APPENDIX B PLANNING PROCESS DOCUMENTATION

Transcription

1 APPENDIX B

2 APPENDIX B: PLANNING PROCESS DOCUMENTATION APPENDIX B PLANNING PROCESS DOCUMENTATION Appendix B provides information on the LMS planning process. Included is a roster of individuals that represent each municipality in Polk County to the LMS Working Group. Larger municipalities may have more than one representative. Some smaller jurisdictions designated staff from the Central Florida Regional Planning Council to serve as their representatives. In addition, this appendix will also have copies of press releases to the public informing them of when and where working groups will be held and meeting minutes are included to show the level of participation and coordination that the county enjoys. This Appendix includes the following items: LMS Working Group Membership Roster LMS Working Group Meeting Sign-in Sheets and Minutes Community Workshop Sign-in Sheets Public Notices and Other Notices DRAFT 2015 LMS PLAN UPDATE NOTES: During the FDEM s review period of the draft 2015 LMS Plan Update document, the Draft LMS Plan will be presented to the public for review and comment through meetings and the project website and the LMS Working Group will meet to address project proposals and to vote on the final draft of the LMS Plan Update. This Appendix and Section II will be updated to reflect these events. Appendix B Page i Polk County Multi jurisdictional Local Mitigation Strategy Draft: February 2015

3 POLK COUNTY MULTI-JURISDICTIONAL LOCAL MITIGATION STRATEGY WORKING GROUP REPRESENTATIVES Affiliation Name Department and/or Title Address American Red Cross Steve Thompson Disaster Program Manager 6011 US 27 N., Sebring Central Florida Regional Chuck Carter CFRPC/Program Manager 555 E. Church Street, Planning Council Bartow City of Auburndale Steven Lawson Public Works 915 Charles Avenue Auburndale City of Bartow Jay Robinson Fire Department 450 N. Wilson Avenue Bartow City of Davenport Jerry Torrence Fire Department 1 S. Allapaha Avenue jtorrence@mydavenport.org Davenport City of Eagle Lake Pete Gardner City Manager 75 N. 7 th Street Citymanager@eaglelakefla.com Eagle Lake City of Fort Meade Dorrell Nelson Fire Department 8 W. Broadway Avenue dorellnelson80@ule.care Fort Meade City of Fort Meade Harrison Eiland Fire Department 8 W. Broadway Avenue reiland@cityoffortmeade.com Fort Meade City of Frostproof James Keene Public Works 111 W. First Street jkeene@cityoffrostproof.com Frostproof City of Frostproof Troy Kipe Code Enforcement 111 W. First Street tkipe@cityoffrostproof.com Frostproof City of Haines City Keva Harris Police Department 502 E. Hinson Avenue harrisk@hainescitypd.com Haines City City of Lake Alfred Art Bodenheimer Police Department 120 E. Pomelo Street abodenheimer@mylakealfred.com Lake Alfred City of Lake Alfred Chris Costine Fire Department 120 E. Pomelo Street ccostine@mylakealfred.com Lake Alfred City of Lake Wales Joe Jenkins Fire Department 201 W. Central Avenue jjenkins@citoflakewales.com Lake Wales City of Lakeland Chris Kaelin Risk Management 228 S. Massachusetts Ave chris.kaelin@lakelandgov.net Lakeland City of Lakeland Jamal Muhieddine Lakeland Electric 228 S. Massachusetts Ave jamal.muhieddine@lakelandelectric.com Lakeland City of Lakeland James Olds Risk Management 228 S. Massachusetts Ave Lakeland james.olds@lakelandgov.net Page 1 of 3

4 POLK COUNTY MULTI-JURISDICTIONAL LOCAL MITIGATION STRATEGY WORKING GROUP REPRESENTATIVES Affiliation Name Department and/or Title Address City of Lakeland Joseph Baan Public Works 228 S. Massachusetts Ave Lakeland City of Lakeland Michael Whigham Construction and 228 S. Massachusetts Ave Maintenance Lakeland City of Lakeland Rick Perez Planning Division 228 S. Massachusetts Ave Lakeland City of Lakeland Robert Chen Public Works 228 S. Massachusetts Ave Lakeland City of Mulberry Billie Segree Code Enforcement 104 S. Church Ave Mulberry City of Mulberry Jackie Mowery Utilities 500 SW 2 nd Street jmowery@cityofmulberryfl.com Mulberry City of Mulberry Ron Borchers CFRPC designee/senior 555 E. Church Street, rborchers@cfrpc.org Planner Bartow City of Polk City Jennifer Codo-Salisbury CFRPC designee/planning 555 E. Church Street, jcodosalisbury@cfrpc.org Director Bartow City of Winter Haven Chris Humphrey Fire Department rd Street, NW chumphrey@mywinterhaven.com Winter Haven City of Winter Haven Garry Knotts Fire Department rd Street, NW gknotts@mywinterhaven.com Winter Haven Fl Department of Health Jenn Brandow Health Promotions & 1290 Golf View Avenue jennifer.brandow@flhealth.gov Preparedness Bartow Polk County Billy Abernathy Emergency Management 1890 Jim Keene Blvd billyabernathy@polkfl.com Winter Haven Polk County Paul Womble Emergency Management 1890 Jim Keene Blvd paulwomble@polkfl.com Winter Haven Polk County Pete McNally Emergency Management 1890 Jim Keene Blvd petemcnally@polkfl.com Winter Haven Polk County Brad Ruhmann Fire Rescue 330 W. Church Street bradruhmann@polkfl.com Bartow Polk County Brian Corcoran Land Development 330 W. Church Street brian.cocoran@polk-county.net Bartow Polk County Jay Jarvis Transportation 330 W. Church Street Bartow jayjarvis@polk-county.net Page 2 of 3

5 POLK COUNTY MULTI-JURISDICTIONAL LOCAL MITIGATION STRATEGY WORKING GROUP REPRESENTATIVES Affiliation Name Department and/or Title Address Polk County School Board Pam Luce Facilities Planning 1915 S. Floral Avenue Bartow Polk County School Board Richard Alderman Architectural Services 1915 S. Floral Avenue Bartow Polk State College Denise Andrew Administration 3425 Winter Lake Road Lakeland Town of Dundee Joseph Carbone Fire Department 202 East Main Street, Dundee Town of Dundee Ronnie Blackwell Public Services 202 East Main Street, Superintendent Dundee Town of Dundee Ryan Taylor Town Manager 202 East Main Street, Dundee Town of Hillcrest Heights Marisa M. Barmby CFRPC designee/senior 555 E. Church Street, Planner Bartow Town of Lake Hamilton Sara Irvine Town Clerk 100 Smith Avenue Lake Hamilton Town of Lake Hamilton Lyle Jagniszak Police Department 100 Smith Avenue Lake Hamilton Village of Highland Park Jennifer Codo-Salisbury CFRPC designee/planning Director 555 E. Church Street, Bartow Page 3 of 3

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8 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) Meeting Minutes August 26, 2014 The Polk County LMSWG met at the Polk County Emergency Operations Center (EOC) at 9:00 am. Representatives present (See attached sign-in sheet): o Robert Chen, City of Lakeland Public Works o Steve Thompson, American Red Cross o Pete Gardner, City of Eagle Lake City Manager o Art Bodenheimer, City of Lake Alfred Police Department o Chris Costine, City of Lake Alfred Fire Department o Lyle Jagniszak, Lake Hamilton Police Department o James Olds, City of Lakeland Risk Management o Joseph Baan, City of Lakeland Public Works o Michael Whigham, City of Lakeland Construction and Maintenance o Rick Perez, City of Lakeland Planning Division o Chris Humphrey, City of Winter Haven Fire Department o Jenn Brandow, Florida Department of Health o Jay Robinson, City of Bartow Fire Department o Brad Ruhmann, Polk County Fire Rescue o Brian Corcoran, Polk County Fire Rescue o Chuck Carter, Central Florida Regional Planning Council o Marisa M. Barmby, Central Florida Regional Planning Council o Billy Abernathy, Polk County Emergency Management o Paul Womble, Polk County Emergency Management o No members of the media or public were present at today s meeting. Paul Womble welcomed everyone to the kick-off of the LMS Plan Update. The Disaster Mitigation Act of 2000 requires LMS plans. The Polk County LMS Plan expires in August FDEM requests jurisdictions to submit updates no later than six months before they expire. Through the Enhanced State Hazard Mitigation Plan process, FDEM has the authority to approve the LMS Plan without having to send it to FEMA. Polk County has contracted with the Central Florida Regional Planning Council for technical assistance in completion of the update to the LMS Plan. Paul introduced Marisa Barmby of the Central Florida Regional Planning Council who will lead the effort. All jurisdictions and the school board must have an approved LMS Plan. They can coordinate their efforts and create a multi-jurisdictional plan. The LMS update process requires participation by the County, the jurisdictions, the School Board, and other Page 1 of 2

9 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) interested organizations. The LMS must include opportunities for participation and input from citizens and stakeholders. To facilitate public participation, staff is creating and will maintain a website dedicated to the project. In addition to public notices, use of websites and other forms of social media will be employed in an effort to involve the public. The County, jurisdictions, School Board, and other agencies will be requested to name a representative to the LMS Working Group. A letter will be sent to each city manager and directors. Agencies or cities that do not participate in the LMS process, including adoption of the plan by resolution, are not eligible for Federal Hazard Mitigation grants. These grants include the Pre Disaster Mitigation (PDM) grant and the Hazard Mitigation Grant Program (HMGP) following declared disasters. As part of the update process, the LMS Working Group will review and discuss the entire document. The hazard identification section will be expanded to include man-made hazards. The list of mitigation initiatives will be updated as well. Discussion of the LMS project submittal process, updates, and past project successes occurred. While Federal mitigation grants can be a very slow process, large amounts of funding can become available, as was demonstrated following the 2004 hurricane season. Members of the LMS Working Group were tasked with determining representatives for the LMS Working Group and asked to review the list of projects in the current LMS Plan. The LMS Working Group will hold their next meeting on October 30, 2014 at 9:00 am in the Polk County EOC. Page 2 of 2

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12 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) Meeting Minutes October 30, 2014 The Polk County LMSWG met at the Polk County Emergency Operations Center (EOC) at 9:00 am. Representatives present (See attached sign-in sheet): o Steve Thompson, American Red Cross o Pete Gardner, City of Eagle Lake City Manager o Art Bodenheimer, City of Lake Alfred Police Department o James Olds, City of Lakeland Risk Management o Garry Knotts, City of Winter Haven Fire Department o Chris Costine, City of Lakeland Fire Department o Rick Perez, City of Lakeland Planning Division o Jenn Brandow, Florida Department of Health o Jay Jarvis, Polk County Transportation o Marisa M. Barmby, Central Florida Regional Planning Council o Paul Womble, Polk County Emergency Management o No members of the media or public were present at today s meeting. Paul Womble welcomed everyone to the meeting and provided an overview of the LMS Plan Update process. He introduced Marisa Barmby of the Central Florida Regional Planning Council who will facilitate the meeting. Marisa Barmby provided a presentation on the Hazard Identification, Hazard Analysis, and Risk Assessment requirements for the LMS Update. The Working Group discussed the identification of hazards including different sources. The Group discussed expanding the hazard analysis to include other hazards such as technological hazards and man-made hazards. The approach is to address all hazards in identified County plans so that there can be one hazard analysis that all plans can reference. Each jurisdiction was provided with the current LMS Project list to review and provide a current status to the Working Group. The next steps of LMS update include update and approval of the goals & objectives, continuing to build the project list, and aligning the LMS with work already completed as part of the Post Disaster Redevelopment Plan, National Flood Insurance Plan/Community Rating System, and the Comprehensive Emergency Management Plan. Other meetings with staff involved in these planning efforts will be scheduled and reported back to the full LMSWG at future meetings. Members of the Working Group were tasked with the following items: Page 1 of 2

13 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) o Providing detail on any hazards specific to jurisdictions o Proving input on historical occurrences in the form of localized events o Providing input on identification of critical facilities o Providing input on repetitive loss properties o Review the current project list and providing current status information on each project. o Identify any local agencies and/or groups to be included in the process. o Spreading the word about the LMS Plan update process. The LMS Working Group will hold their next meeting on November 20, 2014 at 9:00 am in the Polk County EOC. Page 2 of 2

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15 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) Meeting Minutes November 20, 2014 The Polk County LMSWG met at the Polk County Emergency Operations Center (EOC) at 9:00 am. Representatives present (See attached sign-in sheet): o Steve Thompson, American Red Cross o Pete Gardner, City of Eagle Lake City Manager o Art Bodenheimer, City of Lake Alfred Police Department o James Olds, City of Lakeland Risk Management o Jay Robinson, City of Bartow Fire Department o Brad Ruhmann, Polk County Fire Rescue o Steven Lawson, City of Auburndale Public Works o Dorrell Nelson, City of Fort Meade Fire Department o Harrison Eiland, City of Fort Meade Fire Department o Keva Harris, City of Haines City Police Department o Joe Jenkins, City of Lake Wales Fire Department o Chris Kaelin, City of Lakeland Risk Management o Billie Segree, City of Mulberry Code Enforcement o Jackie Mowery, City of Mulberry Utilities o Garry Knotts, City of Winter Haven Fire Department o Denise Andrew, Polk State College o Marisa M. Barmby, Central Florida Regional Planning Council o Billy Abernathy, Polk County Emergency Management o Paul Womble, Polk County Emergency Management o No members of the media or public were present at today s meeting. Paul Womble welcomed everyone to the meeting and provided an overview of the LMS Plan Update process. He introduced Marisa Barmby of the Central Florida Regional Planning Council who will facilitate the meeting. The Working Group discussed the Goals and Objectives of the LMS Plan. The Goals and Objectives must address all hazard vulnerabilities and all participants. In turn, the Mitigation Project List must address all Goals. The Working Group discussed the Current LMS Goals and how they relate to the current LMS Project List and the current situation in the County and participating jurisdictions. As part of the analysis, the Working Group reviewed Goals and Objectives included in other LMS Plans. As a result of the discussion, the LMS Working Group directed staff to update the Goals and Objectives to consolidate them as applicable and make them more concise. The Page 1 of 2

16 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) Working Group also directed staff to expand on the goals and objective to promote the education of the public regarding what they can expect in a first response situation. The Working Group discussed the project review and evaluation process. The benefitcost review process as explained in the 2013 FEMA Local Mitigation handbook was discussed. The Working Group examined cost-benefit review processes utilized by other LMS Working Groups and the STAPLEE cost-benefit review process utilized by the Polk County LMS Plan. The Working Group reviewed the project submittal form and discussed potential changes to the form. Members of the Working Group were tasked with the following items: o Continuing to provide detail on any hazards specific to jurisdictions o Continuing to provide input on historical occurrences in the form of localized events o Continuing to provide input on identification of critical facilities o Continuing to provide input on repetitive loss properties o Continuing to identify any local agencies and/or groups to be included in the process. o Review the current project list and providing current status information on each project. o Provide any input on amendments to the current Goals and Objectives, project submittal sheet, and/or STAPLEE cost-benefit review system. o Spreading the word about the LMS Plan update process. The LMS Working Group will hold their next meeting on January 15, 2015 at 9:00 am in the Polk County EOC. Page 2 of 2

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18 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) Meeting Minutes January 15, 2015 The Polk County LMSWG met at the Polk County Emergency Operations Center (EOC) at 9:00 am. Representatives present (See attached sign-in sheet): o Art Bodenheimer, City of Lake Alfred Police Department o Garry Knotts, City of Winter Haven Fire Department o Marisa M. Barmby, Central Florida Regional Planning Council o Paul Womble, Polk County Emergency Management o Brad Ruhmann, Polk County Fire Rescue o Jenn Brandow, Florida Department of Health o Joe Jenkins, City of Lake Wales Fire Department o Lyle Jagniszak, Lake Hamilton Police Department o Joseph Baan, City of Lakeland Public Works o Michael Whigham, City of Lakeland Construction and Maintenance o James Keene, City of Frostproof Public Works o Troy Kipe, City of Frostproof Code Enforcement o Sara Irvine, City of Lake Hamilton Town Clerk o Jamal Muhieddine, Lakeland Electric Company (City of Lakeland) o Jennifer Codo-Salisbury, City of Polk City CFRPC designee o Pam Luce, Polk County School Board Facilities Planning o Richard Alderman, Polk County School Board Architectural Services o Joseph Carbone, Town of Dundee Fire Department o Ronnie Blackwell, Town of Dundee Public Services o Marisa M. Barmby, Town of Hillcrest Heights CFRPC designee o Jennifer Codo-Salisbury, Village of Highland Park CFRPC designee o No members of the media or public were present at today s meeting. Paul Womble welcomed the group and introduced Marisa Barmby of the Central Florida Regional Planning Council who will facilitate the meeting. The Working Group discussed the proposed amendments to the Goals and Objectives of the LMS Plan. The Goals and Objectives must address all hazard vulnerabilities and all participants. In turn, the Mitigation Project List must address all Goals. The Working Group voted to use the Goals and Objectives as presented in the draft 2015 LMS Update. Page 1 of 3

19 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) The Working Group discussed the amended STAPLEE cost-benefit review process, which added more detail to the explanation of the process to assist the public and participants in understanding the review process. The Working Group voted to use the STAPLEE Action Evaluation Table and the updated STAPLEE process as presented in the draft 2015 LMS Update. The Working Group reviewed the amended project submittal form and agreed to use it as presented. Very few members of the Working Group have submitted the requested information from the previous meetings. Members of the Working Group were tasked with the following items: o Continuing to provide detail on any hazards specific to jurisdictions o Continuing to provide input on historical occurrences in the form of localized events o Continuing to provide input on identification of critical facilities o Continuing to provide input on repetitive loss properties o Continuing to identify any local agencies and/or groups to be included in the process. o Review the current project list and providing current status information on each project. o Provide any input on amendments to the current Goals and Objectives, project submittal sheet, and/or STAPLEE cost-benefit review system. o Spreading the word about the LMS Plan update process. On Tuesday, February 3, 2015, staff of the Central Florida Regional Planning Council and the Polk County Emergency Management Department will facilitate a Community Workshop to present information on the LMS Plan update to the public and receive their information and comments. The Community Workshop will be officially noticed. In addition, the notice will be placed on the project website, the Polk County website, and Page 2 of 3

20 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) the CFRPC website. Participant local governments are encouraged to post the notice and pass the information along. Members of the committee were tasked with providing specific information pertaining to their jurisdictions regarding hazards. Members were also asked to submit mitigation projects before the next meeting. Members were also requested to spread the word of the LMS Plan update Community Workshop and the website through their local jurisdiction meetings and websites and through social media. The LMS Working Group will hold their next meeting on February 19, 2015 at 9:00 am in the Polk County EOC. Page 3 of 3

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22 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) Meeting Minutes February 19, 2015 The Polk County LMSWG met at the Polk County Emergency Operations Center (EOC) at 9:00 am. Representatives present (See attached sign-in sheet): o Steve Lawson, City of Auburndale Fire Department o Chuck Carter, Central Florida Regional Planning Council o Marisa M. Barmby, Central Florida Regional Planning Council o Brad Ruhmann, Polk County Fire Rescue o Ron Borchers, City of Mulberry CFRPC designee o Jerry Torrence, City of Davenport Fire Department o Rick Perez, City of Lakeland Planning Division o Chris Costine, City of Lake Alfred Fire Department o Lyle Jagniszak, Lake Hamilton Police Department o James Keene, City of Frostproof Public Works o Troy Kipe, City of Frostproof Code Enforcement o Sara Irvine, City of Lake Hamilton Town Clerk o Pam Luce, Polk County School Board Facilities Planning o Richard Alderman, Polk County School Board Architectural Services o Ryan Taylor, Town of Dundee Town Manager o Ronnie Blackwell, Town of Dundee Public Services o Pete Gardner, City of Eagle Lake City Manager o Marisa M. Barmby, Town of Hillcrest Heights CFRPC designee o Paul Womble, Polk County Emergency Management o No members of the media or public were present at today s meeting. Paul Womble welcomed the group and introduced Marisa Barmby of the Central Florida Regional Planning Council who will facilitate the meeting. Marisa M. Barmby of the Central Florida Regional Planning Council (CFRPC) provided an overview of the Community Workshop that occurred on February 3, The display boards and other information from the Community Workshop were displayed for any Working Group Members who were unable to attend the Community Workshop to review and provide comments. The group received an overview of the draft LMS Document and discussed the updates and additions to the sections including the hazard identification and risk analysis. Discussion occurred about the LMS Mitigation Action Plan including the project list. Paul stressed the importance of all jurisdictions submitting projects and that every risk Page 1 of 2

23 Polk County Multijurisdictional Local Mitigation Strategy Local Mitigation Strategy Working Group (LMSWG) had to have projects addressing that risk. The LMS Working Group will continue to work on the LMS Mitigation Action Plan project list through the review and adoption of the LMS Plan. After that, the LMS Working Group can update the project list per the plan Evaluation and Maintenance Section. The next steps of LMS update include transmitting the draft LMS Plan to the state (pending LMS Working Group vote to do so). The draft LMS Plan will be posted on the LMS project website ( for the Working Group Members, local governments, stakeholders, and public to review and provide comment. Submitted comments will be reviewed and incorporated as necessary into the document. Staff will continue to work with the planning staffs of the local governments and other officials to review the included information to ensure it is the best available information. The LMS Working Group scheduled the following public involvement activities to occur during the LMS Plan review period: o Information available at a Polk County Board of County Commissioners Meeting o Information available at other local government public meetigns (to be scheduled) o Presentation of information available at the Flood Insurance Rate Map update workshops scheduled to occur in April or May o Presentation of information at the June 2015 Hurricane Expo. The LMS Working Group voted to transmit the draft 2015 Polk County Multijurisdictional Local Mitigation Strategy to the State for review and approval. Members of the committee were tasked with completing mitigation project submittal forms. Members were also requested to spread the word of the review of the draft LMS Plan and the website through their local jurisdiction meetings and websites and through social media. The LMS Working Group will hold their next meeting on a date to be determined at 9:00 am in the Polk County EOC. Page 2 of 2

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26 FOR IMMEDIATE RELEASE Contact: Mianne Nelson, Communications Director (863) (office) (863) (cell) Polk County Emergency Management to host Local Mitigation Strategy meeting Bartow, Fla. (Jan. 9, 2015) Polk County will hold a Local Mitigation Strategy Working Group Meeting on Thursday, Jan. 15, 2015 at 9:00 a.m.in the Polk County Emergency Operations Center, 1890 Jim Keene Blvd., Winter Haven, Fla The county is preparing a five -year update to the Polk County Local Mitigation Strategy (LMS). The update will: reflect changes in development, progress in local mitigation efforts, and changes in priorities that have occurred since the last adoption; develop a comprehensive risk analysis that can be used for other emergency planning documents; provide analysis of critical facilities; and review and propose amendments, if necessary, to the Evaluation and Prioritization Process. For more information, contact Paul Womble, Program Manager, Polk County Emergency Management at (863) , paulwomble@polkfl.com, or Marisa Barmby, Senior Planner, Central Florida Regional Planning Council at (863) , ext. 110 or at mbarmby@cfprc.org. In compliance with the Americans with Disabilities Act, anyone who needs a special accommodation to participate in this meeting should call (863) at least 48 hours in advance of the meeting. ###

27 FOR IMMEDIATE RELEASE Contact: Paul Womble, Polk County Emergency Management (863) (office) Update to the Local Mitigation Strategy Polk County EM seeks Community Input for Hazard Risk Assessments and Proposed Mitigation Projects Polk County Emergency Management is hosting a Community Open House Tuesday, February 3 at 4:30 p.m., at the Bartow Civic Center Spence Room to review the Local Mitigation Strategy (LMS) process and provide input on hazard risk assessments and potential mitigation projects for the 5-year update to the Polk County LMS. Polk County Emergency Management is preparing a five-year update to the LMS which addresses hazard mitigation planning for the County, its 17 municipalities, the Polk County School Board and other interested agencies and stakeholders. The update will reflect changes in development, progress in local mitigation efforts and changes in priorities that have occurred since the last update was approved. It will also provide comprehensive risk analysis that can be used for other emergency planning documents, provide analysis of critical facilities and review and propose amendments to the evaluation and prioritization process. For more information, contact Paul Womble of Polk County Emergency Management Department at paulwomble@polkfl.com or at (863) or Marisa Barmby with the Central Florida Regional Planning Council at mbarmby@cfrpc.org or at (863) ext 110. In compliance with the Americans with Disabilities Act, anyone who needs a special accommodation to participate in this meeting should call (863) at least 48 hours in advance of the meeting. ###

28 Mianne Nelson Communications Director Polk County Board of County Commissioners 330 W. Church St., PO Box 9005, Drawer CA04 Bartow, FL Office Phone: FAX: CELL: Please Note: Florida has a very broad Public Records Law. Most written communications to or from state and local officials regarding state or local business are public records available to the public and media upon request. Your communications may therefore be subject to public disclosure.

29 From: Walters, Dave To: 511 Tampa Bay ; ABC Action News - Ryan Raiche; Barnes, Stephen; Bartow Chamber - Jeff Clark; Bay News 9 - Rick Elmhorst; Bay News 9 News Desk; Beasley, Bill; Brian Jaeger; Carson, Taylor; Celebration Independent; Central Florida Online; CF NEWS 13; City of Winter Haven - Joy Townsend; Cohan Radio Group-WWOJ -Barry Foster; Commissioner Bob English; Smith, Ed; Bell, Melony; Commissioner Sam Johnson; Dantzler, Todd; Congressman Dennis Ross" Office; Daily Ridge, The; Daily Ridge, The - Carl Fish; Cash, David; Democrat - Jeff Roslow; Democrat - Peggy Kehoe; Democrat - Steve Steiner; Dowdy, Darby; Downing, Fay; Fort Meade Chamber; Fort Meade Leader; Fox 13 - Jamie Cook; Fox 13 - Ken Suarez; Fox 13 - Steve Fenske; Fox 13 WTVT; Freeman, Gena; Freeman, Jim; Frostproof News; Ging, Jim; Hall Radio - Donna Renfroe; Hall Radio News Room; Health Department - Pamela Crain; Health Department - Sheryl Cooper; Infomas TV - Johanna Usma; Karen; Karen Branch-Brioso; Keith Bunce Fox 13; Kenneth Moton - Channel 9; Lacey, Bryan; Lake Wales News; Lake Wales News - Jim Gouvellis; Lake Wales News - K Berkowitz; Lake Wales News - News Desk; Ledger - Elvia Malagon; Ledger - Jeff Kline; Ledger - John Chambliss; Ledger - Kevin Bouffard - Business Writer; Ledger - Lyle McBride; Ledger - Lynne Maddox - Business Editor; Ledger - Matt Pleasant; Ledger - Rhonda Gentle; Ledger - Rick Runion; Ledger - Ryan Little; Ledger - Suzie Schottelkotte; Ledger - Tom Palmer; Ledger - Tom Palmer; Linda Smart; Martha Roe Burke; Metro Traffic; Linkins, Mike; Mike Markowitz; Mulberry Press; Nelson, Mianne; News Chief - Bill Blocher; News Chief - Bill Kemp; News Chief - News Desk; News Chief - Phil Attinger; News Leader 4 Corners; Orlando Sentinel - Eloisa Gonzalez; Orlando Sentinel - Southwest; Orrell, Andy; Osceola News Gazette; Paula Almallah (Stuart); McNally, Pete; PGTV; Phil Attinger - phone; Polk Arts Alliance - Director; Webmaster; Ruhmann, Brad; Sentinel City Desk; Switchboard; Tampa Bay"s CH 10; Tampa Tribune; Tampa Tribune; Tampa Tribune - Billy Townsend; Tampa Tribune - Christina Mancing; TBO - C. Chumura; Thomas, Lea Ann; Walters, Dave; Walters, RJ; WAQ; WESH ( ); WFLA; WFLA Assign Desk; WFLA News 970; WFTS - Sarina Fazan; WFTS ABC Action News ; WFTV; WFTV; WFTV - Lori Brown; WHNR; WIPC Radio; WKMG; WMFE - Judith Smelser; WMNF; WMNF - Sheila Cowley; WMNF News Room; WMNF EAS Alerts; WOFL Fox 35 - Tom Johnson; WOFL Fox 35 Orlando; WPCV - Andrea Oliver; WPCV - Mike James; WTSP - Preston Rudie; WTSP News Desk; WUSF; WUSF; WUSF; WUSF - Bob O"Brien; WUSF - Scott Finn; WWBF; WWSB; WWSB News Room Subject: Local Mitigation Strategy Community Open House Tuesday, February 3 Date: Monday, January 26, :15:17 PM Attachments: Local Mitigation Strategy release.docx FOR IMMEDIATE RELEASE Contact: Paul Womble, Polk County Emergency Management (863) (office) Update to the Local Mitigation Strategy Polk County EM seeks Community Input for Hazard Risk Assessments and Proposed Mitigation Projects Polk County Emergency Management is hosting a Community Open House Tuesday, February 3 at 4:30 p.m., at the Bartow Civic Center Spence Room to review the Local Mitigation Strategy (LMS) process and provide input on hazard risk assessments and potential mitigation projects for the 5-year update to the Polk County LMS. Polk County Emergency Management is preparing a five-year update to the LMS which addresses hazard mitigation planning for the County, its 17 municipalities, the Polk County School Board and other interested agencies and stakeholders. The update will reflect changes in development, progress in local mitigation efforts and changes in priorities that have occurred since the last update was approved. It will also provide comprehensive risk analysis that can be used for other emergency planning documents, provide analysis of critical facilities and review and propose amendments to the evaluation and prioritization process. For more information, contact Paul Womble of Polk County Emergency Management Department at paulwomble@polkfl.com or at (863) or Marisa Barmby with the Central Florida Regional Planning Council at mbarmby@cfrpc.org or at (863) ext In compliance with the Americans with Disabilities Act, anyone who needs a special accommodation to participate in this meeting should call (863) at least 48 hours in advance of the meeting. ### Dave Walters Communications Specialist Polk County Board of County Commissioners Office: (863) Cell: (863) "Much can be accomplished by teamwork when no one is concerned about who gets

30 From: To: Subject: Date: Attachments: Paul Womble Paul Womble Local Mitigation Strategy Community Input Thursday, January 22, :54:24 PM Local Mitigation Strategy release.pdf FOR IMMEDIATE RELEASE Contact: Paul Womble, Polk County Emergency Management (863) (office) Update to the Local Mitigation Strategy Polk County EM seeks Community Input for Hazard Risk Assessments and Proposed Mitigation Projects Polk County Emergency Management is hosting a Community Open House Tuesday, February 3 at 4:30 p.m., at the Bartow Civic Center Spence Room to review the Local Mitigation Strategy (LMS) process and provide input on hazard risk assessments and potential mitigation projects for the 5-year update to the Polk County LMS. Polk County Emergency Management is preparing a five-year update to the LMS which addresses hazard mitigation planning for the County, its 17 municipalities, the Polk County School Board and other interested agencies and stakeholders. The update will reflect changes in development, progress in local mitigation efforts and changes in priorities that have occurred since the last update was approved. It will also provide comprehensive risk analysis that can be used for other emergency planning documents, provide analysis of critical facilities and review and propose amendments to the evaluation and prioritization process. For more information, contact Paul Womble of Polk County Emergency Management Department at paulwomble@polkfl.com or at (863) or Marisa Barmby with the Central Florida Regional Planning Council at mbarmby@cfrpc.org or at (863) ext 110. In compliance with the Americans with Disabilities Act, anyone who needs a special accommodation to participate in this meeting should call (863) at least 48 hours in advance of the meeting. ###

31 SAMPLES OF PUBLIC OUTREACH THROUGH SOCIAL MEDIA:

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33 Upcoming Events Community Workshop for Polk County LMS Update of 2 2/21/2015 3:10 PM Serving DeSoto, Hardee, Highlands, Okeechobee and Polk Counties Upcoming Events «All Events Search CFRPC.org LEPC Meeting February 9:30 am Council Meeting April 9:30 am View All Events This event has passed. Community Workshop for Polk County LMS Update February 4:30 pm - 6:30 pm Update to the Local Mitigation Strategy Polk County seeks Community Input for Hazard Risk Assessments and Proposed Mitigation Projects The County requests the public s attendance at the Community Open House scheduled on Tuesday, February 3, 2015 beginning at 4:30 PM, to review the LMS process and provide input on hazard risk assessments and potential mitigation projects for the 5-year update to the Polk County Local Mitigation Strategy (LMS), as described below. The County is preparing a 5-Year Update to the Polk County Local Mitigation Strategy (LMS). This document addresses hazard mitigation planning for the County, the 17 cities within Polk County, the Polk County School Board, and other interested agencies and stakeholders. The Update will: Reflect changes in development, progress in local mitigation efforts, and changes in priorities that have occurred since the last adoption; Contact Us Phone: (863) Fax: (863) Staff Directory Address: 555 E Church St Bartow, FL Directions to CFRPC Provide a comprehensive risk analysis that can be used for other emergency planning documents; Provide analysis of critical facilities; and Review and propose amendments (if needed) to the Evaluation and Prioritization Process. If you have any questions, please contact Paul Womble with the Polk County Emergency Management Department at paulwomble@polkfl.com or at (863) or Marisa Barmby with the Central Florida Regional Planning Council at mbarmby@cfrpc.org or at (863) ext 110. In compliance with the Americans with Disabilities Act, anyone who needs a special accommodation to participate in this meeting should call (863) at least 48 hours in advance of the meeting. Details Date: February 3 Time: 4:30 pm - 6:30 pm Event Category: Community Meetings Organizer Marisa Barmby Phone: (863) ext mbarmby@cfrpc.org Event Tags: 2015, community workshop, february, polk Website:

34 Upcoming Events Community Workshop for Polk County LMS Update of 2 2/21/2015 3:10 PM Venue Bartow Civic Center, Spence Room 2250 S Floral Ave, Bartow, FL Google Map Central Florida Regional Planning Council 555 E Church Street, Bartow, FL

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39 Disaster Awareness, LLC Forwarded Facebook Post

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