II. Approval of Agenda {Action: Approved Motion: Hunter Second: Heard Vote: 4-0; Nash-Yes; Brooks- Yes; Howard-Absent; Hunter-Yes; Heard-Yes}

Transcription

1 Unofficial Work Session Minutes Present: Charlotte J. Nash, Jace Brooks, Tommy Hunter, John Heard Absent: Lynette Howard I. Call To Order II. Approval of Agenda {Action: Approved Motion: Hunter Second: Heard Vote: 4-0; Nash-Yes; Brooks- Yes; Howard-Absent; Hunter-Yes; Heard-Yes} 1. Commissioners Approval of appointment to the Arts Facility Authority. Term expires June 30, District 2/Howard Discussion Hunter Approval of appointment to the Arts Facility Authority. Term expires June 30, District 4/Heard Discussion Heard 2. Multiple Departments Approval to renew RP and RP017-15, provision of wrecker services on an annual contract (January 01, 2017 through December 31, 2017), Departments of Police and Support Services, with Lance Wrecker Service, Inc.; Statewide Wrecker Service, Inc.; and Willard Wrecker Service, Inc., per the attached recommendation letters, base amount $143, (Staff Recommendation: Approval) 3. Community Services/Tina Fleming Approval to renew BL070-14, provision of swimming pool maintenance and repair on an annual contract (October 07, 2016 through October 06, 2017), with Poolside, Inc., base bid $150, (negotiated cost savings of approximately $4,500.00). (Staff Recommendation: Approval)

2 Page 2 4. Financial Services/Maria Woods Award RP022-16, acquire, rehabilitate, and sell foreclosed single family housing and/or acquire, rehabilitate, manage/operate rental housing for the County s Neighborhood Stabilization Program (NSP) on an annual contract (October 24, 2016 through October 23, 2017), to the highest scoring firms, Gwinnett Window & Door, Inc. and The Macallan Group, LLC, base amount $1,540,650.07, which includes acquisition, rehabilitation and sale/management of properties. The Neighborhood Stabilization Program is funded 68.2% by the Georgia Department of Community Affairs and 31.8% by the United States Department of Housing and Urban Development. (Staff Recommendation: Award) Approval to renew RP014-12, banking services on an annual contract (January 01, 2017 through December 31, 2017), with Wells Fargo, NA, base amount $548, (Staff Recommendation: Approval) Approval of tax digest corrections, including changes to the digest, in-additions, deletions and errors discovered during the billing and collection process of the Tax Assessors and Tax Commissioner's Office. Adjustments amount to a net decrease of $4,160, for tax years 2007, 2010 thru (Staff Recommendation: Approval) Approval of the August 31, 2016 Monthly Financial Status Report and ratification of all budget amendments. 5. Human Resources/Scott Fuller Approval to renew RP017-12, workers compensation claims administration services on an annual contract (January 01, 2017 through December 31, 2017), with Alternative Service Concepts, LLC, base amount $129, (negotiated cost savings of approximately $1,312.00). (Staff Recommendation: Approval)

3 Page 3 6. Information Technology Services/Abe Kani Approval to renew RP016-13, purchase of Symantec products and related services on an annual contract (November 06, 2016 through November 05, 2017), with PC Specialists, Inc. dba Technology Integration Group, base amount $515, (Staff Recommendation: Approval) Approval to renew RP004-15, purchase of video surveillance and physical security systems, services, and maintenance on an annual contract (October 14, 2016 through October 13, 2017), with Comtech Communications of Georgia, Inc., base amount $2,555, (negotiated cost savings of approximately $12,776.65). (Staff Recommendation: Approval) 7. Police Services/Butch Ayers Approval/authorization to execute a Performance Partnership Grant Agreement (PPA) between Gwinnett County, the Gwinnett County Office of Emergency Management (OEM) and the Georgia Emergency Management Agency (GEMA), Department of Homeland Security (DHS) and acceptance of funding in the amount of $100, The award will be utilized to develop Emergency Management plans, train Emergency Management personnel, and purchase Emergency Management supplies and equipment. A County match of $100, is required and will be covered through in-kind personnel salaries. Approval/authorization to delegate authority as described in the attached action list. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval) 8. Support Services/Angelia Parham Award OS034-16, purchase of tractors and mowers, to Deere & Company, utilizing a State of Georgia competitively procured contract, $188, (Staff Recommendation: Award)

4 Page 4 8. Support Services/Angelia Parham Approval of Change Order No. 2 to BL002-15, Gwinnett County Lilburn Branch Library and City Hall Project, with Hogan Construction Group, LLC, increasing the contract by $84, and extending the contract completion time by 26 days. The contract amount is adjusted from $11,379, to $11,463, Gwinnett County's portion of the expenses related to Change Order No. 2 is $7, Subject to approval as to form by the Law Department. This project is funded by the 2009 SPLOST Program. District 2/Howard (Staff Recommendation: Approval) 9. Transportation/Alan Chapman Award BL088-16, Hewatt Road (U.S. 78/Stone Mountain Highway to Cherie Glen Road) pedestrian safety improvement project, to low bidder, CMES, Inc., amount not to exceed $322, Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded by the 2014 SPLOST Program. District 3/Hunter (Staff Recommendation: Award) Award BL072-16, Five Forks Trickum Road (Oak Road- Tom Smith Road), Five Forks Trickum Road at Oak Road, Five Forks Trickum Road (Ronald Reagan Parkway-Killian Hill Road) and Killian Hill Road at Five Forks Trickum Road major roadway improvement projects, to low bidder, CMES, Inc., amount not to exceed $11,570, Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 92% by the 2009 SPLOST Program, 6% by the Water and Sewer Renewal and Extension Fund and 2% by the 2014 SPLOST Program. District 2/Howard (Staff Recommendation: Award)

5 Page 5 9. Transportation/Alan Chapman Approval/authorization for the Chairman to execute any and all documents related to the Construction Agreement between Gwinnett County and the Georgia Department of Transportation (GDOT) to establish the parameters for the construction of the S.R. 141/Peachtree Parkway at Peachtree Industrial Boulevard project and accept funds in the amount of $1,299, Subject to approval as to form by the Law Department. This contract is funded 62% by the Georgia Department of Transportation, 31% by the 2014 SPLOST Program and 7% by the City of Peachtree Corners. District 2/Howard (Staff Recommendation: Approval) Award BL079-16, S.R. 141/Peachtree Parkway at Peachtree Industrial Boulevard intersection improvement project, to low bidder, E.R. Snell Contractor, Inc., amount not to exceed $2,114, Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 62% by the Georgia Department of Transportation, 31% by the 2014 SPLOST Program and 7% by the City of Peachtree Corners. District 2/Howard (Staff Recommendation: Award) Approval to renew BL082-14, right of way mowing on County roads on an annual contract (January 01, 2017 through December 31, 2017), with NGL and Erosion Control Group, LLC and Premier Tree and Shrub Care, LLC, base bid $225, (negotiated cost savings of approximately $4,397.47). (Staff Recommendation: Approval) Approval/authorization for the Chairman to execute a Local Maintenance and Improvement Grant (LMIG) Application with the Georgia Department of Transportation (GDOT) for assistance in the resurfacing of various County roads. Approval for the Chairman to execute any and all related documents, subject to approval as to form by the Law Department. GDOT contribution of $5,930, and Gwinnett County match of $1,779, for a total cost of $7,710, This item is funded 76.9% by GDOT and 23.1% by the 2014 SPLOST Program. (Staff Recommendation: Approval)

6 Page Water Resources/Ron Seibenhener Award OS029-16, purchase of Schneider Electric Wonderware products and services on an annual contract (October 05, 2016 through October 04, 2017), to Insource Solutions, base amount $650, (Staff Recommendation: Award) Award OS023-16, provision of products and services for Pentair and Pentair Fairbanks-Nijhuis equipment on an annual contract (October 05, 2016 through October 04, 2017), to Pump & Process Equipment, Inc., base amount $200, (Staff Recommendation: Award) Approval to renew BL066-14, construction, maintenance and repair associated with watershed improvements, stream restoration and stormwater Best Management Practice (BMP) on an annual contract (October 08, 2016 through October 07, 2017), with The Dickerson Group, Inc., base bid $2,000, (Staff Recommendation: Approval) Approval to renew RP021-14, on-call water and wastewater tank cleaning on an annual contract (November 05, 2016 through November 04, 2017), with Allsouth Environmental Services, base amount $450, (negotiated cost savings of approximately $4,400.00). (Staff Recommendation: Approval) Approval to increase BL113-15, inspection, calibration, maintenance, repair and replacement of gas monitors, gas flow meters and oxygen sensors on an annual contract (March 09, 2016 through March 08, 2017), with Argus Group Holdings, LLC dba Argus-Hazco, from $82, to $282, (Staff Recommendation: Approval)

7 Page 7 IV. Old Business 1. Community Services/Tina Fleming Approval/authorization of Change Order No. 1 to BL South Gwinnett Park Redevelopment with Multiplex LLC, Inc., increasing the amount by $636, and extending the contract completion time by one hundred thirty six (136) days. The contract amount is adjusted from $8,401, to $9,037, Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST Program. District 3/Hunter (Tabled on 09/20/2016) (Staff Recommendation: Approval) 2. Planning & Development/Kathy S. Holland Rezoning RZC (Reconsidered by Consent Order) Formerly GCID Applicant: Enterprise Leasing Company of Georgia, LLC, Owner: Tenants in Common - Ian M. Smith, Agent, Knightswood, Inc., C-3 to M-1, Maintenance Shop (Rental Fleet), Tax Parcel No. R , 1700 Block of Jeurgens Court, 5300 Block of Goshen Springs Road, Acres. District 2/Howard (Tabled on 09/20/2016)(Public hearing was held)[planning Department Recommendation: Approve with Conditions][Planning Commission Recommendation: Approve with Conditions] V. Adjournment {Action: Adjourn Motion: Hunter Second: Heard Vote: 4-0; Nash-Yes; Brooks-Yes; Howard-Absent; Hunter-Yes; Heard-Yes}