Regular Member Meeting. AGENDA March 27, :00 to 11:30 a.m.

Transcription

1 Regular Member Meeting AGENDA March 27, :00 to 11:30 a.m. 10:00 Welcome Brenda Sperduti, CEO/ED Pledge and Mission Moment 10:05 Business Meeting Fran Patton, Chairman Minutes from February Meeting Treasurer s Report Linda Killmer, Treasurer Nominating Committee Report Catherine KingTodd, Board Secy 10:15 Informational Updates Membership Update Judy Robertson, Chairman Meetings Discussion Celebration of Caring Update Diana Murray, Chairman 10:30 Strategic Plan Presentation Brenda & Committee Members Process Recap Wall of Wonder Review of Goals 2017 thru 2020 Moving Forward 11:15 CEO Report Media & Grant Presentations 11:30 Adjournment UPCOMING DATES TO REMEMBER: 4/1 Celebration of Caring GALA, 5:30 pm at Omni Montelucia 4/5 Management Team Meeting, 1:00 Board Room 4/18 Advisory Council Meeting 4/24 Annual Member Meeting, 10:00 at Orangewood Presbyterian Church 5/6 Management Team Meeting, 1:00 Board Room TBD May s Regular Chapter Meeting

2 Assistance League of Phoenix Regular Meeting Minutes February 27, 2017 Call to Order. The meeting was called to order by President Fran Patton at 10:00 am at Orangewood Presbyterian Church. In attendance: Members: 39 Staff: 3 Guest: 1 Total: 43 Mission Moment shared by Nelda Crowell and Donna Van Daele. Educational Presentation Brenda introduced Mike Waters and had shared that several members had taken a tour at Mountain View and learned more about its students. Guest Speaker: Mike Waters, Principal of Mountain View Elementary School Mike informed us that at the present time, Mountain View has 1478 students from kindergarten through the 8 th grade and 100% receive free breakfast and lunch. Other statistics: Ø 408 are English Language Learners (28% of population) Ø 275 are special education (19%) Ø more than 4000 positions in the state are either not filled or filled by noncertified individuals Ø Retention of students and teachers is very challenging BUSINESS MEETING Minutes. The minutes of the January 2017 Regular Meeting were approved with the amendment to the spelling error from Itel to Intel. Chapter Visit from National Assistance League Fran stated that we would have a visit from NAL, which happens every 4 years, February 28 and March 1, They will meet with the Management Team and the Board. Treasurers Report, Linda Killmer No report REPORTS and UPDATES Membership, Priscilla Allison Priscilla announced that there will be a Spring Coffee at the PC on Tuesday, March 14 from and encourage members to join or refer friends.

3 The committee is looking for chair/cochairs. There is a good deal of crossover into other areas. A drawing was held for those who submitted January volunteer hours. Prizes were given to Betty and Dee, Fundraising, Brenda Sperduti The Gala is expected to have about 300 attendees. It is always a great event. Brenda reported we are ahead with grant funds with more coming in and the AZ Charitable Tax Credit is also ahead of last year. The Thrift Boutique is doing well with sales consistently above $6500 a week. Celebration of Caring & Drawing, Diana Murray. Diana said the Gala will be a beautiful event. The deadline to provide silent auction items is March 9. Tenisa selected the winner of a free ticket to the Gala from those who donated gift cards for the silent auction. Nominating Committee, Catherine KingTodd Catherine indicated we are still considering nominees. The Nominating Committee also takes requests for delegates to the annual conference. Anyone interested should let Catherine know as soon as possible. CEO/ED Report, Brenda Sperduti Brenda said she would provide report information in the weekly update. Brenda is looking forward to the dressing of the 100,000 th child on March 2 nd and hoped many members were also attend. This is part of our 30 th Anniversary of Operation School Bell. We anticipate a proclamation from the Mayor and our city council member to attend along with press. Special Recognition, Rosemarie Arnestad Rosemarie shared historical information about Operation School Bell and recognized members Barbara Hood and Susan Thomas who were instrumental in the fundraising to obtain the Philanthropic Center. ADJOURNMENT: 11:39 A.M. Fran Patton, Chairman of the Board Catherine KingTodd, Secretary

4 Assistance League of Phoenix Strategic Plan for June 2017 through May 2020 Mission Assistance League of Phoenix improves the lives of children through philanthropic programs that fulfill basic needs, foster selfesteem and enhance quality of life. Values Compassion We strive to be understanding and sympathetic to the needs and distress of others with a desire to alleviate them. Accountability We strive to steward our resources to maximize the impact on the community we serve. Respect We strive to treat all with whom we interact with fairness, kindness and esteem. Effectiveness We strive to carry out our mission with efficiency. Sustainability We strive to manage ALP in a fashion that is environmentally and fiscally sound so that we may continue to serve the community for years to come. GOAL #1 HUMAN RESOURCES Strengthen and expand member and community volunteer engagement through development of effective recruitment and training strategies that respond to the needs of today s volunteers. Specific Targets: Implement Leadership training for Members to assume leadership positions throughout the organization, resulting in stronger and more active core membership base. Grow community volunteer base from 300 to 600 active CV s over 3 years. 1. Designate a position that will focus on Member recruitment and continual engagement, and build the value of membership 2. Explore and implement strategies for recruiting more diverse community volunteers to support programs and thrift boutique labor needs GOAL #2 RESOURCE DEVELOPMENT Increase annual revenues by focusing on thoughtful stewardship of individual donors, as well as strategies to ensure moderately consistent growth of grants, gala and thrift revenues. Specific Targets: Individual Donor contributions to increase 10 to 15% per year; Grants and Gala revenues to maintain current level and potentially increase 5% per year; Thrift Boutique to increase 5 to 10% each year.

5 1. Build a brand that creates awareness and recognition of our accomplishments through more targeted marketing strategies 2. Implement proven strategies for engagement/stewardship of individual donors, utilizing existing donor database GOAL #3 PROGRAMS By yearend 2020, ensure all programs demonstrate measurable outcomes against objectives; Strengthen, expand and/or consolidate programs to better meet needs of the community. Specific Targets: to be established for each program 1. Streamline programs to align with more consistent and simplified messaging 2. Operation School Bell continue to identify needs of partner schools to ensure greatest impact 3. Hold the line on expenses and look for ways to maximize efficiencies in order to serve more 4. Annually establish objectives for each program, and provide tools for measuring outcomes 5. Annually review programs to ensure continued impact, justification of time and money invested, and sustainable leadership GOAL #4 ADMINISTRATIVE Evaluate current facilities (both PC and TB) to determine capacity for meeting future program expansion and member/volunteer engagement needs 1. Conduct both a facilities assessment and a feasibility study to determine if current facilities meet criteria for future sustainability GOAL #5 GOVERNANCE Strengthen Board effectiveness, by creating a governance plan that establishes a board building cycle, enhances community advocacy and fundraising, and increases diversity and expertise. 1. Create a governance plan

6 Assistance League of Phoenix Statement of Financial Position February 28, 2017 ASSETS 02/28/17 Cash and cash equivalents $ 199,996 Restricted Funds 5,202 Investments TWM Financial 818,095 DCFCU CDs 200,432 Other receivables Prepaid expenses Advance deposits Inventory: 293,663 Thrift Shop Inventory 123,835 Birthday Books 2,339 Book Gifts 106 Hugs 8,386 Operation School Bell 158,287 Wee Help 709 Property and equipment, net 1,630,549 LIABILITIES AND NET ASSETS TOTAL ASSETS $ 3,147,937 LIABILITIES Accounts payable $ Deferred revenue 1,300 Accrued use tax liability TOTAL LIABILITIES 1,300 NET ASSETS Unrestricted Undesignated 2,041,435 Designated 1,100,000 Temporarily restricted 5,202 TOTAL NET ASSETS 3,146,637 TOTAL LIABILITIES AND NET ASSETS $ 3,147,937

7 Date : 03/20/2017 Time : 1:09:58 PM Assistance League of Phoenix Revenues & Expenses Graph June 2016 to February 2017 Page : 1