Several key goals for the City of Wichita have been identified. One of the goals and associated indicators is:

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1 PROJECT NARRATIVE Several key goals for the City of Wichita have been identified. One of the goals and associated indicators is: Safe and Secure Community Maintain and/or improve response times and the crime rate. Improve environmental health and community safety. Maintain and improve citizen perception of public safety. The Wichita Police Department strives to provide professional public safety services in partnership with citizens to identify, prevent and solve the problems of crime, fear of crime, social disorders and neighborhood decay, thereby improving the quality of life in our community. One of the primary areas that affects community safety is traffic enforcement. We have evidenced over time that there is an inverse relationship between citations issued and traffic fatalities. We desire to reduce the number of traffic fatalities in Wichita. We hope to achieve this through education and enforcement along with the purchase of traffic enforcement equipment. The Wichita Police Department has developed a practical plan to ensure that consistent police services will be provided to the City of Wichita. A key element of this plan is the effective use of limited resources through innovation and the use of technology. In the past 12 months, the Wichita Police Department has accomplished much with the assistance of grant funding in furtherance of our departmental goals of creating a safe and secure community. In the past 12 months, digital cameras were purchased for all patrol vehicles in the field. The cameras are used to document crime scenes and memorialize evidence from a myriad of police related cases. The photos are then uploaded into the individual case files for quick access by detectives and/or prosecutors. In the past it took many days to weeks for film to be developed. Another area where grant funds were used to promote safe and secure communities in Wichita was for Stop Sticks. Stop Sticks have been useful in ending traffic pursuits, making the general public and our officers safer. Grant funds were also used to purchase reflective traffic safety vests for all officers of the department. The vests are used to warn traffic of an officer s presence in the daytime and nighttime, improving officer safety.

2 In many grant funded projects, the City of Wichita Police Department has absorbed the grant project into the operating budget and it is proposed that the E-Citation Project be handled in the same manner. Problem Statement and Needs Assessment The Wichita Police Department has a project designed to proactively address the public safety need for traffic safety in the City of Wichita. The Department s goal is to maintain Wichita s status as one of the safest cities in the United States by maintaining and/or improving traffic safety. Under the City of Wichita s Safe and Secure Initiative, the funding received from the Edward Byrne Memorial Justice Assistance Grant will provide for implementation of an E-Citation program. The acquisition of the equipment and services immediately follows the awarding of the grant. E-Citation Program: The E-Citation Program is designed to enhance the Department s aggressive traffic safety program; designed to reduce traffic fatalities through targeted enforcement at high accident locations and selected sites. The E-Citation Program reduces the amount of time officers spend on car stops thereby increasing officer safety. The E-Citation Program will increase productivity, efficiency, maximizing an officer s proactive patrol time. The electronic citations also improves accuracy by eliminating handwriting misinterpretations and data entry errors. The Department anticipates the program will compensate for budgetary challenges within the Police Department and Municipal Court. The Department has conducted a benefits analysis that shows that the project will be selfsustaining.

3 Proposed Grant Project Goal(s) and Objective(s) Goal: The goal of this project is to develop an e-citation program for the City of Wichita where citations and other forms are written, issued and transmitted to the records management system electronically thereby improving customer service, officer safety and City accountability. Objective Activities - Tasks Person Responsible Time Frame Reduce the time for officers to make traffic stops and issue citations, improving officer safety. Improve accuracy and legibility of citations to eliminate dismissals by the court system Improve the efficiency of traffic enforcement To electronically transfer ticket data to the police department and municipal court records management systems To facilitate the transfer of citation data to the State repository equipment. Field Bureau Commanders July 2012 equipment. Patrol Officers July 2012 equipment Patrol Officers July 2012 Develop a module to electronically transfer citation information into the records management systems City IT/IS July 2012 Develop a module to electronically transfer citation data to the State repository City IT/IS July 2012

4 Proposed Grant Project Performance Measures and Determining Results 1. Track the number of moving citations issued Citywide. 2. Reduced time for Officers to make traffic stop and issue citations by streamlining preparation of citations. 3. Reduced time in entering traffic citation data into the Records Managements System and the Court Records Management System by eliminating the redundancy of entering the same data multiple times. 4. Improved overall flow of traffic citation data by eliminating need for physical delivery of paper citations from the officer to the Records Bureau, to the Traffic Section, to Municipal Court. 5. Improved public relations, public perception and attitude because traffic stops take less time and less confusion about traffic citations, violations, and court hearings due to improved legibility and fewer errors. Proposed Grant Project Staffing Patterns The implementation of an E-Citation program will not impact current staffing patterns. Proposed Grant Project Collaboration The Wichita Police Department strives to work with agencies at both the local and state level to address the issues of traffic safety. The project proposed will benefit other agencies in addition to the Wichita Police Department. Electronic citations will improve efficiency in Municipal Court by eliminating handwriting misinterpretations and data entry errors. It will also allow for the transfer of citation data directly into the Kansas Criminal Justice Information System, (KCJIS), proposed citation repository. As part of the preliminary research into the project, the police department has conferred and partnered with the City of Wichita Municipal Court, the City of Wichita Prosecutor s Office, the Department of Information Technology and Information Services. Additionally, the Department has conferred with the KCJIS working group on the issue of electronic citations and what information will be needed for a State citation repository. Additionally, members of the Department were involved in the movement of updating State statues that will allow for electronic signatures required by electronic citations.

5 Submission of Criminal History Record Information: The Wichita Police Department is meeting the statutory requirements (K.S.A et. Seq) for submission of criminal history records to the Kansas Bureau of Investigation. Civil Rights Contact Information Susan Leiker, Human Resources City of Wichita 455 N. Main, 13 th floor Wichita, Ks DUNS Number: DUNS Number: Current Audit Report The audit was completed by: Allen, Gibbs and Houlik, L.C. 301 N. main, Suite 1700 Wichita, KS The last audit covers fiscal year ending December 31, The audit was completed with an opinion issued on May 14, Audit filed with: 1. The State of Kansas, 2. U.S. Department of Housing and Urban Development 3. Nationally Recognized Securities Information Repositories