MOUNT PROSPECT PUBLIC LIBRARY REGULAR BOARD MEETING SEPTEMBER 21, 2017 AGENDA 7 p.m. Meeting Room B

Transcription

1 MOUNT PROSPECT PUBLIC LIBRARY REGULAR BOARD MEETING SEPTEMBER 21, 2017 AGENDA 7 p.m. Meeting Room B 1. Call to Order 2. Roll Call 3. Approval of Minutes of Regular Meeting of August 17, 2017; Approval of Minutes of Committee of the Board Meeting of August 3, Citizens to be Heard on Matters Not Listed on the Agenda 5. Written Communiques 6. Treasurer s Report 7. Approval August Bills Staff Report: Frank Corry 8. Report of the Executive Director Announcements Database demonstration: Financial Ratings Series Online, Dale Heath 9. Committee Reports by Board Members 1. Library Committee Reports a. Advocacy S. Fulk b. Art D. Draznin c. Building S. Haas d. Finance S. Fulk e. 75 th Anniversary D. Draznin f. Personnel S. Fulk g. Strategic Plan S. Haas h. Trustee M. Duebner 2. Other 10. Unfinished Business New Business 1. Community Engagement: presentation (Nancy Kim Phillips, Deputy Director Strategic Operations) 12. Articles 13. Calendar items (PLEASE NOTE) 1. Foundation Board Meeting September 25 Brian Gilligan 2. Cookies and More With the Board September Jane Everett 3. Committee of the Whole Meeting October 5 4. Sunrise Connection Breakfast October 6 5. Sèvres Visit October 13 Page 1 of 2

2 6. Volunteer Brunch October 14 at 10 a.m. 7. Regular Board Meeting October 19 at 7 p.m. 8. Friends Book Sale October 21 and Foundation Board Meeting October 23 Sylvia Haas 10. Cookies & More With the Board October Sylvia Haas 11. Committee of the Whole Meeting November Staff In-service Day November 3 Library Closed 13. Regular Board Meeting November 16 at 7 p.m. 14. Village of Mount Prospect Budget Meeting November 21 (Michael Duebner) 15. Library Closed November 23 Thanksgiving 16. Foundation Board Meeting November 27 Dale Draznin 17. Cookies & More With the Board November Michael Duebner 14. Reports by Board Members (not included in Executive Director s report) 1. Upcoming Topic Suggestions 2. Board Member Reports 15. Adjournment Page 2 of 2

3 MOUNT PROSPECT PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES Regular Meeting September 21, Call to Order: Notice of the time of the meeting and agenda having been posted on the library bulletin board and one other public place, forty-eight hours prior to the meeting as required by law, the meeting was called to order at 7:07 p.m. by Sylvia Fulk, President. 2. Roll Call: Present: Absent: Others Present: Visitors: Jane Everett, Sylvia Fulk, Terri Gens, Brian Gilligan, Sylvia Haas Dale Draznin, Michael Duebner Marilyn Genther, Executive Director; Anthony Auston, Executive Deputy Director; Frank Corry, Deputy Director; Nancy Kim Phillips, Deputy Director; Dale Heath None 3. Approval of Minutes. a. Minutes of the Regular Meeting of August 17, 2017; b. Minutes of the Committee of the Board Meeting of August 3, 2017 Minutes read. Approved as distributed and submitted. 4. Citizens to be Heard on Matters Not Listed on the Agenda. None 5. Written Communiques. 1. Thank you from Darice Castino for beautiful plant. 2. Thank you from Nancy Prichard on retirement reception. 3. Thank you from Cathleen Blair for floral arrangement. 4. Thank you from patron for research assistance on Prospect High boys basketball from Jo Robinson. 6. Treasurer s Report. Treasurer s Report approved for August 2017 as presented and filed for audit. 1

4 MOUNT PROSPECT PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES Regular Meeting September 21, Approval of August Bills. MOTION: Motion was made by Brian Gilligan and seconded to ratify for payment August bills in the amount of $730, Roll Call Vote AYES: Everett, Fulk, Gens, Gilligan, NAYS: None Haas ABSTAIN: None ABSENT: Draznin, Duebner MOTION CARRIED Staff Report: Frank Corry Frank Corry reported budget is where it should be for eight months. 8. Report of the Executive Director. The Executive Director s report for the month of August 2017 was presented to the Board (copy to be made part of the minutes). Announcements Jo Robinson retirement party is next Tuesday, September 26. Larry D Urso s retirement party date is still to be determined. Database demonstration: Financial Ratings Series Online, Dale Heath Dale Heath gave overview of Financial Ratings Series Online. 9. Committee Reports by Board Members 1. Library Committee Reports a. Advocacy S. Fulk Need to make calls and contacts to encourage attendance. b. Art D. Draznin No report. 2

5 MOUNT PROSPECT PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES Regular Meeting September 21, Other c. Building S. Haas Staff working with MSR Design to develop proposal for 2018 work. d. Finance S. Fulk No report. e. 75 th Anniversary D. Draznin No report. f. Personnel S. Fulk Need to schedule Special meeting for personnel Executive Director review. g. Strategic Plan S. Haas No report. h. Trustee M. Duebner No report. No report. 10. Unfinished Business. None 11. New Business. 1. Community Engagement: presentation (Nancy Kim Phillips, Deputy Director Strategic Operations) 12. Articles. Nancy Kim Phillips presented a summary of Library s work on community engagement. 1. Interesting article on millennials. 3

6 MOUNT PROSPECT PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES Regular Meeting September 21, Calendar items. (PLEASE NOTE) 1. Foundation Board Meeting September 25 Sylvia Haas 2. Cookies and More With the Board September Jane Everett 3. Committee of the Whole Meeting October 5 4. Sunrise Connection Breakfast October 6 5. Sèvres Visit October Volunteer Brunch October 14 at 10 a.m. 7. Regular Board Meeting October 19 at 7 p.m. 8. Friends Book Sale October 21 and Foundation Board Meeting October 23 Sylvia Haas 10. Cookies and More With the Board October Sylvia Haas 11. Committee of the Whole Meeting November Staff In-service Day November 3 Library Closed 13. Regular Board Meeting November 16 at 7 p.m. 14. Village of Mount Prospect Budget Meeting November 21 (Michael Duebner) 15. Library Closed November 23 Thanksgiving 16. Foundation Board Meeting November 27 Dale Draznin 17. Cookies and More With the Board November Michael Duebner 14. Reports by Board Members (information/news not already included in Executive Director s report). 1. Upcoming Topic Suggestions None 2. Board Member Reports None 15. Adjournment. Regular meeting adjourned at 8:09 p.m. (signature pending) Sylvia G. Fulk, President Approved as submitted 10/19/17 4

7 MOUNT PROSPECT PUBLIC LIBRARY SUMMARY OF CASH DISBURSEMENTS August 31, 2017 LIBRARY GENERAL FUND Salaries & Benefits (4100L L) $ 602, Management Expense (4210L L) 20, Operating Expenses (4310L L) 16, Building Expense (4410L L) 63, Services and Resources (4610L L) 57, Friends & Foundation reimbursable expenses (9530L and 9540L) 1, VOMP reimbursable expenses (9560L) Grant Expenses (9570L) - Total August 2017 Library General Fund Expenses $ 762, Additions for Library General Fund Cash Disbursements: Payments to Friends & Foundation for income items $ Operating Expense Reimbursements received 4, Vendor Refunds received July 2017 Accrued Payroll & Benefits 155, July 2017 Credit Card Payable 5, July 2017 Accounts Payable 23, Disbursements for Historical Society - Disbursements for Foundation & Friends Disbursements for Gift Fund and Building Fund , Deductions for Library General Fund Cash Disbursements: August 2017 Accrued Payroll & Benefits $ 205, August 2017 Credit Card Payable 15, August 2017 Accounts Payable 14, Miscellaneous Prepaid item expensed (decrease in Prepaid Exp) 1, Payment of Nayax invoices & merchant fees by income offset Payment of Credit Card Merchant fees by income offset (237,191.43) Total Library General Fund cash disbursed $ 714, CAPITAL PROJECTS FUND August 2017 Expenses $ 16, Plus: July 2017 Accounts Payable - Less: July 2017 Prepaid Expenses - Less: August 2017 Accounts Payable - Plus: August 2017 Prepaid Expense - Total Capital Projects Fund cash disbursed 16, GIFT FUND August 2017 Expenses $ Plus: July 2017 Accounts Payable - Less: August 2017 Accounts Payable (98.49) Total Gift Fund cash disbursed DEBT SERVICE FUND August 2017 Expenses $ 16, Plus: July 2017 Interest Payable 33, Less: August 2017 Interest Payable (50,912.43) Total Debt Service Fund cash disbursed 0.00 TOTAL CASH DISBURSEMENTS, August 2017 $ 730, Fund Balances.xlsx, 9/14/2017, 4:20 PM

8 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4110L Salaries 8/1/ /31/ /31/2017 Wage accrual $ (135,095.00) 4110L Salaries 8/10/17 Payroll08/11/2017 PAYROLL - PAYCOM 213, L Salaries 8/24/17 Payroll08/25/2017 PAYROLL - PAYCOM 214, L Salaries 8/31/ /31/ /31/2017 accrual 177, L Salaries 8/31/ Tuition Reimbursement L IMRF 8/1/ /31/ /31/2017 Wage accrual (12,881.00) 4120L IMRF 8/25/ VILLAGE OF MT. PROSPECT - IMRF 40, L IMRF 8/31/ /31/ /31/2017 accrual 17, L MC / FICA 8/1/ /31/ /31/2017 Wage accrual (9,788.00) 4130L MC / FICA 8/10/17 Payroll08/11/2017 PAYROLL - PAYCOM 15, L MC / FICA 8/24/17 Payroll08/25/2017 PAYROLL - PAYCOM 15, L MC / FICA 8/31/ /31/ /31/2017 accrual 12, L Insurance - Medical 8/25/ VILLAGE OF MT. PROSPECT 51, L Insurance - Medical 8/25/ VILLAGE OF MT. PROSPECT L Insurance - Medical 8/28/17 EFT AFLAC (0.02) 4140L Insurance - Medical 8/28/17 EFT GUARDIAN (0.12) 4140L Insurance - Medical 8/25/ VILLAGE OF MT. PROSPECT L Audit 8/1/ SIKICH LLP 6, L Legal Fees 8/10/ VEDDER PRICE P.C L Printing B515 8/8/ A NPN L Marketing 8/18/ CATHY CUSHING 2, L Marketing 8/2/ MOU-IL-CW-17 TOWN SQUARE PUBLICATIONS L Marketing 8/1/ SIGN TECH, INC L Marketing 8/10/ BLICK ART MATERIALS L Marketing 8/18/ SIGN TECH, INC L Resources 8/29/17 EFT SYNCHRONY/AMAZON Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 1 of 16

9 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4260L Professional Dues 8/1/17 MC/ALA L Board Development/Training 8/23/17 MC/OFFICE DEPOT L Human Resouces 8/24/ MC/ILA L Human Resouces 8/18/17 MC/AMSTERDAM PRINTING & LITHO L Human Resouces 8/7/ MC/AMAZON L Human Resouces 8/16/17 MC/MICHAELS L Human Resouces 8/18/17 MC/HOBBY LOBBY L Human Resouces 8/10/17 Payroll08/11/2017 PAYROLL - PAYCOM L Human Resouces 8/24/17 Payroll08/25/2017 PAYROLL - PAYCOM L Human Resouces 8/15/ EMPLOYEE BENEFITS CORPORATION L Human Resouces 8/1/17 MC/ALA 1, L Human Resouces 8/4/17 MC/ALA L Human Resouces 8/16/17 MC/ALA L Human Resouces 8/16/17 MC/UNITED L Human Resouces 8/18/17 MC/AMERICAN AIRLINES L Human Resouces 8/24/17 Payroll08/25/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Human Resouces 8/1/ /31/2017 EXPENSING OF PREPAID DEPOSIT FOR JACYLN ROWE 1, L Human Resouces 8/4/ AMANDA BURKE L Human Resouces 8/4/ JACLYN ROWE 1, L Human Resouces 8/4/ STAY FIT PHYSICAL THERAPY & CORE WELLNESS, INC L Human Resouces 8/4/ JACLYN ROWE L Human Resouces 8/4/17 MC/STARBUCKS L Human Resouces 8/4/17 MC/EGG HARBOR CAFE L Human Resouces 8/4/17 MC/TORTORICE'S L Human Resouces 8/10/17 Payroll08/11/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Human Resouces 8/1/17 MC/ALA L Human Resouces 8/23/ MT PROSPECT CHAMBER OF COMMERCE L Human Resouces 8/10/17 Payroll08/11/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Human Resouces 8/24/17 Payroll08/25/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Human Resouces 8/9/17 MC/ALA L Other Operating 8/4/17 NAYAX08/04/2017 NAYAX LLC L Other Operating 8/7/17 ONLINE08/07/2017 NAYAX LLC Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 2 of 16

10 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4290L Other Operating 8/11/17 NAYAX08/11/2017 NAYAX LLC L Other Operating 8/14/17 ONLINE08/14/2017 NAYAX LLC L Other Operating 8/18/17 NAYAX08/18/2017 NAYAX LLC L Other Operating 8/21/17 ONLINE08/21/2017 NAYAX LLC L Other Operating 8/25/17 NAYAX08/25/2017 NAYAX LLC L Other Operating 8/28/17 ONLINE08/28/2017 NAYAX LLC L Other Operating 8/31/17 EFT08/31/2017a NAYAX LLC L Other Operating 8/31/17 NAYAX08/31/2017 NAYAX LLC L Other Operating 8/31/17 ONLINE08/31/2017 NAYAX LLC L Other Operating 8/31/17 ONLINE08/31/2017 NAYAX LLC L Other Operating 8/9/17 MC/WALGREENS L Other Operating 8/28/17 MC/MICHAELS L Other Operating 8/31/17 PettyCash08/31/2017 PETTY CASH+E L Other Operating 8/1/17 COSTCO L Other Operating 8/9/17 MC/PARTY CITY L Other Operating 8/14/17 08/14/17 DEX MEDIA L Other Operating 8/16/17 MC/MARIANO'S L Other Operating 8/16/17 COSTCO L Other Operating 8/25/ NERADT ACE HARDWARE L Other Operating 8/25/ MC/U.S. COPYRIGHT OFFICE L Telecommunications 8/13/ AT&T L Telecommunications 8/16/17 847R AT&T L Telecommunications 8/16/17 847Z AT&T - 60% L Telecommunications 8/28/ VERIZON WIRELESS L Telecommunications 8/16/17 847Z AT&T - 50% L Telecommunications 8/18/ VILLAGE OF MT. PROSPECT L Office Supplies 8/24/ WAREHOUSE DIRECT L Office Supplies 8/15/ WAREHOUSE DIRECT L Office Supplies 8/15/ GAYLORD BROTHERS INC L Office Supplies 8/15/ STAPLES BUSINESS ADVANTAGE L Office Supplies 8/22/ WAREHOUSE DIRECT L Office Supplies 8/15/ GAYLORD BROTHERS INC L Office Supplies 8/15/ STAPLES BUSINESS ADVANTAGE Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 3 of 16

11 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4340L Office Supplies 8/24/17 Payroll08/25/2017 PAYROLL - PAYCOM L Office Supplies 8/15/ WAREHOUSE DIRECT L Office Supplies 8/15/ WAREHOUSE DIRECT L Office Supplies 8/15/ STAPLES BUSINESS ADVANTAGE L Office Supplies 8/15/ STAPLES BUSINESS ADVANTAGE L Office Supplies 8/15/ STAPLES BUSINESS ADVANTAGE L Office Supplies 8/16/ STAPLES BUSINESS ADVANTAGE L Office Supplies 8/15/ WAREHOUSE DIRECT L Office Supplies 8/15/ STAPLES BUSINESS ADVANTAGE L Office Supplies 8/16/ STAPLES BUSINESS ADVANTAGE L Office Supplies 8/15/ WAREHOUSE DIRECT L Office Supplies 8/24/ WAREHOUSE DIRECT L Office Supplies 8/23/ ID WHOLESALER L Office Supplies 8/23/ MC/ID WHOLESALER L Library Supplies 8/15/ STAPLES BUSINESS ADVANTAGE L Library Supplies 8/1/ UNIQUE MANAGEMENT SERVICES, INC L Library Supplies 8/8/ AAA ELM USA, INC L Library Supplies 8/15/ WAREHOUSE DIRECT L Library Supplies 8/15/ STAPLES BUSINESS ADVANTAGE L Library Supplies 8/3/ SMILE MAKERS L Library Supplies 8/29/17 EFT SYNCHRONY/AMAZON L Library Supplies 8/10/17 MC/HALLMARK L Library Supplies 8/11/ ARAMARK L Library Supplies 8/31/17 PettyCash08/31/2017 PETTY CASH L Postage 8/11/ POSTMASTER 1, L Postage 8/17/17 EFT PURCHASE POWER L Postage 8/1/ PITNEY BOWES L Postage 8/21/ /31/2017 Reclass of August 2017 Tech Service shipment. (12.50) 4360L Postage 8/25/17 EMP08/25/2017 EMPLOYEE REIMBURSEMENTS (4.03) 4380L Contract Services 8/21/ AQUA-SAFARI, INC L Contract Services 8/8/ A MOTION PICTURE LICENSING CORPORATION L Contract Services 8/18/17 BO MOVIE LICENSING USA Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 4 of 16

12 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4380L Contract Services 8/18/ VILLAGE OF MT. PROSPECT 5, L IT Services 8/2/17 MC/NUB GAMES, INC L IT Services 8/6/17 MC/QUICKBASE L IT Services 8/15/17 MC/ADOBE L IT Services 8/17/17 MC/PAESSLER L IT Services 8/11/ TODAY'S BUSINESS SOLUTIONS, Inc L IT Services 8/28/17 MC/SMARTDRAW L IT Services 8/2/17 MX4D68QJ11 MC/ITUNES L IT Services 8/2/17 MX4D68T9QQ MC/ITUNES L IT Services 8/2/17 MX4D68QXVH MC/ITUNES L IT Services 8/2/17 MX4D90JXN5 MC/ITUNES L IT Services 8/2/17 MX4D68JJW7 MC/ITUNES L IT Services 8/2/17 MX4D68K7L7 MC/ITUNES L IT Services 8/2/17 MX4D68T44B MC/ITUNES L IT Services 8/2/17 MX4D68TK79 MC/ITUNES L IT Services 8/2/17 MX4D90JS18 MC/ITUNES L IT Services 8/2/17 MX4D90JHJN MC/ITUNES L IT Services 8/7/17 MX4D90K3JK MC/ITUNES L IT Services 8/7/17 MX4D90J93Q MC/ITUNES L IT Services 8/7/17 MX4D90K85Q MC/ITUNES L IT Services 8/7/17 MX4D90KH2L MC/ITUNES L IT Services 8/12/ BACKSTAGE LIBRARY WORKS L Building Maintenance 8/3/17 17MTPSA-01 INTEGRATED CONTROL TECHNOLOGIES 8, L Building Maintenance 8/20/ REPUBLIC SERVICES # L Building Maintenance 8/1/ BISHOP PLUMBING, INC L Building Maintenance 8/15/ BISHOP PLUMBING, INC. 4, L Building Maintenance 8/22/ COMBINED ROOFING SERVICES LLC 1, L Building Maintenance 8/8/ NERADT ACE HARDWARE L Building Maintenance 8/8/ W. W. GRAINGER, INC L Building Maintenance 8/22/ NERADT ACE HARDWARE L Building Maintenance 8/24/ W. W. GRAINGER, INC L Building Maintenance 8/25/ NERADT ACE HARDWARE L Building Maintenance 8/31/17 INV FILTER SERVICES ILLINOIS Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 5 of 16

13 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4410L Building Maintenance 8/31/17 08/31/2017 AMERICAN LANDSCAPING INC L Building Maintenance 8/12/ TYCO INTEGRATED SECURITY LLC L Building Maintenance 8/14/17 R SOUND INCORPORATED L Building Maintenance 8/18/ VILLAGE OF MT. PROSPECT L Equipment Maintenance 8/1/ NERADT ACE HARDWARE L Equipment Maintenance 8/25/ NERADT ACE HARDWARE L Equipment Maintenance 8/1/ /31/2017 Correction of 7/31 Shell payment. (63.27) 4420L Equipment Maintenance 8/6/17 SHELL OIL COMPANY (4.73) 4420L Equipment Maintenance 8/17/17 MC/WOOLLEY BROTHERS L Equipment Maintenance 8/18/17 SHELL OIL COMPANY L Equipment Maintenance 8/31/17 PettyCash08/31/2017 PETTY CASH L Equipment Maintenance 8/31/17 08/31/17 BRUSKI UPHOLSTERING 1, L Equipment Maintenance 8/1/ TODAY'S BUSINESS SOLUTIONS, INC L Equipment Maintenance 8/11/17 NAYAX08/11/2017 NAYAX LLC L Equipment Maintenance 8/11/ MC/AMAZON L Janitorial 8/1/ CRYSTAL MANAGEMENT & MAINTENANCE 2, L Janitorial 8/28/ A.N.S., INC L Janitorial 8/4/ WAREHOUSE DIRECT L Janitorial 8/9/ SUPERIOR INDUSTRIAL SUPPLY L Janitorial 8/17/ WAREHOUSE DIRECT L Janitorial 8/18/ SUPERIOR INDUSTRIAL SUPPLY (3.25) 4440L Janitorial 8/23/ WAREHOUSE DIRECT L Janitorial 8/24/ W. W. GRAINGER, INC L Janitorial 8/25/ SUPERIOR INDUSTRIAL SUPPLY L Janitorial 8/31/ SUPERIOR INDUSTRIAL SUPPLY (3.34) 4440L Janitorial 8/31/ WAREHOUSE DIRECT L Janitorial 8/18/ VILLAGE OF MT. PROSPECT L Equipment 8/30/ NERADT ACE HARDWARE L Equipment 8/1/ DELL MARKETING L.P. 11, L Equipment 8/2/ MC/AMAZON L Equipment 8/22/ MC/AMAZON L Equipment 8/9/17 JST8804 CDW GOVERNMENT, INC. 24, Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 6 of 16

14 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4450L Equipment 8/11/ MC/AMAZON L Equipment 8/2/ MC/AMAZON L Equipment 8/2/ MC/AMAZON L Utilities 8/4/ CONSTELLATION ENERGY SVCS-NATURAL GAS L Utilities 8/15/17 8/15/17 VILLAGE OF MT. PROSPECT 1, L Utilities 8/18/ VILLAGE OF MT. PROSPECT L Adult Books 8/1/ A. M. BEST COMPANY, INC L Adult Books 8/1/ BAKER AND TAYLOR (15.82) 4610L Adult Books 8/1/ BAKER AND TAYLOR (9.52) 4610L Adult Books 8/1/ BAKER AND TAYLOR (15.68) 4610L Adult Books 8/1/ BAKER AND TAYLOR 1, L Adult Books 8/1/ BAKER AND TAYLOR L Adult Books 8/1/ B1 INFORMATION TODAY L Adult Books 8/1/ A. M. BEST COMPANY, INC L Adult Books 8/1/ GREY HOUSE PUBLISHING L Adult Books 8/1/ WEST GROUP PAYMENT CENTER L Adult Books 8/1/ CENTER POINT LARGE PRINT L Adult Books 8/2/ GALE L Adult Books 8/2/ GALE L Adult Books 8/2/ GALE L Adult Books 8/2/ GALE L Adult Books 8/2/ BAKER AND TAYLOR L Adult Books 8/3/ BAKER AND TAYLOR L Adult Books 8/3/ BAKER AND TAYLOR L Adult Books 8/3/ BAKER AND TAYLOR L Adult Books 8/3/ BAKER AND TAYLOR (17.85) 4610L Adult Books 8/4/ GALE L Adult Books 8/4/ BAKER AND TAYLOR L Adult Books 8/7/ BAKER AND TAYLOR L Adult Books 8/7/ MC/AMAZON (34.59) 4610L Adult Books 8/8/ BAKER AND TAYLOR L Adult Books 8/8/ THE COUNCIL OF STATE GOVERNMENTS L Adult Books 8/9/ BAKER AND TAYLOR Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 7 of 16

15 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4610L Adult Books 8/9/ BAKER AND TAYLOR L Adult Books 8/9/ A SUBWAY STAMP SHOP, INC L Adult Books 8/9/ A SUBWAY STAMP SHOP, INC L Adult Books 8/10/17 INV NEW ENGLAND HISTORIC L Adult Books 8/11/ WEST GROUP PAYMENT CENTER L Adult Books 8/15/ BAKER AND TAYLOR L Adult Books 8/15/ BAKER AND TAYLOR L Adult Books 8/16/ GALE L Adult Books 8/17/ BAKER AND TAYLOR L Adult Books 8/17/ BAKER AND TAYLOR L Adult Books 8/18/ BAKER AND TAYLOR L Adult Books 8/21/ BAKER AND TAYLOR L Adult Books 8/22/ ROWMAN & LITTLEFIELD PUBLISHING L Adult Books 8/22/ BAKER AND TAYLOR L Adult Books 8/22/ BAKER AND TAYLOR L Adult Books 8/22/ BAKER AND TAYLOR L Adult Books 8/23/ /I D & Z HOUSE OF BOOKS L Adult Books 8/24/ BAKER AND TAYLOR L Adult Books 8/24/ BAKER AND TAYLOR L Adult Books 8/29/17 EFT SYNCHRONY/AMAZON 2, L Adult Books 8/10/ GALE L Adult Books 8/1/ BAKER AND TAYLOR L Adult Books 8/14/ BAKER AND TAYLOR L Adult Books 8/16/ BAKER AND TAYLOR L Adult Books 8/31/ BAKER AND TAYLOR L Adult AV 8/1/ PENGUIN RANDOM HOUSE, LLC L Adult AV 8/1/ MIDWEST TAPE L Adult AV 8/1/ MIDWEST TAPE L Adult AV 8/1/ MIDWEST TAPE L Adult AV 8/1/ MIDWEST TAPE L Adult AV 8/1/ MIDWEST TAPE L Adult AV 8/1/ MIDWEST TAPE L Adult AV 8/1/ MIDWEST TAPE L Adult AV 8/1/ MIDWEST TAPE Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 8 of 16

16 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4620L Adult AV 8/1/ PENGUIN RANDOM HOUSE, LLC L Adult AV 8/2/17 B BAKER & TAYLOR INC L Adult AV 8/2/ BAKER AND TAYLOR L Adult AV 8/3/17 B BAKER & TAYLOR INC L Adult AV 8/3/17 B BAKER & TAYLOR INC L Adult AV 8/3/17 B BAKER & TAYLOR INC L Adult AV 8/3/ PENGUIN RANDOM HOUSE, LLC L Adult AV 8/3/ BAKER AND TAYLOR L Adult AV 8/3/17 B BAKER & TAYLOR INC L Adult AV 8/7/17 B BAKER & TAYLOR INC L Adult AV 8/7/17 B BAKER & TAYLOR INC L Adult AV 8/7/ PENGUIN RANDOM HOUSE, LLC L Adult AV 8/7/ MIDWEST TAPE L Adult AV 8/7/ MIDWEST TAPE L Adult AV 8/7/ MIDWEST TAPE L Adult AV 8/7/ MIDWEST TAPE L Adult AV 8/7/ MIDWEST TAPE L Adult AV 8/7/ MIDWEST TAPE L Adult AV 8/7/ MIDWEST TAPE L Adult AV 8/8/17 B BAKER & TAYLOR INC L Adult AV 8/10/17 B BAKER & TAYLOR INC L Adult AV 8/10/17 B BAKER & TAYLOR INC L Adult AV 8/10/17 B BAKER & TAYLOR INC L Adult AV 8/10/17 B BAKER & TAYLOR INC L Adult AV 8/10/17 K BAKER & TAYLOR INC L Adult AV 8/10/ RECORDED BOOKS, LLC L Adult AV 8/11/17 B BAKER & TAYLOR INC L Adult AV 8/11/17 B BAKER & TAYLOR INC L Adult AV 8/14/ MIDWEST TAPE L Adult AV 8/14/ MIDWEST TAPE L Adult AV 8/14/ MIDWEST TAPE L Adult AV 8/14/ MIDWEST TAPE L Adult AV 8/14/ MIDWEST TAPE L Adult AV 8/14/ MIDWEST TAPE L Adult AV 8/15/ PENGUIN RANDOM HOUSE, LLC Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 9 of 16

17 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4620L Adult AV 8/16/17 B BAKER & TAYLOR INC L Adult AV 8/17/17 B BAKER & TAYLOR INC L Adult AV 8/17/17 B BAKER & TAYLOR INC L Adult AV 8/17/17 B BAKER & TAYLOR INC L Adult AV 8/17/17 B BAKER & TAYLOR INC L Adult AV 8/17/17 B BAKER & TAYLOR INC L Adult AV 8/17/17 B BAKER & TAYLOR INC L Adult AV 8/17/17 B BAKER & TAYLOR INC L Adult AV 8/17/ PENGUIN RANDOM HOUSE, LLC L Adult AV 8/18/ BAKER AND TAYLOR L Adult AV 8/18/17 B BAKER & TAYLOR INC L Adult AV 8/18/ PENGUIN RANDOM HOUSE, LLC L Adult AV 8/21/ MIDWEST TAPE L Adult AV 8/21/ MIDWEST TAPE L Adult AV 8/21/ MIDWEST TAPE L Adult AV 8/21/ MIDWEST TAPE L Adult AV 8/21/ MIDWEST TAPE L Adult AV 8/21/ MIDWEST TAPE L Adult AV 8/21/17 B BAKER & TAYLOR INC L Adult AV 8/21/17 B BAKER & TAYLOR INC L Adult AV 8/22/17 B BAKER & TAYLOR INC L Adult AV 8/22/ PENGUIN RANDOM HOUSE, LLC L Adult AV 8/24/17 B BAKER & TAYLOR INC L Adult AV 8/24/17 B BAKER & TAYLOR INC L Adult AV 8/24/17 B BAKER & TAYLOR INC L Adult AV 8/24/17 B BAKER & TAYLOR INC L Adult AV 8/24/ RECORDED BOOKS, LLC L Adult AV 8/28/17 B BAKER & TAYLOR INC L Adult AV 8/28/17 B BAKER & TAYLOR INC L Adult AV 8/29/17 EFT SYNCHRONY/AMAZON (1.83) 4620L Adult AV 8/29/17 EFT SYNCHRONY/AMAZON 1, L Adult AV 8/29/ MIDWEST TAPE L Adult AV 8/29/ MIDWEST TAPE L Adult AV 8/29/ MIDWEST TAPE L Adult AV 8/29/ MIDWEST TAPE Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 10 of 16

18 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4620L Adult AV 8/29/ MIDWEST TAPE L Adult AV 8/29/17 MC/RHONDA'S STUDIO L Adult AV 8/31/ TONY DI BENEDETTO L Adult AV 8/31/ BILL HOTTINGER L Adult AV 8/31/ PRISCILLA POWERS L Adult AV 8/21/17 B BAKER & TAYLOR INC L Adult AV 8/22/17 B BAKER & TAYLOR INC L Adult AV 8/22/17 B BAKER & TAYLOR INC L Adult AV 8/29/17 EFT SYNCHRONY/AMAZON L Youth Print 8/1/ BAKER AND TAYLOR L Youth Print 8/1/17 GSL200455I GARETH STEVENS PUBLISHING L Youth Print 8/1/17 GSL200457I GARETH STEVENS PUBLISHING L Youth Print 8/1/17 GSL200453I GARETH STEVENS PUBLISHING L Youth Print 8/1/17 GSL200460I GARETH STEVENS PUBLISHING L Youth Print 8/1/17 GSL200458I GARETH STEVENS PUBLISHING L Youth Print 8/1/17 GSL200456I GARETH STEVENS PUBLISHING L Youth Print 8/1/17 GSL200459I GARETH STEVENS PUBLISHING L Youth Print 8/1/17 GSL200454I GARETH STEVENS PUBLISHING L Youth Print 8/1/ LECTURA BOOKS L Youth Print 8/1/ NORWOOD HOUSE PRESS L Youth Print 8/1/ RAINBOW BOOK COMPANY L Youth Print 8/1/ RAINBOW BOOK COMPANY L Youth Print 8/3/ BAKER AND TAYLOR L Youth Print 8/7/ BAKER AND TAYLOR L Youth Print 8/7/ BAKER AND TAYLOR L Youth Print 8/7/ CHERRY LAKE PUBLISHING L Youth Print 8/8/ BAKER AND TAYLOR L Youth Print 8/8/ RAINBOW BOOK COMPANY L Youth Print 8/9/ BAKER AND TAYLOR L Youth Print 8/10/ BAKER AND TAYLOR L Youth Print 8/15/ BAKER AND TAYLOR L Youth Print 8/17/ BAKER AND TAYLOR L Youth Print 8/18/ BAKER AND TAYLOR L Youth Print 8/21/ OLLIS BOOK CORPORATION Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 11 of 16

19 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4630L Youth Print 8/21/ OLLIS BOOK CORPORATION L Youth Print 8/22/ BAKER AND TAYLOR L Youth Print 8/23/ BAKER AND TAYLOR L Youth Print 8/25/ /I D & Z HOUSE OF BOOKS L Youth Print 8/28/ BAKER AND TAYLOR L Youth Print 8/28/ BAKER AND TAYLOR L Youth Print 8/29/17 EFT SYNCHRONY/AMAZON L Youth Print 8/30/ BAKER AND TAYLOR L Youth Print 8/31/ BAKER AND TAYLOR L Youth Print 8/31/ BAKER AND TAYLOR L Youth Print 8/1/ BAKER AND TAYLOR L Youth Print 8/1/ BAKER AND TAYLOR L Youth Print 8/1/ BAKER AND TAYLOR L Youth Print 8/3/ BAKER AND TAYLOR L Youth Print 8/14/ BAKER AND TAYLOR L Youth Print 8/16/ BAKER AND TAYLOR L Youth Print 8/16/ BAKER AND TAYLOR L Youth Print 8/22/ BAKER AND TAYLOR L Youth Print 8/24/ BAKER AND TAYLOR L Youth Print 8/29/17 EFT SYNCHRONY/AMAZON L Youth AV 8/1/ MIDWEST TAPE L Youth AV 8/1/ MIDWEST TAPE L Youth AV 8/1/ MIDWEST TAPE L Youth AV 8/1/ MIDWEST TAPE L Youth AV 8/1/ MIDWEST TAPE L Youth AV 8/1/ MIDWEST TAPE L Youth AV 8/1/ MIDWEST TAPE L Youth AV 8/3/ WESTON WOODS STUDIOS L Youth AV 8/7/17 B BAKER & TAYLOR INC L Youth AV 8/7/17 B BAKER & TAYLOR INC L Youth AV 8/7/ MIDWEST TAPE L Youth AV 8/7/ MIDWEST TAPE L Youth AV 8/7/ MIDWEST TAPE L Youth AV 8/7/ MIDWEST TAPE Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 12 of 16

20 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4640L Youth AV 8/7/ MIDWEST TAPE L Youth AV 8/8/ FINDAWAY WORLD, LLC L Youth AV 8/11/ FAT BRAIN TOYS L Youth AV 8/14/17 B BAKER & TAYLOR INC L Youth AV 8/14/ FINDAWAY WORLD, LLC L Youth AV 8/14/ MIDWEST TAPE L Youth AV 8/14/ MIDWEST TAPE L Youth AV 8/14/ MIDWEST TAPE L Youth AV 8/14/ MIDWEST TAPE L Youth AV 8/16/ FINDAWAY WORLD, LLC 1, L Youth AV 8/21/ MIDWEST TAPE L Youth AV 8/21/ MIDWEST TAPE L Youth AV 8/21/ MIDWEST TAPE L Youth AV 8/21/ MIDWEST TAPE L Youth AV 8/22/17 B BAKER & TAYLOR INC L Youth AV 8/23/ WESTON WOODS STUDIOS L Youth AV 8/28/ MIDWEST TAPE L Youth AV 8/28/17 B BAKER & TAYLOR INC L Youth AV 8/28/17 B BAKER & TAYLOR INC L Youth AV 8/28/ BAKER AND TAYLOR L Youth AV 8/29/17 EFT SYNCHRONY/AMAZON L Youth AV 8/29/17 EFT SYNCHRONY/AMAZON (7.23) 4640L Youth AV 8/29/ FINDAWAY WORLD, LLC 2, L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/29/ MIDWEST TAPE L Youth AV 8/14/ MIDWEST TAPE Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 13 of 16

21 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4640L Youth AV 8/29/17 EFT SYNCHRONY/AMAZON L Subscriptions 8/2/17 MC/SEW NEWS L Subscriptions 8/7/ SCHOLASTIC, INC, (9.80) 4650L Subscriptions 8/7/17 MC/CUISINE AT HOME L Subscriptions 8/7/17 MC/BEST DEAL MAGAZINES L Subscriptions 8/11/ POPULAR WOODWORKING L Subscriptions 8/11/ VEGETARIAN TODAY (19.95) 4650L Subscriptions 8/11/17 MC/THE ARTIST'S MAGAZINE L Subscriptions 8/12/17 MC/BEST DEAL MAGAZINES L Subscriptions 8/12/17 M/BUSINESS MANAGEMENT DAILY L Subscriptions 8/14/17 MC/INTERNET GENEALOGY L Subscriptions 8/15/17 MC/BEST DEAL MAGAZINES L Subscriptions 8/16/17 MC/WALLY'S MARKET L Subscriptions 8/16/17 MC/KALMBACH PUBLISHING CO L Subscriptions 8/18/ BRIDES L Subscriptions 8/21/17 MC/INVESTORS BUSINESS DAILY L Subscriptions 8/24/17 Payroll08/25/2017 PAYROLL - PAYCOM L Subscriptions 8/25/ CHICAGO TRIBUNE L Subscriptions 8/29/17 EFT SYNCHRONY/AMAZON L Subscriptions 8/24/17 Payroll08/25/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Subscriptions 8/25/ PADDOCK PUBLICATIONS L Electronic Resources 8/1/17 A06FTI MOCAVO, INC L Electronic Resources 8/1/ GREY HOUSE PUBLISHING 4, L Electronic Resources 8/1/ WEST GROUP PAYMENT CENTER 1, L Electronic Media 8/31/ MIDWEST TAPE 1, L Processing 8/15/ WAREHOUSE DIRECT L Processing 8/14/ DEMCO L Processing 8/29/17 EFT SYNCHRONY/AMAZON L Processing 8/14/ DEMCO L Processing 8/15/ WAREHOUSE DIRECT L Processing 8/21/ /31/2017 Reclass of August 2017 Tech Service UPS shipment Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 14 of 16

22 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount 4680L Processing 8/24/ DEMCO L Processing 8/24/17 Sl US BIBLIOTHECA, LLC 5, L Programs 8/2/17 MC/AMERICAN PAPER OPTICS L Programs 8/3/17 MC/AMERICAN PAPER OPTICS L Programs 8/10/17 MC/AMERICAN PAPER OPTICS L Programs 8/23/ MT PROSPECT CHAMBER OF COMMERCE L Programs 8/10/17 Payroll08/11/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Programs 8/11/ SEA BEAST PUPPET COMPANY L Programs 8/22/ BAKER AND TAYLOR L Programs 8/24/17 Payroll08/25/2017 PAYROLL - PAYCOM L Programs 8/29/17 EFT SYNCHRONY/AMAZON L Programs 8/31/17 PettyCash08/31/2017 PETTY CASH L Programs 8/1/17 MX4D5N83GH MC/ITUNES L Programs 8/1/17 MX4D5N7VWX MC/ITUNES L Programs 8/1/17 MX4D5N8ND6 MC/ITUNES L Programs 8/1/17 MX4D5NV2BV MC/ITUNES L Programs 8/4/ ROBIN BEAVERS L Programs 8/11/ AARON KREROWICZ L Programs 8/16/ JEFF MISHUR L Programs 8/25/ ROBERT RODRIGUEZ L Programs 8/25/ SUSAN BENJAMIN L Programs 8/25/17 MC/WALMART L Programs 8/12/17 MC/WALMART L Programs 8/12/17 MC/WALMART L Programs 8/12/17 MC/WALMART L Programs 8/24/17 Payroll08/25/2017 PAYROLL - PAYCOM L Programs 8/25/17 MC/TARGET L Programs 8/1/17 MC/B&H INDUSTRIES L Programs 8/29/17 EFT SYNCHRONY/AMAZON L Programs 8/4/ CAROLE LISS L Programs 8/14/ MC/AMAZON L Programs 8/16/ MC/AMAZON L Programs 8/22/17 MC/Jewel L Programs 8/24/17 Payroll08/25/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 15 of 16

23 Mount Prospect Public Library Library Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Transaction Description Amount $ 760, L Foundation Sponsored Expense 8/10/17 Payroll08/11/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Foundation Sponsored Expense 8/5/ MC/AMAZON L Foundation Sponsored Expense 8/18/ KALEIDOSCOPE EYES L Friends Sponsored Expense 8/2/ BAKER AND TAYLOR L Friends Sponsored Expense 8/3/ BAKER AND TAYLOR L Friends Sponsored Expense 8/31/ BAKER AND TAYLOR (52.86) 9540L Friends Sponsored Expense 8/24/ BAKER AND TAYLOR L Friends Sponsored Expense 8/28/17 MC/MICHAELS L Friends Sponsored Expense 8/24/17 Payroll08/25/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Friends Sponsored Expense 8/24/17 Payroll08/25/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Friends Sponsored Expense 8/24/17 Payroll08/25/2017 EXPENSE REIMBURSEMENTS TO EMPLOYEES L Friends Sponsored Expense 8/23/17 MC/TORTORICE'S L Friends Sponsored Expense 8/2/17 MC/CARNICERIA GUZMAN L Friends Sponsored Expense 8/2/ MC/AMAZON L Friends Sponsored Expense 8/1/ INTERIOR TROPICAL GARDENS L Village Shared Expense 8/16/17 847Z AT&T - 40% L Village Shared Expense 8/16/17 847Z AT&T - 50% $ 762, Expense by GL Account.xlsx, 9/14/2017, 4:30 PM Page: 16 of 16

24 Mount Prospect Public Library Capital Project Expenses by G/L Acct # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Description Amount 7750B-005 Bldg Fd: Acoustics 8/25/ THE HUFF COMPANY - 50% deposit on lobby acoustic work 6, B-014 Bldg Fd: Furnishng Strtgc Plan 8/1/ MEYER SCHERER & ROCKCASTLE - 7/31/17 1, B-014 Bldg Fd: Furnishng Strtgc Plan 8/11/ SPACE FORWARD - 50% deposit on Quote , Total Capital Project Fund Expenses for August, 2017 $ 16, Expense by GL Account.xlsx, 9/14/2017 at 4:24 PM Page1 of 1

25 Mount Prospect Public Library Gift Fund Expenses by G/L Account # For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Description Amount 8710G Gift Fund: Books 8/2/ BAKER AND TAYLOR - Garden Club $ G Gift Fund: Books 8/9/ BAKER AND TAYLOR - Malinowski Memorial G Gift Fund: Books 8/15/ BAKER AND TAYLOR - Garden Club G Gift Fund: Miscellaneous Exp 8/10/ MC/AMAZON (Clough Fund) G Gift Fund: Miscellaneous Exp 8/18/ ALFONSO PONTICELLI (Clough Fund) Total Gift Fund Expenses for August, 2017 $ Expense by GL Account.xlsx, 9/14/2017 at 4:25 PM Page 1 of 1

26 Debt Service Fund Debt Service Expenses by G/L Acct For the Period From Aug 1, 2017 to Aug 31, 2017 Account ID Account Description Date Reference Description Amount 3701D Interest Expense 8/31/ /31/2016 To record August, 2017, Interest Expense accrual ($203,650 x 1/12). $ 16, Total Debt Service Fund Expenses for August, 2017 $ 16, Expense by GL Account.xlsx, 9/14/2017 at 4:27 PM 1 of 1

27 EXECUTIVE DIRECTOR S AUGUST 2017 MONTHLY REPORT HIGHLIGHTS Eclipse mania was clearly evident at the Library. As the time for the eclipse neared, the Library began receiving hundreds of phone calls and inquiries about eclipse glasses, and it became obvious we were not going to be able to meet demand. The number of times Registration staff was asked if we had eclipse glasses was not measured, but the Department did figure out that between August 12 and August 21, Registration staff answered 1,105 eclipse themed calls. On August 21, staff answered over 200 calls about the eclipse between 9 a.m. and noon. That translated to a call every minute, on top of regular library informational calls. The total monthly call statistics showed a 3.6% increase, coming in at 10.6 calls per hour, noticeably up from the usual 7.7. The Research Department had decided the Library would give our remaining 50 pairs of glasses away on the day of the eclipse. People began lining up at 9 a.m., and we gave out glasses to only about half of the people in line. To help the disappointed individuals we offered a live stream of NASA coverage of the eclipse in meeting room A, attended by about 26 people at 12:30 p.m., with people filtering in and out of the room throughout the duration of the eclipse. Patrons lucky enough to receive glasses shared with others in front of the Library so that everyone had a chance to see this rare event. Thankfully, we have seven years to recover before the next one. Summer interns from Bosch LLC and Robert Bosch Tool Corporation conducted a book drive to support outreach literacy services. Bosch will supplement the books collected with a monetary contribution. Books will be distributed among Youth Services, Teen Services, and South Branch for identified outreach services. (Library will nurture existing partnerships ) Library staff gathered approximately 175 messages from Mount Prospect residents for the Mount Prospect Centennial time capsule, offering their thoughts about life in 2017 and their wishes for future residents in The youngest signer was three years old. There were several people who had lived in Mount Prospect for over 50 years. Some identified native countries, including China, the Philippines, Romania, Peru, Mexico, and Italy all who are happy to call Mount Prospect home today. The book, along with letters gathered by the Library from community leaders to their future counterparts, will all be placed in the time capsule. This was a joint project of the Library, Historical Society, and Centennial Commission. (Library will nurture existing partnerships, participate in joint ventures.) Staff completed collecting Library items to be included in the Village s Centennial time capsule. Each item and photo was captioned. The items were grouped in the following categories: Library is a Gathering Place, Library Connects Community, Library Inspires Lifelong Learning, and Library Nurtures a Book Culture. The Time Capsule will be buried in October. At the annual Green Farmers Market, 184 market attendees entered prize drawings that included books, an Earthbox, a solar charger, and other related items. MPPL staff Page 1 of 12

28 also had a guess the weight of a large zucchini if they were within a pound of the weight, they received a pair of solar eclipse viewing glasses (MPPL gave away 90 of these). A representative from the Midwest Pesticide Action Committee set up a table with informational materials and the Grove was also there with turtles and snakes that engaged the passing families. Youth Services provided two storytimes with 16 and 14 attendees respectively. Gale, one of the database vendors, approached Joe Collier, Business Librarian, about hosting a demonstration of their new database, Gale Small Business Builder, for area Librarians. Since MPPL was an early adopter of this product (previously called Intercept from Deziner Software), and since Joe spoke during a Gale event at ALA on this topic already, it was a natural fit for us to host the event. Gale provided breakfast and a demonstration of the product for about 28 area Librarians. As part of the program, Joe related his story of developing the Mount Prospect Entrepreneurs Initiative (MPEI). Staff In-service day was held on August 4. The theme was Adapting to Change. Pat on the Back Winner: Erin Emerick, Youth Services Employee of the Moment: Eva Kalbarczyk, Research Services; Carol Capra, Youth Services; Joe Collier, Research Services TRENDS Circulation was down in August compared to the previous year. The difference between August 2016 and August 2017 was down by about 8%. It appears that circulation of AV materials (blu-rays, video games, etc.) trended down in August, which may be a significant portion of the overall decrease in circulation. Circulation of e-media, however, was up 15%. Hoopla is the category that saw the greatest increase in circulation, with a 40% increase over checkouts in A healthy increase in audiobooks and a jump in television contributed to the overall increase of Hoopla. Audiobooks still lead the pack in popularity at 249 with movies coming in second at 127 and then e-books followed by music, comics, and television. New registrations have remained steady so the pool of users also continues to increase. The Library began allowing reciprocal borrowers to check items out using a photo ID if they do not have their library card with them. This is a courtesy that we have always offered to our own resident patrons, and it seemed time to extend that to all patrons. This will provide better service and consistency for all of our patrons. Most neighboring libraries allow this courtesy. (Improve accessibility to physical and electronic collections by revising, policies, guidelines, procedures and/or re-purposing spaces.) The scope of the Homebound service is being expanded to include promotion of the Illinois State Library Talking Book Service (TBS) and serving as ombudsman for patrons using that service. Both Homebound and TBS have appeared in recent issues of the Preview and presentations were made at this month s Senior Session and the Food For Page 2 of 12

29 Thought Book Discussion. Promotional activities continue in an effort to reach residents who are eligible but unaware of the services. Also under consideration is whether or not and if so, how to add DVDs to the options available for patrons. ( more extensive and targeted services to support seniors and respond accordingly.) A new format of videogames Nintendo Switch was ordered by Youth Services Department based on patron demand. Patron demand for the newest formats of video games is rising much faster than for previous formats. The Nintendo Switch system was only released in March of 2017, but patron interest has already reached a high enough level to warrant adding Switch games to the collection. Unfortunately, as with many of the newer gaming systems, many of the games are only being released as a digital download and then not available for the library to circulate. (Provide responsive and balanced collections of diverse formats and content.) The following is a glimpse into the positive impact of the Library Life cable TV show: From: Vincent, Nancy To: Brantner, Joyce Subject: Less is More Hi Joyce, Just helped a patron who enjoyed your segment on Library Life she wanted all the titles for "Less is More" that were mentioned. She appreciated the topic and resources! Joe Collier, Business Librarian, was connected with Jill Heinking and Julie Kane from the Village of Mount Prospect, who were interested in learning more about our recently upgraded SimpleScan scanner s translation capabilities. Joe gave them a demonstration and helped them translate some test documents. The results were promising, and they plan on using the service to quickly translate more flyers and documents. (Library will nurture existing partnerships and provide and support responsive technologies for patrons...) Research Services, along with Youth Services and Fiction/AV/Teen Services, transitioned to a new chat software called LibraryH3lp. The software works similarly to our previous software, but is much cheaper and is designed specifically for libraries. Also, since we are not limited to a set number of licenses, more staff, including staff not at the public service desk, can be logged on to the service and answer questions. (Provide and support responsive technologies for staff ) STRATEGIC PLAN On August 2, three Master Gardeners participated in the Library by sharing a worm bin activity. Children learned about the parts of a worm, what worms eat, and they could touch them if desired. Other activities expanded on the gardening and outdoors theme: make-believe gardening toys, camping dramatic play with a pretend tent, beach balls for large motor, pool noodle lacing for small motor, and a rainbow fish craft with tissue paper and paper plates. (Library will nurture existing partnerships, Page 3 of 12

30 develop new relationships, build coalitions, and participate in joint ventures.) Along with Computer Trainer Michelle Vonderhaar and IT Director Tim Loga, Deputy Director Strategic Operations Nancy Kim Phillips planned a kickoff meeting for the upgrade to the new Signups and Spaces Evanced product. The meeting included staff from throughout the Library, who shared how they currently use Evanced and raised questions and potential concerns about the transition. Staff reviewed the phases of implementation and projected timeline, with a goal of going live with the new product in December. (Library will provide and support responsive technologies for patrons and staff to meet evolving and emerging needs and to increase ease of use.) A tweet with a good response called for followers to guess where a picture was taken in Mount Prospect. (Expand engagement by and with patrons through social media...) Community Services staff conducted two training sessions for Youth Services staff for Constant Contact. Three staff members had an immediate need for training others may use in the future. The Library is asking staff to use Constant Contact templates for messages to targeted groups to maintain consistency in Library content/brand identity. Page 4 of 12

31 (Provide training to increase proficiency and use of technology. Expand electronic communication targeted to specific interest groups and individual needs.) The Youth Department has been working on finding ways to utilize surplus books received as bonus prizes from Scholastic. The goal is to find meaningful ways to get these books out in the community to promote literacy efforts. Books have been donated to a north side laundromat, Little Free Libraries at District 59 and 26 locations, and the Northwest Center Against Sexual Assault. LIBRARY BUSINESS August Circulation 2013: 89, : 83, : 81, : 84, : 77,602 Included in the above total Electronic Media: 4,517 Express Checkout: 11,935 First Time checkouts: 63,526 Interlibrary Loan Borrowed: 301 Interlibrary Loan Loaned: 311 Reciprocal Borrowing: 6,353 Renewals: 15,773 South Branch: 3,238 Library cards issued: Business: 0 Non Resident: 0 Reciprocal Borrowers: 125 Resident: 347 Total Active Cards: 6,203 Total Registered Cards: 48,760 Collection (all collections): AV items (included above): 488,611 items 70,040 items E collection (included above): 11,390 e-audiobooks, 25,229 e-books, 84 e- journals, 512 e-videos, and 210 e-music records. Volumes (included above): 357,807 items Page 5 of 12

32 Donations: Donations: 72 books, donated by groups and individuals, were added to the collection this month. 6 audiovisual items, donated by groups and individuals, were added to the collection this month. August 2017 Total Questions: 16,207 August 2016 Total Questions: 19,938 Fiction/AV/Teen 2,692 Research 4,719 Registration 4,853 South Branch 1,737 Youth Department 2,206 Voters Registered: Main: 0 South Branch: 0 IT SERVICES T. Loga Migrate to Signups/Spaces We are working to migrate our room booking and event management system to a new version of the program called Signups and Spaces there is no charge for the upgrade. All data from our existing system will be migrated by the company (Evanced) and they will create a test site for data validation and training. We ve targeted early December for the cut over. (Library will provide and support responsive technologies for patrons and staff to meet evolving and emerging needs and to increase ease of use.) Testing LetsEncrypt for Intranet SSL Certificate We are testing a free SSL certificate from a site called LetsEncrypt as a possible solution for securing some/all of our web-based systems. SSL certificates can be expensive and a pain to setup, that is why the LetsEncrypt foundation has made it a lot easier. We have the certificate on a test site with hopes to move it to our Intranet. If it works well, we ll consider migrating some of our other SSL sites to this new system. (Maintain a secure environment that protects the integrity of library data and infrastructure...) Timeclock+ WebClock Available Remotely MPPL staff are now able to access the WebClock from home this provides the ability to check hours, schedules, benefit balances, and enter time off requests from a computer with an Internet connection. These same functions are also available in the mobile app. (Library will provide and support responsive technologies for patrons and staff to meet evolving and emerging needs and to increase ease of use.) Page 6 of 12

33 BUILDING T. Garvin EXTERIOR August temperatures averaged lower than what is typical. We had no readings in the 90 s. Our warmest temperature was 88 on the 20th and our coolest reading was 52 on the 25th. We had 14 days with a high below 80. August also was a drier month. In July we had a number of very heavy rains that caused some local areas to flood. The totals for July were double the average and by contrast in August we only had about half of what is average. The total for the month was 2.5 of rain, with the single heaviest on the 10th when we had just over 1/2" of rain. We took advantage of the drier weather and had our exterior windows cleaned the first week of the month. We contract with American National Skyline, Inc. for this work and have it done quarterly. August did give us an event not experienced often, a solar eclipse, on Monday, August 21st. While Mount Prospect was not in the direct path of the total eclipse we were close enough for the excitement of the event. The Library distributed the special glasses required to view the sun as the moon passed in front of it. We gave out the glasses on the day of the event, just prior to it. Patrons were lined up and waiting anxiously as soon as we opened. Weather for the day was as a bit of a deterrent though. We had a fairly cloudy day, fortunately we did have a break and thinning of cloud cover during the event and many viewed the approximately 80% coverage. As mentioned over the past several monthly reports, we have been dealing with an ongoing drain line leak on the second floor in the northwest corner. We had experienced trouble with this area for some time. Areas of the roof membrane had been patched, and a section of the drain pipe was replaced, but during heavy rains we still had problems. We contacted our plumber to investigate. They conducted a test of the area where they plugged the drain and then flooded the section of the roof to simulate a heavy rain. It was determined that the problem was with the cast iron body of the roof drain was damaged. Our plumber received the needed parts in late July. The work needed to be coordinated with both our plumbing contractor and our roofing contractor as it required a section of the roofing to be removed and then replaced. A hydraulic lift was also needed to access the drain from the inside. We had to remove several of the large curved ceiling tiles and take down a section of shelving for the lift to get into position. This project was completed mid-august, and we have put all areas back into full use. We have had several rains since and have not experienced any troubles. (Continue to budget for and act on building issues in prompt manner to have a well maintained building.) INTERIOR We have our carpets cleaned and hard floors stripped and waxed quarterly as part of our janitorial cleaning contract. We started out the month with our quarterly carpet and hard floor care on August 4th, 5th, and 6th. The work is done overnight so it does not impact our services. On the second floor, the study table seating is cushioned vinyl chairs. Over the years we have periodically reupholstered some chairs due to damage. Due to age we have seen an increase in the wearing out of the fabric. This past month we purchased 13 Page 7 of 12

34 yards of a vinyl that closely matched what we have, and had a Mount Prospect firm we have been using for a number of years, Bruski Upholstery, reupholster 25 chairs. We are going to be purchasing some more fabric and continue with this as needed. We added to our door access system this past month. Off of the main lobby we have a small conference room which was originally designed to be used as a staff office, but due to the location it was changed to a conference room. It has a conference table and seating for up to eight. It also has a large wall-mounted monitor which is used for computer presentations. The one feature that was missing for this room was an electronic lock with an access card reader; it was only accessible with a key. The key for the room was only available at the Registration Desk. Now this room may be used as a secure hiding place if we ever have a lock down situation because now staff can access the room with their proximity cards. We have renewed our annual maintenance contract with Integrated Control Technologies, Inc., the firm that installed and has maintained our HVA/C automation system. We have had the new automated system for several years, and like much software technology, it was in need of an upgrade. While we were not experiencing any difficulties in utilizing the automation controls we opted to go with the upgrade to insure reliability. We signed the contract for this work and it will be done in September. (Continue to budget for and act on building issues in prompt manner to have a well maintained building.) PROJECTS Back in May we received the remaining tables for the study booths in the collaborative area west of the Research Service Desk, and the laptop tables to be used next to the new seating along the east side near the periodicals. Unfortunately there was a mix-up with the specifications and the tables we received were not the proper sizes. Our designer and the suppliers worked together to get the proper ones ordered. These were received in August and placed at the designated locations. The supplier also did not want the incorrect tables returned so they were donated to the Library. We have put them into use throughout the second floor. There are no additional costs involved. We have been working with our designers at MSR on the display shelving to be used on the second floor. These displays will be placed in the area just west of where patrons enter the second floor, between our two service desks. The displays will be curved and provide both seating and shelving. The company we are going to use, Library Furniture International, specializes in library furniture and has supplied furniture for several of our neighboring libraries. A group of second floor staff went to their showroom located in Northbrook and made the selections for the finished products. VOLUNTEERS Adult Volunteers: 17 Volunteers hours Worked Volunteens: 10 Teens 22 Hours Worked Page 8 of 12

35 PROGRAMS (see attached list for specific programs) Event Type Number of Programs Attendance Total Senior Sessions 1 18 Discussions 5 77 Adult Programs Special Programs (Adult and Youth) Community Outreach Programs Technology Programs 1 2 South Branch Programs Young Adult Programs 4 27 Youth Programs Highlights: Total Programs 57 Total Attendance 1,884 South Branch adult patrons were intrigued by the new program, Modern Benefits of Ancient Healing, presented by Carole Liss of Body & Brain Yoga. They learned about stretching and tapping techniques that draw upon ancient healing techniques which foster the connection between mind and body. Everyone left with some practical information about how to better take care of themselves, and South Branch enjoyed many new faces for this event. Frozen Festival warmed many little fans hearts at the South Branch! Anna and Elsa visited to read a story about sisterhood before children crafted crowns and rock trolls in this come-and-go event. Some patrons also dressed up so there were many Annas and Elsas in a happy community room. Over 55 patrons enjoyed the program and the creativity of South Branch staff. Rock Your Locker program for teens at the Main Library offered the opportunity to make decorations for their lockers in the new school year. Several projects and maker tools were made available including the Silhouette vinyl cutter, magnets, hot glue, etc. This Page 9 of 12

36 program provided teens with the opportunity to learn new skills, work with maker equipment, a chance for social interaction with peers, and to get them excited for the new school year. Among the skills, teens used applied design theory to make sure that their creations both looked cool and were useable. Seventy-four people attended the Despicable Me Family Movie Night at the Main Library which featured minion Twinkies and Gru nose Bugles as well as a minion photo op! Julie Collins, Government Documents Specialist, coordinated Jammin in the Stacks with the Alfonso Ponticello Trio, on August 18, attended by 150 patrons. WDCB Radio sponsored and promoted this music event to bring gypsy jazz guitarist Alfonso Ponticello and his trio to the Library. Alfonso grew up in Mount Prospect and he had many family members in the audience (his mother still lives in town). His children (a boy, 11 and a girl, 9) performed with him as well and his sister sang an operatic piece. It was a very enjoyable program and a bonus was that Larry, who owns Al s Shoe Repair on Prospect Avenue, was part of the band he played the flute and sang. Upcoming Adult Education Programs October 1 October 3 October 6 October 9 October 9 October 10 October 17 October 17 October 24 October 25 October 26 October 26 Books on the Chopping Block Cultural Month: Incomparable Paris Cultural Month: Festival Night: Your Passport to Paris MPPL Foundation Presents Barbara Rinella and The Hamilton Affair Growing Season Wrap-up With a Master Gardener Cultural Month: Julia Child: Her Life in France Cultural Month: Picasso and Paris: A Salon With Gertrude Stein Cultural Month: Toulouse-Lautrec: Decadence and Spectacle in Fin-desiècle Paris Cultural Month: MPPL Foundation Presents The Shakespeare Project: As You Like It Cultural Month: Provence and the Cote d Azur Cultural Month: Castles, Churches, and Cliffs: Northern France Cultural Month: The Art of Georges Seurat and Neo-Impressionists Page 10 of 12