refresher ASTRO ANNUAL BEST PRACTICES AND EMERGING TRENDS

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1 refresher ASTRO ANNUAL COURSE 2018 BEST PRACTICES AND EMERGING TRENDS Exhibitor Prospectus Why exhibit? All of the 2017 Annual Refresher Course exhibitors said they met their exhibiting objectives and are likely to return this year! Exhibit at this popular radiation oncology meeting providing an overview of the most current disease site treatment practices, with a look toward the trends of the future: Get your products and services in front of a targeted audience of radiation oncologists. Network with colleagues and RO professionals to keep up with the latest topics and techniques. Connect with attendees during dedicated exhibit hours during breaks and lunches. 94% of 2017 attendees said the meeting provided new approaches to help manage care for their patients. An outstanding summary of the most current information that made an immediate and positive change in my practice Refresher Course attendee T A R G E T I N G CAN CER CAR E

2 2017 ASTRO Annual Refresher Course - Resgistration Statistics Members Non Members Others Exhibitors TOTAL Attendance by Registration Type Exhibitors 4% Professional 96%

3 continued Attendance by Occupation Nurse Practitioner 1% Other 1% Allied Healthcare Professionals 2% Resident/Fellow 10 Radiation Oncologist 86% Attendance by Primary Employer Academic/University System 36% Government/Public Sector 4% Independent Contractor/Locum Tenens 4% Private Practice/Community Based System 54% Other 2%

4 continued Attendance by Professional Activity Clinical Trials 22% Basic Science Research 7% Other 2% Outcomes and Health Services Research 10% Clincial Patient Care 59% Attendance by Practice Location Years in Practice Free Standing/Satellite Clinic 29% 1-4 Years 33% Other 3% 5-11 Years 12% Other 3% Hospital 68% 20 or More 33% Years 19%

5 continued United States Attendance Domestic (U.S. only) 96% International 4% 36% Midwest Region 19% Northeast Region West Region 13% 23% Southwest Region International Attendance 10% Southeast Region COUNTRIES AUSTRALIA BRAZIL CANADA CHILE MEXICO Total International Attendance: 4%

6 Technical Exhibits EXHIBIT HALL RATES Exhibit Fee: $3,500 per tabletop exhibit ASTRO Ambassador Exhibit Fee: Complimentary tabletop exhibit Exhibit Fee Includes: Post-show attendee list *Please note that exhibitors will be required to sign a licensing agreement prior to obtaining the list and eligibility requirements apply. Participation in the Passport to Prizes Program *For general exhibitors only. Fees apply for Ambassadors. Exhibitor listing in the final program Two exhibitor registrations *Additional exhibitor registrations are available for purchase. One 6ft draped table with two chairs Access to educational programs on a space available basis *Please note exhibitors are not eligible to receive continuing medical education credit. Meals for exhibit personnel served in the exhibit hall SPONSORSHIP OPPORTUNITIES Don t miss out on our highly visible sponsorship opportunities to further enhance your company s presence and extend your branding and marketing well beyond the 2018 Annual Refresher Course. To view the offerings check out the Sponsorship Opportunities Brochure. You can reach a member of our Corporate Relations Department via corporaterelations@astro.org or call PRESHOW ATTENDEE MAILING LIST Promote your participation at the 2018 ASTRO Annual Refresher Course to registered attendees. Rent the preshow attendee mailing list for only $500! The preshow list will be sent no earlier than four weeks prior to the meeting. All orders require a sample of the printed material to be mailed. To order the list, please check the preshow attendee mailing list box on Application and Contract for Exhibit Space. EXHIBIT ELIGIBILITY ASTRO views the Exhibit Hall as an integral part of the educational and scientific program. Qualified exhibitors are limited to firms, organizations and agencies whose exhibits promote an awareness of products, technologies and services that are recognized and approved by ASTRO as being in harmony with, and supportive of, the objectives of the 2018 ASTRO Annual Refresher Course. ASTRO has the sole right to determine the final eligibility/ qualification of any firm, organization, agency or product for inclusion in the Exhibit Hall. Rulings of ASTRO shall, in all instances, be final with regard to allowed use of exhibit space. Exhibitors may not assign, sublet or apportion to others the whole or any part of the space to which they are allocated. Only those products and/or services that are manufactured or distributed by your company may be displayed in the Exhibit Hall. TERMS OF PAYMENT AND CANCELLATION Payment All applications for exhibit space must include full booth payment. No booth space will be assigned until all payment conditions are met. Cancellation 100 percent of the total booth fee will be retained for cancellations. All cancellations must be made in writing to ASTRO. Exhibit fees are not transferable to another meeting. Failure to make payment does not release the exhibitor from any contractual financial obligation. SPACE ASSIGNMENT Space will be assigned on a first-come, first-served basis with preference being given to meeting supporters, ASTRO Ambassadors and ASTRO Corporate Members.

7 General Information SHOW SCHEDULE Move-in Thursday, March 1, 2018 Show Hours Friday, March 2, 2018 Morning Break Lunch Afternoon Break Saturday, March 3, 2018 Morning Break Lunch Afternoon Break Dismantle Saturday, March 3, :00 p.m. 7:00 p.m. 9:30 a.m. 10:00 a.m. 12:00 p.m. 1:00 p.m. 2:45 p.m. 3:15 p.m. 9:30 a.m. 10:00 a.m. 12:15 a.m. 1:15 p.m. 2:45 p.m. 3:15 p.m. 3:30 p.m. 5:30 p.m. *Times listed are subject to change. Please visit the meeting website to find the most current schedule. Passport to Prizes Program Participate in our Passport to Prizes Program! This program is designed to give attendees incentive for visiting each participant s booth. Make the most out of your exhibiting experience by giving attendees anotherreason to swing by! For more information about this program and how to participate please visit KEY CONTACTS EXHIBIT SALES Jovelle Olivar jovellyn.olivar@astro.org EXHIBIT OPERATIONS Nicki Froats nicole.froats@astro.org MEETING INFORMATION Sara Mansoor sara.mansoor@astro.org REGISTRATION refresherreg@spargoinc.com HOTEL refresherhousing@spargoinc.com SPONSORSHIP OPPORTUNITIES corporaterelations@astro.org Important Dates Early-October, 2018 Service Manual Available through the Exhibitor Resource Center January 19, 2018 Exhibitor Listing Deadline February 7, 2018 AV Discount Deadline February 8, 2018 Booth Furnishings and Shipment Discount Deadline February 9, 2018 Confirm Participation in Passport to Prizes Program February 16, 2018 Exhibitor Personnel and Supporter Registration Deadline March 1, 2018 Tabletop Display setup from 4:00 p.m. 7:00 p.m. Booths must be set by 7:00 p.m. March 2, 2018 Exhibit Hall opens at 9:15 a.m. March 3, 2018 Dismantle begins at 3:30 p.m. and must be completed by 5:30 p.m.