Provincial Emergency Program. Elected Officials Workshop 2013

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1 Provincial Emergency Program Elected Officials Workshop 2013

2 Agenda Workshop Objectives 1. Introductions 2. Four Pillars of Emergency Management 3. Exercise 4. Closing Remarks

3 Introductions Name Position Community represented Experiences What Are Your Expectations of This Session?

4 Significant Events

5 Wildfires

6 Flooding

7 Other Incidents

8 Provincial Govt Local Authority Federal Govt Shared Responsibility First Nations Other Stakeholders Individual

9 Emergency Management Cycle Preparedness Response Mitigation & Prevention Recovery

Authority Recovery Community Recovery Preparedness

10 Event Progression Level of Intensity Response Conceptual timeline showing comprehensive Emergency Management Local Authority Recovery Community Recovery Preparedness Mitigation Life as we know it Life interrupted Time Life resumed

11 Mitigation & Prevention Activities and programs intended to reduce the severity of an emergency or potential emergency, before, during, or after the emergency Mitigation & Prevention

12 Mitigation & Prevention EMBC supports many facets of mitigation: Flood Protection Program Public Education Participating in national initiatives to promote mitigation and prevention of hazards

13 Mitigation & Prevention Local Authority Roles and Responsibilities: Elected Officials Provide policy direction Chief Administrative Officer (CAO) Approve resourcing/funding for local government mitigation initiatives Emergency Program Coordinator (EPC) Coordinate public awareness campaigns and education

14 What are some examples of mitigation efforts that have been or could be taken in your community?

15 Preparedness Measures taken in advance of an emergency to ensure an effective response and recovery Preparedness

16 Preparedness EMBC Support EMBC: Training Workshops and ongoing support Web resources Provincial Hazard Plans Funding

17 Preparedness Activities Establishment of Emergency Program Training and exercises Emergency plans Mutual aid agreements

18 Preparedness

19 Preparedness Roles and Responsibilities Elected Officials Provide policy direction and funding Publicly support emergency preparedness and public education initiatives Approve and sign mutual aid agreements

20 Preparedness Roles and Responsibilities Chief Administrative Officer (CAO) Provide support to the Emergency Program Encourage staff training and readiness Approve applications for funding from province Appoint and support an Emergency Program Coordinator

21 Preparedness Roles and Responsibilities Emergency Program Coordinator (EPC) Complete community HRVA Develop emergency plans Coordinate training and exercises Coordinate integrated planning between local agencies and neighbouring jurisdictions Establish an emergency operations centre Recruit, support and provide training for volunteers

22 What types of preparedness activities has your community engaged in or would you like to implement?

23 Response Immediate actions needed to save lives and protect property Response

24 Response

25 PREMIER AND CABINET MINISTERS - DEPUTIES EMERGENCY COMMITTEE (HAZARD-BASED) FEDERAL DEPARTMENTS CENTRAL COORDINATION GROUP PROVINCIAL EMERGENCY COORDINATION CENTRE PROVINCIAL MINISTRIES / AGENCIES PROVINCIAL REGIONAL EMERGENCY OPERATIONS CENTRE(S) LOCAL GOVERNMENT EMERGENCY OPERATIONS CENTRE (EOCS) Provincial Response Structure ON-SITE RESPONSE

26 Response Provincial Support Activate PREOCs and PECC PREOCs provide expertise and resource support Reimburse eligible response costs Emergency Info BC website

27 Local Authority Response Site Response Activate EOC and Emergency Response Plans Work with neighbouring First Nations Communities Activation of Emergency Social Services (ESS) volunteers and reception centre Declaration of State of Local Emergency Deployment of local authority resources

28 Response Site Support EOC Organizational Structure

29 Response Roles and Responsibilities Elected Officials Act as media spokesperson Provide leadership and policy direction Issue Declaration of State of Local Emergency Approve evacuation alerts and orders

30 Declaring State of Local Emergency Declaring a State of Local Emergency in British Columbia is available at: ww.pep.gov.bc.ca

31 Response Roles and Responsibilities CAO and EPC (as EOC Director and/or Liaison Officer): Keep elected officials informed Activate emergency response plans and EOC Approve expenditures Work closely with other local response agencies and the province Coordinate the acquisition of resources Coordinate and activate volunteer groups as required Public information

32 What emergency responses has your community experienced and what were some of your lessons learned?

33 Recovery Activities and programs designed to return a situation to an acceptable condition Recovery

34 Slave Lake Municipal and Provincial Government Facilities Destroyed

35 The Scope of the Challenge No spare housing infrastructure for displaced residents Relatively isolated community Limited accommodations for recovery workers Short construction season harsh winters

A Small Sample of Challenges Administer town from temporary facilities (with 25% of staff homeless) Provide emergency housing for 400 families Provide temporary housing for 400 families from

36 A Small Sample of Challenges Administer town from temporary facilities (with 25% of staff homeless) Provide emergency housing for 400 families Provide temporary housing for 400 families from greenfield sites Manage additional projects stemming from the event Administering Emergency Response f Damage assessments Social services Clean up Demolition Preparation for new construction Permitting

37 Recovery Activities Provincial Activities Administer Disaster Financial Assistance funding for eligible disasters Chair and act as liaison with Integrated Disaster Council Local Authority Hold town hall meetings for public information Open a resiliency centre Assist individuals to return to a new normal

38 Recovery Roles and Responsibilities Elected Officials Provide policy direction Support public information initiatives Serve as spokesperson Establish bylaw for response costs borrowing

39 Recovery Roles and Responsibilities Chief Administrative Officer (CAO) Support Emergency Program Coordinator Champion community recovery with senior officials Keep elected officials informed Restoration of local authority services Approve expenditures Provide policy guidance

40 Recovery Roles and Responsibilities Emergency Program Coordinator (EPC) Activate Community Recovery Plan and Recovery Operation Centre Designate Community Disaster Recovery Manager Support the preparation of an application for Local Authority Disaster Financial Assistance

41 Disaster Financial Assistance (DFA) May be declared by Minister Not all events qualify for DFA EMBC staff are available to assist and answer questions regarding DFA

42 Integrated Disaster Council of BC Buddhist Compassion Relief Tzu Chi Foundation BC Association of Specialized Counselling & Victim Services Emergency Social Services Assoc. Society of Saint Vincent de Paul Christian Reformed Church World Relief Committee

43 What recovery activities has your community performed and what are some of the lessons learned?

44 Provincial Tools and Supports

45 Mitigation & Prevention Subject Matter Expertise Flood mitigation program Hazard Risk and Vulnerability Analysis (HRVA) Community Emergency Program Review (CEPR)

46 Reference Materials Public Education

47 Reference Materials RECEPTION CENTRE OPERATIONAL GUIDELINES March

48 Reference Materials

49 Recovery DFA Web Resources: Private Sector DFA Guide and Application forms Clean up information in multiple languages Local Governments Financial Assistance Guide and DFA Application forms Instructions for completing Cost Recovery Plan and Claim Submission

50 Provincial Emergency Program Elected Officials Thank You

EPICC Conference 2008 Flood Mitigation Panel Discussion

Provincial Emergency Program EPICC Conference 2008 Flood Mitigation Panel Discussion Cam Filmer Executive Director Provincial Emergency Program Emergency Management BC Provincial Emergency Program Provincial