December 13,2011. Mayor/Reeve/Financial Officer. Dear Sir/Madame:

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1 Ontario Provincial Police Police provinciale de l'ontario Business and Financial Services Bureau Bureau des services operatimmels et financiers 777 Memorial Ave. 777,ave Memorial Orillia ON L3V 7V3 Orillia (ON) L3V 7V3 Fax; (705) December 13,2011 Mayor/Reeve/Financial Officer Dear Sir/Madame: At the August 2011 meeting of the Association of Municipalities of Ontario (AMO), the Ministry of Community Safety and Correctional Services committed to provide each OPP-policed municipality with a summary of the OPP Deployment Model methodology. For yonr reference a summary of the methodology is attached. The OPP is looking forward to ongoing dialogue on potential options for managing costs and transparency around the cost recovery fonnula and the deployment model. The OPP Commissioner has recently advised all OPP-policed municipalities of an approved update to the cost recovery formnla used to determine municipal policing costs. The new 2010 Cost Recovery F onnnia has been integrated into the 2012 Policing Cost Estimates. A standard cost schedule based on the 2010 Formula rates has been attached for your reference. The fonnula recovers costs based on expenditures in and fhereiore updates the municipal policing costs to more current costs. The OPP is authorized to update fhe cost recovery fonnula rates on an annual basis going forward. In addition to the infonnation we are providing above we are taking this opportunity to forward the 2012 estimated OPP policing costs for your municipality. The estimated salaries are based on the 2012 uniform and civilian salary rates outlined in the 201 J Compensation Framework Agreement, between the Ministry of Governmental Services and the Ontario Provincial Police Association. Current benefit rates have been included in the annual estimate and will be applied to the final year end reconciliation (25.0% for unifonn officers and 24.9% for civilian staff). If you have any questions regarding this estimate, please contact Catherine McCauley, Acting Manager Contract Policing Financial Services Unit, at (705) Yours truly, Andrew Eamer Bureau Commander Business and Financial Services Bureau /cmc Attachments c: Detachment Commander Manager, Contract Policing Section ec: Region Commauder

2 Ontario Provincial Police Deployment Model vember 2011

3 Introduction Policing in Ontario is governed by the Ontario Police Adequacy Standards which define core police activities. These standards are enshrined in provincial legislation under section 4(2) of the Police Services Act (PSA) which states that "adequate and eiiective police services must include, at a minimum, all of the following police services": Crime Prevention o Law Enforcement o Victim Assistance e Public Order Maintenance o Emergency Response The above five categories exemplify the wide array of responsibilities of Ontario's police services. To meet these reqnirements, the Ontario Provincial Police (OPP) mnst have a valid and objective means of determining the number of officers needed to provide adequate and effective policing as defined in the PSA. The starting point of assessing staffing needs is the front-line constable. The OPP must be able to detem1ine the number of general law enforcement constables needed to keep Ontario's citizens safe and secure. The (OPP) Deployment Model has been used by the OPP to adequately and effectively staff detachments since the late 1980s. Originally developed by the Illinois State Police, the computerized model has been significantly refined by the OPP and is used as an important tool to accurately identify the number of front-line constables required to address calls for service.. The OPP has received government approval to use the model to identify workload and apportion OPP costs to municipalities receiving policing pursuant to Section 5.1 of the Police Services Act (PSA), as well as municipalities policed by agreement pursuant to Section 10 of the PSA. To detennine the number of constables required to respond to Calls For Service (CFS) the Deployment Model considers five parameters; 1. Detachment Characteristics 2. Availability Factor 3. Calls for Service/Response Standard 4. Policing Standards 5. Patrol Standards These five paran1eters are explained in detail in this document. te that the OPP Deployment Model does not calculate the level of uniform staff required for the supervision of front-line constables, or the level of uniform and civilian staff required to provide operational and administrative support. Supervision and administrative support are determined by both OPP policy and operational requirements for each location. 2

4 1. Detachment Characteristics Deployment Model Parameters For the purpose of the Deployment Model, OPP detachments are classified as either Area or Linear. Area Detachments: provide both provincial (provincial parks and highways, wlincorporated areas, waterways) and mwlicipal policing services over a defined geographical area. The Deployment Model takes into consideration the total area, III square kilometres, policed by the Area detachment. Linear Detachments. provide strictly highway patrol functions, particularly in the Greater Toronto Area where the OPP has jurisdiction over provincial highways and municipal policing functions are provided by municipal and regional police services. 2. Availability Factor If a position were occupied and available for calls at all times (i.e. 8 hours per shift, 365 days per year) an officer would be available 2920 hours a year. However, many aspects of police work, as well as terms of employment, impact on a constable's availability to respond to calls for service. To detennine the availability factor these impacts are tabulated annually, using the opp's Activity Reporting System las an information source, and averaged on a per officer basis. These include: Weekends (two days) Statutory Holidays Vacation Days Maternity/parentalleave Sick leave WSIB Court Training Administration Total hours Wlavailable = 832 hours = 88 hours = 157 hours = 20 hours = 53 hours = 13 hours = 123 hours 92 hours = 75 hours = 1453 An analysis of the this information reveals that for each constable position, two constables are actually required because each individual officer is only available to respond to calls for one half of the year J te: Each officer is required to complete and submit a Daily Activity Report. This form captures information, such as the type, location and time spent on each occurrence to which the constable responds. The information is then inputted into a central repository where it can be used to manage OPP resources. 3

5 3. Calls for Service/Response Standard The primary function of constables is to respond to Calls for Service (CFS). The model calculates the number of constables required per detachment to respond to CFS, the bulk of which are criminal or traffic occurrences. The OPP's Daily Activity Report is used to detemline the average length of time required to investigate criminal and traffic occurrences (with the exception of homicides which are factored into the model using a different methodology). For both criminal and traffic CFS the total Initial and Follow-Up hours recorded are summed and divided by the total number of occurrences to produce the average Criminal Code (CC) and Motor Vehicle Collision (MVC) values. Crimina! occultence CFS includes Criminal Code of Canada codes 328 to 56Jl, as well as: Q Death I Injury Investigation e Domestic Investigation o False Alamls Emergency I Compassionate Message " Missing I Lost I Overdue Persons o Rescues o e o o MVC Fatal MVC Personal Injury MV C Property Damage MVC n-reportable Using Activity Report data, the average time 2 taken to investigate a Criminal or MVC OCCllmrence was calculated at: Criminal: MVC: 4.6 hours 2.4 hours For each detachment and shift the total number of CC and MVC CFS are mnltiplied by the provincial average time for CC and MVC investigations respectively. The model adjusts the results for each detachment's hours of operation. The result is the total number of hours spent on CC and MVC CPS. The model then calculates, by detachment and shift, the number of constables required. The model also takes into account the probability of simultaneous CPS and considers the percentage of time an officer will be available to immediately respond to a CFS. 2 * te: Court time and administrative time are not included in this calculation given that they are already included in the Availability Factor. 4

6 The optimum situation for a police service is to have a 100 percent Response Standard, i.e. officers being able to respond to all CFS immediately. However, this model is costprohibitive and unrealistic. To this end, the OPP have adopted a 92 percent Response Standard. This standard was adopted to account for the peaks and valleys in the number of active CFS for any given time interval. The reason for this is tied to the fact that the 92 percent Response Standard provides for effective and efficient policing for most days when there are an average number of CFS. Officers have available time to provide proactive non-patrol service (e.g., RIDE). They also respond to CFS's that do not require an immediate response. Other factors that impact upon this decision are the vision I mission of the organization, knowledge of local conditions, and public expectations of the police. 4. Officer Safety Standards To maximize officer safety, OPP policy directs mandatory two constable patrols (when practical) during specific hours of operation and for specific calls for service that require a two member response. Detachments are consequently assigned safety standards. For a detachment that provides daily 24-hour coverage, the following safety standard called Safety and Backup coverage is used. Constable Positions $ (2 Officers per police vehicle) for 2000 to 0800 hours ~ (1 Officer per police vehicle) for 0800 to 2000 hours Detachments with hours less than 24-hour coverage have Safety and Backup calculations adjusted to reflect the hours when constables are available on a call-out basis. 5. Patrol Standards The model determines the number of officers required for patrol, and patrol-related activities, based on the number of kilometres and traffic volumes of 400 Series and King's highways, as well as rural roads located within the boundaries of each detachment. The Patrol Standards incorporated into the model include: 400 series highway: patrol interval - 2 hours 400 series highway: (Enhanced Patrol Standard) - patrol interval 75 minutes 3 King's Highway: Patrol Interval- 8 hours Rural roads: Patrol Interval - 1 week Base (Unadjusted) Patrol Speed 400 Series Highway: 100 kmlh King's Highway: 80 kmih Rural Roads: 64 km/h 3 te: The 75 minute enhanced patrol for selected detachments was first tested and implemented in

7 Summary The OPP has provided municipal policing services to Ontario's municipalities under contract since the 1 940s. The number of municipalities contracting services from the opr continues to increase and now stands at 149. A fuliher 173 municipalities receive OPP non-contract policing services (total 322). Contract Policing Section will continue to support municipal policing in the province of Ontario by providing client-focused costing proposals, pursuant to the rsa, to requesting mullicipalities as the OPP moves into its second century of policing excellence, proudly serving the people and communities of Ontario. Part of the mandate of the Contract Policing Section is to develop, in cooperation with detachments, regions and General Headquarters stal(cholders, client-focused policing proposals for municipalities and private consortimns who have requested a costing for OPP contract policing services. This is done upon the approval and direction of the Ministry of the Commnnity Safety and Correctional Services pm-suant to the PSA. The OPP Deployment Model is used by the OPP to effectively staff detachments by calculating the number of constables required to adequately and effectively respond to CFS. However, this is only one tool that the OPP utilizes in order to maintain integrity in the staffing of detachments. The analysts also complete an array of consultations with stakeholders such as Police Service Boards, Municipal COUl1cils, Community Policing groups as well as internal OPP stakeholders mentioned previously. It is only after these comprehensive examination and consultative phases that the analyst prepares a costing proposal for the mul1icipality to review. Public safety is paramount and a vital consideration during all phases of the OPP staffing process regardless of whether the mullicipality is policed under section 5.i or section 10 of the PSA. 6

8 Incidents IncHmlcdft Included in Deployment Model Caicl.llatiolJlS Code Title 328 Aggravated Sexual Assault 330 Sexual Assault with Weapon 332 Sexual Assault 333 Assault- Level I 335 Assault with Weapon or CBH - Level Aggravated Assault - Level Unlawfully Causing Bodily Harm 340 Discharge Fireanns with Intent 341 Assault Police 343 Assaults - Other Peace or Public Officer 345 Assaults - Other 346 Sexual Offences (t Assaults) 350 Abduction - Person under Abduction - Person under Abduction - Contravene Custody Order 353 Abduction - Custody Order 356 Robbery - Firearms 358 Robbery - Other Offensive Weapons 360 Robbery - Other Robbery 363 Utter Threats to Person 371 Break and Enter - Business Premises 373 Break and Enter - Residence 375 Break and Enter - Other 386 Theft of Automobile 388 Theft of Trucks 390 Theft of Motorcycles 392 Theft of Other Motor Vehicles 403 Theft> $ Bicycles 405 Theft> $ From Motor Vehicles 407 Theft> $ Shoplifting 409 Other Thefts> $5, Theft < $ Bicycles 422 Theft < $ From Motor Vehicles 424 Theft < $ Shoplifting 426 Other Thefts 5000 and Under 437 Have Stolen Goods 448 Frauds - Cheques 450 Frauds - Credit Cards 451 Frauds - Welfare 452 Frauds - Other 463 Prostitution - Bawdy House 465 Prostitution... Procuring 467 Prostitution - Other 478 Gaming - Betting House 480 Gaming - Gaming House 482 Gaming and Betting - Other 493 Off. Weapons - Explosives 495 Off. Weapons - Prohibited Weapons 497 Off. Weapons - Restricted Weapons 499 Off. Weapons - Other 510 Other Criminal Code - Arson 512 Other Criminal Code - Bail Violation 514 Other Criminal Code - Counterfeiting Currency 516 Other Criminal Code _. Disturb the Peace DM 7

9 518 Other Criminal Code ~. Escape Custody 520 Other Criminal Code - Indecent Acts 522 Other Criminal Code - Kidnapping 523 Other Criminal Code - Obscene Material 524 Other Criminal Code -- Public Morals 525 Other Criminal Code - Child Pomography 526 Other Criminal Code - Obstruct Public or Peace Officer 528 Other Criminal Code - Prisoner Unlawfully at Large 530 Other Criminal Code - Trespass by at Night 532 Mischief (Property Damage) over $5, Mischief (Property Damage) $5,000 and Under 535 Criminal Harassment 536 Other Criminal Code 538 Heroin Possession 539 Heroin Trafficking 540 Heroin Importation 542 Cocaine Possession 543 Cocaine Trafficking 544 Cocaine Importation 547 Other Drug Possession 548 Other Drug Trafficking 550 Other Drug Importation 553 Cannabis (Marihuana) Possession 555 Cannabis (Marihuana) Trafficking 556 CaJmabis (Marihuana) Importation 557 Cannabis (Marihuana) Cultivation 558 Controlled Drugs Trafficking 560 Restricted Drugs Possession 561 Restricted Drugs Trafficking 750 Fatal MVC 751 Fatal MVC~ Impaired or over PI MVC 753 PI MVC - Impaired or over PDMVC 755 PD MV C - Impaired or over n Rep MVC 757 n Rep MVC - Impaired or over Death/Injury Invest. 872 Domestic Investigation - n C.c. 873 False Alarm 885 Emerg-Compass Message 924 Miss/Lost/Overdue Persons 926 Rescues 302 Murder First Degree 304 Murder Second Degree 305 Manslaughter 307 Infanticide 309 Attempted Murder 564 Federal Statutes - Bankruptcy Act 566 Federal Statutes - Canada Shipping Act 568 Federal Statutes - Customs Act 570 Federal Statutes - Excise Act 571 Federal Statutes -Immigration Act 572 Federal Statutes ~ YCJA 574 Other Federal Statutes 580 Provincial Statutes ~ Mental Health Act (MHA) 585 Provincial Statutes - Liquor Act 8

10 587 Provincial Statutes ~ Securities Act 589 Other Provincial Statutes 602 Municipal By-Laws (Ex. Traffic) 73 I TICI Fatal Investigation: OPP 732 TICI PI Investigation: OPP 733 TICI PD Investigation: OPP 734 TTCI Fatal Investigation: Other Agency 735 TICI PI Investigation: Other Agency 736 TICI PD Investigation: Other Agency 737 Reconstructionist OPP 738 Reconstructionist Other Agency 740 Breath Testing Operator 741 RIDE 742 Impaired RIDE 743 Over 80 - RIDE 744 Impaired Regular 745 Over 80 - Regular Hour Suspension - AleJt Warning 747 Refuse Alert 748 Refuse Breathalyser 758 PD not investigated at scene for CRe's 760 Traffic Escort 764 Abandoned Auto 766 Traffic Control 768 n-mvc TR Invest. 769 Commercial Vehicle Impoundment 770 Debris on Highway 771 Pedestrian on Highway 772 Vehicle Blocking Lane 773 Assist Motorist 799 Traffic Court, n MVC 800 Fireanns Other Applic. Invest. 801 Fireanns License Applicant Investigation 802 DARE 804 Fireanns License Refusal 805 Fireanns License Revocation 806 Fireanns FIP processes 808 Photo Lic. Program 809 CPIC Comm. And Social Service 81 I Foreign Visa Work Applie. Invest. 813 Process Security Guard/Priv. Invest. 814 Process Provo Gov. Employees 816 FOI Processing 818 OPP Chorus 820 Assist Other n-municipal Police Agency 821 Assist. Gov. Agency 830 Conveyance - Medical 833 Conveyance - n-medical 850 DNA Data Bank - Sampling 851 DNA Data Bank ~ Other Activity 852 DNA - Warrant Sampling 853 DNA - Warrant Other Activity 860 EM- Public Order 86 I Major Event Occurrence 865 Suspicious Package 866 Suspicious Vehicle 867 Suspicious Persons 9

11 870 Defibrillators 875 lnsecure Premises 876 Marihuana Eradication 877 CPTED 897 Lost Property 898 Found/Recovery Property 899 Recovered Motor Vehicle 930 Complaint Investigation - Public 931 Complaint Investigation - Intemal 935 Com. Pol. - Plan Development 936 Com. Pol.- Consultation - n - Planning 937 Com. Pol. - Plan Activities 938 Com. Pol. - Plan Evaluation 940 Com. Pol. - Plan Presentations 94 I PFR Survey 975 Security Detail - Court 976 Security Detail- VIP 977 Security Detail- Prisoner 978 Security Detail- Psych. Fac. 979 Secw-ity Detail - Property 980 Security Detail- YCJA 988 n- Force Process 989 Force Process 991 Flying Time 992 General- Incident 993 Multiple Crime- Clear Hierarchy of Severity Hang Up 995 Parking Infractions 3024 Suicidal Person 3263 SOR Sex Offender Registry 9001 Media Relations 10

12 Ontario Provincial Police 2012 Cost Schedlile for Mllnicipal Policing (Based on 2010 costing form lila) Item Unifonned Staff Salaries 0 (Based on 20 I 2 salary rates) 2012 Estimates Inspector $ 129,726 Staff Sergeant $ 118,951 (Detachment Commander) Staff Sergeant $ 110,616 (Program Manager) Sergeant $ 98,093 Constable $ 87,240 Overtime Rate 0 Shift Premium Contractual Payouts Rate 0 (Vacation and Statutory Holidays) Civilian Staff (Based on 2012 salary rates) Benefit Support Salaries and Benefits (cost per unifonned member) 8.7% of uniformed staff salaries $600 per uniformed member - sergeant and below 3.5% of full-time unifonned staff salaries Detachment Administrative Clerk $ 55,439 Caretaker $ 46, % uniformed staff 24.9 % civilian staff 2 % overtime payments Communication Operators $5,003 Prisoner Guards $1,223 Office Automation Support $666 Telephone Support $118 Operational Support * $3,679 (* Includes Training, Forensics, Contract Policing, Recruiting) Other Direct Operating Expenses (ODOE) (cost per unifonned member, unless otherwise stated) Communication Centre Operational Support * RHQ Municipal Snpport Vehicle Usage Telephone Office Supplies & Equipment Accommodation Unifonns & Equipment Cleaning Contract Mobile Radio Maintenance Office Automation - Unifonn - Civilian OSS Financial Services Fee $245 $943 $1,776 $8,750 $1,206 $464 $481 $1,211 $195 $625 $1,707 $1,985 (per civilian member) 1.15% of total ODOE OMunicipulities are billed based on actual costs at annual rates, updated as required. See over for comparison to 2008 Formula 12

13 Ontario Provincial Police Cost Recovery Formula Comparison 2012 Cost Estimate For One Costable tes: 1) For comparative purposes the 2008 Formula details above list support staff costs (salaries and benefits) separately. In the 2008 Formula these costs were grouped together with other direct operating expenses. They are now detailed separately in the 2010 Formula. 2) Operational Support includes training, forensics, Contract Policing unit, recruiting 2

14 O.P.P. COSTING SUMMARY Estimated Policing Costs for the period January 01,2012 to December 31,2012 TOWNSHIP OF HURON-KINLOSS Salaries and Benefits Uniform Members Inspector.... Staff Sergeant-Detachment Commander. Staff Sergeant.... Sergeant.... Constables.... FTE' $ 12,228 10,427 55, ,284 Total Uniform Salaries ** Overtime (Provincial Average) Contractual Payout (Vacation & Statutory Holidays).... Shift Premium.... Benefits (25.0% of Salaries; 2% of Overtime). Total Uniform Salaties & Benefits Civilian Members FTE' $ Detachment Administrative Clerk ,129 Detachment Clerk - Typist..... Caretaker.... Communication Operators Salaries & Benefits... 29,710 Prisoner Guards Salaries & Benefits.... 7,263 Office Automation Support Salaries & Benefits.... 3,955 Telephone Support Salaries & Benefits Operational Support Salaries & Benefits , ,417 45,082 18,565 3, ,506 Total Civilian Salaries " 89,605 Benefits (24.9% of Salaries)... ",6,,,,5,,,06,,, Total Civilian Salaries & Benefits 731,020 96,111 OSS Pay and Benefit Charge.... Other Direct Operating Expenses Communication Center.... Operational Support.... RHO Municipal Support.... Vehicle Usage.... Telephone.... Office Supplies.... Accommodation.... Uniform & Equipment.... Cleaning Contract Mobile Radio Equipment Maintenance.... Office Automation - Uniform.... Office Automation - Civilian.... Total Other Direct Operating Expenses OSS Financial Services Fee 2012 Total Estimated Gross Policing Cost.... Provincial Services Usage.... 1,455 5,600 10,547 51,961 7,162 2,755 2,856 7,191 1,158 3,712 10, ,470 1, ,814 (93,381), FTE = Full Time Equivalent. Your municipality's portion of the total detachment cost is equivalent to the FTE shown which is based on your municipality's proportion of the detachment's workload. The estimated policing cost for 2012 based on the Uniform and Civilian 2012 Salary schedules under the Coliective Agreement.

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