CITY OF LYONS MINUTES OF REGULAR CITY COUNCIL MEETING Monday, November 19, :00 PM Lyons City Hall
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1 MAYOR: Mike Young COUNCIL MEMBERS PRESENT: Chris Hass Leanna Payne Cecil Burdette Cody Goforth Ron Harkrader Jerry Minix Mike Drake Quorum present at meeting. COUNCIL MEMBERS ABSENT: Susan Tobias CITY OF LYONS MINUTES OF REGULAR CITY COUNCIL MEETING Monday, November 19, :00 PM Lyons City Hall CITY STAFF PRESENT: John Sweet, City Administrator Sheila Spielman, City Clerk GUESTS: Kerry Davison, Curtis Tobias, Lucky Kidd, Shannon Young. 1. Call to Order: With a quorum present, Mayor Young called the meeting to order at 6:00 p.m. 2. Flag Salute 3. Approval of Agenda: Approval item on Project 11F was added. Council Members Hass and Payne moved and seconded to approve the agenda. The motion carried by voice vote. 4. Approval of Consent Agenda - (Approval) City Council Minutes of 5 November (Approval) Warrants totaling $151, (Approval) Utility Write-offs $4, (Information) 2011 Audit Completed Presentation to Council on 17 December (Information) City of Lyons Christmas Party 15 December Council Members Goforth and Payne moved and seconded to approve consent agenda items. Motion carried by voice vote. 5. Public Notices: A. Compost Facility Hours 1 PM to 6 PM Tuesday/Thursday/Saturday/Sunday closes 29 Nov. Reopens 2 April Facility Closed Thanksgiving Day 22 Nov (Thursday). B. City Workforce Holiday: 22/23 November 2013 (Thursday/Friday) for Thanksgiving All City Offices Closed.
2 C. City Administration Department selling Bell & Star Christmas Cards at 10 for $4.00 or 40 cents each D. City of Lyons Chamber of Commerce Annual Christmas Parade 1 Dec 12 at 7:00 PM. Also Celebration Centre Bazaar. E Dog Tags Available at City Hall. F Cereal Malt Beverage License to City Clerk by 28 Nov To Council 3 Dec G. Public Hearings on Dangerous/Unsafe Structures Repair or Demolish 6:00 PM City Hall 3 December 2012: (1) Public Hearing on Repair or Demolish: House and Structures at 520 North Grand Street Dangerous/Unsafe Structure (2) Public Hearing on Repair or Demolish: Garage at 304 West Ave North Dangerous/Unsafe Structure (3) Public Hearing on Repair or Demolish: Garage at 534 South Bell Dangerous/Unsafe Structure H. Resolution Public Hearing Establishment for adopting a change to Neighborhood Revitalization Plan #1on 3 December 2012 at City Hall. 6. Citizen s Comments Curtis Tobias requested that Council consider an ordinance allowing gator-type utility vehicles be allowed on city streets, similar to the golf cart ordinance. 7. Treasurer s Report None 8. City Administrator, City Attorney and Mayor Reports A. LKM Annual City Hall Day 6 Feb 2013 (Topeka) B. SHOPKO 29 Nov 12 Grand Opening at 9:00 AM C. Placement of Bell and Star on Water Tower installed and testing. D. Wind Damage: 10 Nov 12 some damage at Lyons Municipal Cemetery E. Frisbie Park Playground Equipment Addition F. Painting of Pedestrian Bridge ongoing now G Audit Completed. Presentation to Council on 17 Dec 12. H. EMC Risk Improvement Survey City of Lyons Dated 30 Oct 12. No issues. I. City of Lyons Staff Meeting with Black Hills Staff 7 Nov 12 Natural Gas Emergencies. J. Midwest Energy, Inc. -- Two Highway Crossings - K-14 North and US-56 East K. Request for Applications for City Clerk Being Sent Out. Still seeking a mechanic. L Elections for Elected City Positions (5 City Council Positions) Mayor Mike Young Council Members: Leanna Payne (Ward 1), Cody Goforth (Ward 2), Jerry Minix (Ward 3), Mike Drake (Ward 4) City Clerk Files with County 1 January 2013 Filing Deadline: 12:00 noon on 22 January 2013 Voter Registration 12 March 2013 General Election: 2 April 2013 M City Of Lyons Boards/Commissions Elections And Appointments N. Training: (1) CIC Web Training Workshop Budgetary Fund Accounting Year End 5 Dec (2) CIC Web Training Workshop Payroll Year End 6 Dec (3) CIC Web Train Workshop Accounts Payable/Purchasing Year End 7 Dec (4) KMU Safety Training 6 Dec (Lyons Council Chambers)
3 9. Committee Reports A. Planning Commission: 5:30 PM at City Hall 20 December If no action items, will be cancelled. B. Board of Zoning Appeals: None Scheduled. C. City of Lyons Youth Council: None Scheduled D. Tree City USA Committee: None Scheduled E. Working Group Reports: None. 10. Business Items A. (Approval) 2013 Cost of Living Allowance for City staff (COLA). Council Members Minix and Harkrader moved and seconded to approve. Motion carried by voice vote. B. (Approval) 2013 City of Lyons Chamber of Commerce Events per Chamber agreement and insurance. Council Members Hass and Payne moved and seconded to approve. Motion carried by voice vote. C. (Approval) A Resolution Rescinding Resolution # 588 Dated 5 November 2012 for Public Hearing: Notice to Repair or Demolish 216 West 2nd Street. A building permit for demolition was issued and the demolition is done. Council Members Hass and Burdette moved and seconded to approve the resolution. Motion carried by voice vote. RESOLUTION # 589 D. (Approval) Invitation to Honorable Marshall Christmann & Honorable Mr. Jay Scott Emler to attend City Council Meeting 7 January 2013 or 22 January Issues of Concern/ Support LKM Municipal Policies. Council Members Hass and Minix moved and seconded to approve the invitation. Motion carried by voice vote. E. (Approval) Ordinance: 2012 Changes to City of Lyons Comprehensive Plan. Kerry Davison representing the Planning Commission reviewed the public hearing at Planning Commission and reported the Planning Commission recommendation to approve the three items of change to the Comprehensive Plan. AN ORDINANCE AMENDING ORDINANCE NO OF THE COMPREHENSIVE PLAN FOR THE CITY OF LYONS, KANSAS was presented. Council Members Hass and Harkrader moved and seconded to approve. Voting was: Drake yes, Minix yes, Harkrader yes, Burdette yes, Goforth yes, Payne yes, Hass yes. Motion carried with seven yes votes. ORDINANCE # 1893 F. (Approval) Appointment: Chris Snyder Tree Board Term: 3 Years. Dec 2012 to Dec 2015 G. (Approval) Appointment: Janie Riggs Tree Board Term: 3 Years. Dec 2012 to Dec 2015 Council Members Hass and Payne moved and seconded to approve the appointments of Mrs. Snyder and Mrs. Riggs to the Tree Board. Motion carried by voice vote. H. (Approval) Annual Re-Certification City of Lyons Tree City USA Application for 2013 Period Due 31 Dec 12. Council Members Payne and Goforth moved and seconded to approve the application. Motion carried by voice vote.
4 I. (Approval) FY-2013 Airport Capital Improvement Program (ACIP). Administrator Sweet explained the 5-year plan as reviewed by Kirkham Michaels, FAA, and the airport manager, and reported that it had been approved by Rice County. Council Members Minix and Harkrader moved and seconded to approve. Motion carried by voice vote. Administrator Sweet reviewed the long-range plan. Council Members Hass and Harkrader moved and seconded to approve. Motion carried by voice vote. J. (Information) 2013 Cereal Malt Beverage License Applications to City Clerk by 28 November 2012 to City Council for Approval 3 December K. (Information) Fund Status: City of Lyons Purchases == Critical Purchases Only. L. (Information) Well #2 Operational Issue Rework Completed by General Contractor M. (Information) Demolition of North Old School Completed 13 Nov 12 N. (Information) Demolition of Log Ex Structure O. (Information) Purple Wave Auction Results P. (Information) KDOT FY-2013 Transportation Enhancement Program Applications Due by 15 Feb 13. No money to do a project. 11. Pending Projects A. (Information) Lyons Rice County Airport Land Acquisition Huffman FY $291, Haile Dirt Construction: General Contractor for Demolition. 2. FY-2013 Grant for Land Acquisition submitted. Waiting for FAA to close out and reimburse money. 3. Completion Date 2012/FY-2013 FAA Project. Joint Project City of Lyons and Rice County. 4. Costs to Date: $283,070 FAA Grant (90%) /Shared Costs (10%) //City (25%) County (75%) B. (Information) Lyons Rice County Airport Land All Others Property FY $188, Received last contract. Issuing checks tonight. 2. Agreement with FAA signed and submitted to FAA. 3. Joint Project City of Lyons and Rice County. 4. Costs to Date: $71, FAA Grant: $170,027 (90%). Shared Costs: $18,892 (10%) City (25%: $4,723) / County: (75%: $14,169). C. (Information) CDBG Housing Project FY $400, Grant Application submitted to KDOC. 2. SCKEDD Grant Administrator and Risk Assessor. 3. Grant Application sent to KDOC August KDOC Site Visit 11 October D. (Information) #6 Neighborhood Rehabilitation Project (HUD HOME) FY $100, Homes under contract for repair: 212 S. Reed, 521 S. Pioneer, 410 East Ave South. 2. Supports 4-5 home grant applications. KHRC 28 Sep 11 Approved $100,000 HOME Grant. Adding 2 more home bids within 30 days. 3. SCKEDD Grant Administrator and Risk Assessor 4. Costs to Date: $0.00.
5 E. (Information) #7 Neighborhood Rehabilitation Project (HUD HOME) FY $250, SCKEDD submitted application to KHRC. Pending Review by KHRC. Competitive Grant. 2. SCKEDD Grant Agreement and Risk Assessor Grant Funds Reduced in Kansas: Max Received $850,000. Max Award Submission $250,000. F. (Approval) Geometric Project FY Lane ($1,453,815) 1. (Approval) Design Payment #2: BG Consultants - $6, Reimbursable to Special Highway Fund #18. Council Members Hass and Goforth moved and seconded to approve payment. Motion carried by voice vote. 2. KDOT issued Notice to Proceed to BG Consultant s Inc to start design work 22 Aug KDOT Approved Project 2 November Costs to Date: $10, G. (Information) Part 2, Phase II Safe Routes to School Program (SRTS) $275, Project started October 15. Completed Priorities 1-6. Starting priorities 7, 8 and Costs to Date: $25,000. KDOT $250,000. H. (Approval) 2011 Water System Projects $2,804, (Approval) CE Invoice #1 BG Consultants: $6, Council Members Harkrader and Minix moved and seconded to approve. Motion carried by voice vote. 2. KDHE approved design 28 Sep. Bids Requests Out 15 Oct. Bid Opening Changed 11:00 AM City Hall on 21 Nov to Council 3 Dec for approval. Pre-Bid Meeting 14 Nov at 11:00 AM Specific Water Line Replacement Project Locations Identified. Other areas include: Water line repairs, water meters, automatic meter read, well flow meters, fire hydrants. 4. Costs to Date: $203, Reimbursements received: $184, I. (Information) Wastewater Treatment Facility Pump Replacement ($59,330) 1. Two Pump Systems: 1955 Models. Pumps operate return sludge pump. Must Have for WWTF To Operate. Completion Date by December Turn Key Operation Bid Approved 20 Aug 12: Smoky Hill $59, Costs to Date: $0.00. J. (Information) Storm Water Project ($250,000) 1. KDEM Mitigation Project Letter of Intent submitted. 2. Pending approval of KDEM to prepare application FEMA Mitigation Project. FEMA Funds 75%. Remaining 25% City/County. 12. Next City Council Meeting: Monday 3 December 2012 at 6:00 P.M. in City Hall. 13. Adjourn. Council Members Goforth and Drake moved and seconded to adjourn. Meeting adjourned at 6:57 p.m. Respectfully submitted, Sheila Spielman City Clerk
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