Have we had any Disasters lately? 10/17/2017. City of Los Angeles Emergency Management Department

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City of Los Angeles Emergency Management Department Emergency Planning Workshop for Los Angeles City

Emergency Management Program - City Department Emergency Plans (Exec.

- Situational Status and Resource Status - Preparing Your Staff and Your Constituents - Council Role in

1 City of Los Angeles Emergency Management Department Emergency Planning Workshop for Los Angeles City Council Offices Welcome and Opening Remarks: Rob Freeman, Assistant General Manager, EMD - City of LA Emergency Management Program - City Department Emergency Plans (Exec. Directive 15) - Critical Roles and Responsibilities - Continiuity of Operations/Continuity of Government - Situational Status and Resource Status - Preparing Your Staff and Your Constituents - Council Role in Local Disasters - City Emergency Operations Center (EOC) Next Steps? Build your Council Office Plan! Have we had any Disasters lately? What s Your Plan? 1

Hurricane Harvey Category 4 hurricane during landfall Displaced more than 30,000 people Estimated damage

Texas, Louisiana, Alabama, Tennessee Hurricane Irma Category 4 hurricane during landfall in Florida Keys

5 million to evacuate 77,000 people in shelters Estimated damage cost up to $50 billion Left catastrophic

6 millions homes were without power in Florida States Impacted: Florida, Georgia, South Carolina

landfall The 10 th most intense Atlantic hurricane on record.

2 Hurricane Harvey Category 4 hurricane during landfall Displaced more than 30,000 people Estimated damage cost up to $180 billion More than 300,000 people without electricity 73 fatalities States Impacted: Texas, Louisiana, Alabama, Tennessee Hurricane Irma Category 4 hurricane during landfall in Florida Keys Florida officials ordered 6.5 million to evacuate 77,000 people in shelters Estimated damage cost up to $50 billion Left catastrophic damage in Puerto Rico 2.6 millions homes were without power in Florida States Impacted: Florida, Georgia, South Carolina Carribean Islands were heavily Impacted Culebra, Puerto Rico Hurricane Maria Category 4 hurricane during landfall The 10 th most intense Atlantic hurricane on record. Strongest Hurricane to make landfall in Puerto Rico since Approximately 80,000 remained without power. Communications were largely lost across the island. High level of infrastructure damage 34 fatalities States Impacted: Puerto Rico, North Carolina Carribean Islands were heavily affected Puerto Rico Puerto Rico 2

2017 Las Vegas Shooting A gunman opened fire on a country music

people died 500+ people were injured Motive: unknown Ongoing

recorded in City of Los Angeles history 7,194 acres burned More than

were destroyed No fatalities (except one horse) People evacuated

3 2017 Las Vegas Shooting A gunman opened fire on a country music festival in Las Vegas from the 32 nd Floor of Mandalay Bay Hotel 59 people died 500+ people were injured Motive: unknown Ongoing investigation Las Vegas 2017 La Tuna Canyon Fire Largest wildfire recorded in City of Los Angeles history 7,194 acres burned More than 1,000 firefighters responded from multiple jurisdictions Five homes were destroyed No fatalities (except one horse) People evacuated Shelters opened La Tuna Canyon Fire La Tuna Canyon Fire Northridge Earthquake, 1994 Is your district ready? 3

Before an emergency strikes, it is important that all Council

and be prepared to assist with disaster relief.

District Boundaries, History of major disasters etc. Visit myhazards.

4 Before an emergency strikes, it is important that all Council District staff be familiar with standing emergency response protocols and be prepared to assist with disaster relief. Council District Profile Data What to Include: Demographics, Council District Boundaries, History of major disasters etc. Visit myhazards.caloes.ca.gov to check for potential hazards that your district could be facing. Page 3 in template 4

Council District Map Page 4 in template Visit this website for your districts basic map: http://lacity.cityofla.acsitefactor y.

ALL staff must be aware of evacuation procedures and emergency supplies in each council district office location.

5 Council District Map Page 4 in template Visit this website for your districts basic map: y.com/city-government/electedofficial-offices/city-council/mapdistricts Emergency Preparedness REMEMBER to include ALL your field office locations. ALL staff must be aware of evacuation procedures and emergency supplies in each council district office location. Page 5 in template Emergency Preparedness Page 5 in template continued Include the emergency evacuation map and location of fire extinguisher and first aid kit from your office in the City Hall and your district s each field office location. Keep the map simple Include an evacuation safe refuge area (where you will meet) SAFE REFUGE AREA Contact General Services or Building Safety Personnel for existing evacuation map if you can not find yours. 5

essential functions across a wide range of potential emergencies.

6 What is continuity of operations? Continuity of Operations Plan (COOP) is an effort to assure that the capabilities exist to continue essential functions across a wide range of potential emergencies. It is critical that the Council District Offices maintain continuity of government operations and support recovery efforts during an emergency. CSUN, 1994 Northridge Earthquake Page 6 in the template 6

Emergency Response and Recovery If a disaster happens during working hours Staff

7 Emergency Response and Recovery If a disaster happens during working hours Staff should remain at work to make themselves available for disaster relief during normal working hours. Page 6 in template Emergency Response and Recovery If a disaster happens outside normal working hours... What is your office plan? Page 6 in template Council District Offices are encouraged to create a Phone Tree and/or use NotifyLA to communicate with all their staff What is your office communication plan Outside Normal Working Hours? 7

Emergency Response and Recovery In the event Council District Office(s) is/are physically affected by a disaster, continuity of operations will resume from an ALTERNATE

The Office of the Chief Legislative Analyst (CLA) serves as the Council s Liaison in the EOC.

8 Emergency Response and Recovery In the event Council District Office(s) is/are physically affected by a disaster, continuity of operations will resume from an ALTERNATE work site. Where is your Alternate Work Site? Page 7 in the template Emergency Operations Center (EOC) Council District staff will NOT report to the EOC. The Office of the Chief Legislative Analyst (CLA) serves as the Council s Liaison in the EOC. Office of the Chief Legislative Analyst (CLA) Contact the CLA Liaison for questions regarding EOC activations, disaster response and recovery information. Do NOT call the EOC. The EOC will be occupied allocating resources to support the field response operations. 8

The CLA and EOC Activations EOC Level I Activation: CLA representative receives periodic situation reports from the EOC, and will forward relevant information to Council Offices as needed.

EOC Level III Activation: CLA will report and serves as the Council Liaison to the EOC. CLA will serve as a point of contact between the Council and the EOC.

9 The CLA and EOC Activations EOC Level I Activation: CLA representative receives periodic situation reports from the EOC, and will forward relevant information to Council Offices as needed. EOC Level II Activation: CLA serves as the council liaison to the EOC, but may not be requested to report to the EOC. CLA will ensure Council Offices receive consistent situation reports. EOC Level III Activation: CLA will report and serves as the Council Liaison to the EOC. CLA will serve as a point of contact between the Council and the EOC. Public Information:Communicating with the Public Page 5 in template Public Information La Tuna Fire Communication Board using Social Media Page 8 in template Consider your district s diversity. It is important to use multiple methods of communication such as Person-to-person Social media notifications Television Radio Phone/Text Website Facebook event groups etc. 9

Public Information continuation Pre-draft canned messages that can be easily accessed and edited to be distributed to your constitients during a major disaster.

10 Public Information continuation Page 8 in template Use easy to understand language. Make any necessary accomodations for people with Disabilities and Others With Access and Functional Needs (DAFN) Provide accurate information and not to speculate. Public Information continuation Pre-draft canned messages that can be easily accessed and edited to be distributed to your constitients during a major disaster. These can be posted on your website, social media, etc. Page 8 in template For example: Police activity at (location). Reports of (quick description). Please avoid area until further notice. NOTE: Stay in contact with your CLA representative to verify that the information relating to an emergency or disaster you are releasing is accurate and up-to-date. Staff Activation Complete a Phone Tree for your office and review it with all your staff. Council District Offices are encouraged to register and use NotifyLA to communicate with all their staff during a major disaster or emergency. Page 11 in template 10

org (213) 484-4803 City Emergency Contacts List Council District Fire and Police Stations.

11 Council Offices personnel are encouraged to registered for NotifyLA. Contact Gary Singer for NotifyLA related inquiries (213) City Emergency Contacts List Council District Fire and Police Stations. Include contact information for local Fire and Police Stations. Page 12 in template Council District Safety Assessment Resource Page in template 11

12 Attachment: CLA Memorandum Joshua Drake (213) Handbook Thanks! Mona Curry 12

13 Need help writing your plan? Contact Larry Meyerhofer EMD s Planning Division Larry.meyerhofer@lacity.org 13

How Healthcare Ready used Google search trends information to respond to disasters

How Healthcare Ready used Google search trends information to respond to disasters Challenge Providing patients with healthcare in the wake of a disaster. Solution Using Rx Open data and aggregated Google