EVANSTON PUBLIC LIBRARY BOARD OF TRUSTEES Wednesday, April 10, :30 P.M. Evanston Public Library, 1703 Orrington Avenue, Library Board Room
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2 EVANSTON PUBLIC LIBRARY BOARD OF TRUSTEES Wednesday, April 10, :30 P.M. Evanston Public Library, 1703 Orrington Avenue, Library Board Room AGENDA 1. CALL TO ORDER / DECLARATION OF QUORUM 2. CITIZEN COMMENT Not to exceed 15 minutes. 3. APPROVAL OF MEETING MINUTES 4. APPROVAL OF BILLS LISTS AND PAYROLL 5. INFORMATION/COMMUNICATIONS 6. LIBRARY DIRECTOR S REPORT 7. STAFF REPORTS 8. BOARD REPORTS A. Finance Committee (Leora Siegel) B. Development Committee (Margaret Lurie) C. Management Committee (Margaret Lurie) D. Facilities Committee (Sergio de los Reyes) E. Executive Committee (Benjamin Schapiro) 9. UNFINISHED BUSINESS 10. NEW BUSINESS A. Appointment of Nominating Committee (Benjamin Schapiro) B. Closed Session - Personnel (Benjamin Schapiro) 11. ADJOURNMENT Next Meeting: May 15, 2013 at 6:30 pm The City of Evanston and the Evanston Public Library are committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the Library at hours in advance of the meeting so that arrangements can be made for the accommodation if possible.
3 Agenda Item 4 Memorandum To: From: Subject: Evanston Public Library Board of Trustees Leora Siegel, Treasurer Karen Danczak Lyons, Library Director Paul Gottschalk, Administrative Services Manager Library Fund Payroll and Bills : April 9, 2013 Recommended Action Staff and the Chair of the Finance Committee recommend Library Board approval of the Library Fund Payroll and Bills List. Summary Library Payroll February 25 through March 10, 2013 $ 107, (Payroll includes employer portion of IMRF pension, FICA and Medicare) Library Bills List April 2, 2013 $ 52, Library Credit Card Activity period ending February 28, 2013 $ 5, Attachments: Bills Lists, February Credit Card Transactions 1
4 R LIBRARY 03/25/13 9:35:32 BILLS LIST Page - 1 PERIOD ENDING 04/02/13 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT BAKER & TAYLOR JUV PRINT BAKER & TAYLOR JUV PRINT BAKER & TAYLOR JUV PRINT BAKER & TAYLOR JUV PRINT BAKER & TAYLOR JUV PRINT 1, BAKER & TAYLOR JUV PRINT BAKER & TAYLOR JUV PRINT BAKER & TAYLOR JUV PRINT 1, BAKER & TAYLOR JUV AV BAKER & TAYLOR JUV AV BAKER & TAYLOR JUV AV LIBRARY YOUTH SERVICES 4, BAKER & TAYLOR ADULT PRINT 1, BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT 1, BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT 1, BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT PRINT BAKER & TAYLOR ADULT AV LIBRARY ADULT SERVICES 7, UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES LIBRARY CIRCULATION ARTS & LETTERS LTD. NORTH BRANCH SIGNS ESSKAY DEVELOPMENT LLC APRIL 2013 CAMS RENT 3, LIBRARY NEIGHBORHOOD SERVICES 3, COOPERATIVE COMPUTER SERVICES MARCH 2013 OCLC COOPERATIVE COMPUTER SERVICES COMPUTTER MAINTENANCE 4, SAGE SOFTWARE INV# , ACCT , LIBRARY TECHNICAL SERVICES 6, SIEMENS BLDG TECHNOLOGIES MAINT. AGREEMENT 7, CINTAS #769 MAT SERVICE FLOWMECH, INC. PURCHASE AND INSTALLATION 9, TOTAL BUILDING SERVICES JANITORIAL SERVICES 7, LAPORT INC JANITORIAL SUPPLIES LAPORT INC SOAP AND MOP SUPPLIES LIBRARY MAINTENANCE 24, GARDA CL GREAT LAKES, INC. CHANGE - LIBRARY OFFICE DEPOT FY 2013 OFFICE SUPPLIES LIBRARY ADMINISTRATION Fund LIBRARY FUND 48,731.95
5 LIBRARY BILLS LIST PERIOD ENDING 04/02/2013 CURRENT YEAR ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT TWIN EAGLE NATURAL GAS - FEBRUARY, , ILLINOIS DEPT OF REVENUE SALES TAX - FEBRUARY, NEXTEL COMMUNICATIONS WIRELESS SERVICE , GRAND TOTAL 52, Prepared by Accounts Payable Coordinator Approved by Library Administrative Services Manager Approved by Library Director Approved by Library Board
6 Bank of America Credit Card Statement for the Period ending February 28, 2013 REPORTS TO INTERMEDIATE MERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION LIBRARY/ADMIN MCMASTER-CARR $ (119.03) 02/15/ JANITORIAL SUPPLIES RETURNED CARPET RUNNER FOR NORTH BRANCH LIBRARY/ADMIN MCMASTER-CARR $ (134.43) 02/18/ JANITORIAL SUPPLIES RETURNED CARPET RUNNER FOR NORTH BRANCH LIBRARY/ADMIN MCMASTER-CARR $ /27/ JANITORIAL SUPPLIES EXCHANGED CARPET RUNNER FOR NORTH BRANCH LIBRARY/ADMIN GOTPRINT.COM $ /12/ PRINTING PRINTING LIBRARY/ADMIN GOTPRINT.COM $ /20/ PRINTING BOOKMARK PRINTING LIBRARY/ADMIN GOTPRINT.COM $ /26/ PRINTING LETTERHEAD, ENVELOPES AND BUSINESS CARDS PRINTING LIBRARY/ADMIN USPS $ /04/ POSTAGE STAMPS LIBRARY/ADMIN APL APPLEONLINESTOREUS $ /13/ INTERNET SOLUTION BOOPSIE APP FOR APPLE LIBRARY/ADMIN BLICK ART $ /13/ OFFICE SUPPLIES CAMS - PLAQUE FOR MIGHTY TWIG LIBRARY/ADMIN AMAZON MKTPLACE PMTS $ /15/ OFFICE SUPPLIES UNKNOWN CHARGES- WILL CONTACT LIBRARY/ADMIN AMAZON.COM $ /01/ LIBRARY SUPPLIES KEYBOARD FOR CAMS LIBRARY/ADMIN AMAZON.COM $ /04/ LIBRARY SUPPLIES COMPUTER CONVERTER LIBRARY/ADMIN AMAZON.COM $ /12/ LIBRARY SUPPLIES CAMS PROJECTOR LIBRARY/ADMIN AMAZON MKTPLACE PMTS $ /15/ LIBRARY SUPPLIES PROJECTOR CASE LIBRARY/ADMIN AMAZON MKTPLACE PMTS $ /15/ LIBRARY SUPPLIES COMPUTER CONVERTER DEVICE LIBRARY/ADMIN AMAZON MKTPLACE PMTS $ /22/ LIBRARY SUPPLIES PROJECTOR CASE LIBRARY/ADMIN NY TIMES NATL SALES $ /11/ PERIODICALS NORTH BRANCH NEWSPAPER LIBRARY/ADMIN CHICAGO TRIBUNE SUBS $ /20/ PERIODICALS CAMS NEWSPAPER LIBRARY/ADMIN NY TIMES NATL SALES $ /25/ PERIODICALS CAMS - ONE YEAR SUBSCRIPTION TO NEW YORK TIMES LIBRARY/ADMIN SPARKFUN ELECTRONICS $ /28/ OFFICE SUPPLIES MAKERS SPACE PROGRAMMING LIBRARY/ADMIN SPARKFUN ELECTRONICS $ /28/ LIBRARY SUPPLIES MAKERS SPACE PROGRAMMING LIBRARY/ADMIN LEMOI ACE HDWE $ /08/2013 TRASH CAN LID, HOSE PLUG, 15' GARDEN HOSE, SUMP PUMP LIBRARY/ADMIN THE HOME DEPOT #1980 $ /12/2013 STRANDED BLACK 14 GAUGE WIRE, STRANDED WHITE 14 GAUGE WIRE, WIRE NUTS, ELECTRICAL TAPE LIBRARY/ADMIN THE HOME DEPOT 1902 $ /20/2013 LIBRARY/ADMIN WW GRAINGER $ /21/2013 LIBRARY/ADMIN WW GRAINGER $ /25/2013 LIBRARY/ADMIN ADVANCE AUTO PARTS #88 $ /04/2013 LIBRARY/ADMIN ADVANCE AUTO PARTS #88 $ /04/2013 LIBRARY/ADMIN RADIOSHACK $ /08/2013 FEBRUARY LIBRARY STATEMENT TOTAL $ 5, PACKS OF TERRY CLOTH TOWELS, TRASH GRABBER/PICKER, THREADED ROD, STEEL ROD, FANTASTIK CLEANER, LED FLOOD BULBS, CHEM GLOVES SAFETY LANYARD CORDLESS 18V RECHARGEABLE VACUUM MOTOR OIL FOR PLOW TRACTOR, LED WORK LIGHT RAZOR SCRAPER SOLDERING IRON, SOLDER, FLUX AND 1/4" STEREO INPUT JACK FOR COMMUNITY ROOM FLOOR BOX March 28, 2013 Page 1 of 1
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