2018 Annual Conference Exhibitor & Sponsorship Prospectus

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1 2018 Annual Conference Exhibitor & Sponsorship Prospectus w w w.nat s ap.org Tampa, FL January 31 - February 2, 2018 Reach over 650 professionals in the therapeutic field striving for a brighter future! NATSAP ANNUAL CONFERENCE PARTICIPANTS INCLUDE: Programs and Schools Includes residential treatment centers, therapeutic boarding schools, wilderness therapy programs, outdoor therapeutic programs, young adult programs, non-residential programs and therapeutic day schools. Affiliates Organizations that provide services and products expressly designed to supplement services rendered by regular NATSAP member programs. Associate Individual Professionals Individuals who, alongside NATSAP member programs, participate in the common mission of promoting healthy growth and personal wellbeing of NATSAP program participants. SADDLEBROOK RESORT 5700 Saddlebrook Way Wesley Chapel, Florida 33543

2 2018 ANNUAL CONFERENCE EHIBITOR AND SPONSORSHIP PROSPECTUS SADDLEBROOK RESORT 5700 Saddlebrook Way Wesley Chapel, Florida WEDNESDAY, JANUARY 31 - FRIDAY, FEBRUARY 2, 2018 The National Association of Therapeutic Schools and Programs (NATSAP) is proud to announce its 2018 Annual Conference. The event has established itself as one of the nation s foremost conferences for therapeutic school and program professionals. The 2018 Annual Conference will take place at the Saddlebrook Resort on January 31 February 2, Don t miss these value-packed sponsorship opportunities designed for organizations who want a high-impact marketing solution. By participating as an Annual Conference sponsor, you will: Network with NATSAP s 170+ program members and 100+ Affiliate members, whose combined membership brings over 650 attendees to the Conference. NATSAP Annual Conference attendees are key decision makers from therapeutic schools, residential treatment programs, wilderness programs, outdoor therapeutic programs, young adult programs and home-based residential programs (working with troubled teens and troubled adolescents); Increase your visibility, and show your organization s strong commitment to NATSAP and the industry; Expand opportunities with existing clients; Build new relationships; The following are sponsorship opportunities. Events or Services can be sponsored. All sponsors will be recognized and acknowledged upon receipt of their commitment of sponsorship. All money must be received and paid in full within 30 days of receipt of commitment of sponsorship. NATSAP offers 4 levels of sponsorship to meet every budget. Minimum support is $350 and support in any amount above $350 is accepted. See below for details about the benefits of sponsorship. Platinum Level Sponsor ($10,000) Gold Level Sponsor ($5,000) Level Sponsor () Bronze Level Sponsor ($1,500) Custom Sponsorship Package Don t see a sponsorship package that meets your needs? We can customize a package with you! Contact Darnella Parks at: or Darnella@natsap.org 2

3 Sponsorship Opportunities: Detailed Descriptions and Levels Keynote Speaker Sponsor $10,000 Welcome Reception Sponsor $10,000 The General Session is the official gathering of over 650 people to listen and to learn from the speaker s experiences. Sponsorship of the Keynote Speaker is a great opportunity to have your company name prominently acknowledged during the Conference. The Welcome Reception provides an ideal opportunity to showcase your company to all conference attendees in an informal environment. It has a very positive vibe as attendees come together to network. Opportunity to introduce the keynote speaker and provide a brief description of your organization Complimentary exhibit table in the conference exhibit hall Company name/logo listed as official Platinum Level Sponsor on printed and electronic versions of annual conference program Keynote sponsor may place flyers or other printed materials on the seats of guests Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Platinum Level Sponsor of annual conference pages indicating Platinum Level Sponsor of annual conference One Complimentary Regional Conference Registration in 2018 Four Full Conference Registrations 3 Opportunity to deliver a brief description of your organization to all attendees during the Welcome Reception Complimentary exhibit table in the conference exhibit hall Company name/logo listed as official Platinum Level Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Platinum Level Sponsor of annual conference pages indicating Platinum Level Sponsor of annual conference One Complimentary Regional Conference Registration in 2018 Four Full Annual Conference Registrations

4 Sponsorship Opportunities: Detailed Descriptions and Levels Lunch Sponsor Company name/logo listed on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating of annual conference pages indicating level of sponsorship of annual conference Breakfast Sponsor Coffee/Afternoon Break Sponsor (per break) $5,000 (for two breaks) Several breaks will take place Wednesday, Thursday, and Friday. These breaks give attendees a chance to converse with colleagues between s midmorning or mid-afternoon. $5,000 (per lunch) (per breakfast) $5,000 (for both breakfasts) Company name/logo listed on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating of annual conference pages indicating level of sponsorship of annual conference Company name/logo listed as official Gold Level Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating pages indicating sponsorship Conference Notepad and Pens Sponsor $5,000 These notepads and pens will be printed with high quality logo branding and place into every attendee s totebag. 4 Company name/logo listed as official Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating pages indicating

5 Sponsorship Opportunities: Detailed Descriptions and Levels Totebag Sponsor $5,000 Lanyards Sponsor These totebags will be printed with high quality logo branding and given to each attendee at check-in. Attendee badges are required for entry into every conference function. The attendee Lanyard Sponsorship is an effective way to have your company s brand seen by all conference participants throughout the entire multi-day event. Company name/logo listed as official Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating pages indicating Water Bottles Sponsor Each attendee will receive a water bottle with your company name, logo and the NATSAP logo on it. Water bottles are placed in every attendee s conference bag. Watering stations will be conveniently located throughout the venue where attendees can fill their water bottles during refreshment breaks. Company name/logo listed as official Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating pages indicating Luggage Tag Sponsor These luggage tags will be printed with high quality logo branding and place into every attendee s totebag. Company name/logo listed as official Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating pages indicating 5 Company name/logo listed as official Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Platinum Level Sponsor of annual conference pages indicating

6 Sponsorship Opportunities: Detailed Descriptions and Levels Pocket Schedule Sponsor $1,500 Hosted Events Sponsor $500 Reach each and every show attendee. Place your ad on the Annual Conference Pocket Schedule. Each attendee is handed a pocket schedule at registration when they pick up their badge. NATSAP has made available time and space in NATSAP-controlled meeting space for our sponsors, exhibitors or member programs to hold hosted events which do not compete or conflict with the official NATSAP conference held at the Saddlebrook Resort from January 31 February 2, Companies that are not currently registered as sponsors, exhibitors or are not current NATSAP program members are not eligible for ancillary space requests. Opportunity to include one (1) NATSAP approved advertisement on the pocket schedule The advertisement must be created by sponsoring company. Backdrop Sponsor $1,500 The Sponsorship fee for this opportunity is $500. This sponsorship includes the hotel room rental fee, advertisement of the event in the conference brochure and a one-time sent to all registered conference attendees to be used to invite participants to your event ( will include hosted event info for all sponsors). This opportunity is first come-first served, as space is very limited. Your company logo will be prominently featured on a backdrop. The backdrop will be located in a high traffic location to guarantee maximum exposure for your company Opportunity to include one (1) logo on a step and repeat banner where attendees will take pictures in front of the banner The logo must be provided by sponsoring company. Note: Organizers are responsible for making all arrangements (i.e. F&B, AV, and signage) directly with the venue once space has been approved and assigned by NATSAP. Organizers are responsible for providing, setting-up, and removing signage for the event. Tote Bag Inserts Sponsor $500 Tote Bag sponsorship provides high profile, enduring visibility for your brand at the NATSAP Annual Conference. All attendees receive a tote bag at registration and will carry it throughout the entire event. This is an excellent way to gain high visibility at the conference and after the event. Below is a list of approved times for unofficial events: Tuesday, January 31 2:00pm 10:00pm Opportunity to include one (1) flyer or giveaway item for inclusion in event tote bags. Tote bag insert must be created and produced by sponsoring company. Minimum quantity to be produced = 900 Wednesday, February 1 7:30pm 10:00pm 6 Thursday, February 2 5:00pm 10:00pm

7 Sponsorship Opportunities: Detailed Descriptions and Levels Platinum Level Sponsor ($10,000) Complimentary exhibit table in the conference exhibit hall Company name/logo listed as official Platinum Level Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Platinum Level Sponsor of annual conference pages indicating Platinum Level Sponsor of annual conference One Complimentary Regional Conference Registration in 2018 Four Full Annual Conference Registrations Gold Level Sponsor ($5,000) Tote bag insert Company name/logo listed as Gold Level Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Gold Level Sponsor of annual conference pages indicating Gold Level Sponsor of annual conference One Complimentary Regional Conference Registration in 2018 Two Full Annual Conference Registrations Gold level sponsors Level Sponsor () Company name/logo listed as Level Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Level Sponsor of annual conference One Complimentary Regional Conference Registration in 2018 Discounted Annual Conference Registrations ($100 discount each - limit 4) level sponsors 7

8 Sponsorship Opportunities: Detailed Descriptions and Levels Bronze Level Sponsor ($1,500) Company name/logo listed as Bronze Level Sponsor on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Bronze Level Sponsor of annual conference Discounted Annual Conference Registrations ($100 discount each - limit 2) Bronze level sponsors Benefit Levels Bronze $1,500 Your Sponsorship Includes: Complimentary exhibit table in the conference exhibit hall Complimentary Annual Conference Registrations pages indicating Platinum Level Sponsor of annual conference One Complimentary Regional Conference Registration in 2018 Attendee Welcome/Tote Bag insert sponsorship in preconference materials Company name/logo listed as official level of sponsorship on printed and electronic versions of annual conference program Hyperlinked company name/logo on NATSAP home page and Conference webpage indicating Platinum Level Sponsor of annual conference Discounted Conference Registrations level of sponsorship 8 Gold $5,000 Platinum $10,

9 Sponsorship Opportunities: Levels Sponsorship Amount Status of Sponsorship Level of Sponsorship Keynote Address $10,000 Platinum Wednesday Welcome Breakfast $5,000 Gold Wednesday AM Break Wednesday Lunch $5,000 Gold Wednesday PM Break Wednesday Networking Reception $10,000 Platinum Thursday Breakfast $5,000 Gold Thursday AM Break Thursday Lunch $5,000 Gold Thursday PM Break Coffee Breaks Tote Bags $5,000 Gold Conference Notepads and Pens $5,000 Gold Luggage Tags Lanyards Water Bottles Brackdrop $1,500 Bronze Pocket Schedule $1,500 Bronze Sponsored Events $500 Tote Bag Inserts $500 9

10 Sponsor Registration SADDLEBROOK RESORT 5700 Saddlebrook Way Wesley Chapel, Florida WEDNESDAY, JANUARY 31 - FRIDAY, FEBRUARY 2, 2018 Payment Information All sponsorships are due by December 1, 2017 Sponsor Name: Address: Address 2: City: State: Country: Postal Code: Phone & Extension: Alternative Phone: FA: Website URL: Contact Name: Title: Contact s Check# Visa MasterCard AME Card Number Exp Date 3-Digit Verification Code on Back of credit card (AME 4-digit code on Front) Signature of Cardholder Date Name on Card Total Amount $ Return to: NATSAP, 5272 River Rd. Suite 600, Bethesda, MD 20816, or Fax to Questions? events@natsap.org or call Darnella Parks at Amount $ Sponsorship Item(s): Logo Submission Information Upload your logo with your commitment when you register or it to events@natsap.org. Early submissions will maximize marketing exposure for your company. Late submissions may not guarantee logo placement. Please submit your logo in the following format: For our printed marketing materials please provide logos that are highresolution, CMYK 300 dpi (or higher) wide in.jpg,.eps or.png format. Logos are due no later than December 1, Copies of logos or images from websites cannot be accepted. They are low resolution and not suitable for use. For more information, us at events@natsap.org. 10 For office use only Date Form Rec d Date Payment Processed Exhibitor: Y/N Booth# Bingo: Y/N

11 Exhibitor Opportunities The National Association of Therapeutic Schools and Programs (NATSAP) is proud to announce its 2018 Annual Conference. The event has established itself as one of the nation s foremost conferences for therapeutic school and program professionals. NATSAP has over 170 program members and our Affiliate, Individual Professional, Business Partner and Student members brings nearly 650 attendees to our Conference each year. Exhibiting provides your organization with direct exposure to our members. What do you get? Dedicated Exhibit Hall Hours - Wed: 8:00 AM 4:00 PM, Thurs: 8:00 AM 4:00 PM, Fri: 8:00 AM 10:00 AM Exhibit Area Traffic Builders - Meal Functions, Refreshment Breaks, Exhibit Hall Activities, and Prize Drawings High Visibility Sponsorship Opportunities - Networking Functions, Refreshment Breaks, Exhibit Hall Activities, etc. 1 Complimentary Conference Registration - with purchase of each booth space Registration Discounts - for additional booth representatives at $225 each (limit 2) Recognition in Conference Program Full description of your company as well as website info and booth location info in the Conference Program which is received by all participants Promotion on the NATSAP Website You will be listed as an exhibitor on the NATSAP website along with a hyperlink to your own website Who Attends The NATSAP Annual Conference is specifically designed for mental health and allied health professionals of all experience levels. Attendees include program owners, directors, administrators, therapists, educators, and other personnel, plus educational consultants, social workers, psychiatrists, psychologists, and guidance counselors, among others. It is NATSAP s national meeting of youth advocates from around the country and abroad. Who should exhibit? The NATSAP Conference offers you one of the best opportunities to reach key decision makers in the therapeutic school and program industry. If this is your target audience, the NATSAP Annual Conference should definitely be a part of your marketing plans. Following are a few examples of the primary groups of exhibitors expected at the NATSAP Annual Conference: Finance Companies Food Services Furniture Suppliers Hardware and Software Technology Providers Hospital and School Equipment Suppliers Insurance Agencies 11

12 Exhibitor Opportunities Liability Neither NATSAP nor the Saddlebrook Resort s employees or contractors are liable for injuries to any person or damage to property owned by exhibitor. All exhibitors must provide proof of insurance to insure themselves against property loss/damage and liability for injury. Shipping/Storage Shipping and storage info will be provided upon registration. Additional Information In order to have your company listed in the Program Brochure, please ensure that you have provided a 100-word description of your school/program, product or service. NOTE: All exhibitors receive a 6ft. table and two chairs. Booth structures are prohibited. Pop-up banners (behind the table) and small tabletop displays are permitted. Please plan your booth/table displays and sign structures accordingly. Exhibit Tabletop Rates Rate includes one 6 ft. skirted table, one complimentary conference registration and food/ beverage, as well as exposure to conference attendees. NATSAP Member Discounted Rates Early Bird Rate (by November 3, 2017) - $1,400 Regular Rate (after November 3, 2017) - $1,575 Supplier/Vendor Rates (exclusively for entities that do not qualify as adolescent, young adult/ adult programs) Early Bird Rate (by November 3, 2017) - $1,700 Regular Rate (after November 3, 2017) - $1,875 Logo Submission Information Upload your logo with your commitment when you register or it to events@natsap.org. Early submissions will maximize marketing exposure for your company. Late submissions may not guarantee logo placement. Please submit your logo in the following format: For our printed marketing materials please provide logos that are high-resolution, CMYK 300 dpi (or higher) wide in.jpg,.eps or.png format. Logos are due no later than December 1, Copies of logos or images from websites cannot be accepted. They are low resolution and not suitable for use. For more information, us at darnella@natsap.org. 12

13 Exhibitor Registration SADDLEBROOK RESORT 5700 Saddlebrook Way Wesley Chapel, Florida WEDNESDAY, JANUARY 31 - FRIDAY, FEBRUARY 2, 2018 Exhibitor Information Company/Program Name: Address: City: State: Zip: Phone: Fax: Website Primary Contact: 1st Attendees Name: Booth Traffic Enhancer Would you like to be included on the exhibitor bingo card to ensure active foot traffic to your booth? Yes No (Each attendee must visit your booth and receive a sticker in order to complete the card and qualify for a special prize drawing. You can purchase a square on the exhibitor bingo card for $300.) Terms and Conditions If this request is accepted, we agree to pay for said exhibit space at the rate indicated by our booth selection below. NATSAP Member Discounted Rates Early Bird Rate (by November 3, 2017) - $1,400 Regular Rate (after November 3, 2017) - $1,575 2nd Attendee s Name: Supplier/Vendor Rates (exclusively for entities that do not qualify as adolescent, young adult/adult programs) 3rd Attendee s Name: Early Bird Rate (by November 3, 2017) - $1,700 Regular Rate (after November 3, 2017) - $1,875 Preferred Booth Location: 1st choice: 2nd choice: 3rd choice: Payment Information (Please contact darnella@natsap.org for map) Do you need electricity? (extra charge applies) Yes No Do you need internet? (extra charge applies) Yes No Brief description of your product or service (may attach 100-word or less description) For office use only Date Form Rec d Date Payment Processed Booth# Bingo: Y/N Check# Visa MasterCard AME Card Number Exp Date 3-Digit Verification Code on Back of credit card (AME 4-digit code on Front) Signature of Cardholder Date Name on Card Total Amount $ Return to: NATSAP, 5272 River Rd. Suite 600, Bethesda, MD 20816, or Fax to Questions? events@natsap.org or call Darnella Parks at

14 NATSAP 2017 SPRING EVENTS SCHEDULE NATSAP s events help you balance a tight budget with the value of meeting and exchanging information with peers. Our webinars and Regional Conferences offer nearby mental health and allied professionals who work with children, adolescents and their families a smaller, more intimate version of the NATSAP Annual Conference in a location that is easy and convenient to reach. Event Date(s) Location Utah Regional Conference Reducing Risk: The Role of Social Media in a Crisis (Members Only) Northwest Regional Conference Rocky Mountain Regional Conference Friday, June 2, 2017 Wednesday, June 7, 2017 Thursday, June 15 Friday, June 16, 2017 Thursday, June 22- Friday, June 23, 2017 Layton, UT Davis Conference Center ONLINE Bend, OR Hampton Inn Whitefish, MT Grouse Mountain Lodge For more information, please visit events@natsap.org

15 NATSAP 2017 FALL EVENTS SCHEDULE NATSAP s events help you balance a tight budget with the value of meeting and exchanging information with peers. Our webinars and Regional Conferences offer nearby mental health and allied professionals who work with children, adolescents and their families a smaller, more intimate version of the NATSAP Annual Conference in a location that is easy and convenient to reach. Event Date(s) Location Midwest Regional Conference Northeast Regional Conference Southeast Regional Conference Leadership Summit (Executive Program Members Only) Link n Learn (Members Only for Programs and Open for ED Consultants) Wednesday, September 13 - Thursday, September 14, 2017 Tuesday, September 26 - Wednesday, September 27, 2017 Thursday, October 12 - Friday, October 13, 2017 Monday, November 6 - Tuesday, November 7, 2017 Monday, November 13 - Wednesday, November 15, 2017 Fontana, WI Abbey Resort on Lake Geneva Kennebunkport, ME Colony Hotel Asheville, NC Doubletree Asheville Biltmore Salt Lake City, UT Sheraton Hotel Washington, DC For more information, please visit events@natsap.org

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