Meeting held on Monday 3 August New Zealand Police Tuakau Ultrafast Broadband and Digital Enablement Plan Update 8

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1 1 Agenda for a meeting of the Onewhero-Tuakau Community Board to be held in the Board Room, Tuakau Memorial Town Hall, 70 George Street, Tuakau on MONDAY 7 SEPTEMBER 2015 commencing at 4.30pm. Note: An Open Forum will be held at 4.00pm prior to the commencement of the meeting. Information and recommendations are included in the reports to assist the Board in the decision making process and may not constitute Council s decision or policy until considered by the Board. 1. APOLOGIES AND LEAVE OF ABSENCE 2. CONFIRMATION OF STATUS OF AGENDA ITEMS 3. DISCLOSURES OF INTEREST 4. CONFIRMATION OF MINUTES 2 Meeting held on Monday 3 August MATTERS ARISING FROM MINUTES 6. REPORTS 6.1 New Zealand Police Tuakau Ultrafast Broadband and Digital Enablement Plan Update Discretionary Fund Report to 25 August Pukekawa Refuse & Recycling Extension Area Waka Tangata o Te Awhinamai Lease Tuakau Memorial Town Hall Sound System Onewhero-Tuakau Issues and Works Report Chairperson s Monthly Report Councillors and Community Board Members Report Verbal G J Ion CHIEF EXECUTIVE Agenda2015\OTCB\ OTCB OP Waikato District Council Onewhero Tuakau Community Board 1 Agenda: 7 September 2015

2 2 Item Number: 4 Open Meeting To Onewhero-Tuakau Community Board From GJ Ion Chief Executive Date 6 August 2015 Prepared By LM Wainwright Committee Secretary Chief Executive Approved Y DWS Document Set # Report Title Confirmation of Minutes 3 August Executive Summary To confirm the minutes of the Onewhero-Tuakau Community Board meeting held on Monday 3 August Recommendation THAT the minutes of the meeting of the Onewhero-Tuakau Community Board held on Monday 3 August 2015 be confirmed as a true and correct record of that meeting. Attachments OTCB Minutes 3 August 2015 Page 1 of 1 Printed at 31/08/ :26:00 p.m.

3 3 MINUTES of a meeting of the Onewhero-Tuakau Community Board held in the Port Waikato Community Hall, 3 Oceanview Road, Port Waikato on MONDAY 3 AUGUST 2015 commencing at 7.32pm. Present Mr N Miller (Chairperson) Cr R Costar Mrs A Anderson Mr B Cameron Mr R Gee Mrs F Gower Mrs B Watson Attending His Worship the Mayor Mr A Sanson Mr GJ Ion (Chief Executive) Mrs LM Wainwright (Committee Secretary) Ms C Harwood (Principal, Te Kohanga School) Members of the public OTCB1508/01 APOLOGIES AND LEAVE OF ABSENCE All members were present. It was noted that Leave of Absence was granted to Cr Petersen at the Council Meeting held on 9 March 2015 [WDC1503/14/1/4 refers]. OTCB1508/02 OTCB1508/02/1 CONFIRMATION OF STATUS OF AGENDA ITEMS Resolved: (Mr Miller/Mrs Watson) THAT the agenda for a meeting of the Onewhero-Tuakau Community Board held on Wednesday 3 August 2015 be confirmed and all items therein be considered in open meeting. CARRIED on the voices OTCB1508/03 DISCLOSURES OF INTEREST There were no disclosures of interest. Waikato District Council Onewhero-Tuakau Community Board 1 Minutes: 3 August 2015

4 4 OTCB1508/04 CONFIRMATION OF MINUTES Resolved: (Mr Miller/Mrs Watson) THAT the minutes of a meeting of the Onewhero-Tuakau Community Board held on Tuesday 2 June 2015 be confirmed as a true and correct record of that meeting. CARRIED on the voices OTCB1508/05 MATTERS ARISING FROM THE MINUTES There were no matters arising from the minutes. OTCB1508/06 OTCB1508/06/1 REPORTS West Coast Tsunami Study Item 6.1 Resolved: (Ms Gower/Mr Gee) THAT the report of the General Manager Customer Support West Coast Tsunami Study - be received. CARRIED on the voices OTCB1508/06/2 Works & Issues Report Item 6.2 Resolved: (Ms Gower/Cr Costar) THAT the report of the Chief Executive Works and Issues Report be received. CARRIED on the voices OTCB1508/06/3 Discretionary Fund Report to 30 June 2015 Item 6.3 Resolved: (Mr Gee/Mrs Watson) THAT the report of the General Manager Strategy & Support Discretionary Fund Report dated 23 July 2015 be received. CARRIED on the voices Waikato District Council Onewhero-Tuakau Community Board 2 Minutes: 3 August 2015

5 5 OTCB1508/06/4 Application for Funding Te Kohanga School Item 6.4 Resolved: (Mr Miller/Cr Costar) THAT the report of the General Manager Strategy & Support Application for funding Te Kohanga School be received; AND THAT an allocation of $ is made to the Te Kohanga School towards the cost of purchasing chemicals for pool maintenance so that the pool can be used by the wider community; CARRIED on the voices OTCB1508/06/5 Plan Change 19 - Election Signs Item 6.5 Resolved: (Mr Gee/Mr Cameron) THAT the report of the General Manager Strategy and Support Plan Change 19 Election Signs be received. CARRIED on the voices OTCB1508/06/6 Proposed Public Places Bylaw Update Item 6.6 Resolved: (Cr Costar/Mrs Watson) THAT the report of the Acting General Manager Customer Support Proposed Public Places Bylaw Update - be received. CARRIED on the voices OTCB1508/06/7 Community Board Survey Item 6.7 Resolved: (Mr Miller/Ms Gower) THAT the report of the General Manager Service Delivery Community Board Survey - be received. CARRIED on the voices OTCB1508/06/8 Chairperson s Report Item 6.8 The chairperson tabled a written report and answered questions of the board. Waikato District Council Onewhero-Tuakau Community Board 3 Minutes: 3 August 2015

6 OTCB1508/06/9 6 Councillors and Community Board Members Report Item 6.9 Cr Costar gave a verbal report and answered questions of the board. The Port Waikato Surf Club requested Cr Costar pass on their sincere thanks to Waikato District Council for fast tracking their consent after the storm. Board members gave verbal reports and answered questions of the Board. There being no further business, the meeting was declared closed at 9.24pm. Minutes approved and confirmed this day of Noel Miller CHAIRPERSON Minutes2015/OTCB/ OTCB Minutes Waikato District Council Onewhero-Tuakau Community Board 4 Minutes: 3 August 2015

7 7 Item Number: 6.1 Open Meeting To Onewhero-Tuakau Community Board From GJ Ion Chief Executive Date 17 August 2015 Prepared By LM Wainwright Committee Secretary Chief Executive Approved Y DWS Document Set # Report Title Tuakau Police Report 1. Executive Summary To advise members that a representative from the Tuakau Police will be in attendance at the meeting. 2. Recommendation THAT the report of the Chief Executive Tuakau Police Report - be received. Page 1 of 1 Version 2.0

8 8 Item Number: 6.2 Open Meeting To Onewhero-Tuakau Community Board From TG Whittaker General Manager Strategy & Support Date 20 August 2015 Prepared By DM Lee PA to General Manager Strategy & Support Chief Executive Approved Y DWS Document Set # Report Title Ultrafast Broadband and Digital Enablement Plan Update 1. Executive Summary To advise the board that Clive Morgan, Economic Development Manager, will be in attendance to provide a verbal update on ultrafast broadband and the digital enablement plan. 2. Recommendation THAT the report of the General Manager Strategy & Support Ultrafast Broadband and Digital Enablement Plan Update be received. Page 1 of 1 Version 2.1

9 9 Item Number: 6.3 Open Meeting To Onewhero-Tuakau Community Board From TG Whittaker General Manager Strategy & Support Date 26 August 2015 Prepared By DM Lee PA to General Manager Strategy & Support Chief Executive Approved Y DWS Document Set # Report Title Discretionary Fund Report to 25 August Executive Summary To update the Board on the Discretionary Fund to 25 August Recommendation THAT the report of the General Manager Strategy & Support Discretionary Fund Report dated 26 August 2015 be received. Attachment(s) Discretionary Fund Report Page 1 of 1 Version 2.0

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11 11 Item Number: 6.4 Open Meeting To Onewhero-Tuakau Community Board From TN Harty General Manager Service Delivery Date 21 August 2015 Prepared By M McIntyre Operations Team Leader Chief Executive Approved Y DWS Document Set # Report Title Pukekawa Refuse & Recycling Collection Extension 1. Executive Summary Council recently adopted the Long Term Plan 2015/25 (LTP) which includes a change to the way solid waste (refuse and recycling) is managed throughout the District. During the development of the LTP, Council investigated options to extend collection areas to the current contracts. Pukekawa has been identified as a possible area of service extension, and staff now propose to consult with the community during September/October to ascertain support for the extension. 2. Recommendation THAT the report of the General Manager Service Delivery Pukekawa Refuse & Recycling Collection Extension - be received. 3. Background/Discussion In December 2014, residents in the Pukekawa area (map attached showing the proposed service area) were asked through the LTP consultation process, if they would like a kerbside refuse and recycling collection. Council received 582 responses to the question with 51% supporting a service being implemented. With the LTP adopted, the details of the new service are known, staff propose to re-consult with residents to determine if the service will go ahead. As per the Council s standard practice, 65% of dwellings in the area need to support the collection for it to go ahead. The new service is as follows: $1.50 pre-paid kerbside refuse collection (bag or sticker yet to be confirmed) 2 recycling crate kerbside collection Phone-in inorganic collection (once yearly) There will be a rates funded component of $ per dwelling. Page 1 of 3 Version 2.0

12 12 As part of the new LTP implementation the following services will be removed: Monthly recycling collections at Pukekawa & Onewhero The recycling depot at Port Waikato The yearly trailer inorganic collection It is important that residents in the area have their say to ensure that the result is representative of what the community would like. To maximise responses Council will utilise the following communication channels: Direct letter to affected properties - mail drop where letterboxes available Direct letter to affected property owners - rates database Media advisory for Port Report newsletter Facebook - WDC, Local Councillor, Community Groups Community provided with A3 information posters local schools, shops, other Council website Letters are planned to be sent out during the week commencing 14 September, followed by a 3 week submission period. Results will be reported back to the Community Board at the 2 November meeting. During the consultation period it is important that Pukekawa residents have their say, this will ensure that the community secures their desired outcome. Council is looking to the Community Board for support during this consultation period and to encourage residents to participate. 4. Conclusion The adopted 2015/25 LTP includes a change to solid waste collection in the district and also proposed new collection areas. Pukekawa is one of those areas that showed interest through the process and staff now propose targeted consultation prior to implementing any new service. 5. Attachment Area map Page 2 of 3 Printed at 31/08/ :26:00 p.m.

13 13 Page 3 of 3 Printed at 31/08/ :26:00 p.m.

14 14 Item Number: 6.5 Open Meeting To Onewhero-Tuakau Community Board From TN Harty General Manager Service Delivery Date 21 August 2015 Prepared By S Frederick Community Leasing Officer Chief Executive Approved Y DWS Document Set # Report Title Waka Tangata o Te Awhinamai Lease 1. Executive Summary Waka Tangata o Te Awhinamai is a locally based Tuakau waka ama club who are looking for a site to lease for the purposes of storing their waka and associated gear and from which to base their training. Staff have identified a site believed appropriate on the Les Bakin reserve and support an initial two year lease to the club to allow them to establish on site. A public notification and submission process of the proposed lease is required to be conducted under the Reserve Act Recommendation THAT the report of the General Manager Service Delivery Waka Tangata o Te Awhinamai Lease - be received; AND THAT the Onewhero-Tuakau Community Board support in principle the site location proposed to be leased to Waka Tangata o Te Awhinamai. 3. Background Waka Tangata o Te Awhinamai have been an incorporated society and operational club since 2012, and since that time they have grown their membership to 80+ across a range of ages. Since 2013 they have been operating from a piece of land on Murrays Road, with 11 teams and the likelihood of this increasing, they are quickly outgrowing the space available at this site. They are now looking for alternative locations that provide river access, have an area of land to install a structure to house their waka and associated gear, and that is easily accessible to club members. Page 1 of 5 Version 2.0

15 15 Les Batkin Reserve comprising of hectares and is legally described as Lot 1 DP 49604, has been identified as fit for purpose. The club s request meets all of the criteria within the Waikato District Council Community Leasing Policy for use of a portion of this reserve. The leased area will avoid the area in common public use, and be located in a section further down the reserve (see attached image). The club will require a land use and building consent for the structure that will be used as storage, and this requirement will be reflected in the lease. The types of things the consent will consider will be parking, numbers on site at any one time, specific events, and the structure itself. Public comment and input will come through the consenting process. The lease itself will be granted for an initial two years, with further rights of renewal not to exceed the maximum period of 33 years as required by the Reserves Act If at the end of the initial two years the club has not completed the building consent process, installed their storage options and are not using the land in the way it was originally intended, then the lease will terminate. As the land is classified as Recreation Reserve, a lease must adhere to Section 54 of the Reserves Act 1977, and as such will be publically notified for one calendar month to receive any objections to the lease progressing. Notification will follow in the week following this meeting. 4. Conclusion The request is to lease a portion of Lot 1 DP to Waka Tangata o Te Awhinamai to provide an area for the club to erect storage and base their training from. It is recommended that the report is received and any feedback or objections are made through the public notification process. 5. Attachment: - Aerial map of proposed site - Letter Waka Tangata o Te Awhinamai initial request for land use Page 2 of 5

16 16 ATTACHMENT 1 Les Batkin Reserve Orange area is Les Batkin Reserve Blue circle denotes main public use area Fuchsia circle denotes area identified as fit for purpose Page 3 of 5

17 17 ATTACHMENT 2 Page 4 of 5

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19 19 Item Number: 6.6 Open Meeting To Onewhero-Tuakau Community Board From GJ Ion Chief Executive Date 17 August 2015 Prepared By LM Wainwright Committee Secretary Chief Executive Approved Y DWS Document Set # Report Title Tuakau Memorial Town Hall Sound System 1. Executive Summary To enable members to discuss the sound system in the Tuakau Memorial Town Hall. 2. Recommendation THAT the report of the Chief Executive Tuakau Memorial Town Hall Sound System - be received. Page 1 of 1 Version 2.0

20 REPORT Item Number: 20 Open Meeting To Onewhero-Tuakau Community Board From G J Ion Chief Executive Date 28 August 2015 Prepared By T C Owen Executive Assistant Chief Executive Approved Y DWS Document Set # Report Title Works & Issues Report 1. Executive Summary To update the Board and provide information on works and issues raised at previous meetings. 2. Recommendation THAT the report of the Chief Executive Works and Issues Report be received. Attachment: Works and Issues report Page 1 of 2 Version 2.0

21 21 Works and Issues Report 1. Naike Hall and Reserve could Council please consider the mowing of this space included in next year s budget? 2. Onewhero Reserve Management Plan is now complete. What is the process to form a governance group? 3. Onewhero Reserve. This is an issue with dog faeces on the reserve. Could Council please provide suitable bins? 4. Port Waikato representatives for the Community Response Plan would like a briefing on the Tsunami Plan when this is available. Service Delivery Service Delivery Service Delivery Customer Support Staff will consider the mowing of this space in the next budget review in December. Councillor Costar is arranging a meeting with Gordon Bailey and appropriate members of the Onewhero Domain user groups to discuss the formation of a governance group. General rubbish bins will be installed on the Domain by mid September The Tsunami report is likely to be available end of September Once the report has been received, the Civil Defence Emergency Management Coordinator will contact the Port Waikato Community Response Group to arrange a briefing.

22 22 Item Number: 6.8 Open Meeting To Onewhero-Tuakau Community Board From GJ Ion Chief Executive Date 25 August 2015 Prepared By LM Wainwright Committee Secretary Chief Executive Approved Y DWS Document Set # Report Title Chairperson s Monthly Report 1. Executive Summary Since our last meeting have been rather busy personally, however I have managed to get out there a little. I attended the careers evening at Tuakau College, many educational institutes were on display. It was well run and well organised. Many students and parents attended and it gave a real insight as to the opportunities out there. I also attended a meeting with representatives from Waikato District Council, the TDDA, Ann Ramsey, Tod Kirker- Tuakau Police and Malcolm Dwyer. I used Malcolm to assist the board with its recommendation as to which supplier should be sourced as he is very qualified in this field. Upon his recommendation a supplier was agreed upon and the TDDA was to meet on the 12/08/15 to contact the supplier. At this stage I was informed that the TDDA are still doing due diligence. I await their reply. I met with Don Clark from TeWhare Whakarau Trust in Tuakau where he explained their operations to me. I have invited him to meet with the Board in the near future to see how we can work together with issues in our area. Board members had a workshop, apologies from Cr Peterson, Mr Gee and Mrs Watson. Members worked through a few issues. Also meet with Lions Club representatives to discuss up and coming events - details to follow. Andrew Corkill has asked that a board member attend the open workshop at Port Waikato being held on the 05/09/15 at the surf club. Councillor Costar will also be in attendance - an update to follow verbally at our meeting. Lastly I have been asked to attend a meeting with Inspector Kay Lane to discuss issues in our area and these will be held on a regular basis - again I will keep the board briefed. Page 1 of 2 Version 2.0

23 23 2. Recommendation THAT the report of the Chief Executive Chairperson s Monthly Report - be received. Page 2 of 2 Printed at 31/08/ :27:00 p.m.