**AGENDA** OPEN DISCUSSION/ANNOUNCEMENTS

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1 COMMUNITIES IN MOTION 2040 LEADERSHIP TEAM DECEMBER 20, :30-2:30 PM MERIDIAN CITY HALL, 1 ST FLOOR MEETING ROOM 33 EAST BOARDWAY AVENUE MERIDIAN, IDAHO **AGENDA** I. 1:30 CALL TO ORDER II. III. AGENDA ADDITIONS/CHANGES OPEN DISCUSSION/ANNOUNCEMENTS IV. CONSENT AGENDA Page 2 1:35 * A. Approve October 18, 2011, CIM 2040 Leadership Team Meeting Minutes A draft copy of the October 18, 2011, CIM 2040 Leadership Team meeting minutes is attached. V. INFORMATION/DISCUSSION ITEMS 1:40 A. Status Report - Planning Team Planning Team Co-Chairs will present a Planning Team update. Page 5 1:50 * B. Status Report - Scenario Workshop Invitee List Carl Miller and Amy Luft will present the scenario workshop invitee list. Page 8 2:00 * C. Status Report - Workshop Alternative Scenarios Carl Miller will review alternative scenarios for the workshops. Page 9 2:10 * D. Status Report - CIM 2040 Art Contest Walt Satterfield will present an overview of a contest that will serve as the kickoff for public outreach for the CIM 2040 process. Page 13 2:20 * E. Review - Draft Guidebook Carl Miller will review the draft guidebook that will be used by workshops participants, and request comments from the Leadership Team by December 27, Page 14 2:25 * F. Review Worksheet Agenda/Next Meeting Dates Liisa Itkonen will review upcoming CIM 2040 Leadership Team worksheet agenda items. VI. 2:30 ADJOURNMENT *Enclosures Agenda is subject to change. T:\FY12\600 Projects\661 Communities in Motion\1. Team\1.1 Leadership Team\Agendas\agenda doc 1

2 ITEM IV-A COMMUNITIES IN MOTION 2040 LEADERSHIP TEAM OCTOBER 18, 2011 COMPASS CONFERENCE ROOM **MINUTES** ATTENDEES: Adam Bartelmay, Boise Metro Chamber of Commerce Dave Bieter, Mayor, City of Boise Tom Dale, Mayor, City of Nampa David Ferdinand, Commissioner, Canyon County, Chair Chad Hamilton, Urban Land Institute - Idaho Gerald Hunter, Idaho Housing and Finance Association Bruce Krosch, Southwest District Health Department Melissa Lavitt, Boise State University Carol McKee, Commissioner, Ada County Highway District, Chair Elect Bryce Millar, Commissioner, Nampa Highway District #1 Nathan Mitchell, Mayor, City of Star Garret Nancolas, Mayor, City of Caldwell Peter Oliver, Thornton Oliver Keller Commercial Real Estate Charlie Rountree, Councilman, City of Meridian, Vicki Thurber, Mayor, City of Middleton Rachel Winer, Idaho Smart Growth Angela Wood, Idaho Power Mitch Young, Regional Coordinating Council Rick Yzaguirre, Commissioner, Ada County OTHERS PRESENT: Nancy Brecks, Community Planning Association Kelli Fairless, Valley Regional Transit Sally Goodell, Ada County Highway District Liisa Itkonen, Community Planning Association Amy Luft, Community Planning Association Carl Miller, Community Planning Association Patricia Nilsson, City of Boise Matt Stoll, Community Planning Association Toni Tisdale, Community Planning Association Charles Trainor, Community Planning Association Julie Williams, Idaho Housing and Finance Association CALL TO ORDER: Chair Ferdinand called the meeting to order at 1:35 p.m. 2

3 AGENDA ADDITIONS/CHANGES There were no agenda additions or changes. OPEN DISCUSSION/ANNOUNCEMENTS Team members introduced themselves. ACTION ITEMS A. Review and Approve Charter for the Leadership Team Liisa Itkonen presented the Leadership Team s draft Charter for approval. After discussion, Rick Yzaguirre moved and Tom Dale seconded that a minimum of 10 voting members are needed to be present to approve items before the Leadership Team. Motion passed with one nay vote. After discussion, Vicki Thurber moved and Bruce Krosch seconded that the Chair and Chair-Elect of the COMPASS Board will act as Chair and Chair-Elect of the Leadership Team. Motion passed unanimously. After discussion, Tom Dale moved and Carol McKee seconded adoption of the Leadership Team Charter as presented with amendments. Motion passed unanimously. INFORMATION/DISCUSSION ITEMS A. Discuss Scenario Workshop Participant List B. Review Scenario Indictor List Carl Miller presented the draft scenario workshop participate list and the scenario indictor list that will be included in the scenario planning workshops, public outreach, Communities in Motion 2040 plan, and performance monitoring reports that track the progress of the plan. Carl requested input from the Team on identifying 1-2 additional scenarios beyond Community Choices and Trend for consideration. After discussion, Team members suggested to: Add local banks to the list of Additional Potential Stakeholders Invitees. Add recreation and planned communities under the scenarios. Add bicycle friendly, transit friendly development under the scenarios. Drop, under Pre-workshop Scenarios, the word light in the description when referring to rail. After further discussion, staff was directed to the Team for their input in additional scenario topics, which will determine if a November 15, 2011, Leadership Team meeting is necessary. 3

4 OTHER Team members approved staff sending their individual contact information out to the Team. ADJOURNMENT Carol McKee moved and Bruce Krosch seconded to adjourn at 2:35 pm. Motion passed unanimously. Dated this 20th day of December Approved: Attest: By: David Ferdinand, Chair Community Planning Association By: Matthew J. Stoll, Executive Director Community Planning Association T:\FY12\600 Projects\661 Communities in Motion\1. Team\1.1 Leadership Team\Minutes\minutes doc 4

5 Memorandum ITEM V-B To: From: Communities in Motion 2040 Leadership Team Amy Luft, Communication Coordinator and Carl Miller, Principal Planner Date: December 20, 2011 Re: Scenario Planning Workshop Invitees Action Requested: None. Status report only. Background: The scenario planning process is designed to promote informed, collaborative decision-making. An important phase in the development of a preferred growth scenario is the scenario planning workshops. At the scenario planning workshops, COMPASS will engage stakeholders and community members to identify community priorities, define a vision, and evaluate growth scenarios based on their compatibility with that vision. For the workshops to be successful, it is important to invite participants who will bring diverse perspectives to the discussion and can help implement the plan. The Planning Team, Public Participation Committee, and Leadership Team helped develop the list of stakeholder types for invitation to the scenario planning workshops. On November 28, 2011, the COMPASS Board approved an invitation list of 593 individuals: 335 first-round invitees and 258 subsequentround invitees. Invitations were sent to first round-invitees on December 5, 2011, including all members of the COMPASS Board and Leadership Team. As RSVPs are received, additional invitations will be sent to fill spaces left open by invitees who cannot attend. Those invitations will be sent from the subsequent round invitee list. Staff will attempt to replace individuals with others who represent similar interests. Staff will also take into account geographic representation, individuals who can represent multiple stakeholders, etc. to attain balanced representation. In addition, some COMPASS Board members requested that an attempt be made to increase representation from health interests, faith-based interests, and neighborhood associations. This will be taken into account as subsequent- round invitations are sent. In addition to the specific invitees, a minimum of 15 public spaces are available for the workshops. Placeholders for these 15 are included as part of the first-round invitees. If COMPASS does not get enough people from the invitee lists to fill the workshops, additional members of the public will fill those spots. Members of the public who would like to participate are asked to complete a self-nomination form by January 20, Staff is using a variety of means to publicize this opportunity, including fliers included with invitation letters. Additional information and the self-nomination form are online at If more self-nominations are received than there is room for, the Public Participation Committee will work with the consultant to select individuals for the public spots. The goal is to get as broad a cross-section of Treasure Valley residents as possible. A public outreach phase will begin at the conclusion of the scenario planning workshops. Attachment: Scenario Workshop Invitees: Summary Table AL:nb T:\FY12\600 Projects\661 Communities in Motion\1. Team\1.1 Leadership Team\Packets\December 20, 2011\LTeam_memo_invitees_ docx 5

6 Scenario Workshop Invitees: Summary Table Total participation target: participants (approx per workshop) See notes at end of table First Round Subsequent Invitee Type Invitees Round Invitees Agriculture 3 3 Notes Bankers/lenders 4 2 Bike/Pedestrian Advocates 3 3 Some bike advocates also appear under recreation. Business community/ 3 3 chambers of commerce Community groups/service 4 2 clubs COMPASS Board Subsequent round individuals on the spreadsheet noted as COMPASS Board are individuals that would be invited to replace COMPASS Board members if unable to attend. This does NOT indicate they are COMPASS Board members or designated Board alternates. Developers and builders 13 6 Disabled 3 4 Economic Development 6 2 Elderly 3 4 Environmental interests 5 2 Faith based organizations 4 2 First Responders 4 13 Government watchdogs 3 1 Health interests 4 3 Healthy/local foods 3 2 Housing agencies/city 6 2 housing authorities Leadership Team (In addition to COMPASS 8 NA Leadership Team members include many of the other categories, but are counted here. Board members) Local (county) emergency 4 2 management Low income 3 3 Major Employers Member Agency First round invitees: 3 staff for members with more than one Board member 2 for members with one Board member 1 for special members Military 3 1 6

7 First Round Subsequent Invitee Type Invitees Round Invitees Minorities 4 2 Notes Neighborhood/homeowner 5 11 associations News media 2 2 Non member small cities and highway districts Other elected officials 42 NA Property managers 3 3 Real estate agents/brokers 6 11 Recreation 5 4 Refugees/refugee agencies 3 2 School districts 7 7 Superintendents Schools 3 2 Transportation/Safe Routes to Schools Special districts 4 5 State/fed agencies 7 12 Tourism/Hospitality 3 4 Transit 4 1 Transit has greater representation than appears. Nearly all disabled, elderly, low income, and refugee have transit as a secondary stakeholder type. Transportation/land use 9 10 professionals Universities/Trade Schools 8 6 University students 3 3 Utilities 4 4 Vanpool users 3 7 Youth 6 5 Public at large 15 NA Will self nominate Total Invitees Notes: 1. Many invitees fall into multiple categories. For example, many disabled could also fall under transit. For simplicity, this table sums primary stakeholder type only. Each individual is only counted once under his/her primary stakeholder type category. 2. In general subsequent round invitees will be chosen to fill the same categories of stakeholders as first round invitees. 3. Additional public at large spots may be used to fill vacant spaces. The 15 listed is a minimum. t:\fy12\600 projects\661 communities in motion\5. visioning\5.2 scenario planning\outreach\invitees\invitee list table dec20_lteam.docx 7

8 MEMORANDUM ITEM V-C TO: Communities in Motion 2040 Leadership Team FROM: Carl Miller, Principal Planner DATE: December 20, 2011 RE: Status Report Workshop Alternative Scenarios ACTION REQUESTED: None. Status report. SUMMARY: COMPASS will conduct scenario planning workshops in late February and early March At the workshops, participants will work in small groups around interactive maps to develop common goals for the future of the valley and map how they (their groups) see growth occurring. To help participants understand how the process works and how different types of growth scenarios could manifest in the future, they will be provided with three alternative off the shelf scenarios. These will be included in a workshop guidebook and presented at the beginning of the workshops. These are examples only; participants do not have to choose one of these to follow. The first two scenarios are familiar from current and past versions of Communities in Motion: Trend and Community Choices. Trend assumes that development, transportation, and housing patterns that have occurred over the last several decades will continue. Characteristics of this pattern include low density housing, vehicle dominated transportation infrastructure, and use of agricultural land for development. Community Choices is the official, approved growth scenario adopted for Communities in Motion 2030 and 2035 plans. This growth scenario envisions balance between housing and jobs, choices in housing types, choices in transportation modes, higher densities, and preservation of open space and farmland. The third scenario was selected by the Planning Team and the Leadership Team via an online survey. The Transit and Transit Oriented Development and Transit and Trails scenarios ranked a very close first and second choice. Because of this, the third scenario that will be used will be a hybrid that combines elements of both: Transit, Trails and Transit Oriented Development. This scenario combines a robust transit (public transportation) system and complete streets (streets designed for all users cars, pedestrians, bicyclists, etc.) with supportive high density housing and employment centers at logical transit stations. Higher density housing and mixed use areas (e.g., jobs, shopping, and housing together) would support the transportation infrastructure, including options for walking, biking, and access to recreational opportunities. CM:nb T:\FY12\600 Projects\661 Communities in Motion\1. Team\1.1 Leadership Team\Packets\ December \LTeam_memo_AltScenario_ docx 8

9 ITEM V-D MEMORANDUM TO: Communities in Motion 2040 Leadership Team FROM: Walt Satterfield, Associate Planner DATE: December 7, 2011 RE: Review CIM Art Contest ACTION REQUESTED: only BACKGROUND: COMPASS is holding an art contest targeted towards K-6 graders to demonstrate what their neighborhood, community, or city will look like in 25 years. The art contest is intended to increase awareness among youth, and illustrate how the long-range plan will ultimately affect them as an adult. The contest is also intended to increase awareness amongst parents and teachers of the youth involved, and to hopefully generate overall interest in the planning process. The art contest poster and rules have been disseminated to all public and charter elementary schools in Ada and Canyon Counties. We have contacted each school and asked that teachers assist in facilitating the competition, including assistance with scanning artwork and ensuring that the rules are being followed by the students submitting their work. The deadline to submit the art project is December 16, 2011, and we are asking that submittals be scanned and sent in electronically as a preferred method of entry. STATUS: The COMPASS Public Participation Committee has agreed to score and select the finalists for the art competition. The art contest rules/information sheet and flier are attached to the memo. Attachment: CIM Art Project Rules/Info Sheet & CIM Art Flier WS:nb T:\FY12\600 Projects\661 Communities in Motion\2. Public Participation\contests\LeadershipTeamCIMArtContest_Dec2011_mmo.docx 9

10 PRESENTS CALL FOR ENTRIES K-6 Grade ART THEME Contestants are asked to demonstrate what they think their neighborhood, community or city will look like in 25 years. PRIZES INCLUDE Family Passes to the Discovery Center Gift Certificate to Wahooz Fun Zone YMCA Day Passes See instruction sheet for rules and information. 10

11 COMPASS Communities in Motion 2040 Art Project The COMPASS Communities in Motion 2040 Art Project offers students opportunities to express their artistic talents. Students will demonstrate what they think their neighborhood, community or city will look like in 25 years. Entries may be paintings or drawing. RULES Three divisions Division 1 (K-1), Division 2 (2-3), Division 3 (4-6) Individual entries only. One entry per student. Materials eligible for entries include: oils, acrylics, watercolors, pastels, charcoal, pencil, ink, markers, or crayon. Size dimensions not to exceed 17 X11 ledger paper. All art must be flat. No three dimensional items (beads, clay, etc) may extend off the surface of the art work. Entries should not be mounted or coated for scanning purposes. Entries must be original student work connected in some manner with the project theme. All entries must have a label to accompany student work. Art labels should be written on a note card or separate piece of paper, and attached to the original piece of art. This label must be visible/legible on scanned documents. Art entry labels must include: NAME OF ARTIST Name/Title of work Grade Materials used (see bullet #4 above) School Name Entries should be digitally scanned and ed to jwilson@compassidaho.org*. Art Label GRAND PRIZE COMPASS staff will select the top entries for each division. COMPASS Public Participation Committee will score and evaluate the top 3 entries for each division. Grand prize winners will receive a family pass to the Discovery Center in Boise. Second and third place prizes will also be awarded for each division. Winners will also have their art work displayed at COMPASS office in Meridian and at COMPASS events. Selection Schools will be contacted to notify contestants of final selection. 11

12 Evaluation Entries will be evaluated based on the following. Originality/creativity Relevance to the theme Neatness Adherence to the rules PLEASE SCAN AND SUBMIT ART PROJECT TO DEADLINE to submit is December 16, 2011 at 5PM. For questions or concerns, please contact Walt Satterfield at p x238. t:\fy12\600 projects\661 communities in motion\2. public participation\contests\compass cim art project.docx Children of COMPASS staff may not participate in art contest. *If you unable to scan your art entry, please contact Walt Satterfield at p x238 for alternative method of entry. 12

13 MEMORANDUM ITEM V-E TO: Communities in Motion 2040 Leadership Team FROM: Carl Miller, Principal Planner DATE: December 20, 2011 RE: Status Report - Draft Guidebook ACTION REQUESTED: None. Status report. SUMMARY: COMPASS will conduct scenario planning workshops in late February/early March 2012 as an initial step in developing Communities in Motion Placeways, LLC, is developing a public friendly, highly graphical guidebook to facilitate effective participation during the workshops. The guidebook will provide background information about the purpose and goals of the workshops, highlight key issues to be addressed, and instruct participants on how to effectively participate. The Communities in Motion 2040 Planning Team and the Public Participation Committee reviewed the general outline of the scenario planning guidebook and suggested some changes. A general outline and approximate size of the various sections of the guidebook are as follows: 1. Executive Summary (1-2 pages) 2. Introduction to Scenario Planning (2 pages) 3. Workshop Agenda (2 pages) 4. Goals and Rules of the Day (3 pages) 5. SWOT Analysis (4 pages) 7. Alternative Scenarios (6 pages) 8. Background Information (8 pages) 9. Workshop Development Types (5 pages) 9. Organization Invitee List (2-4 pages) 10. Potential Implementation Tools (4 pages) 11. Next Events Schedule (1-2 pages) The Planning Team will review the draft guidebook and provide comments by December 27, Also, Planning Team members will provide additional information related to health, community infrastructure and housing by the same deadline. The Planning Team will receive a near-final guidebook for review prior to its January 11, 2012, meeting. The guidebook will be routed to the Public Participation Committee and COMPASS staff for final review on January 16, 2012, to be completed by January 20, Placeways will send a digital version of the guidebook to workshop participants on January 30, A limited number of hard copies will be available by mid-february CM:nb T:\FY12\600 Projects\661 Communities in Motion\1. Team\1.1 Leadership Team\Packets\ December \LTeam_memo_DraftGuidebook_ docx 13

14 WORKSHEET FOR CIM LEADERSHIP TEAM AGENDA ITEM V-F ID # Title/Description Additional Information Agenda Type Time (minutes) Presenter Proposed Agenda 1. Approve Meeting Minutes from most Consent 5 N/A Monthly recent meeting Agenda 2. Worksheet for Leadership Team Agendas N/A N/A Monthly 3. Update from the Planning Team Planning Team Co-Chair will present Planning Team update. 4. Status Report - Scenario Workshop Logistics CURRENT AGENDA ITEMS Staff will present an update on scenario workshop logistics 5. Status Report - Planned Public Involvement Activities Staff will review planned public involvement activities 6. Present CIM 2040 Art Contest Winners Staff will present winners of the CIM 2040 art contest. 10 P-Team Co-Chair Monthly 15 Amy Luft February Amy Luft February Walt February Satterfield 21 Others 1 Update from the Planning Team PPC 11/30/11 P-Team Jan/Feb 2012 PPC 11/30/11 P-Team Jan/Feb P-Team 1/11/12 UPCOMING AGENDA ITEMS 7. Recommend growth scenarios for public and member agency review 8. Review results of public review of scenarios Staff will seek recommendation for approval of the growth scenarios for public and member agency comments. Staff will review the results of the public review of growth scenarios Staff will review prioritization criteria for proposed projects 9. Review prioritization criteria for proposed projects 10. Review financial forecast Staff will review financial forecast 11. Recommend Approval of Preferred Scenario 12. Recommend approval of prioritization criteria for proposed projects Staff will seek recommendation for approval of the Preferred Scenario to be adopted by the COMPASS Board Staff will seek recommendation for approval of prioritization criteria for proposed projects 13. Recommend approval of financial forecast Staff will seek recommendation for approval of financial forecast Action 25 Carl Miller April 17 P-Team April Amy Luft June 19 P-Team in June 15 June 19 P-Team in June 15 June 19 P-Team in June Action 15 Carl Miller August 21 P-Team 7/25 DAC 8/22/12 Board 9/17/12 Action 15 August 21 P-Team 7/25 Board Sept/Oct Action 15 August 21 P-Team 7/25 Board Sept/Oct 1 PPC= Public Participation Committee, P-Team = Planning Team 14

15 ID # Title/Description Additional Information Agenda Type Time (minutes) 14. Review Communities in Motion forecasts COMPASS staff reviews the 2040 population and employment forecast and buildout forecast for CIM 15. Review functional classification map and regional corridors Staff will review functional classification map and regional corridors 16. Review funded/unfunded project list Staff will review funded/ unfunded projects 17. Recommend approval of funded/unfunded Staff will seek project list recommendation for approval of funded/unfunded project list T:\FY12\600 Projects\661 Communities in Motion\1. Team\1.1 Leadership Team\Leadership Team Agenda Worksheet.docx Presenter Proposed Agenda Others 1 15 Carl Miller August 21 P-Team 7/25 DAC 8/22/12 Board 9/17/12 15 August 21 P-Team 7/25 discussion 20 October 16 P-Team 9/26 Action 20 December P-Team 11/28 18 Board Jan/Mar 15

16 MAKING A MOTION: 1. Seek recognition from the chair. 2. When you are recognized, say, I move State your motion clearly, concisely, and completely. 3. Wait for someone to second your motion. A second does not imply the person making the second agrees with the motion only that he/she agrees it should be debated. 4. Wait while the chair restates the motion. Be prepared to provide the motion to the chair in writing, if needed or requested, to ensure the chair accurately restates it. 5. Respectfully debate your motion. As the person making the motion, you have the right to speak first, but do not have to. When you speak, state your opinion then respectfully listen to, and consider, other opinions. 6. Wait for the chair to take a vote. After discussion is complete, the chair will call for a vote. 7. Listen as the chair announces the result of the vote. To Change a Proposed Motion: Amend Motions to Raise Urgent Issues: Question of privilege Orders of the day Object to consideration Motions to Control Debate: Limit debate Previous question Motions to Protect Rights: Division of the Assembly Point of order Appeal chair s ruling Point of information Parliamentary inquiry Motions to Choose Voting Methods: Vote by ballot, roll call, counted vote Choose method of nominations Open or close nominates or the polls Motions to Delay Action: Refer to a committee Postpone to a definite time Recess Adjourn Postpone indefinitely Lay on the table Motions to Vary the Procedures: Suspend the rules Divide the question Request to withdraw a motion Request relief from duty or resign Motions to Re-examine: Reconsider Rescind/Amend something previously adopted Take from the table Discharge a committee TABLE OF RULES RELATING TO MOTIONS: Motion Debate? Amend? Vote Adjourn No No Majority Amend Yes Yes Majority Amend Something Previously Adopted Yes Yes (a) Majority with notice; or (b) 2/3; or (c) Majority of entire membership Appeal Normally No Majority in negative required to reverse chair s decision Commit Yes Yes Majority Debate, Close (Previous No No 2/3 Question) Debate, Limit or Extend No Yes 2/3 Limits of Main Motion Yes Yes Majority Postpone Yes Yes Majority Previous Question No No 2/3 Recess No Yes Majority Reconsider If motion to be No Majority reconsidered debatable Rescind Yes Yes (a) Majority with notice; or (b) 2/3; or (c) Majority of entire membership Refer (Commit) Yes Yes Majority Suspend the Rules (of Order) No No 2/3 Suspend the Rules (standing No No Majority or convention standing rules) Voting, motions relating to No Yes Majority T:\FY11\900 Operations\990 Direct Operations-Maintenance\Board\How to Make a Motion.docx 16