Notice Inviting Tender Number: EPTRI/ PGDM-EM/01/02/

Transcription

1 ENVIRONMENT PROTECTION TRAINING AND RESEARCH INSTITUTE (EPTRI) Survey No.91/4, Gachibowli, Hyderabad , Telangana INDIA Phone: ; Fax: Website: Notice Inviting Tender Number: EPTRI/ PGDM-EM/01/02/ Tender Invited For: From experienced Education Societies/organizations for providing program support services in Post Graduate Diploma in Management Environment Management

2 NOTICE INVITING TENDER Sl. Description No. 1. Department Name Environment Protection Training and Research Institute (EPTRI), 91/4, Gachibowli, Hyderabad Circle/Division Gachibowli, HYDERABAD 3. FILE / NIT Number EPTRI/ PGDM-EM/01/02/ Tender Subject Inviting Proposals from experienced Educational Societies/organisations for providing program support services in Post Graduate Diploma in Management-Environment Management (PGDM EM) 5. Period of Contract 5 years extendable on mutually agreed terms thereafter, with a right of first refusal 6 Form of Contract As per Agreement to be drawn on mutual consultation 7. Tender Type Open 8. Tender Category Works ( related to providing program support services in PGDM EM course) 9. EMD Amount (INR) Rs. 1,00,000/- (Rupees One Lakh only) Banker Cheque/Demand Draft drawn from any 10. EMD payable: Nationalized Bank, in favour of Director General, EPTRI, Gachibowli, payable at Hyderabad 11. Bid Document Downloading 09/02/2017,11.30 PM Start date and time 12. Bid Document Downloading End Date and time 20/02/2017, 4.00 PM 13. Last Date &Time for Receipt 20/02/2017, 5.00 PM of Bids and time 14. Bid Validity Period 60 das 15. Technical Bid Opening Date and 21/02/2017, AM Time (Qualification and Eligibility Stage) 16. Price Bid Opening Date and Time 23/02/2017, 2.30 PM (Financial Bid Stage) 17. Place of Tender Opening ENVIRONMENT PROTECTION TRAINING AND RESEARCH INSTITUTE (EPTRI) Survey No.91/4, Gachibowli, Hyderabad , Telangana INDIA Phone: ; Fax: dg@eptri.com, dgeptri@gmail.com, Website: Tender Inviting / Opening authority Director General, EPTRI or authorized representative (s) 19. Address/ id ENVIRONMENT PROTECTION TRAINING AND RESEARCH INSTITUTE (EPTRI) Survey No.91/4, Gachibowli, Hyderabad , Telangana INDIA dg@eptri.com, dgeptri@gmail.com

3 20 Contact Details/Telephone: Procedure for Bid Submission 1. Bids shall be submitted online only. 2. The participating bidders in the tender should register themselves on e-procurement platform in the website (OR) 3. The bidders who are desirous of participating in e-procurement shall submit their technical bids & financial bids as per the standard formats available at the e market place. The bidders should scan and upload the below mentioned documents and submit all the hard copies duly attested to Institution by , PM a) EMD in the form of Banker cheque /Demand Draft payable at Hyderabad any of the Nationalized bank for the amount indicated in Sl.No.9 and it should be scanned and uploaded at the time of Tendering, original DD should be submitted along with hard copies in separate envelope to EPTRI. 4. Transaction fee on eprocurement Platform: All the participating bidders shall pay a transaction fee (non-refundable) as mentioned in the NIT payable to M/s M.D, TSTS, Hyderabad and through on line. 0.03% of estimated contract value + 15% service tax).it is mandatory for all the participant bidders from 1st January 2006 to pay a Nonrefundable Transaction fee electronically to M/s. M.D. TSTS, Hyderabad the service provider through "Payment Gateway Service on E-Procurement platform". 5. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/net Banking of ICICI Bank, HDFC, Axis Bank to facilitate the transaction. (This is in compliance as per G.O.Ms. 13 dated A service tax of 10.30% + Bank Charges for Credit Card Transaction of 2.09%(inclusive of service tax) on the transaction amount payable to The M.D., TTS, Hyderabad shall be applicable) 6. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of estimated contract value from successful bidders on eprocurement platform before entering into agreement / issue of purchase orders, towards e Procurement fund in favour of Managing Director, T.S.T.S, HYDERABAD. Page 3 of 16

4 NOTE: There shall not be any charge towards e Procurement fund in case of works, goods and services with ECV less than and uptors.10 Lakhs 22. Transaction Fee Payable to M/s M.D, T.S,T.S, Hyderabad (ON LINE) 23 General Terms and Conditions AS PUBLISHED IN THE NOTICE INVITING TENDER. PROCEDURE FOR BID SUBMISSION ON e-procurement PLATFORM (e-tendering) 1. The bidder shall submit his response through Bid submission to the tender on e- Procurement platform at by following the procedure given below. The bidder would be required to register on the e-procurement market place or tender.eprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. 2. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in e-procurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the e-procurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by them, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. 3. Registration with eprocurement platform: For registration and online bid submission bidders may contact HELP DESK of M/s Vayam Technologies, Hyd. or 4. Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eprocurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted. 5. For obtaining Digital Signature Certificate, you may please Contact: Telangana Technology Services Limited BRKR Bhavan, B-Block, Tank bund Road, Hyderabad Phone: , Fax: (OR) Any other Registration Authority of TCS-CA in India. The city-wise list of RAs is available by clicking the link "Apply for a Class-2 Certificate" under "Enroll" section in the website " ca.tcs.co.in/mca21/index.jsp Page 4 of 16

5 Inviting Proposals from potential qualified Societies/Organisations for Providing support services in Post Graduate Diploma in Management - Environment Management TENDER DOCUMENT EPTRI/ PGDM-EM/01/02/ Dated:09/02/2017 Introduction 1. The EPTRI has obtained approval from AICTE for conducting a two year Post Graduate Diploma Management (Environment Management) (PGDM- EM) course with a batch strength of maximum 60 students per year which could increase up to 120 students per annum in future. The vision of the program is To build a skilled, knowledgeable and highly motivated management talent pool that can act as the critical catalyst and change agent to support enterprise and environment sustainability initiatives across public, private, government and non-governmental organizations 2. While EPTRI has the in-house expertise to impart the core environment management related course and curriculum, there is a need to support this with a strong general management knowledge base, Industry Integration, strong marketing and sales effort to promote the course among the target segment of students and corporate relations. 3. EPTRI intends to tie-up with a program support services partner and is inviting interested Organizations who can support EPTRI in this initiative. Organizations with proven prior experience in providing support services for PGDM courses to reputed Central/State Government/Autonomous AICTE approved Institutions may only apply. Educational societies /companies with proven track-record and experience of providing end-to-end support to administer, market and support the course and with presence in Hyderabad would be given preference. 4. The Scope of Work and association shall generally cover all activities so as to facilitate successful implementation of the PGDM - EM Course. 5. The hard copy of the completed Bid document should be submitted to DG, EPTRI in a sealed cover to the address given above, so as to reach by or before 5.00 PM on The Bidders are requested to download the Tender Document and read all the terms and conditions mentioned in the Tender Document. They can seek clarification, if any, from the Tender Inviting Authority. The Bidders have to keep track of any changes by viewing the Addenda / Corrigenda issued by the Tender Inviting Authority from time-to-time, in the e Procurement platform. The Department calling for Tenders shall not be responsible for any claims / problems arising out of this. Page 5 of 16

6 (A) Scope: SECTION-1 TERMS OF REFERENCE / SCOPE OF SERVICES o Supporting EPTRI in compliance of activities as stipulated by AICTE guidelines o Marketing the course to prospective students to obtain desired strength o Manage Fee collection and accounts o Industry Interaction o All faculty, course material as required. Certain faculty as mutually agreed shall be provided by EPTRI o Facilitate Internships and placements for qualified Students o Inviting Guest speakers from Industry, Research Institutions & other academic Institutes o Assistance in course delivery o General admin and discipline o PGDM EM course Material preparation o Library Facilities EPTRI shall extend its Library facility. No additional books for the course shall be procured by EPTRI (B)Methodology for marketing Provide Marketing support through brochures, flyers, letters, s, SMS, Education Fairs, Seminars, workshops, banners,, print, electronic, social and online media. Etc. Provide admissions support through form sales, Facilitate campus Visits, GD and Interviews with criteria as per AICTE. Provide corporate relations through events, branding and Forum Interactions. Facilitate best in class Adjunct and Industry management lectures. Facilitate internship and placement drives on campus and off campus. (C) Deliverables: Adequate students admissions Course administration Internship and Job Placements for qualified Students Guest Speakers from Industry Industry visits for Students AICTE compliance (D)Duration: Page 6 of 16

7 The services will be for a period of five (5) years from the date of agreement, which will be extendable on mutually agreed terms, thereafter with an option of right of first refusal (E) Commercial Terms: 1. The institute is looking for a partner with marketing and financial capability to invest in marketing the course and assume all the administrative, marketing and financial risks associated with the administration of the course. The supporting Company need to pay EPTRI for minimum of 30 Students even when they get admission less than 30. For students more than 30, EPTRI will be paid on pro rata basis. (A) Basis for Fee structure The course is proposed to be run with the following fee structure, the Bidders need to evaluate their costs and budgets within this structure and seek compensation from or propose contribution to EPTRI. Base Fee of Rs 3.40 Lakhs (Three Lakhs Forty Thousand only) for two years per student towards Tuition fees. All other amenities and services or supplies to student would be at actuals and would be provided by the supporting organization. (F) Confidentiality All the information and documents shared in course of this evaluation process and subsequently the interactions between EPTRI and the Partner for the course shall be kept confidential by both Parties except as may be required to be shared with the Government as may be required under the Law. Requirements: Section-2 The Bidding organisation is required to meet the following criteria for acceptance of their offer: 1 Earnest Money Deposit (EMD) along with technical proposal by way of Banker cheque /Demand Draft from any Nationalized bank payable at Hyderabad for an amount of amount Rs. 1,00,000/ -( Rupees one lakh only) shall be submitted along with offer. 2 Authorization letter together with power of attorney along with technical Proposal in favour of Signatory of the Technical and Financial Proposal 3 QUALIFICATION CRITERIA 3.1 A TECHNICAL: Duly filled-in and signed Technical Proposal Form-1 at Section-4. Page 7 of 16

8 The Organisation must have similar collaborative support services partnership managing for PGDM program having association of minimum 3 Years with Semi Govt/Govt/Autonomous AICTE approved Institutions. The Organisation must have provided support services successfully for minimum 45 Students/ year for 3 Years. The Organisation must have placed at least 80% of the qualified Students for each year over the last 3 years The Organisation should preferably have similar operations in Hyderabad Name of Firm: Past experience of similar assignments: S. No. Client s\ Name &Full Posta laddress and Address ContactPerson sname, Designation, Phone &Fax Number and Address Description of Support Service Broad Scope of Services Date of Start/ completion Remarks 3.2 FINANCIAL: 1The Cumulative Turn Over towards collaborative support services for PGDM program provided by the participating Organisation should be preferably more than Rs. 3,00,00,000/- (Rupees 3 Crores) in last three Financial Years (FY's) i.e. sum of , , The Net Worth of the company in the FY should be positive. Note: The consultancy firms are required to submit attested copy (s) of the following:- a. Chartered Accountant certified statement of Turnover for last three financial years ( , and ) along with Net-worth for the FY b. If required, EPTRI may ask for originals of the documentary evidences for verification purpose. Page 8 of 16

9 1. GENERAL: Section-3 TERMS AND CONDITIONS 1.1. EPTRI will provide infrastructure like class room with projector, wi-fi net work connectivity EPTRI shall not be liable for any mistake or error or neglect by the organization in respect of preparation and submission of his Bid 1.3. The bidding organization shall bear all costs associated with the preparation or delivery of its Bid and for participating in discussions. EPTRI will in no case be responsible or liable for those costs and expenses regardless of the outcome of the bidding process The Bid and all correspondence incidental and related to Bid shall be written in English language. Any printed literature and document submitted in any other language shall be accompanied by authenticated English translation, in which case, for the purpose of interpretation of the Bid, English translation shall govern. Responsibility for correctness in translation shall lie with the agencies EPTRI reserves its right to call for original of the supporting documents for verification, if deemed fit, and also cross-check for any details as furnished by the consultancy firm from their previous clients etc. The consultancy firm shall have no objection whatsoever in this regard EPTRI reserves the right to make use of available in-house data for evaluation of the Bids that have been submitted against this request EPTRI will examine the Bids for its completeness, whether the documents have been signed, whether they are complete and whether the details furnished are generally in order. Incomplete bids are likely to be rejected Canvassing in any form by the agency or by any other agency on their behalf may lead to disqualification of their Bids EPTRI reserves the right to accept or reject any bid and to annual the bidding process and reject all bids at any time without thereby incurring any liability to the affected consultancy firm(s) EPTRI reserve the right to reject any proposal if: At any point of time, a material misrepresentation is made or uncovered for a Bidding firm The Bidding firm does not respond promptly and thoroughly to request for supplemental information required for the evaluation of the Bid or Proposal If the bidder is not qualified as per conditions prescribed in technical or financial The Director General reserves the right to cancel the tender, if it is prejudicial or contrary to the bid conditions and refloat the tender 1.11 No Bidding Organization shall contact EPTRI on any matter relating the Bid from the time of submission of Bid, unless requested so in writing EPTRI, at its discretion, may also hold further discussions with the prospective Bidder (s) to finalize the technical/commercial/financial parameters and other related Page 9 of 16

10 issues for the assignment, before submission of the Proposals, which would be common for all the consultancy firm(s) Agreement : The successful bidder has to enter in to agreement with EPTRI with a security deposit on by way DD/FDR/Bank Guarantee for an amount of Rs lakh (equal to one semester fees for minimum of 30 students). The security deposit shall remain in force till end of contract Termination of Contract: Either party may terminate the contract by giving an advance written notice of one academic year. However, EPTRI also reserves the right to terminate the contract for any reason what so ever at the directions of the Government EPTRI reserves the right to terminate the contract at any stage in part or as whole, by giving advance written notice due to no performance of the bidder as defined in the Agreement, which effects seriously the progress of the course Tenders (Bids) with conditions and non-compliance will be summarily rejected 1.17 All disputes are subject to Hyderabad jurisdiction only Standard force majeure clause shall be applicable 1.19 bidder for any or all consequential damages arising out the said work Any conditional tender will be summarily rejected The bidder has to submit Action plan by mentioning methodology to run the course 2. VALIDITY OF OFFER: The bid or proposal shall be valid for a period of 60 (Sixty) days from the due date of submission of proposal. 3. OBLIGATIONS OF AGENCY: Services to be performed by the organisation shall have to be strictly as per the scope of services described above. 4. SUBMISSION OF TECHNICAL and FINANCIAL BID: Potential Firms must submit the Technical Proposal in sealed envelope along with the duly signed Technical Proposal Form and shall to quote the price as per the Financial Proposal form in a separate envelop (Refer Section-4 for formats). 5. EVALUATION PROCEDURE OF TECHNICAL PROPOSALS: 5.10 EVALUATION OF PROPOSALS: The evaluation shall be based on 80% weight age for technical bid and 20% weight age for financial bid. (It may not be necessarily the Bidding firm quoting the highest price be awarded the contract) Selection of the Organisation for execution of the assignment will be guided by the experience of the Organisation on similar job and availability of resources with the organization. Page 10 of 16

11 Sl. Description Max. Marks Scoring criteria 1 Existing support services 20 No Collaborations 0 Marks partnership with Collaborations 20 Marks autonomous AICTE Institutions/Govt/Semi Govt approved organisation 2 Experience in supporting PGDM program of Batch size in last 3 years 3 Having cumulative turnover of last 3 financial years is more than Rs.,300,00,000/- (Rupees 3 Crore only) for support services 4 Having promoters from Management background like IIMs and ISB. 5 Having Head quarters in Hyderabad 20 No. of Students < 30 0 Marks No. of Students >30<45 10 Marks No. of Students >45 20 Marks 20 No- 0 marks Yes - 20 marks 20 No- 0 marks Yes - 20 marks 20 No - 0 marks Yes -20 marks Grand total marks (ST= Technical Score) 6. SHORT LISTING OF PROPOSALS FOR FINANCIAL EVALUATION: The applicants ranked as aforesaid in Technical Evaluation shall be qualified and shortlisted for financial evaluation in the second stage. The minimum score for technical qualification is 60 marks. However, if the number of such qualified firms is less than 2 (two), EPTRI at its sole discretion, may qualify another firm whose technical score is nearest to 60 marks. 7. EVALUATION OF FINANCIAL PROPOSAL: In the second stage the financial proposal evaluation will be carried out. Each financial proposal will be assigned a financial score (SF) For financial evaluation, the total Contribution Amount indicated in the financial proposal (excluding Taxes) will be considered EPTRI will determine whether the financial proposals are complete, unqualified and unconditional. The cost indicated in the financial proposal shall be deemed as final and deemed as reflecting the total cost of service (excluding Taxes) Omissions, if any, in costing any item shall not entitle the consultant to be compensated and the liability to fulfill its obligations as per the Scope/ EoI within the total quoted price shall be that of the consultant The (the bidder offering maximum contribution to EPTRI) Financial Proposal (FM) will be given a Financial score (SF) of 100 points. The financial scores of other proposals will be computed as follows: SF = 100 x FM/F, (where, F = amount of Financial Proposal) Final evaluation (FE): Proposals will finally be ranked according to their combined Technical score (TS) and the financial (FS) scores as follows: Page 11 of 16

12 S = (TS x TW) + (SF x FW) Where, TW and FW are weights assigned to Technical and financial proposal and that shall be 0.8 and 0.2 respectively. The selected firm shall be the firm having the highest combined score. The second highest firm shall be kept in reserve and may be invited at the discretion of EPTRI for negotiations in case the first ranked applicant withdraws, or fails to comply with the requirements, as the case may be. The selected Organisation shall be the Organisation having the highest combined score. The second highest firm shall be kept in reserve and may be invited at the discretion of EPTRI for negotiations in case the first ranked applicant withdraws, or fails to comply with the requirements, as the case may be. 8. Payment to be paid to EPTRI The successful bidder has to make payments to EPTRI in five equal installments (20%) for a minimum of 30 students and prorata thereafter, as per the schedule given below in a two year period S.No Date of 1 st installment Date of 2 nd installment Date of 3 rd installment Date of 4 th installment Date of 5 th installment 1 On or before 1 st September, 2017 On or before 1 st December, 2017 On or before 1 st May, 2018 On or before 1 st December, 2018 On or before 1 st May, 2019 For Any non-conformity with regard to non receipt of payments, the same shall be recovered/ forfeited from security deposit. Page 12 of 16

13 Section-4 Form-1: TECHNICAL PROPOSAL SUBMISSION FORM (Shall be prepared in the letter head of the consultancy firm) To: The Director General, Environment Protection Training and Research Institute (EPTRI) 91/4, Gachibowli, Hyderabad ; Telangana. Phone: ; Fax : jssvas1997@gmail.com, dg@eptri.com, dgeptri@gmail.com; URL : Dear Sirs: We, the undersigned, offer to provide the collaborative support services for Management program in accordance with your Request for Proposal document dated [ Insert RFP Document No. and the issue date, as given in this document ] and our Technical Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal and a Financial Proposal sealed in a separate envelope. {If the Consultant is a joint venture, insert the following: We are submitting our Proposal a joint venture with: (Insert a list with full name and the legal address of each member, and indicate the lead member).we have attached a copy (insert: of our letter of intent to form a joint venture or, if a JV is already formed, of the JV agreement ) signed by every participating member, which details the likely legal structure of and the confirmation of joint and severable liability of the members of the said joint venture. {OR If the Consultant s Proposal includes Sub-consultants, insert the following: We are submitting our Proposal with the following firms as Sub-consultants: {Insert a list with full name and address of each Sub-consultant.} We hereby declare that: (a) All the information and statements made in this Proposal are true and we accept that any misinterpretation or misrepresentation contained in this Proposal may lead to our disqualification by the EPTRI and/or may be Black Listed. (b) Our Proposal shall be valid and remain binding upon us for the period of sixty (60) days from the date of opening of the proposals. (c) We have no conflict of interest with EPTRI. (d) We meet the eligibility requirements and qualification criteria as stated in the RFP document, and we confirm our understanding of our obligation to abide by laws of India with regard to corrupt and fraudulent practices. In competing for (and, if the award is made to us, in executing) the Contract, we undertake to observe the laws against fraud and corruption, including bribery, in force in India. (e) Our Proposal is binding upon us and subject to any modifications resulting from the Contract negotiations. (f) We undertake, if our Proposal is accepted and the Contract is signed, to initiate the Services related to the assignment within seven (7) days after signing of the contract agreement. Page 13 of 16

14 We understand that the EPTRI is not bound to accept any Proposal received and annul the procurement process, without assigning any reason thereof and without any liability to the bidding firms who have responded to the Tender Yours sincerely, Authorized Signature {In full and initials}: Name and Title of Signatory: Name of Consultant (company s name or JV s name): In the capacity of: Address: Contact information (phone and ): {For a joint venture, either all members shall sign or only the lead member, in which case the power of attorney to sign on behalf of all members shall be attached} Page 14 of 16

15 To: Form-2: FINANCIAL PROPOSAL SUBMISSION FORM (Shall be prepared in the letter head of the consultancy firm) The Director General, Environment Protection Training and Research Institute (EPTRI) 91/4, Gachibowli, Hyderabad ; Telangana. Phone: ; Fax : jssvas1997@gmail.com, dg@eptri.com, dgeptri@gmail.com; URL : Dear Sirs: We, the undersigned, offer to provide the collaborative support services for Management program in accordance with your Request for Proposal document dated [ Insert Tender Document No. and the issue date, as given in this document ] and our Technical Proposal. Our Financial Proposal exclusive of all taxes for the assignment is as given below: Sl. Description of work Quoted Amount (in.)exclusive of taxes 1 Nature of Assignment: for providing program support services in Post Graduate Diploma in Management Environment Management Contribution against admission of 30 Students with a Tuition fee of Rs. 3.4 Lacs per student for 2 Years Course (to be paid to EPTRI) Note: 1. The supporting Company need to pay EPTRI for minimum 30 Students even when they get admission less than For students more than 30, the prorate contribution to be paid as per number of Students to EPTRI The fee quoted above by us is inclusive of all costs to be incurred by us in connection with this assignment including the cost of all visits to anywhere in India and all related cost to this consultancy assignment. The fee quoted above does not include the following to be decided by the Supporting Partner/ Consulting Company 1. The Hostel fee, which will be as per EPTRI charges 2. Fee for Blazer, Laptop, study material etc. will be at actuals Page 15 of 16

16 We understand that the above fee is exclusive of all statutory taxes/levies applicable in India such as Service tax & cess thereon and/or any taxes/levies which may be introduced later and the same shall be payable at actual as applicable. We understand that the quoted amount exclusiveof the taxes mentioned hereto shall remain firm up to the completion of the assignment in all respect. Our Financial Proposal shall be binding upon us for acceptance by the EPTRI up to expiration of the validity period of our Proposal. We understand EPTRI is empowered to reject any Proposal without assigning any reason and with no liability. Yours sincerely, Authorized Signature {In full and initials}: Name and Title of Signatory: In the capacity of: Address: {For a joint venture, either all members shall sign or only the lead member/consultant, in which case the power of attorney to sign on behalf of all members shall be attached} Page 16 of 16