Contents. Notice of Meeting 2. Program of the Day 3. Annual Report for Financial Report for

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1 Contents Notice of Meeting 2 Program of the Day 3 Agenda for 26 th Annual Meeting, IEEE Malaysia Section 3 Minute of 25 th IEEE Malaysia Section AGM 4 Page Annual Report for 18 Financial Report for 40 Appendix A : List of Joint Chapters/Societies/Affinity Groups 46 Appendix B : Proposal for Amendments to The IEEE Malaysia Section 47 Constitution

2 NOTICE OF 26th ANNUAL GENERAL MEETING Please be informed that the 26th Annual General Meeting of IEEE Malaysia Section, and its Chapters, is as scheduled below. You are cordially invited to attend the AGM. A door gift shall be given to the first 200 members who are eligible to vote and sign up for the meeting via registration online by 15 th January Please use this link to register: Date: 30 January 2016 (Saturday) Time: 9.00 am Venue: PULLMAN Bangsar 0830 Registration and Coffee 0900 Chapter AGM 1000 Coffee *Last call for door gift collection through online registration 1030 IEEE MALAYSIA SECTION AGM 1230 Lunch 1400 Chapter AGM 1530 Coffee The IEEE Section AGM Agenda: 1. To accept the minutes of the 25th Annual General Meeting 2. To receive Chairman's Report for Session 3. To receive Treasurer's Report and Accounts for Session 4. Revision of IEEE Malaysia Constitution 5. Dissolution of Committee for Session 6. Election of Committee for 2016 Session and to appoint 2 auditors 7. Any other business For nomination of IEEE Malaysia Executive Committee 2016, please use this link: Thank you Yours sincerely, Associate Professor Dr Zuhaina Zakaria Chair Institute of Electrical and Electronics Engineers Malaysia Section 2

3 PROGRAM OF THE DAY 0830 Registration and Coffee 0900 Chapter AGM ComSoc/VTS, PES, SP, GRSS, CPMT, CSS, AP/MTT/EMC, RAS, SMC 1030 Section AGM 1230 Lunch 1430 Chapter AGM CE, EMBS, IE/IA, WIE 1600 Coffee Break AGENDA FOR 26 TH ANNUAL GENERAL MEETING, IEEE MALAYSIA SECTION 1. Welcoming address by IEEE Malaysia Section Chair 2. To accept the minutes of the 25 th Annual General Meeting 3. To receive Section's Report for 4. To receive Treasurer's Report for 5. Amendment of IEEE Malaysia Section Constitution 6. Dissolution of Committee for 7. Election of Committee for 2016 and Appointment of 2 auditors 8. Address by the 2016 IEEE Malaysia Section Chair 9. Any other business 3

4 IEEE Malaysia Section MINUTES OF 25 th ANNUAL GENERAL MEETING 17 JANUARY PALM GARDEN HOTEL, IOI RESORT List of Attendance: as Attachment AGENDA: 1. Welcoming address by 2014 IEEE Malaysia Section Chair 2. To accept the minutes of the 24 th Annual General Meeting 3. To receive Section's Report for To receive Treasurer's Report for Amendment of IEEE Malaysia Section Constitution 6. Dissolution of Committee for Election of Committee for and Appointment of 2 auditors 8. Address by the IEEE Malaysia Section Chair 9. Any other business 4

5 MINUTES OF MEETING 1.0 Welcoming Address by 2014 Section Chair 1.1 The 2014 Section Chair, Dr Norliza Mohd Noor welcomed all members to the 25 th Annual General meeting. The 2014 Executive Committee was introduced to the members and the agenda of the meeting was informed to the members. 1.2 The Chair shared the vision of the Section for 2014 which emphasize on increasing memberships and their participation; enhancing Section and Chapter activities and visibilities; enhancing Student Branch activities, active participation with all level of communities and healthy financial standing. Dr Norliza highlighted that reflecting the global nature of IEEE, R10 and R8 are now the two largest IEEE Regions. 1.3 Members were informed that total grants awarded to IEEE Malaysia Section in 2014 are USD 4, for 13 different projects. These grants were distributed to successful chapters and members. 1.4 The chair also congratulates Dr Lee Yoot Khuan from Universiti Teknologi MARA recipient of R10 Educational Activities Award (Informal Education) for year The chair also announced that IEEE Malaysia hosted the IEEE Region 10 Meeting that has been held in Kuching, Sarawak on 2 nd and 3 rd March There are total of 42 conferences have been successfully organized by Malaysia Technical Chapters in Malaysia hosted the IEEE Region 10 Technical Symposium 2014 (TENSYMP). This conference was held from 14 th 16 th April There are 135 participants and delegates (55.7% overseas) with 156 accepted papers. 1.8 Future planning includes bidding for 2016 TENCON and setting up permanent office for IEEE Malaysia Section. 2.0 To accept minutes of the 24 th Annual General Meeting and matters arising The minutes of the 24 th IEEE Malaysia Section Annual General Meeting was presented to the members. The minutes proposed to be accepted with amendments by Michael Joseph and seconded by M. Zain Abdullah. 3.0 To receive 2014 Section Annual Report 3.1 The Section Chair, Norliza Mohd Noor presented the Annual Report. Among the highlights were: There was an increase in total number of active members by 9.97% compared to This is contributed from increases in the number of active members in all grades except Affiliate and Associate. In 2014, the Section and Chapters were very active in promoting conferences. A total of 42 sponsored conferences compared to 26 conferences in 2013 were held. 5

6 In addition, the section has also organized the following events: o Leadership Training Camp to provide the Chapter Chairs comprehensive information to run the chapters. o Workshops to assist members to elevate to Senior Member grade. As a result, the number of senior member has increased from 247 in 2013 to 291 in 2014 (17.8% growth). o IEEE National Final Year Project Symposium to provide opportunity for final year undergraduate students to showcase their projects and to engage industry participation in the activities of higher education institutions also observed the formation of one new chapter, two new student branches and four student branch chapters. There are IEEE Malaysia Section Computational Intelligence Society Chapter, Asia Pacific Univ of Tech and Innovation, INTI International University, Curtin EMBS Student Chapter, Asia Pacific Univ of Tech and Innovation Communications Society Student Chapter, INTI International University Computer Society Student Chapter and UiTM Power & Energy Society Student Chapter 3.2 Kalai Selvan Subramaniam proposed the 2014 Annual Report to be accepted and seconded by Razali Budin (TAMCO). 4.0 To accept 2014 Treasurer s Report 4.1 The treasurer, Badrul Hisham Ahmad presented the Financial Report for two accounts as follows: IEEE MALAYSIA SECTION ACCOUNT: The total cash in hand and bank balance ending 31 st December 2014 is RM IEEE MALAYSIA STUDENT ACCOUNT: The total cash in hand and bank balance ending 31 st December 2014 is RM A few comments were raised and they were as follows: Hamzah Asyrani proposed Section to list all the conferences that pay their conference surplus to the Section Christopher Chew raised concern about Section s fixed deposit income that is taxable as per public ruling Razali Budin enquired whether Section need to register for GST if section s revenue exceed RM Dennis M Wong (Swinburne) proposed the 2014 Treasurer s report to be accepted and seconded by Harun (UKM). 6

7 5.0 Amendment of IEEE Malaysia Section Constitution 5.1 Section Excom for Professional Activities, Franklin Joseph, presented the proposed amendments to the Section constitution. The proposed amendments cover the setting up of subsection, chapter, student branches, affinity group accounts and standard naming conventions to be adopted, new clause requiring compliance to prevailing tax laws, and revision to the election process. 5.2 Prof Burhanuddin (past chair) indicated that the amendments would need to be circulated at least 28 days before the AGM to allow members to read and comment. He suggested that the proposed amendments to be postponed until the next AGM and to comply with the early notification clause for amendments. 6.0 Dissolution of 2014 Executive Committee. Norliza Mohd Noor as the Section Chair thanked the Executive Committee for their hard work and untiring commitment. She thanked the Chapter chairs and members for successfully organizing various events for Election of the Executive Committee and 2 auditors Position: Chair Candidate Proposer Seconder Zuhaina Zakaria Franklin Joseph Rozita Jailani Zuhaina Zakaria won the post of Chair uncontested. Position: Vice-Chair Candidate Proposer Seconder Mohd Faizal Mohd Fauzi Norliza Mohd Noor Syed Khaleel Ali Selamat Fakrul Hazman Lim Kok Cheng Mohd Fuad Rahmat Mohd Nasir Taib Yahaya Md Sam Mohd Redzuan Affandi Fakrul Hazman Mohd Helmy Abd Wahab A voting exercise was carried out and Mohammad Faizal Mohd Fauzi won the post of Vice Chair 7

8 Position: Honorary Secretary Candidate Proposer Seconder Rozita Jailani Franklin Joseph Zuhaina Zakaria Mohd Nasir Taib Syed Khaleel Ahmad Rozita Jailani won the post of Honorary Secretary uncontested. Position: Honorary Treasurer Candidate Proposer Seconder Lee Yoot Khuan Afaf Rozan Radzol Zuhaina Zakaria Badrul Hisham Rozita Jailani Zuhaina Zakaria Christopher Chew Kai Thong Fakrul Hazman Nursuriati Jamil A voting exercise was carried out and Christopher Chew Kai Thong won the post of Treasurer Postion: Committee Members Candidate Proposer Seconder Md Pauzi Abdullah Franklin Joseph Zuhaina Zakaria Dianne Cheong Lee Mei Chuah Hean Teik Fakhrul Hazman Lee Yoot Khuan Chong Yu Zheng Afaf Rozan Radzol Franklin Joseph Rozita Jailani Mohd Fuaad Rahmat Mohd Fuaad Rahmat Rozita Jailani Franklin Joseph Hamzah Asyrani Sulaiman Mohd Azlishah Othman Mohammad Zainol Jafreezal Jaafar Fakhrul Hazman Nor Azura Md Ghani Dennis Wong Norliza Mohd Noor Rozita Jailani Mohd Redzuan Affandi Mohd Helmy Abd Wahab Fakhrul Hazman Fawnizu Azmadi Hussin Nor Hisham Hamid Vijanth Sagayan Mohd Khairul Md Salleh Zuhaina Zakaria Rozita Jailani A voting exercise was carried out and the following members were elected into the committee: 1. Franklin Joseph 2. Md Pauzi Abdullah 3. Lee Yoot Khuan 4. Fawnizu Azmadi Hussin 8

9 Two auditors were appointed and they were: 1. Dennis M Wong 2. M. Zain Abdullah The Executive Committee Members for are as follows: CHAIR VICE CHAIR HON. SECRETARY HON. TREASURER COMMITTEE AUDITORS: ZUHAINA ZAKARIA MOHAMMAD FAIZAL AHMAD FAUZI ROZITA JAILANI CHRISTOPHER CHEW FRANKLIN JOSEPH MD PAUZI ABDULLAH LEE YOOT KHUAN FAWNIZU AZMADI HUSSIN DENNIS M WONG M. ZAIN ABDULLAH 8.0 Speech by the Section Chair 8.1 IEEE Malaysia Section Chair for, Dr Zuhaina Zakaria thanked the members for their support. She also congratulated the new line up of committee. 8.2 She pledged that IEEE Malaysia Section will more visible and information will be disseminated more effectively to encourage members participation. 9.0 Adjournment The meeting was adjourned at pm. Prepared by Approved by Rozita Jailani Norliza Mohd Noor Honorary Secretary 2014 Chair 2014 IEEE Malaysia Section IEEE Malaysia Section 9

10 ATTACHMENT 1: ATTENDANCE List of Attendance of Members No Name Member # Grade 1 ABD MANAN SAMAD M 2 ABDUL RASHID HUSAIN M 3 ABD KADIR MAHAMAD M 4 AFAF ROZAN MOHD RADZOL M 5 AFTHAB AHAMED KHAN M 6 AHMAD FARID BIN ABIDIN M 7 ALI ZAHID M 8 ALPHA AGAPE GOPALAI M 9 ALWIN KUMAR RATHINAM M 10 ANANG HUDAYA MUHAMAD AMIN M 11 AWANG JUSOH M 12 AYMAN ABD EL-SALEH M 13 AZIATI HUSNA AWANG M 14 AZMI AWANG MD ISA M 15 BABUL SALAM B KSM KADER IBRAHIM M 16 BADRUL HISHAM AHMAD M 17 CHEANG KOK MENG M 18 CHONG SHIN HORNG M 19 CHRISTOPHER CHEW M 20 CHUI YEW GONG M 21 DARWIN GOUWANDA M 22 DILEEP KUMAR M 23 DINESH SATHYAMOORTHY M 24 DR AHMAD NAIM CHEE PEE M 25 DR. ADIB HABBAL M 26 DR. MADHAVAN S M 27 DR. MOSLEMUDDIN M 28 EDMOND ZAHEDI M 29 ERNY HARMIZA KAMARUDIN M 30 ESTHER LING M 31 FAKHRUL HAZMAN YUSOFF M 32 FAKHRUL ZAMAN ROKHMI M 33 FAUZIAHANUM CHE SUNAN M 34 GOBI VETHARATNAM M 35 HAMZAH ASYRANI BIN SULAIMAN M 10

11 No Name Member # Grade 36 HANAFIAH YUSSOF M 37 HASHIMAH HASHIM M 38 HAZLINA SELAMAT M 39 HIZAMEL M. HIZAN M 40 IBRAHIMA FAYE M 41 IHSAN YASSIN M 42 IR DR ZOOL H ISMAIL M 43 IRRAIVAN ELAMVAZUTHI M 44 ISKANDAR BAHARIN M 45 JAFREEZAL JAAFAR M 46 KHAIRIL ANUAR M 47 KUSHSAIRY ABDUL KADIR M 48 LEE ZHI HONG M 49 LIM CHOT HUN M 50 LIM KING HANN M 51 LIM MOK SAM M 52 LIM TIEN SZE M 53 LIM WEE GIN M 54 M. ZAIN M 55 MAHANIJAH MD KAMAL M 56 MAHMOD AL-IMAN M 57 MAI MARIAM MOHAMED AMINUDDIN M 58 MAISAM ESLAHI M 59 MAISANALI ABU M 60 MAISARA OTHMAN M 61 MANDAVA RAJESWARI M 62 MASHANUM OSMAN M 63 MAZLAN HASHIM M 64 MD. MASUM BILLAH M 65 MEGAT SYAHIRUL AMIN MEGAT ALI M 66 MOHAMAD HARRIS MISRAN M 67 MOHAMAD ZOINOL ABIDIN BIN ABD AZIZ M 68 MOHAMED FAIDZ MOHAMED SAID M 69 MOHAMED HUZAIMY YUSOH M 70 MOHAMED RAWIDEAN B MOHD KASSIM M 71 MOHAMMAD ALI TOFIGH M 72 MOHD AMRALLAH MUSTAFA M 73 MOHD AZLISHAH OTHMAN M 74 MOHD FAIRUZ ISKANDAR OTHMAN M 11

12 No Name Member # Grade 75 MOHD FUA'AD RAHMAT M 76 MOHD HELMY ABD WAHAB M 77 MOHD HEZRI FAZALUL RAHIMAN M 78 MOHD IZHWAN MUHAMAD M 79 MOHD KHAIRUL MOHD SALLEH M 80 MOHD MISRAN MOHD RADZI M 81 MOHD NIZAR HAMIDON M 82 MOHD SHAKIR MD SAAT M 83 MOHD TAFIR MUSTAFFA M 84 MOHD TARMIZI ALI M 85 MOHD ZAKI DAUD M 86 MUHAMMAD FAHMI MISKON M 87 MUHAMMAD FAIDZAL BIN ZAINAL M 88 MUHAMMAD YAHAYA M 89 MUNSIF ALI JATOI M 90 NABILAH IBRAHIM M 91 NADIA TAN MEI LIN M 92 NASRI SULAIMAN M 93 NAZIF EMRAN BIN FARID M 94 NINA NORLINA MADZIN M 95 NIRANJAN DEBNATH M 96 NOORITAWATI MD TAHIR M 97 NOR HISHAM HAMID M 98 NOR ZAIHAR YAHAYA M 99 NOR'AINI A. JALIL M 100 NORHAFIZ AZIS M 101 NORHALIZA ABDUL WAHAB M 102 NORHAYATI BT SOIN M 103 NORIZAL ABU BAKAR M 104 NUE EMILEEN ABD RASHID M 105 NUR IDORA ABDUL RAZAK M 106 NURMIZA OTHMAN M 107 ONG LEE YENG M 108 PIK JIAN LOW M 109 PROF FATIMAH IBRAHIM M 110 RAED M 111 RAHIMI BAHAROM M 112 RAJA THERA KRISHNAN DATO RAJA GOPAL M 12

13 No Name Member # Grade 113 RAMLI ADNAN M 114 ROBIAH AHMAD M 115 RODNEY H.G. TAN M 116 ROSDIAZLI IBRAHIM M 117 ROSLINA MOHD SIDER M 118 ROSNI ABU KASSIM M 119 ROZITA JAILANI M 120 RUHIZAN LIZA AHMAD SHAURI M 121 S.M.A MOTAKABBES M 122 S.PARASURAMAN M 123 SAZALINSYAH RAZALI M 124 SHAMSUL AIZAM ZULKIFLI M 125 SHARUL KAMAL ABDUL RAHIM M 126 SHEE FUEE CHEW M 127 SIAN LUN LAU M 128 SITI NOORJANIREH M 129 SOHELI FARHANA M 130 SUHAIDI SHAFIE M 131 SUHAILA SUBHI M 132 SURIATI PAIMAN M 133 SYAHRUL AFZAL CHE ABDULLAH M 134 SYED ABDUL MUTALIB AL JUNID M 135 SYED KHALEEL AHMED M 136 TANG TONG BOON M 137 TAY YONG HAUR M 138 TEOH BOON YEW M 139 THAHARA RAMACHANDRAN M 140 TUONG-THUY VU M 141 VEERA RAGAVAN M 142 VIJANTH SAGAYAN ASIRVADAM M 143 WAHIDAH MANSOR M 144 WAN NURDIANA WAN IBRAHIM M 145 WAN NURSHAZWANI WAN ZAKARIA M 146 WAN ZUHA WAN HASAN M 147 WEI PENG KWAN M 148 YAHAYA MD.SAM M 149 YAHYA ABD RAZAK M 150 YAP WEN JIUN M 151 YASMIN H MD THAYOOB M 13

14 No Name Member # Grade 152 YEOH ENG CHIN M 153 YOGESWARAN MOHAN M 154 YONG BANG MING M 155 YONG THIAN KHOK M 156 YUSMARNITA YUSUF M 157 ZAIN ASHRAF ABD MALEK M 158 ZAINAL ARIF BURHANUDIN M 159 ZAIPATIMAH ALI M 160 ZUHAIRIAH ZAINAL ABIDIN M 161 ZULKIFLEE ABD LATIF M 162 ZURIATI JANIN M 163 ABBAS MEHDIZADEH SM 164 ABD RAHMAN RAMLI SM 165 ABDUL HALIM MOHD YATIM SM 166 AHM ZAHIRUL ALAM SM 167 ANIS NURASHIKIN SM 168 ASRAL BAHARI SM 169 ASSOC. PROF. DR. P SUSTHITHA MENON SM 170 AZHAR ARIPIN SM 171 BORHANNUDDIN MOHD ALI SM 172 CHEONG LEE MEI SM 173 CHIEN-SING LEE SM 174 CHONG YU ZHENG SM 175 DENNIS WONG SM 176 DR MOHAMMAD FAIZ LIEW ABDULLAH SM 177 DR.MARDENI ROSLEE SM 178 FAWNIZU AZMADI HUSSIN SM 179 FRANKLIN JOSEPH SM 180 GOBBI RAMASAMY SM 181 HAFIZAL MOHAMAD SM 182 HAZIAN MAMAT SM 183 HUSSAIN MAHDI SM 184 IR. DR. DAVID BONG BOON LIANG SM 185 IZHAM ZAINAL ABIDIN SM 186 KALAI SELVAN SUBRAMANIAM SM 187 KARTHIGAYAN MUTHUKARUPPAN SM 188 KHAIRUL SALLEH MOHAMED SAHARI SM 189 KIM SHYONG SIOW SM 190 KOO VOON CHET SM 14

15 No Name Member # Grade 191 LAI WENG KIN, PHD SM 192 LEE YOOT KHUAN SM 193 LIM SOO YONG SM 194 LIM WEE TECK SM 195 LOO CHIN KIONG SM 196 M IQBAL SARIPAN SM 197 MAHAMOD ISMAIL SM 198 MD PAUZI BIN ABDULLAH SM 199 MD ZAIMI JAMALUDDIN SM 200 MICHAEL JOSEPH SM 201 MAHAMOD ISMAIL SM 202 MD PAUZI BIN ABDULLAH SM 203 MD ZAIMI JAMALUDDIN SM 204 MICHAEL JOSEPH SM 205 MOHAMAD HADI SOHOD SM 206 MOHAMAD KAMAL A RAHMAN SM 207 MOHAMED FAU'AD FAISAL SM 208 MOHAMMAD EFFENDY YAACOB SM 209 MOHAMMAD FAIZAL AHMAD FAUZI SM 210 MOHAMMAD TARIQUL ISLAM SM 211 MOHD AZIZI ABDUL RAHMAN SM 212 MOHD NASIR TAIB SM 213 MOHD REDZUAN AFFANDI SM 214 MOHD RIZAL ARSHAD SM 215 MOHD ZAINAL ABIDIN AB KADIR SM 216 MUHAMMAD IBRAHIMY SM 217 MUHAMMAD RAMLEE KAMARUDIN SM 218 MUSSE AHMED SM 219 NIK RUMZI NIK IDRUS SM 220 NOOR AIN KAMSANI SM 221 NORASHIDAH MDDIN SM 222 NORDIN RAMLI SM 223 NORLIZA MOHD NOOR SM 224 NURUL AMZIAH MD YUNUS SM 225 RAJASVARAN LOGESWARAN SM 226 RAZALI BUDIN SM 227 SABIRA KHATUN SM 228 SAHRUL HILMI B. IBRAHIM SM 229 SHAHRUL NAIM SIDEK SM 15

16 No Name Member # Grade 230 SHEROZ KHAN SM 231 SITI ANOM AHMAD SM 232 SYED ABD RAHMAN SYED ABU BAKAR SM 233 TEDDY S GUNARAN SM 234 THINAGARAN PERUMAL SM 235 VENAL RAJA MANIKAM SM 236 WONG SHAW FONG SM 237 YOUNES BAHAR ARJMAND SM 238 ZAHRUL FAIZI HUSSEIN SM 239 ZAIKI AWANG SM 240 ZAILI AWRAY SM 241 ZALIMAN SAULI SM 242 ZUHAINA ZAKARIA SM 243 ZULHEDRY ABDUL MANAF SM 244 YAP ZHUN HAU AM 245 BISWAJEET PRADHAN AFFILIATE 246 HEAN T CHUAH FELLOW List of Attendance of Graduate Student Members No Name Member # 1 ABDULLAH ABBAS ADRIAN SIE AHSAN RAZA SHEIKH ALI NAJAH AL-SHAMANI BASSAM ALASEEL HAROON RASHID IBRAHIM MUSTAPHA JOSHUA A. ABOLARINWA KARTIKA KAMARDIN MOHAMMED REYASUDIN BIN BASIR KHAN MOHAMMMAD ALOMARI MOHDN NAIM BIN MOHD IBRAHIM MORUFU OLUSOLA IBITOYE MUDHAFAR HUSSEN ALI RAFID SAGBAN S. SAMSIAH SOLAH WAHEED

17 No Name Member # 18 SYAMIMI SHAMSUDDIN YASEEIN SOUBHI HUSSAIN YASIR AMER ABBAS JONATHAN OOI WONG ZHENG YONG ALI NAJAH AL-SHAMANI BASIL ANDY LEASE CHAI HONG FENG ESTHER KUEH YUE NING FADI M. ALBATSH FARES ALARIQI FATIMAH ABD RAHMAN HAYDAR ABDULAMEER MARHOON JAMAL RAJABI JASON HA HENG TECK KHAIRUNISSA ISMAIL KHONDKER JAHID REZA MARYAM VAR NASERI MAYTHAM SABEEH AHMED MICHAEL KENNEDY MOHAMMAD SAAD ALAM MUHAMMAD EHSAN MUSHTAQ NAVEED AZIZ KHAN NOUR EDDIN TABBAKHA NUR IZZATUL SAIPUL BAHARI NURHAZIMAH NAZMI NWAJBARA SAMUEL OKEKE EHISBIEBERE OSAMAH IBRAHIEM ABDULLAZIZ IBRAHIEM TING FENG TAN YAP HEAN DING SHENG

18 IEEE Malaysia Section Report () PART A - SECTION SUMMARY A.1 Executive Summary A.1.1 The Section Executive Committee members for year, elected during the 25 th Annual General Meeting on 17 th January and their portfolio are as follow: No. Portfolio Committee 1. Chair Zuhaina Zakaria 2. Vice-Chair /Membership/Chapter Development Mohammad Faizal Ahmad Fauzi 3. Hon. Secretary Rozita Jailani 4. Hon. Treasurer Christopher Chew 5. Professional Activities/Industrial Relation Franklin Joseph 6. Communication/Newsletter Fawnizu Azmadi Hussin 7. Educational Activities Lee Yoot Khuan 8. Student Activities Md Pauzi Abdullah 9. Past Chair/Award and Recognition Norliza Mohd Noor 10. Auditor Dennis M Wong 11. Auditor M. Zain Abdullah 18

19 Secretariat Faculty of Electrical Engineering, Universiti Teknologi MARA, Shah Alam, Selangor. Tel: , Fax: A total of eight Executive Committee meetings and two chapter chairs meetings* were held during the year of.the attendance of Executive Committee is as follows: 23/1 23/2 13/3 14/3* 10/4 22/5 4/7 15/8* 9/10 5/12 Zuhaina Zakaria M Faizal Ahmad Fauzi x x Norliza Mohd Noor x Rozita Jailani Christopher Chew Franklin Joseph x x x x Fawnizu Azmadi Hussin x x x x x x Lee Yoot Khuan x Md Pauzi Abdullah x x x TOTAL 8/9 6/9 8/9 8/9 8/9 6/9 6/9 8/9 8/9 8/9 A.1.2 Section Highlights A This year, IEEE Malaysia Section joined Kharagpur (India), South Australia, and Queensland (Australia) Sections in celebrating its 30th year anniversary. Over the 30 years we have held many major events ranging from conferences and technical talks to social events. From these activities, the presence of IEEE in the Malaysian public has been enhanced tremendously. has observed the formation of two new Chapters, Dielectrics and Electrical Insulation Society Malaysia Chapter (DEIS) and Oceanic Engineering Society Chapter (OES). In addition, petition request to form Nilai University Student Branch and UTM PES Student Chapter was approved in. With these additional chapters and student branch/chapter, there are 24 technical chapters, 2 affinity groups, 20 student branches and 5 student branch chapters as of end. IEEE Malaysia Section this year emphasized on the students activities and a big portion of the financial resources was spent on supporting 3 main events namely Leadership training camp for student volunteers, Malaysia Student Congress and Undergraduate Final Year Project Competition. IEEE Malaysia also provided support for 4 volunteers to represent IEEE Malaysia in R10 Student/Young Professional/WIE Congress in Sri Lanka. 19

20 It was also a great year for us since members of IEEE Malaysia received numerous grants as shown in Table A.1. Furthermore, our volunteers are recognised by the awards given either from Region 10 or IEEE as described in section B and B.6. In terms of membership, statistic for shows there was a decline in the number of active members. However, the number of senior members has increased from 291 in 2014 to 345 in (18.6% growth). This is due to efforts taken by Section and several chapters in organising a workshop to assist members to elevate to Senior Member grade. This initiative has enabled IEEE Malaysia Section to emerge as 3rd best Section in the Senior Member elevation category and receive USD150 from R10. Another initiative introduced in was the special corporate rates for IEEE members from Berjaya Hotel and Resorts. We are also proud of the appointment of our past chair, Dr Norliza Mohd Noor as R10 Individual Benefits & Services Coordinator, and MGA Unit Operation Support Committee Technical Chapter Representative. These appointments acknowledged her active participation and involvement in IEEE. Table A.1: List of support and grant received from IEEE/Region 10 Item Types of Fund Organiser Project Name Chapter Amount (USD) 1 R10 Malaysia Professional Pauzi Abdullah Undergaduate FYP Competition Section Activities 2 Engineering Projects in Community Service (EPICS) Rosmiwati Mohd Mokhtar 20 Status 500 Completed Safety operation and conservation of electrical appliances among flood victims USM SB 5000 Ongoing Syamimi Shamsudin 200 WIE Day WIE 3 R10 WIE Fund Withdraw Essay Competition for High 300 Lee Yoot Khuan WIE 4 Schools Completed 5 Fast and Quality Report Writing Tan Ting Feng via KJ Method USM SB 250 Completed 6 Electrical and Electronic Completed Susthitha Menon Engineering Workshop for Schools EDS IEEE EMBS Electronic Lee Yoot Khuan Education for Dyslexic Children EMBS 400 Completed 8 R10 EA Support Educational Outreach to Yangon, Kim Siow Shyong Fund Myanmar CPMT 200 Completed 9 Higher Education Student Project Haslina Jaafar Exhibition Day CASS 200 Completed 10 Success in Engineering Studies Fazirulhisyam Hashim How to Com/VT 200 Completed 11 Aswas Asngadu Low Cost Hearing Aid (LCHA) UM SB Pre-university Program Jasronita Jasni Engineeing Profession / Career Talk PES 400 Completed

21 A The major conferences successfully organized in are listed in Table A.2 below: No Table A.2: List of conferences organised in Sponsored Conferences IEEE International Colloquium on Signal Processing & Its Applications (CSPA) IEEE Symposium on Computer Applications & Industrial Electronics (ISCAIE) IEEE Control and System Graduate Research Colloquium (ICSGRC) IEEE International Conference on System Engineering and Technology (ICSET) IEEE Regional Symposium on Micro and Nanoelectronics (RSM) 21 Organizational Unit(s) 6 IEEE Conference on Wireless Sensors (ICWiSe) C 7 IEEE Conference on e-learning, e-management and e- Services (IC3e) 8 IEEE Conference on Open Systems (ICOS) C IEEE International Circuits and Systems Symposium (ICSyS) International Conference on Electrical, Electronics and System Engineering (ICEESE) IEEE Conference on Sustainable Utilization And Development In Engineering and Technology (CSUDET) IEEE International Symposium on Robotics and Intelligent Sensors (IRIS) CS IE/IA CS CS ED C CAS IM MMU SB, SMC, SP 13 IEEE Conference on Energy Conversion (CENCON) PEL IEEE International Conference on Signal and Image Processing Applications (ICSIPA) IEEE Student Symposium in Biomedical Engineering & Sciences (ISSBES) IEEE International Conference on Engineering Education (ICEED) IEEE International Conference on Control System, Computing and Engineering (ICCSCE) Malaysian International Conference on Communications (MICC) IEEE International Conference on Smart Instrumentation, Measurement and Applications (ICSIMA) RA SP Date 6-8 Mar Apr Aug Aug Aug Aug Aug Aug 2-4 Sep 30 Sep - 1 Oct Oct Oct Oct Oct Location Kuala Lumpur Langkawi Shah Alam Shah Alam Kuala Terengganu Melaka Melaka Melaka Langkawi Selangor Cyberjaya Langkawi Johor Bahru Kuala Lumpur EMB 4-Nov-15 Shah Alam E CS VT/COMM, Section IM Nov Nov Nov Nov Kanazawa, Japan Penang Kuching Kuala Lumpur

22 No Sponsored Conferences Organizational Unit(s) Date Location 20 IEEE Student Conference on Research and Development (SCOReD) Section Dec Kuala Lumpur 21 IEEE International RF and Microwave Conference (RFM) AP/MTT/EMC Dec Kuching 22 IEEE Conference on Systems, Process and Control (ICSPC) CS Dec Kuala Lumpur 23 International Conference on Biomedical Engineering (ICoBE) EMB Mar Kuala Lumpur 24 International Conference on Computer, Communications, and Control Technology (I4CT) Section Apr Kuching 25 International Conference on Computing Technology and Information Management (ICCTIM) Section Apr Batu Pahat 26 International Symposium on Mathematical Sciences and Computing Research (ismsc) C May Ipoh 27 International Conference on BioSignal Analysis, Processing and Systems (ICBAPS) SP May Kuala Lumpur 28 International Conference on Smart Sensors and Application (ICSSA) IM May Kuala Lumpur 29 International Conference on Telematics and Future Generation Networks (TAFGEN) VT/COM May Kuala Lumpur 30 Computational Intelligence, Modelling & Simulation (CIMSim) Section Jul Kuantan 31 International Conference on IT in Asia (CITA) C International Conference on Space Science and Communication (IconSpace) International Conference on Intelligent and Interactive Computing (IIC) International Symposium on Agents, Multi-Agent Systems and Robotics (ISAMSR) International Conference on Software Engineering and Computer Systems (ICSECS) International Symposium on Technology Management and Emerging Technologies (ISTMET) Game Physics and Mechanics International Conference (GAMEPEC) International Conference on Research and Education in Mathematics (ICREM7) International Conference on Statistics in Science, Business and Engineering (ICSSBE) GRS, VT/COM CIS C C TMC, Section Section WIE C 4-5 Aug Aug Aug Aug Aug Aug Aug Aug 2-3 Sep Sarawak Langkawi Melaka Putrajaya Kuantan Langkawi Langkawi Kuala Lumpur Putrajaya 22

23 No Sponsored Conferences Organizational Unit(s) 40 Asia Modelling Symposium (AMS) Section International Conference on Green Computing and Internet of Things (ICGCIoT) IAPR Asian Conference on Pattern Recognition (ACPR) Innovation & Commercialization of Medical Electronic Technology Conference (ICMET) 3rd International Conference on Artificial Intelligence, Modelling & Simulation (AIMS) CE CIS WIE Section 45 Malaysian Software Engineering Conference (MySEC) C Date 7-9 Sep 8-10 Oct 3-6 Nov 30 Nov - 1 Dec 2-4 Dec Dec Location Langkawi Delhi, India Kuala Lumpur Kuala Lumpur Kota Kinabalu Serdang A Dr Zuhaina Zakaria and Dr Mohammad Faizal as Chair and Vice Chair respectively attended the IEEE Region 10 meeting which held in Dhaka, Bangladesh from 7 th 8 th March. A Dr Zuhaina Zakaria, Dr Norliza Mohd Noor, Dr Lee Yoot Khuan and Esther Ling were invited as speakers for the WIE Leadership Summit in Chennai, September. Their travel expenses were supported by the Malaysia Convention Bureau (MyCEB). A.2: Financial Report As given in Treasurer s report 23

24 PART B - ORGANIZATIONAL ACTIVITIES B.1 Membership Development Activities B.1.1: The objectives of the Membership Development Committee (MDC) of IEEE Malaysia are as follows: - To promote qualified Members to Senior Members - To increase the number of professional and student members within Malaysia Section - To retain as many members as possible B.1.2: Figure B.1 presented the trends of total active IEEE members in Malaysia from 2008 until. As shown in the figure, the total number of active members as of 31 st December is In general, the number of active members for IEEE Malaysia in decreased by 3.54% as compared to The highest percentage of grades is Member followed by Graduate, Student and Senior as shown in Figure B.2. The decrement in the number of active member was contributed from decreased number of active members in all grades (except Affiliate and senior) as depicted in Figure B Figure B.1: Total Number of IEEE Malaysia Active Members (2008-) 24

25 0% 10% 0% 1% 2% 12% 15% 60% Affiliate Member Associate Student Member Graduate Member Member Senior Member Figure B.2: IEEE Malaysia Active Members by Grade () Affiliate Associate Student Graduate Member Senior Life Fellow Member Member Member Member Member Figure B.3: IEEE Malaysia Active Members by Grade (2011-) 25

26 B.1.3: The number of members according to the technical societies in compared to the last four years is as shown in Table B.1: Table B.1: Number of members in the Technical Societies (2011-) Code Society AES010 Aerospace and Electronic Systems AP003 Antennas and Propagation BT002 Broadcast Technology C016 Computer CAS004 Circuits and Systems CE008 Consumer Electronics CIS011 Computational Intelligence COM019 Communications CPMT021 Components, Packaging and Manufacturing CS023 Control Systems DEI032 Dielectric and Electrical Insulation E025 Education ED015 Electron Devices EMB018 Engineering in Medicine and Biology EMC027 Electromagnetic Compatibility GRS029 Geoscience and Remote Sensing IA034 Industry Applications IE013 Industrial Electronics IM009 Instrumentation and Measurement IT012 Information Theory ITS038 Intelligent Transportation MAG033 Magnetic Society MTT017 Microwave Theory and Techniques NPS005 Nuclear Plasma Science OE022 Oceanic Engineering PC026 Professional Communication PE031 Power and Energy Society PEL035 Power Electronics PHO036 Photonics Society PSE043 Product Safety Engineering RA024 Robotics and Automation

27 Adm. meeting Conferences Technical Professionals Non-technical IEEE Malaysia Section 26 th Annual General Meeting January 30, 2016 Code Society RL007 Reliability SIT030 Social Implications of Technology SMC028 Systems, Man and Cybernetics SP001 Signal Processing SSC37 Solid-State Circuits TEM014 Technology & Engineering Management No Information 9 26 UFF020 Ultrasonics, Ferroelectric VT006 Vehicular Technology WIE050 Women in Engineering B.1.4: Social Meetings and Membership Drives were carried out by Chapters at various institutions/organizations through various ways such as promoting IEEE Membership during conferences and workshops amongst others. B.2 Chapter Activities B.2.1: There are four joint chapters, twenty chapters, and two affinity groups under IEEE Malaysia Section. The technical chapter and affinity group chairs are as shown in Appendix. B.2.2: Most of the chapters were active and the less active chapters have been supervised by Membership /Chapter Development portfolio. B.2.3: Table B.2 summarised the activities for each chapter based on five main categories. Table B.2: Activities for each chapter () Total AP03/MTT17/EMC C CAS CE COM19/VT CPMT CS CIS E ED EMB

28 Adm. meeting Conferences Technical Professionals Non-technical IEEE Malaysia Section 26 th Annual General Meeting January 30, 2016 Total IE13/IA YP GRS IM PEL ED15/MTT17/SSC37 (PENANG) PE PHO RA SMC SP WIE TM DEI OE (i) For details of each item, please refer to the chapter annual report in the respective chapter AGM. (ii) The figures above are based on the L31 reported statistics from as of 11th January B.3 Professional and Continuing Education Activities B.3.1 Professional Activities /Industrial Relation B B IEEE Malaysia members contributed professionally at the national level this past year. Mahamod Ismail and Hafizal Mohamad continue to serve on the Technical Advisory Committee at the Multimedia and Communication Commission (MMCC). Franklin Joseph serves as the Vice Chair of the Sectorial Training Committee (STC) under the Human Resource Development Department for the electrical, electronics and machinery sub-sector. The STC is tasked to develop a common national standard of skill sets industry-wide. The proposed efforts for a joint award with Institute of Engineers Malaysia (IEM) with the purpose of recognizing and complimenting the efforts of young engineers and scientist in Malaysia who contributes to the betterment of humanity are ongoing. 28

29 B.3.2 Educational Activities IEEE Malaysia Section 26 th Annual General Meeting January 30, 2016 B IEEE Malaysia Section Leadership Camp for Chapter Leaders (Part I) was held with the aim to enhance leadership training and share experiences with new Chapter Chairs, Secretaries and Treasurers for running of the Chapters. This was held on the 14th March, Bluewave Hotel, Shah Alam, Malaysia. The speakers were Dr Norliza Mohd Noor, Dr Zuhaina Zakaria, Dr Rozita Jailani, Christopher Chew and Dr Syed Abdul Rahman Syed Abu Bakar. B IEEE Malaysia Section Leadership Camp for Chapter Leaders (Part II) was held at the 2nd Chapter Chairs Meeting, 15th August, Intekma Resort & Convention Centre, Shah Alam, Malaysia. This time, the training was targeted at Education Activities, Chapter Account and Amendment to Constitution. The speakers were Dr Zuhaina Zakaria, Christopher Chew, Franklin Joseph and Dr Lee Yoot Khuan. B B Promoting Education Activities has also been conducted for Student Leaders by Dr Lee Yoot Khuan, during IEEE Malaysia Section Leadership Camp for Student Leaders, 22nd August, Universiti Kebangsaan Malaysia, and for all IEEE Student Members at the IEEE Malaysia Student Congress, 7th November in Universiti Putra Malaysia. IEEE Malaysia Section has garnered 8 out of the 17 proposals being approved for R10 EAB Support Fund, Asia Pacific region. The total grant stood at USD2450, with projects falls into the Education Outreach (6) and Professional Activity (2) category. Proposals from Malaysia totalled at 13, which makes a remarkable success rate of 62%. This showed success of the Malaysia Section in raising awareness of the members of Education Activities. B.4 Students Activities B.4.1: With one new student branches formed in, there are now 20 Student Branches (SB) under IEEE Malaysia Section. The newly formed SB is Nilai University. There are now 5 Student Branch Chapters: i) Curtin EMBS Student Chapter, ii) Asia Pacific Univ of Tech and Innovation Communications Society Student Chapter in the Malaysia Section, iii) INTI International University Computer Society Student Chapter, iv) UiTM PES Student Chapter. The newly formed student branch chapter in is UTM PES Student Chapter. 29

30 B.4.2: The name of Counsellors and Chairs for IEEE Student Branches as of 31 December is listed below: No University/Institution Name Year Formed Counselor Counselor's 1 Universiti Teknologi Malaysia (UTM) 1999 Mohamad Kamal A mkamal@fke.utm.my Rahim 2 Universiti Teknologi Mara (UiTM) 2000 Rozita Jailani rozita@ieee.org 3 Universiti Putra Malaysia (UPM) 2001 Noor Ain Kamsani nkamsani@upm.edu.my 4 Universiti Kebangsaan Malaysia 2001 Mahamod Ismail mahamod@eng.ukm.my (UKM) 5 Universiti Teknologi Petronas (UTP) 2005 M Zuki B Yusoff mzuki_yusoff@petronas.com. my 6 Universiti Islam Antarabangsa 2006 Musse Mohamud mussemoh@gmail.com Malaysia (UIAM) Ahmed 7 Universiti Malaysia Sabah 2007 Lim Pei Yi lpy@ums.edu.my (UMS) 8 Universiti Multimedia (MMU) 2007 Mohamad Yusoff yusoff@mmu.edu.my Alias 9 Monash University- Sunway Campus 2007 Madhavan Shanmugavel madhavan.shanmugavel@mo nash.edu 10 Universiti Tunku Abdul Rahman 2009 Chong Yu Zheng chongyz@utar.edu.my (UTAR) 11 Universiti Malaya (UM) 2009 Fatimah Ibrahim fatimah@um.edu.my 12 Universiti Sains Malaysia (USM) 2009 Rosmiwati Mohd rosmiwati@gmail.com Mokhtar 13 Universiti Tenaga Nasional 2010 Yasmin H Md yasmin@uniten.edu.my (Uniten) Thayoob 14 Curtin University Sarawak 2011 Garenth Lim King glkhann@curtin.edu.my Hann 15 University of Nottingham Malaysia Campus 2013 Chilukuri Venkata Mahendra Mahendra.Chilukuri@notting ham.edu.my 16 Universiti Selangor (UniSel) 2013 Mohamed Khan khan@unisel.edu.my Aftab Ahamed Khan 17 Universiti Utara Malaysia 2013 Adib Habbal adib@ieee.org 18 Asia Pacific Univ of Tech and 2014 Meisam Eslahi eslahi.meisam@gmail.com Innovation 19 INTI International University 2014 Ayyoub Akbari- Moghanjoughi ayyoub@ieee.org 20 Nilai University Abbas Mehdizadeh mehdiizadeh@ieee.org 30

31 B.4.3: Student Activities IEEE Malaysia Section 26 th Annual General Meeting January 30, 2016 B IEEE Malaysia sends 2 Section Student Representatives to IEEE Region 10 Student/Gold/WIE Congress, Colombo, Sri Lanka from July 9 12,. The R10 Congress provides a platform for R10 students to network among fellow students volunteers in the region and at the same time explore and discuss knowledge, skills and ideas surrounding emerging technologies. IEEE Malaysia section is represented by i. Simon Yeoh, Section Student Representative 1 (Undergraduate student from Universiti Sains Malaysia, Penang) ii. Hussain Falih Mahdi, Section Student Representative 2 (Postgraduate Student from Universiti Kebangsaan Malaysia, Bangi) B Leadership Camp for IEEE Student Branch was hosted by UKM Student Branch. It was held at the Senate Hall, Chancellery, Universiti Kebangsaan Malaysia on 22 August. The aim of the camp is to provide information on the roles of student branch as well as sharing experiences between student branches. Over 48 representatives from 11 student branches in Malaysia Section attended the camp and shared their experiences in promoting IEEE and organizing activities in their respective student branch. Total expenditure paid by IEEE Malaysia Section: RM4, B The IEEE Malaysia Student Congress was hosted by UPM Student Branch. The Congress was held at the Faculty of Engineering, Universiti Putra Malaysia on the 7th November and participated by 134 IEEE Student/Postgraduate Members. Among the sessions are IEEE Talk by IEEE Malaysia representative, student leaders, IEEE Final Year Undergraduate Project Exhibition and award ceremony. Total expenditure paid by IEEE Malaysia Section: RM6, B IEEE Final Year Project (FYP) Competition was held between June-July This year is the 2nd edition which is initially initiated in The aim of the event is to provide opportunity for final year undergraduate students to showcase their research and development. This activity that has been successfully conducted with the cooperation between Malaysia Section and 13 IEEE Chapters. The activity is divided into two parts; i) FYP online Submission ii) FYP exhibitions. IEEE Malaysia Section has conducted online Final Year Project Competition in which students were requested to submit a softcopy of their A1 poster and short video explaining their final year project. They can submit their Final Year Project in one out of 13 tracks as shown in Table B.4 below. No. Track Sponsor 1. Power and Energy IEEE Power & Energy Society (PES) Chapter 2. Telecommunication IEEE Comsoc/VTS Chapter 3. Electronics IEEE CAS Chapter 4. Control & Systems IEEE CSS Chapter 31

32 No. Track Sponsor 5. Signal and Image Processing and IEEE SPSoc Chapter Analysis 6. Robotics and Automation IEEE RAS Chapter 7. Photonics Technologies IEEE Photonics Society chapter 8. Micro and Nano Devices IEEE Electron Devices Malaysia Chapter 9. Geoscience and Remote Sensing IEEE GRSS 10. Computational Intelligence IEEE CIS Chapter 11. Microwave Theory and IEEE AP/MTT/EMC Joint Chapter Technique / Antenna Propagation / Electromagnetic Compatibility 12. Under Water Systems and Under IEEE OES Chapter Water Robotics 13. Biomedical Engineering IEEE EMBS Chapter The winners for each track received 1st Prize: RM300, 2nd Prize: RM200, 3rd Prize: RM100 (sponsored by Technical Chapters in Malaysia) as well as plaque and certificate from IEEE Malaysia Section. The winners from all tracks were then requested to showcase their project s A1 poster during IEEE Malaysia Student Congress and at the same time, receiving the prize and certificate from IEEE Malaysia Section/IEEE Chapters. Total expenditure paid by IEEE Malaysia Section: RM3, Prize money sponsored by chapters: RM 6, B The IEEEXtreme Global Programming Competition is a global challenge in which teams of IEEE Student members compete in a 24-hour time span against each other to solve a set of programming problems. The edition took place on 24 October. 114 students (38 teams) from various universities in Malaysia took part in the competition i.e. Curtin University-Sarawak (10 teams), IIUM (1 team), UKM(1 team), MMU(1 team), Nilai University (3 teams), UTP (3 teams), UPM (4 teams), Swinburne University Of Technology (3 teams), University of Nottingham - Malaysia Campus (1 team) and USM (11 teams). IEEE Malaysia sponsored food and beverage for each team for the 24 hour competition. Total expenditure paid by IEEE Malaysia Section: RM 2, B The IEEE Student Conference on Research and Development (IEEE-SCORED ) was hosted by Asia Pacific University (APU) IEEE Student Branch and coorganized by IEEE Malaysia Section. The conference was held at Berjaya Times Square Hotel, Kuala Lumpur, Malaysia between December. The conference has attracted more than 200 papers submission from locals and overseas. 145 papers were accepted and presented. 32

33 B.4.4 Student Representatives: Section Student Representative (SSR) is the communication medium between IEEE student members and IEEE Malaysia Section as well as helping the section in planning and making suggestions to sections regarding student activities. The elected SSR for were: SSR 1 (undergraduate): Simon Yeoh, USM SSR 2 (postgraduate): Hussain Falih Mahdi, UKM B.4.5: Award/Recognition B Award from IEEE Region 10 USM Student branch won the First Prize for IEEE Region 10 Website Contest. Their winning website: Student branch counselor Lim King Hann of Curtin University Sarawak has been elected as one of the recipient for IEEE Region 10 Outstanding Branch Counselor and Branch Chapter Advisor Award for. USM Student Branch won the Silver prize for IEEE Region 10 Darrel Chong Student Activity Award Curtin University Sarawak won the First Prize of IEEE Region 10 Exemplary Student Branch Award B IEEE Malaysia Outstanding Student Branch Award is an annual award given to the student branch that is judged to provide the greatest overall contribution and service to its members. The awards are given during IEEE Dinner in January. During IEEE Dinner, the winners are; Large* Student Branch Category o 1st Prize: Universiti Kebangsaan Malaysia (UKM) o 2nd Prize: Universiti Sains Malaysia (USM) & Curtin University Sarawak o 3rd Prize: Universiti Utara Malaysia (UUM) & Universiti Putra Malaysia (UPM) Small* Student Branch Category o Universiti Tenaga Nasional (Uniten) *Large Student Branch: has 50 and more IEEE student & postgraduate student member, Small Student Branch: has less than 50 IEEE student & postgraduate student membership (membership must be active/paid of the calendar year) B IEEE Malaysia Student Leadership Award is initiated in to recognize outstanding IEEE student leaders who significantly enhance learning inside and outside the university. The award is given during IEEE Malaysia student branch leadership camp on 22 August. The recipients are: 33

34 Outstanding IEEE Malaysia Student Leadership Award o Hussain Falih Mahdi- UKM SB Merit Award o Ali Najah Kadhim- UKM SB o Gorakanage Ashen Indimal Gomes- UPM SB o Yeoh Hong Boon- USM SB o Basil Andy Lease- Curtin Sarawak SB o Esther Kueh- Curtin Sarawak SB o Yasir Amer- Uniten SB o Jason Ha Heng Teck- Curtin Sarawak SB o Nur Izatul Saipul Bahari- UPM SB o Tan Ting Feng- USM SB B International Appointment IEEE Region 10 Students Activities Committee: o Hussain Falih Mahdi, UKM SB IEEE Xtreme Programming 9.0 Region 10 Coordinator: o Simon Yeoh Hong Boon, USM SB IEEE Xtreme 9.0 Competition Ambassadors (): o Lilian Ung, Curtin Sarawak SB o Hussain Madhdi, UKM SB o Ng Ping Jian, USM SB IEEE Day Ambassador o Hussain Falih Mahdi, UKM SB o Ali Najah Al-Shamani, UKM SB o Ibrahim Anwar Ahmad 34

35 Administrativ e Meeting Technical Educational Professional Membership Social Others IEEE Malaysia Section 26 th Annual General Meeting January 30, 2016 B.4.6: Student Branch Activities Each IEEE Student Branch has completed a number of activities for the year. The summary of activities is listed below; Number of Activities conducted for No University/Institution Name 1 Universiti Teknologi Malaysia (UTM) Universiti Teknologi Mara (UiTM) Universiti Putra Malaysia (UPM) Universiti Kebangsaan Malaysia (UKM) Universiti Teknologi Petronas (UTP) Universiti Islam Antarabangsa Malaysia (UIAM) Universiti Malaysia Sabah (UMS) Universiti Multimedia (MMU) Monash University- Sunway Campus 10 Universiti Tunku Abdul Rahman (UTAR) Universiti Malaya (UM) Universiti Sains Malaysia (USM) Universiti Tenaga Nasional (Uniten) 14 Curtin University Sarawak University of Nottingham Malaysia Campus Universiti Selangor (UniSel) Universiti Utara Malaysia Asia Pacific Univ of Tech and Innovation INTI International University 20 Nilai University B.5 Affinity Group Activities B.5.1 Young Professional (YP) IEEE Malaysia Young Professional (IEEE Malaysia YP) has been pre-occupied with interesting and well organized activities through the year. The Affinity Group has co-organized a number of technical, professional and educational talks at various Institute of Higher Learnings (IHLs) in Malaysia. The members have also been actively promoting IEEE via five different membership development programs targeting at the future young professionals and engineers. Together with other IEEE society, IEEE Malaysia YP has also involved in Final Year Project moderation at three different universities, namely UPM, UKM, and UTHM. In addition, two student visits to 35

36 the industries have been organised, each at every half of the year, in order to provide students with early exposures and realistic expectations from the actual work world. Apart from that, during the fasting month of Ramadhan, IEEE Malaysia YP has organized a charity event by visiting and celebrating young patients at Hospital Serdang, Selangor. The Affinity Group have also took the initiative to be the main organizer for IEEE Malaysia Bowling tournament which have brought together delegates from various IEEE societies in Malaysia in a fun social sport event. The members hope to ride on momentum and look forward to more exciting and beneficial activities in the year One of the main events planned for 2016 is to be the co-organizer for IEEE International Conference on Advances in Electrical, Electronics and System Engineering (ICAEESE 2016) which will be held at the end of the year 2016 at Putrajaya, Malaysia. International rapport with IEEE Region 10 representatives is formed by attendance to IEEE R10 SYW Congress in Sri Lanka and through this, more global impact activities will be organized in the future. B.5.2 Women in Engineering (WIE) There were two major events that were successfully conducted by IEEE WIE, which are the Hiking at Broga Hill and IEEE WIE Award and Essay Competition for High Schools. The Hiking activity at Broga attracted non-wie members. The IEEE WIE Award and Essay Competition for High Schools were aimed at high school students. The theme of the essay completion is on famous female scientists or engineers. A participant is required to select a female scientist/ engineer that has inspired her. The project was awarded the R10 fund. B.6 Awards & Recognition Activities B.6.1 Award constituted by the R10 - IEEE R10 Outstanding Individual Award for Humanitarian Technology Activities (HTA) This is a new R10 award introduced in to recognize professional members of IEEE who have made an outstanding contribution to the society through their dedicated work in supporting the livelihood of the people through humanitarian technologies. The award winner was presented to Dr Lee Yoot Khuan from Universiti Teknologi MARA. B.6.2. Chapter Award from the Technical Society Best Chapter Award : IEEE CSS Malaysia Chapter Best Chapter Award : IEEE CAS Malaysia Chapter Best Chapter Award : IEEE EMBS Malaysia Chapter Best Chapter Award runner up: IEEE PES Malaysia Chapter High Performance Chapter Program (HPCP): IEEE PES Malaysia Chapter EDS Region 10 Chapter of the year: IEEE EDS Malaysia Chapter 36

37 B.6.3 Award constituted by the section IEEE Malaysia Outstanding Volunteer/WIE/YP Award and Best Performing Chapter Award is an annual award given to the IEEE members that are judged to provide the greatest overall contribution and service to IEEE. The awards are given during IEEE Dinner on 30 th January 2016 at Pullman hotel Bangsar. The winners are; Outstanding Chapter Award PES Best Performing Student Branch Award USM Outstanding Volunteer Award P. Susthita Menon Outstanding Student Volunteer Award Hussain Fatih Best Performing Chapter Award and WIE/YP/Individual Volunteer Award for to be announced during the annual dinner held on the 30 th January 2016 at Pullman Hotel Bangsar. B.7 Communication Activities (Newsletter, Home Page, etc.) B.7.1 Home Page IEEE Malaysia Section s homepage was given a facelift to align with that of R10. The website, is being improved for easy navigation and userfriendliness. There are nine tabs: Home - Besides the general information, contains upcoming events and the latest posts; Events & Activities; Chapters - 15 with links to respective websites; IEEE Students - 19 student branches yet to be linked to their respective websites; Executive Committee; Membership - key values of IEEE membership; Organizing Conference - IEEE Malaysia Conference Procedure for Chapter Chairs; and Contact. IEEE Malaysia Section's homepage has been updated with 231 new contents including announcement, events and activities. Through 1 Jan to 31st December, the website has been visited 21,902 times. The most visitors are from Malaysia (64.46%) and followed by India (6.77%), USA (3.63%), Indonesia (1.7%), Japan (1.31%), Singapore (1.23%) and etc. The source of website visitors are from search engine (57.68%), direct (32.57%), refferal (7.59%) and social media (2.14%). The section also provides hosting for 11 chapters and student branches. 9 conferences website also utilizing section hosting. Total bandwidth usage for all website hosting is Gig. The section hosting also has been upgraded in May to higher hosting plan to meet the demand. 37

38 B.7.2 Facebook IEEE Malaysia Section 26 th Annual General Meeting January 30, 2016 IEEE Malaysia Section s Facebook page is another channel for section intent to reach the audience. From Jan to Dec, total new likes is 1,588. Total post is 127 new posting that includes announcement, events and activities. All post have total reach and has been engaged by 3022 users. B.7.3 Newsletter Quarterly newsletter functions as a touch-base with the activities of section, student branches and chapters primarily for the awareness of all members in the Malaysia section. The newsletter reflected news that was either covered first-hand by the editor or contributory news from the chapter representatives and student counselors. The quarterly newsletter can be downloaded from (tab Events & Activities, Navigation Panel - Newsletter). Members were also informed of the quarterly newsletter through IEEEMY@listserv.ieee.org B.7.4 Articles to R10 Quarterly Newsletter The following Section activities have been reported in The IEEE Region 10 Newsletter ( Malaysia section hosts the annual appreciation award night (page 2, March ) IEEE Malaysia volunteersfor flood relief mission (page 4, March ). IEEE Malaysia WIE Affinity Group awarded best projects at UNITEN and UTP and social awareness activities (page 6, June 2014) B th Anniversary Commemorative Publication IEEE Malaysia Section is publishing a special 30 th Anniversary Commemorative Publication this year. Data compiled include the historical data on Malaysia section, specifically on the leadership portfolios and achievements. Data collected are from three main sources. IEEE Asia Pacific database. The individual section chairs past and current. Various annual reports available in the archive and on the web. The publication also features the 25 active technical chapters in Malaysia. Each chapter history is compiled and edited by an appointed associate editor. This special publication will be made available in softcopy form (PDF) to all members. 38

39 B.7.6 Communication Points IEEE Malaysia Section 26 th Annual General Meeting January 30, 2016 The following are key communication points with their respective group. Chapter Chairs: Executive Committee: Members: and PART C - OTHERS C.1 Special Events a) IEEE Universiti Kebangsaan Malaysia Students branch and IEEE Malaysia Communications & Vehicular Technology Joint Chapter celebrate IEEE Day with poor kids at Pangsapuri Seri Mawar.Jalan Seri Putra 4 Bandar Seri Putra Kajang Selangor. b) IEEE UKM Student Branch, have been sending volunteers to clean and replenish the Limau Kasturi National School at Gua Musang, Kelantan which affected most by the current floods in Kelantan last year. A small library and a computer lab have been established by UKM sponsorship at this school to support the children and student for the continuation of the learning process. C.2 Relationship with National Societies The Section has good relations with national professional bodies or societies. Several conferences organized by the Section were either co-organized with these bodies or participated by their members. IEEE Malaysia Section and the Institute of Engineers Malaysia (IEM) has already agreed on a joint awards IEEE-IEM to recognized individuals and corporations contribution for the betterment of the engineering community. C.3. Collaboration with other IEEE Sections There is no collaboration with other IEEE Sections in. C.4 Support extended to Sub-sections & Society Chapters within the Section IEEE Malaysia Section conducts 5 meetings in a year with the Section Executive Committee and twice a year with Chapter Chairs. During the meeting with chapter chairs at the beginning of the year, all chapters are required to present their plans and financial standing. At the second half of the year, chapters are required to report their activities. 39

40 Section will distribute grant of amount RM1000 to all chapters, which will be disbursed RM500 each in two installments. All Student Branches will also receive financial incentives from section. C.5 Best Practices of your Section (which you would like to share with other Sections for the benefits of members) Each year, IEEE Malaysia organized a leadership camp for new chapter chairs, secretaries and treasurers. In this camp, the volunteers were given training on section management, vtools, SAMIEEE and other key information to assist them in organizing their activities. C.6 Problems anticipated and suggestions for solutions, if any The decrease in membership especially members needs to be addressed more aggressively by all concerned. All chapters also need to be more pro-active in attracting members by increasing their presence through organizing more high-impact activities. PART D - GOALS AND PLANS D.1 Continuation of project/activity in progress and their implementation plans The Section will continue to support all activities that already in the pipeline from the previous years. The Section will monitor the activities to ensure that the implementation of all activity is according to the IEEE By-laws and benefits the members. At the same time the Section will continue with activities that will nurture the IEEE Malaysia Student Branch so that they remain active and relevant to their community. Section will encourage more participation from Student Branches in embarking community work and social responsibility especially to the underserved community. D.2 Goals and Future Plans The IEEE Malaysia Section goal is to be the leader of technical society for electrical and electronic engineers in the country. We hope to increase the visibility of IEEE among the public and to enhance benefits to members by providing members with access to high quality technical information through lectures, short courses, workshops and conferences. We are also putting more efforts in promoting community services Malaysian-wide by increasing cooperation with the industry and society at large. Section has embarked on IEEE SIGHT project with the underserved community in the local area, and will continue 40

41 to do so and expand the effort to the regional area. The Section also plans to attract more members and upgrade the membership status of its members. Efforts to increase student members and student branches will be carried out more actively. D.3 Any innovative ideas to make IEEE more creative and value added for sustaining the membership retention and recruitment goals. Sharing stories in social media on why an individu joined IEEE such as #IEEEMyStory could attract new members in knowing more about IEEE. Prepared by Approved by Rozita Jailani Zuhaina Zakaria Hon Secretary Chair IEEE Malaysia Section IEEE Malaysia Section 41

42 Financial Report for Year Ended 31 st December IEEE MALAYSIA SECTION INCOME & EXPENSE STATEMENT for year ended 31st December INCOME RM 1 IEEE membership rebates 73, IEEE Support grants 33, Grant from other sources Income from Sponsorship - (eg. joint conferences & seminars) 6, Income from Chapters - (eg. joint conferences & seminars) 38, Income from Others - (joint conferences & seminars) Income from conferences & seminars Income from other activities/sources 18, Annual dinner () 6, Misc income 5, Total = 181, EXPENSES 1 Grant to Chapters 17, Conference surplus to Chapters Conference surplus to Others Conference & congress expenses 12, Other activity expenses 29, Annual dinner expenses () 6, ExCom meeting expenses 9,

43 8 Administration expenses 9, AGM expenses () 49, Activity support expenses 40, Donations and social outreach 5, Misc Expenses 12, Total = 192, Surplus/(Deficit) (10,930.93) IEEE MALAYSIA SECTION BALANCE 31st December ASSET Note Ref.: RM Non-Current Assets 1 Property, plant and equipment Investment 0.00 Total Non-Current Assets 0.00 Current Assets 3 Bank balance a MBB Shah Alam closing balance (31Dec15) 54, b MBB KL Main closing balance (31Dec15) Fixed deposit Cash in hand (31Dec15) Stocks Receivables - (grant from IEEE) Receivables from Sponsorship - Conference income Receivables from Chapters - Conference income A 5a 10, Receivables from Chapters - Other income A 8(a-d) 17,

44 11 Receivables from Others - conference income Receivables from Others - other income 0.00 Total Current Assets 82, TOTAL ASSETS 82, Represented by : 1 Accumulated surplus a MBB Shah Alam Opening bank balance (1 Jan ) 82, b MBB KL Main Opening bank balance (1 Jan ) 10, c Opening cash (1 Jan ) d Surplus/(Deficit) - 31Dec -10, Total accumulated surplus 82, LIABILITIES 2 Long Term Liabilities a Hire purchase payables 0.00 Total Long term Liabilities Current Liabilities a Payables - conference expenses 0.00 b Payables to 3rd parties - share of conference income 0.00 c Payables to Chapters - share of conference income 0.00 d Payables to 3rd parties - others 0.00 e Payables to Chapters - others B 12a f g Payables - conference support expenses Payables - others Total Current Liabilities Total Liabilities

45 TOTAL ACCUMULATED SURPPLUS AND LIABILITIES 82, This financial statement was duly signed by: Zuhaina Zakaria (Chair) Christopher Chew (Hon. Treasurer) Dennis M Wong (Auditor 1) M. Zain Abdullah (Auditor 2) NOTES TO FINANCIAL STATEMENTS B EXPENSES RM 1 Grant to Chapters 17, IM 1, PES 1, COMSOC/VTS 1, CPMT SP 1, CASS 1, PELS C CSS EDUSOC 2, EMBS 1, GOLD 1, RAS CES WIE 1, EDS PHOTONIC TEMS 1, CIS 1,