services for Ovivo Equipment on an annual contract (November 28, 2017 through November 27, 2018), with Cornerstone H20, LLC (formerly known as Eshelman Company, Inc.), base amount $500, (Staff Recommendation: Approval) {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter-Yes; Heard-Yes} Approval/authorization for the Chairman to sign the Joint Funding Agreement for Water Resource Investigations with U.S. Geological Survey (USGS) for the Gwinnett County Long-Term Trend Monitoring Program, as required under the County's National Pollutant Discharge Elimination System (NPDES) and in compliance with the Metropolitan North Georgia Water Planning District Water Resource Management Plan in the amount of $1,308, USGS is contributing $203, and the county is contributing $1,105,100.00, subject to approval as to form by the Law Department. (Staff Recommendation: Approval) Nash-Yes; 1. Planning & Development/Kathy S. Holland SNC Street Name Change from Barkwood Place to Espeut Place. Applicant: Daniel Espeut. District 7, Land Lot 046. District 4/Heard {Action: Approved with Change Motion: Heard Second: Hunter Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter- Yes; Heard-Yes}

15 Page 15 VII. Old Business 2. Water Resources/Ron Seibenhener VIII. New Business Approval/authorization to amend Section (g)(5) of the Code of Ordinances of Gwinnett County, for the purpose of replacing the Stormwater Systems and Facilities Installation Standards and Specifications with the Gwinnett County Stormwater Management Manual, as recommended by the Gwinnett County Stormwater Authority. Subject to approval as to form by the Law Department. (Tabled on 11/28/2017) (Tabled to 12/05/2017) (Staff Recommendation: Approval) {Action: Tabled Motion: Heard Second: Nash Vote: 5-0; Nash- Yes; 1. Law Department/William J. Linkous III Approval/authorization for Declaration of Taking Condemnation proceedings regarding the property of Macy's Retail Holdings, Inc., Gwinnett Place Mall GA, a Georgia limited liability company, Megamart, Inc., a Georgia corporation, U.S. Bank Trust National Association, as Trustee of the SRC Facilities Statutory Trust No A, a Delaware statutory trust, BM USA, LLC, a Georgia limited liability company, and acres of land, more or less, Tax Map No. R , Parcel 4, Zoning C-3, Amount $700, Dollars, for transit and transportation purposes, including the expansion of the Gwinnett Place Transit Center. Subject to approval as to form by the Law Department. District 1/Brooks {Action: Approved Motion: Brooks Second: Howard Vote: 5-0; Nash-Yes; Brooks-Yes; Howard-Yes; Hunter- Yes; Heard-Yes} IX. Comments from Audience X. Adjournment {Action: Adjourn Motion: Howard Second: Brooks Vote: 5-0; Nash-Yes; Brooks- Yes; Howard-Yes; Hunter-Yes; Heard-Yes}