Travel Reduction Program (TRP) Record Keeping and Communication. Transportation Coordinator (TC) Webinar January 25, 2017

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1 Travel Reduction Program (TRP) Record Keeping and Communication Transportation Coordinator (TC) Webinar January 25, 2017

2 To hear us, turn up speakers or headset volume. Your microphone is muted. Tech Tips Ask questions and answer polls using the controls on your screen. Click on Handout to open the PDF and access live links or print to take notes. The symbol indicates an audience poll. Get ready to share your input! Webinar will be recorded and a link ed. 2

3 Welcome and Introductions TRP Record Keeping Transportation Coordinator Updates Overview

4 TRP Record Keeping

5 In a Nutshell Provide documentation that TRP incentives were implemented Acknowledgment from winners and receipts for prizes are key Organization eliminates last-minute scramble at audit time Sample forms available in the TRP library Free training available In person, quarterly Online at your convenience

6 Key points Provide TC contact info Communicate each incentive What is it? Who s eligible? How do they get it? Track Contest winners names Prize descriptions Keep Receipts Winners acknowledgments

7 ShareTheRide.com Easily track alternative mode users (AMUs) and prize drawings Share TRP news, policies and incentives Recommended for organizations with employee internet and access More than 40,000 active users; 400+ custom sub sites

8 ShareTheRide Benefits Page Customize with your incentives and info Avoid confusion, engage employees, serve all shifts and sites Update annually!

9 ShareTheRide Contests Easily track participation Create multiple drawings at once Winner prompted to acknowledge prize receipt Bonus! Employees can also enter Valley Metro contests

10 Tracking with Paper Ditto machines were used to make copies in the mid-20 th century.

11 Customizable in the TRP Library Sample Forms

12 To insert your logo: Edit Header Prize Drawing Forms

13 Logs and Lists Note: Platinum Pass account holders get a monthly invoice; detailed statement to track individual riders available for a fee.

14 Pictures Worth 1,000 Words Great for documenting meetings, events, parties Share with employees to add excitement and visibility Happy TRP prize winner Event photos capture great memories Everybody loves a party pic!

15 TRP Annual Audit Maricopa County TRP staff conducts a phone or site audit for each plan year Pre-Audit Checklist offers suggestions to prepare; choose items that apply to your plan Contact your Commute Solutions coordinator for assistance

16 Incentive documentation for current year is required, previous year recommended Keep lists of people receiving new AMU perks indefinitely Discard outdated posters, newsletters, flyers Commute Solutions provides new promotional materials quarterly in the TC Kit Retention

17 Recap Show incentives were communicated Explain how employees participate Provide receipts for prizes and acknowledgement from winners Purge records annually

18

19 ShareTheRide Gets Social ShareTheRide gets social! Follow us on Facebook for access to contests, travel tips, and most of all inspiration from Valley commuters who use alternative modes of transportation.

20 Change Your Game Plan Cash in on savings when you carpool, vanpool, ride transit, bike, walk or telework instead of driving alone. Join ShareTheRide.com in January and be eligible for our New User Contest Track your alternative mode commutes and enter to win in monthly contests Learn more here Watch for the Change Your Game Plan light rail wrap in January

21 Gear Up for Valley Bike Month! April is Valley Bike Month More than 25 events Valley-wide Team Challenge in ShareTheRide Contest prizes include bike tune-ups, dining gift cards, hotel stays Bike to Work and School Day: Wednesday, April 19

22 Design a Transit Wrap Contest Valley high school students have until February 17 to enter the Design a Transit Wrap contest winning design by Cami Lintz Marcos de Niza High School Winning design featured on a Valley Metro bus and light rail car for one year The first place winner receives $500, second place $250 and third place $100.

23 K 8 Student Art Contest Help illustrate Jeremy Jackrabbit Hops Onboard Use any medium marker, crayon, colored pencil, watercolor, etc. Deadline: February 28, 5 p.m. Find out more here

24 Intersections Art on Light Rail Original plays performed on trains and platforms In partnership with Rising Youth Theatre February 17-19, Learn more here

25 Tempe Streetcar Tempe Streetcar is in design Public art zones identified; artists selected Design should be complete by 2017 Anticipated opening: 2020

26 South Central Light Rail News Federal Transit Administration granted environmental approval Allows Valley Metro and City of Phoenix to proceed with final design Anticipated opening: 2023 Learn more here

27 Wi-Fi Testing on Light Rail Two Valley Metro Rail cars currently Wi-Fi enabled Identifiable by signs inside cars Feedback requested until January 31

28 Love our Community Event Join 19 North on Saturday, February 11 from 8:30 a.m. 2 p.m. Fair includes food trucks, bounce houses, free activities, more Learn more here

29 Click for a list of 2017 webinar dates Upcoming Webinars

30 TRP Record Keeping and Communication TC Update Upcoming webinars February 22, 10 a.m. Gearing Up for Valley Bike Month March 22, 10 a.m. TC Spotlight Fun and Effective TRP Events April 26, 10 a.m. Successful Transit Commuting PRO TIP: Can t make it during a scheduled webinar? Register anyway, and we ll you the recording afterward!

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