10.00am (assemble at 9.45am) Date: Wednesday 6 June 2018 Venue: Otawhao Marae, Te Awamutu College grounds, Te Awamutu

Transcription

1 Time: 10.00am (assemble at 9.45am) Date: Wednesday 6 June 2018 Venue: Otawhao Marae, Te Awamutu College grounds, Te Awamutu INDEX PAGE NO. Agenda 6 June Minutes of Previous Meeting 5 April 2018 Nga Iwi Toopu O Waipa Update Strategic Relationships Quarterly Report Iwi Representation Update Representation Review Update Draft 10-Year Plan Update District Plan Update Kihikihi Urban Development Plan 3 (13 17) 4 (no papers) 4 (18-20) 4-5 (no papers) 5 (no papers) 5-6 (no papers) 6-9 (no papers) 9 (no papers)

2 22 INDEX Public Consultation on Three Bylaws Waikeria Prision Update PAGE NO (no papers) 12 (no papers) 6 June 2018 Page 2 of 12

3 33 AGENDA ITEMS Opening Karakia 1 MEMBERS Chairperson His Worship the Mayor JB Mylchreest Members Councillors AW Brown, EM Stolwyk, BS Thomas, GRP Webber K Hodge (Wharepuhunga), J Keremeta (Kaumatua), H Maniapoto (Puniu), B Manaia (Ngāti Apakura), H Ormsby (Ngāti Hikairo), H Puke (Pirongia), G Roberts (Ngā Iwi Toopu o Waipa), R Riki (Kaniwhaniwha), C Riki (Ngāti Haua), K Searancke (Ngāti Ngawaero), J Taute (Maungatautari), D Walters (Kakepuku) Vacant (Maniapoto Trust Board), Vacant (Raukawa Settlement Trust), Vacant (Waikato Tainui Trust Board) Chief Executive G Dyet 2 APOLOGIES 3 DISCLOSURE OF MEMBERS INTERESTS 4 VISITORS 5 MINUTES OF PREVIOUS MEETING Page Recommendation That the minutes of the meeting of the Iwi Consultative Committee held on 5 April 2018, as circulated, be confirmed as a true and accurate record of proceedings. 6 LATE ITEMS 6 June 2018 Page 3 of 12

4 44 7 CONFIRMATION OF ORDER OF MEETING Recommendation That the order of the meeting be confirmed. 8 NGA IWI TOOPU O WAIPA UPDATE No papers An update from NITOW will be provided at the meeting. 9 STRATEGIC PARTNERSHIPS QUARTERLY REPORT Pages This report provides an overview of activities and Iwi related issues for The Strategic Partnerships Team since the last Iwi Consultative Committee meeting which was held in the Council Chambers, Te Awamutu on Wednesday, 5 April Recommendation That the report of Chuck Davis, Te Takawaenga and Shane Te Ruki, Iwi Relations Advisor be received. 10 MAORI CONTRIBUTION TO COUNCIL DECISION-MAKING & REPRESENTATION REVIEW UPDATE File: / No papers Council continues to look into opportunities for Iwi to contribute to Council s decision-making. Graham Pollard and Shane Te Ruki have met with Auckland Council and have brought back ideas that have the potential to expand the scope of this work. Whereas the original brief was to consider contributions at the Council governance-level (ie Council itself, its committees and community boards), the Auckland Council approach and that of the Independent Maori Statutory Board in Auckland is to encourage greater cultural awareness and behaviours throughout the Council organisation and to work routinely in partnership with Maori on programmes and individual projects. In Auckland these approaches include a regular 6 June 2018 Page 4 of 12

5 55 audit of Council s compliance with Treaty of Waitangi compliance and setting strategic priorities for Maori within the Council s scope of activities. Recommendation That the information be received. 11 REPRESENTATION REVIEW UPDATE File: / No papers The review of Council s representation arrangements continues. An analysis of the 65 responses to a recent community survey reveals that the current representation arrangements are about right. The main communities of interest seem to be still centred around Cambridge and Te Awamutu, but there is also good support for retaining rural representation. The findings suggest the Community Boards represent appropriate areas of the district. Given that there seems to be little that needs to change, the decision for Council will be whether to change the number of councillors or the number of wards. Council will decide on its initial proposal at the end of June. This will be followed by a period of public consultation and Council s final proposal can be expected at the end of September. Recommendation That the information be received. 12 DRAFT 10-YEAR PLAN No papers In total, 820 submissions were received with 79 submitters indicating their wish to be heard. 81% of submissions were received online. Consultation was focused on six key issues. The response to these issues is summarised below: Te Awamutu town centre development 63% in favour Significant heritage sites 71% in favour Waipa Discovery Centre 53% in favour Cambridge Town Hall 64% in favour Development Contributions (the interest cost being paid by developers) 66% in favour Ohaupo Sport and Recreation Centre 49% in favour 6 June 2018 Page 5 of 12

6 66 Subject to Council finally adopting the plan at its June meeting, all of these proposals will now proceed in the 10-Year Plan As a result of submissions some notable inclusions have been made to the plan through the hearing and deliberation process. They include: Cambridge Museum granted $800k over years 1 and 2 A NZ War memorial museum in Le Quesnoy, France (Cambridge s sister city) granted $150k as part of nationwide local government effort Several art groups asked for place to exhibit and sell artworks and host workshops. Creative Waikato has been allocated $6k to help understand what is needed. A common suggestion was to use a shared space in the Discovery centre for this purpose. Recommendation That the information be received. 13 DISTRICT PLAN UPDATE File: / No papers Proposed Plan Change 2 - Protected Trees A review of the Protected Tree provisions both for the District Plan and Council s Tree Policy was discussed with Councillors at workshops on 26 April 2017 and 27 June Initial engagement with a number of stakeholders has been completed. This has included the Community Boards; Cambridge Tree Trust and two public meetings inviting the owners of protected trees to attend. A report was presented to the Strategic Planning and Policy Committee for consideration on 3 October 2017 discussing the key issues and feedback received during the early engagement. A further workshop was held with Councillors on 27 February 2018 to consider options going forward. A report was presented to the April meeting requesting the Committee s approval to notify iwi of the detail of this plan change. This was approved including further consultation with the Cambridge Tree Trust. The meeting was undertaken on 26 April A further meeting with the Cambridge Tree Trust was held on 23 May 2018 which included receiving advice from our independent consultant arborist on Council s tree protection mechanism (RNZIH vs STEM), and reviewing the proposed new District Plan changes and listening to the concerns of the Tree Trust to see if agreement on the Plan changes can be reached. 6 June 2018 Page 6 of 12

7 77 The result of this further consultation will be reported to the Committee at the June meeting. Proposed Plan Change 4 - Cycleway Provision Benefit Allotments in the Rural Zone This proposal is to review the District Plan provisions to ensure there is sufficient incentives provided to landowners to allow public cycle ways to be created on a private rural property where the cycleway needs to go over private land. This was to be undertaken by allowing for the provision of benefit allotments through subdivision entitlements. On 5 December 2017 the Committee approved Plan Change 4 for notification. The plan change has been notified and submissions closed on Friday 9 March submissions were received. A further submission notification process is now completed. The Council planning report is now being prepared. A hearing is scheduled for 18 June as part of the Regulatory Committee meeting. Proposed Plan Change 8 - Residential Based Visitor Accommodation At a workshop on 20 June 2017 options on how to address the current visitor and holiday home accommodation provisions in the District Plan where there are no permanent residents residing in the dwelling house was discussed. Councillors supported ensuring the Plan reflected the current market conditions of providing accommodation without having permanent residents on site. On 5 December 2017 the Committee approved Plan Change 8 for notification. The plan change has been notified and submissions closed on Friday 9 March submissions were received. The further submission notification process is now completed. The planning report is now being prepared. A hearing is scheduled for 18 June as part of the Regulatory Committee meeting. Proposed Plan Change 5 - Waipa 2050 Plan Change 5 proposes amendments to the District Plan to incorporate key changes made in the updated Waipa 2050 Growth Strategy. The changes to the Growth Strategy are important to take account of revised population projections and the requirements of the National Policy Statement on Urban Development Capacity (NPSUDC). The plan change rezones all of the growth cells identified in the Growth Strategy that are currently zoned rural to deferred zoning and introduces changes to the trigger provisions for the release of deferred zones. 6 June 2018 Page 7 of 12

8 88 On 7 November 2017 the Committee approved Plan Change 5 for notification. The plan change was notified on 9 November 2017 and submissions closed on 15 December submissions were received and these have been summarised. The further submissions process closed on 28 March 2018 and the Hearing is to be held on 27 /28 June The hearing panel will comprise independent commissioner Alan Withy as chair together with Councillor Liz Stowyk, Councillor Bruce Thomas and iwi representative Poto Davies. Proposed Plan Change 6 - Hautapu Structure Plan Plan Change 6 proposes to update the Hautapu Structure Plan. The original Structure Plan was prepared in 2008 and the revision is to take account of changing circumstances since then. These changes include completion of the Cambridge section of the Waikato Expressway and reviews of the Future Proof Growth Strategy and Waipa 2050 Growth Strategy. On 7 November 2017 the Committee approved Plan Change 6 for notification. The plan change was notified on 9 November 2017 and submissions closed on 15 December submissions were received and these have been summarised. The further submission process closed on 28 March 2018 and the Hearing is to be held on 22 June The hearing panel will comprise independent commissioner Alan Withy as chair together with Councillor Liz Stowyk, Councillor Bruce Thomas and iwi representative Poto Davies. Proposed Plan Change 7 - Structure Plans for C1, C2 & C3 Plan Change 7 includes increasing the size of the C3 growth cell, re-zoning C2 and C3 growth cells from Rural to Residential (with Commercial and Compact Residential overlays), fence height restrictions of 1.2m and other changes to rules in sections 2, 6, 15, 21 of the District Plan. On 7 November 2017 the Committee approved Plan Change 7 for notification. The plan change was notified on 9 November 2017 and submissions closed on 15 December submissions were received. The further submissions process closed on 11 May 2018 and the Hearing is to be held on 29/30 August The hearing panel will comprise an independent commissioner Alan Withy as chair together with Councillor Liz Stolwyk, Councillor Bruce Thomas, Councillor Grahame Webber and iwi representative Poto Davies. Minor Plan Change Matters Work is now underway to review the Waipa District Plan provisions for the car parking requirements, principally for commercial developments. A scoping report of the issues is currently being prepared. 6 June 2018 Page 8 of 12

9 99 Recommendation That the information from Wayne Allan, Manager Planning & Regulatory Services, be received. 14 KIHIKIHI URBAN DEVELOPMENT PLAN File: / No papers Waipa 2050 plans for future development in Kihikihi to be infill on existing sections (aside from large lot residential developments in the T6 and T15 growth cells). The growth pattern proposes higher density development, within the minimum lot size requirements of the District Plan, provided it does not impact on the overall character of the township. Property prices in Kihikihi have historically been around 30% lower than those of Cambridge and Te Awamutu and this relative affordability, coupled with the anticipated increases in housing demand due to the Waikeria expansion (currently shelved), have contributed to significant subdivision activity. Council conducted two community discussion sessions in August 2017 to gauge the community s appetite for infill development and more than 200 residents attended with many expressing an interest in subdividing. To ensure that Kihikihi s growth is consistent with the town character, a development plan to manage the community s outcomes is necessary. Since January 2018 council has been working with Beca to assess issues and opportunities for Kihikihi including; infill capacity infrastructure constraints character considerations urban design guidelines for optimal intensification amenity and connectivity requirements The project team has held several sessions with key stakeholders and worked closely with specialists on the Waipa District Council staff. Recommendation That the information be received 6 June 2018 Page 9 of 12

10 PUBLIC CONSULTATION ON THREE BYLAWS File: / No papers Council is consulting on three draft bylaws simultaneously from 15 June to 18 July These are the draft Public Places Bylaw 2018; the draft Solid Waste Management and Minimisation Bylaw 2018; and amendments to the Cemeteries Bylaw Submissions from the community are to be encouraged. PUBLIC PLACES BYLAW 2018 This bylaw amalgamates three existing bylaws and covers a range of issues aimed at protecting the public from nuisance; protecting, promoting and maintaining public health; minimising offensive behaviour in public places. Specifically, this bylaw contains provisions regarding: Control and management of signs Goods and services for sale in public places including street dining, markets and mobile traders Minor behaviours that can cause a nuisance Parking Road and traffic management (including potential light vehicle restrictions on roads at certain times) Stock droving. Provisions for freedom camping have been set aside for a future, issue-specific, bylaw if one is deemed necessary. However, those provisions would only have repeated the regulations currently in place in Council s reserve management plans. SOLID WASTE MANAGEMENT AND MINIMISATION BYLAW 2018 This bylaw covers most of the same content as the existing Solid Waste Bylaw However, it has been re-worded and re-formatted to achieve consistency with the equivalent bylaws of 19 other Waikato and Bay Of Plenty councils. The current bylaw does not do this. 6 June 2018 Page 10 of 12

11 1111 Three new issues have been added to further that consistent approach: management of inorganic waste; management of one-off waste donation events (eg. e-waste recycling days); the use of Waste Management & Minimisation Plans on large construction sites. This latter issue, although not expected to be enforced immediately and not without engagement with the construction industry, is of particular relevance in Cambridge which is experiencing the majority of Waipa s growth; it is concerned with the better management and minimisation of waste on or from construction sites. CEMETERIES BYLAW 2013 Some amendments to the existing bylaw are proposed to improve the management of Council s cemeteries: The reservation of plots (or rights to burial ) would be restricted to 2 if reserved at the time of another burial; Unused rights of burial can be reassigned by Council after 60 years; this is so large areas of cemeteries are not left reserved but never actually used; Better management of monuments, inscriptions and memorabilia left on graves; New rules for eco-burials. PUBLIC CONSULTATION Public consultation will commence on Monday 11 June and close at 5pm on Friday 13 July. Advertisements will be placed in newspapers and the draft bylaws and Statements of Proposal will be available for viewing on the Council website. Paper copies will be available at Council offices and libraries. Council will hold information sessions with stakeholder groups who have particular interest in these bylaws. Submissions can be made online or on forms available at Council offices and libraries. Community Board members may wish to assist in promoting this consultation. RECOMMENDATION That the information be received. 6 June 2018 Page 11 of 12

12 WAIKERIA PRISON UPDATE File: / No papers Work is continuing on infrastructure upgrades associated with the Prison redevelopment. A recent announcement that Government are reviewing the proposed development and do not support mega prisons has introduced an element of uncertainty into the project. It is hoped that the position will be clarified by the date of the Committee meeting. A full verbal update will be provided. Recommendation That the information be received. 6 June 2018 Page 12 of 12

13 13 Time: 10.00am Date: Wednesday 4 April 2018 Venue: 1 PRESENT Council Chambers, Waipa District Council offices, 101 Bank Street, Te Awamutu Chairperson His Worship the Mayor JB Mylchreest Members Councillors EM Stolwyk, BS Thomas B Manaia (Ngāti Apakura), G Roberts (Ngā Iwi Toopu o Waipa), R Riki (Kaniwhaniwha), C Riki (Ngāti Haua), K Searancke (Ngāti Ngawaero) In attendance Group Manager Planning & Community Relations D Hall; Iwi Liaison Officer C Davis; Iwi Relations Advisor S Te Ruki; Strategic Projects Driver G Pollard; Manager Governance J Gread; Strategic Projects Team Leader C Magill; Manager Finance A Duncan; Governance Officer C Shaw 2 APOLOGIES RESOLVED 7/18/01 That the apologies for non-attendance from Councillors Brown and Webber and Committee Members Hodge and Puke, be received. Cr Thomas/Cr Stolwyk 3 DISCLOSURE OF MEMBERS INTERESTS There were no new disclosures. 4 VISITORS There were no visitors

14 14 5 MINUTES OF PREVIOUS MEETING RESOLVED 7/18/02 That the minutes of the meeting of the Iwi Consultative Committee held on 6 December 2017, as circulated, be confirmed as a true and accurate record of proceedings with the addition of C Davis as being in attendance. Roberts/Cr Stolwyk 6 LATE ITEMS An item from Barney Manaia relating to items of Cultural and Historical Significance, was accepted as a late item and would be considered as item CONFIRMATION OF ORDER OF MEETING RESOLVED 7/18/03 That the order of the meeting be confirmed with the late item being added as item 14. Roberts/Riki 8 WAIPA 2050 UPDATE ON PLAN CHANGE 5, 6 and 7 Strategic Projects Team Leader Conan Magill provided a power point presentation on the proposed Plan Changes 5, 6 and 7 and the Structure Plans as part of Waipa RESOLVED 7/18/04 That the report of David Totman be received. Cr Stolwyk/Cr Thomas 9 DISTRICT PLAN UPDATE Manager Governance Jo Gread provided an update on the District Plan which involved topics such as Protected Trees, Cycleway provision and the benefit allotments to be allocated and residential based visitor accommodation. 5 April 2018 Page 2 of

15 15 RESOLVED 7/18/05 That the information from Wayne Allan, Manager Planning & Regulatory Services, be received. Manaia/Cr Stolwyk 10 MAORI CONTRIBUTION TO COUNCIL DECISION-MAKING & REPRESENTATION REVIEW UPDATE Strategic Projects Driver Graham Pollard presented his report on the investigation into Maori Contribution to Council Decision Making and Representation Review. He said the report was to provide the Committee with an update as to the various options that had been identified to date and the proposed actions from here. Members of the Committee congratulated Council for the appointment of the Cultural Advisor and the person appointed. Discussion was held around the establishment of a Maori ward and asked for ideas on how Council could get the feedback from Iwi through the channels we presently have. Committee Member Roberts said that it is important that Maori be represented as a member of the Council as this is the highest place where decisions can be made. She said NITOW and the Iwi Consultative Committee have their place as worthwhile forum s but a seat at Council is seen as the optimum as you get to sit around one table and there is no need to seek other feedback. Mayor Mylchreest raised the issue of greater input from Iwi into the setting of the agenda for the committee. For example, the agenda today had mainly items that the staff had brought to the table. It was important for items for the agenda to come from Iwi also. RESOLVED 7/18/06 That the report of Graham Pollard, Strategic Projects Driver be received. Cr Thomas/Cr Stolwyk 11 STRATEGIC PARNTERSHIPS TEAM QUARTERLY REPORT Iwi Liaison Chuck Davis and Iwi Relations Advisor Shane Te Ruki presented the Strategic Partnerships Quarterly Report which provided an overview of activities and 5 April 2018 Page 3 of

16 16 Iwi related issues carried out since the previous Iwi Consultative Committee meeting in December RESOLVED 7/18/07 That the Group report be received. Cr Stolwyk/Roberts 12 NGA IWI TOOPU O WAIPA UPDATE Chairperson of Nga Iwi Toopu o Waipa updated the Committee on items relating to NITOW. She said one area of concern for them was the need to have discussions regarding the Resource Consent Applications and in particular the consents relating to the new developments. She said often the developments have commenced before an assessment of the cultural significance of the site has been properly determined. She said a meeting with Planning staff was to take place shortly. Committee Member Roberts left the meeting at 11.24am 13 DRAFT 10-YEAR PLAN Mayor Mylchreest provided an update on the Draft 10-year Plan and said submissions on the Plan will close on 20 April Discussion was held regarding whether the Government s recent cancelling of the big roading projects would have an impact on Council s plan and in response Mayor Mylchreest said that most of that was centered on the State Highway network which has seen the Karapiro to Piarere upgrade being cancelled. In response to comments made around the issue of water, Mayor Mylchreest said that Council was looking at best practice in this area and people comparing Waipa with Auckland were to be reminded that the scale of the two areas is a huge difference in Waipa s favour. RESOLVED 7/18/08 That the Information be received. Mayor Mylchreest/Cr Stolwyk 5 April 2018 Page 4 of

17 17 14 CULTURAL AND HISTORICAL SIGNIFICANCE Committee Member Barney Manaia circulated a letter relating to a hui of Maniapoto ki Te Raki at Kihikihi where a number of issues were raised relating to the street names in Kihikihi. Iwi Relations Advisor Shane Te Ruki said he had followed up the discussions with staff and although there is a Street Naming Policy in place it is generally for new streets and there is no specific guidance for Kihikihi and nothing specific included in the District Plan. He said this was an ideal opportunity for staff to consult with Iwi and have some discussions around including guidance for future street names to be considered by developers in the planning stages of their subdivision. Group Manager Planning & Community Relations David Hall said Council was aware of new developments taking place and within that several new roads. He said if staff and Iwi could give some urgency to this the Development Engineering team can advise developers of the suggestions for them to consider. There being no further business the meeting closed at 12.28pm CONFIRMED AS A TRUE AND ACCURATE RECORD OF PROCEEDINGS CHAIRPERSON: DATE: 5 April 2018 Page 5 of

18 18 INFORMATION ONLY To: The Chairperson and Members of the Iwi Consultative Committee From: Te Takawaenga and Iwi Relations Advisor Subject: Quarterly report Meeting Date: Wednesday, 6 June 2018 File Reference: /5 1 EXECUTIVE SUMMARY This report provides an overview of activities and Iwi related issues for The Strategic Partnerships Team since the last Iwi Consultative Committee meeting which was held in the Council Chambers, Te Awamutu on Wednesday, 4 April RECOMMENDATION That the report of Chuck Davis, Te Takawaenga and Shane Te Ruki, Iwi Relations Advisor be received. 3 OPTIONS AND ASSESSMENT Te Takawaenga update Monthly Ngā Iwi Tōpū O Waipā (NITOW) hui continue to be attended by Iwi staff to provide liaison with Council. During this period mihi of welcome have been given at more Citizenship Ceremonies to new citizens and their guests with staff continuing to be in support with waiata. Heritage bus tours for the public for both sides of the district have now been conducted with encouragement given to attendees to submit to Heritage and other issues in the Long Term Plan. The Kai Takawaenga continues to support the Museum Educator with College groups visiting various Land War sites in the Waipa District

19 19 On Saturday 19 May I supported Chris & Rangiuia Riki with a whakatau in welcoming other Libraries in the region to a weekend workshop at the Te Awamutu Library. I also attended the Cambridge Pool Blessing of facilities prior to demolition & reconstruction of the new Pool Complex. Iwi Relationship Advisor update Of note are the ongoing iwi and individual iwi member relationship activities in respect of WDC infrastructure and heritage projects. Meetings have been held with iwi with interest within the district and these have proven their place as an exchange of information and seeking consultation regarding infrastructure and heritage. It should also be noted that aside from the formal meetings there are those iwi events that have been attend to in my role which enable further and essential conversations and engagement at events such as poukai, tangihanga and the like. The Māori King is kept abreast of projects and activities within the WDC district. The King takes the opportunity to share His ideas and those of the Kiingitanga in respect of the Waipā district and Māoridom as a whole. Assistance and advice has been provided to WDC as we move through the dynamic and growing space of iwi seeking MOU with WDC. This space is not without its trials and elements unknown, but, it is a space that is a sign of changing times and fortunes for iwi both pre and post Treaty of Waitangi settlement. There are exciting, interesting and changing times ahead. I have also assisted the Te Awamutu Museum by providing advice and support in pursuit of a number of small projects to engage specific iwi in engaging with taonga provenance to them. This is a means of creating and growing iwi relationships now with an eye on relationships with our heritage project that is about to take form. This will also allow the Museum staff to collate new and or confirm information about the taonga concerned. Altogether a win-win scenario. There is much essential and important work ahead for the Strategic Partnership team as we move to create the means by which we can build on our successes and failures towards outcomes that are mutually beneficial to the district communities and to iwi. Nō reira, e Te Komiti, kāti ake nei. Kāti au i konei. Chuck Davis TE TAKAWAENGA Nā Shane Te Ruki IWI RELATIONS ADVISOR Report to Iwi Consultative Committee 6 June 2018 Quarterly Report Page 2 of

20 20 Reviewed by Approved by Gary Knighton MANAGER STRATEGIC PARTNERSHIPS Report to Iwi Consultative Committee 6 June 2018 Quarterly Report Page 3 of