CALL FOR THE ONE HUNDRED NINTH ANNUAL CONVENTION General Federation of Women's Clubs of Virginia (GFWC Virginia)

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1 CALL FOR THE ONE HUNDRED NINTH ANNUAL CONVENTION General Federation of Women's Clubs of Virginia (GFWC Virginia) May 5-8, 2016 DoubleTree by Hilton Williamsburg 50 Kingsmill Rd, Williamsburg, Virginia GFWC Virginia Theme: "Let us forget not to be kind CONVENTION THEME: The Key Faces of GFWC Virginia" Club Presidents are requested to read the Call to the members and elected delegates according to the bylaws of the Federation, Article IX, Section 1.B. "Each individual club shall be represented by its president or her alternate (ordinarily the First Vice President), and one or more additional delegates or alternates according to the following schedule: Fewer than 50 members - President and 1 additional delegate; members - President and 2 additional delegates; members - President and 3 additional delegates; members - President and 4 additional delegates; members - President and 5 additional delegates; members - President and 6 additional delegates. Junior clubs shall follow the same schedule." The Registration Form must be signed by the Club President and one other officer. A delegate should be prepared to show identification. Advance registration for meals and attendance shall be made by mail on forms included in this publication. Properly signed Registration Forms are to be mailed to the GFWC Virginia Credentials Chairman or Junior Chairman. Advance registration fee is $45 for delegate or visitor and must be postmarked no later than Friday, April 15, Late registration fee is $55 for delegate or visitor. Visitors attending Convention for one day shall pay $40. Only members attending the full Convention may be registered as delegates, however, "any member of any club belonging to GFWC Virginia may be present at Convention and may take part in the discussions upon all measures brought forward, but shall neither introduce motions nor vote." GFWC Virginia Bylaws, Article IX, Section 1.6. Please indicate on the registration form which members are attending their first state meeting. They will receive special recognition. Hotel reservations may be made by individual call-in no later than Monday, April After that date, any additional reservation requests will be honored on a rate and space available basis only. Please call the hotel toll free at (757) and ask for GFWC Virginia Convention room block. Guest room rates are: king or queen/queen: $ per day, plus taxes. Directions to the hotel can be found on the hotel website at WBGKRDT/maps-directions/index.html Take exit 242A to merge onto VA-199 W/Humelsine Pkwy W toward Williamsburg/Jamestown, Take the US-60 ramp to Williamsburg/Busch Gardens, Turn right onto US-60 E/Pocahontas Trail, Turn right onto Kingsmill RD. Hotel will be on right. ADMISSION TO ALL SESSIONS WILL BE BY BADGE ONLY Club Presidents and other attendees: Please bring this Call with you so that you may follow the Bylaw amendment that is being proposed by the committee. Please share information on the Convention and encourage members to attend.

2 GFWC VIRGINIA CONVENTION 2016 May 5-8, 2016 DoubleTree by Hilton, Williamsburg, Virginia Theme: The Key Faces of GFWC Virginia PRE-CONVENTION MEETINGS Thursday, May 5, :30 1:00 p.m. Budget and Finance and Endowment Committee Meetings President s Suite 2:00 4:30 p.m. Executive Board/Junior Executive Board Meeting 6:00 8:30 p.m. Executive Board/Junior Executive Board Dinner 9:00 9:45 p.m. Executive Board/Junior Executive Board Meeting 10:00 p.m. -? Junior Executive Board Meeting Friday, May 6, :00 10:00 a.m. Junior Executive Board Meeting 10:00 a.m. Noon Executive Board/Junior Executive Board Meeting/Brunch CONVENTION PROGRAM Friday, May 6, a.m. 9:00 p.m. Exhibitors Open 11 a.m. 1:45 p.m. Convention Registration Open Foyer 11:00 a.m. 1:45 p.m. Registration of Arts and Crafts 11:30 a.m. -12:30 p.m. Key Notes Practice 1:45 p.m. Musical Prelude 2:00 5:00 p.m. OPENING SESSION Call to Order - Betty Shields, GFWC Virginia President Procession of District Presidents and Directors of Junior Clubs Opening Ceremonies Presentation of Colors National Anthem Pledge of Allegiance to the Flag of the United States of America Welcome Susie Mowry Tidewater District President & Margaret Parker Tidewater JD Preliminary Credentials Report Linda Holsclaw, Credentials Chairman Appointment of Committee to Approve Minutes Presentation of Convention Rules Marlene Wine, GFWC Virginia Parliamentarian Presentation of Convention Program Teresa Craig, Meetings Chairman Introductions Betty Shields and Kristi Barber Reports of GFWC Virginia Officers Report of Executive Secretary Heather Craven Reports of Standing Committees Historian/Headquarters Hope Royer, Chairman Resolutions Sue Basham, Chairman State Fair Linda Holsclaw, Chairman Scholarships Susan Allen, Chairman Endowment Committee Betsy Doxey, Chairman Budget and Finance Kathryn Sowers, Chairman By-laws Marolyn Cash, Chairman Report of Nominating Committee Hope Royer Reports/Awards of Special Appointments/Committees *CIP Sandy Stiltner, Chairman

3 *Legislation/Public Policy Annette Rodgers, Chairman Reporting - Pat Riedinger, Chairman The Virginia Clubwoman/*Newsletter Awards Debbie McClintock, Editor *GFWC Women s History and Resource Center Dale Fisher, Chairman *Communications and Public Relations Pat Jeffress, Chairman *Website Pat Jeffress *Fundraising Cindy Ayers, Chairman Announcements/Door Prizes Teresa Craig, Meetings Chairman 5:00 5:45 p.m. Convention Registration Open Foyer 6:00 6:45 p.m. Reception Honoring GFWC Virginia Past Directors of Junior Clubs ALL CLUBWOMEN INVITED (Cash Bar) 6:45 p.m. Musical Prelude 7:00 10:00 p.m. The Key Faces of Membership Recognition Banquet (Cocktail attire) Procession of GFWC Virginia Past Directors of Junior Clubs and Executive Board Grace Dinner Entertainment Speaker Suellen Brazil GFWC Treasurer Presentation of Junior Special Awards honoring GFWC Virginia Past Presidents *Corinne Murray Award *Margaret Allen Thomas Award *Phyllis V. Roberts Award *Shelby Paisley Hamlett Award Community Service Program Awards, Facilitated by Fran Edwards and Joy Matkowsky *GFWC Junior Project Award, Advocates for Children Cathy Parker, Chairman *Education Carol Rollins, Chairman *Public Issues Sandy Stiltner, Chairman Membership Recruitment Recognition Kelly Lane, 2 nd VP/Membership Chairman *Membership Awards Kelly Lane, 2 nd VP/Membership Chairman Presentation of Anniversary Certificates, Extension Cup and Membership Pin Recipients, Kelly Lane, Chairman 50/50 Drawing Cheryl Wilson Announcements Teresa Craig, Meetings Chairman 10:00 p.m. View Arts and Crafts Exhibits 10:30 p.m. -? Districts' Caucus Saturday, May 7, :00 10:00 a.m. Polls Open 7:00 9:45 a.m. Convention Registration Open Foyer 9:00 a.m. 9:00 p.m. Exhibitors Open 7:30 8:30 a.m. BREAKFAST with meal ticket in the restaurant 8:30 9:30 a.m. BUSINESS SESSION/AWARDS Call to Order President Shields Credentials Report Update Linda Holsclaw, Chairman Report of Executive Board Action Martha Matthews, Secretary State Project Proposal Fran Edwards, President-elect Report of Strategic Planning Committee Pat Reinders, Chairman Report of Resolutions Committee Continued (if needed) Presenting, Sue Basham Report of By-laws Committee Continued (if needed) Marolyn Cash, Chairman Community Service Program Awards, Facilitated by Fran Edwards and Joy Matkowsky *Home Life Dawn Barnes, Chairman *Health Del Williams, Chairman *Conservation Jenny Martin, Chairman *International Outreach Bonnie Rosemond, Chairman Announcements/Door Prizes Teresa Craig, Meetings Chairman

4 9:45 11:15a.m. JUNIOR BUSINESS SESSION Call to Order Kristi Barber, GFWC Virginia 3 rd Vice-President/Director of Junior Clubs Introductions Junior Credentials Report Lori Chevalier, Credentials Junior Chairman Election of Junior Officers (by ballot) Reports of GFWC Virginia Junior Officers Report of Junior Executive Board Action Cheryl Wilson, Junior Secretary/Treasurer Reports of Junior Standing and Special Committees The Key Faces of Junior Spirit Presentation of Junior Clubs Accomplishments Junior New Business Presentation of Camp Easter Seals Virginia Staff Recognition Gift Kristi Baber Presentation to Camp Easter Seals Virginia President Shields *GFWC Virginia Junior Special Project - Camp Easter Seal - Angela Paez Junior Honor Society Awards Joy Matkowsky Junior Special Awards Introduced by Joy Matkowsky *Shenandoah Award Shenandoah District Juniors *Marjorie Branch Award Tidewater District Juniors *Thomas Jefferson Health Award Thomas Jefferson Junior Woman s Club *Southside District Award in Legislation Southside District Juniors *Junior Director's Awards and Junior Club of the Year Kristi Barber Announcement of Junior Election Results Junior Pledge Announcements Teresa Craig, Meetings Chairman 11:15 11:45 a.m. Convention Registration Open Foyer 10:00 11:15 a.m. View Arts and Crafts Exhibits All Dogwood Society and 1907 Society members gather in the Lobby for photo at 11:30 a.m. (Advance lunch seating for Dogwood Society members who have purchased a luncheon ticket) 11:45 a.m. Musical Prelude 12:00 2:45 p.m. The Key Faces of Leadership Dogwood Luncheon (Wear a hat) Call to Order Betty Shields Reports of Districts - Facilitated by Fran Edwards and Joy Matkowsky Grace, Virginia Darnell, Chaplain Lunch The Face of a Leader Suellen Brazil GFWC Treasurer *Leadership Awards Fran Edwards, Chairman, Joy Matkowsky, Junior Chairman Introduction of 2016 GFWC LEADS Participant Joy Matkowsky 125 th Anniversary Report Marlene Wine GFWC Chairman Announcement of Election Results Kate Fisher, Teller 50/50 Drawing Barb Kiker, Treasurer Announcements/Door Prizes Teresa Craig, Meetings Chairman 3:00 5:00 Club/District Market Place & Social View Arts and Crafts 3:45 p.m. Installation Rehearsal 5:00 5:30 p.m. Pick-up Arts and Crafts Exhibits 6:00 6:45 p.m. Reception Honoring GFWC Virginia Past Presidents ALL CLUBWOMEN INVITED (Cash Bar) 6:45 7:00 p.m. Musical Prelude 7:00 9:30 p.m. The Faces of Vision and Dedication Alice Kyle Installation Banquet - (Cocktail attire) Procession of GFWC Virginia Past Presidents and Executive Board Grace Virginia Darnell Dinner Tribute to GFWC Virginia Past Presidents Betty Shields Procession of Incoming Officers, Executive Board and Junior Executive Board

5 Installation of GFWC Virginia Officers Remarks of GFWC Virginia President and Director of Junior Clubs Remarks of GFWC Virginia President and Director of Junior Clubs Announcements Teresa Craig, Meetings Chairman 10:00 p.m. Installation Reception hosted by Southside District Sunday, May 8, :45 a.m. Musical Prelude 9:00 a.m. 11 a.m. "The Faces of Kindness" Brunch/Closing Business Session (Wear something pink) Call to Order President Shields Devotional Thought Virginia Darnell, Chaplain The Key Notes Directed by Linda Beatty, Music Chairman Final Credentials Report Linda Holsclaw, Chairman Remaining Business Grace Virginia Darnell Brunch Recognition of Arts Contests' Winners Gloria Worrell Arts Contests' Chairman Community Service Program Awards, Facilitated by Fran Edwards and Joy Matkowsky *Arts Gloria Worrell, Chairman *GFWC Signature Project Awards Lynn Osborne, Chairman Report/Award of the *GFWC Virginia State Project Joan Kremzir, Chairman Announcements/Door Prizes Teresa Craig, Meetings Chairman Collect For Clubwomen And, Oh Lord God, let us forget not to be kind Adjournment 11:00 12:00 p.m. RECEPTION Honoring GFWC Virginia President, Betty Shields Hosted by Southwestern District Suite # to be announced All members are invited 12:00 2:00 pm Post Convention Executive Board Meeting CONVENTION MENUS Friday Junior Recognition Banquet $39.00 Local Mixed Green Salad with Tomatoes, Cucumbers and Bermuda Onions Chicken Florentine Roasted Potatoes Glazed Carrots Chocolate Cake Assorted Rolls and Butter, Coffee and Tea Service Saturday Breakfast - In Restaurant $20.00 Seasonal Fruit & Berry Compote Assorted Cereals Fluffy Scrambled Eggs Bacon Strips Country Linked Sausages Southern Style Grits & Cheese Breakfast Potatoes Assortment of Danishes, Bagels & Breakfast Breads with Butter and Preserves Chilled Fruit Juices Whole and 2% Milk Coffee and Tea Service

6 Saturday Plated Dogwood Luncheon $37.00 Classic Caesar Salad with Garlic Croutons Frontier Chicken Roasted Tuscan Potatoes Fresh Vegetable Medley Warm Bread Pudding Assorted Rolls and Butter, Coffee and Tea Service Saturday Alice Kyle Banquet $41.00 Wedge Salad w/crumbled Blue Cheese and Bacon Bits w/ranch Dressing Grilled Flat Iron Steak Topped with Caramelized Onion Demi-Glace Garlic Whipped Mashed Potatoes Sautéed Green Beans & Onions Classic Carrot Cake Assorted Rolls and Butter, Coffee and Tea Service Sunday Morning Brunch $25.00 The Jamestown Bacon frittata with Roma Tomatoes, Onions and Cheese Fresh Baked Scones with Berries Chef s Selection of Potatoes Choice of 1 Chilled Juice: Orange, Apple or Cranberry Coffee and Tea Services The Bylaws Committee submits the following proposed change: ARTICLE VI - Dues and Finances Section 1. Dues A. Clubs Amend to read: Dues for GFWC Virginia shall be $10.00 per member. (To be effective at the close of the 2016 GFWC Virginia Convention) Rationale: To keep up with inflation and maintain all the services to clubs that are currently provided. It has been 10 years since a dues increase and expenses continue to grow, even though many cost-cutting methods have been put in place. Bylaws Committee: Marolyn Cash, Chairman Sue Trussell Florence Powell Anna Ruth Coleman Denise Price The GFWC Virginia Nominating Committee submits the following slate of officers: GFWC Virginia First Vice-President/President-elect: Kelly Lane, Lee District GFWC Virginia Second Vice-President: Martha Matthews, Tidewater District GFWC Virginia Third Vice-President/ Director of Junior Clubs: Joy Matkowsky, Lee District GFWC Virginia Secretary: Dale Fisher, Northern District GFWC Virginia Treasurer: Bonnie Rosemond, Alice Kyle District Nominating Committee: Hope Royer, Chairman Lori Chevalier, Junior member/chairman, GFWC Virginia Junior Nominating Committee Debbie McClintock, Alice Kyle District Camilla Cabannis, Blue Ridge District Pat Jeffress, Lee District Sarah Entsminger, Northern District Marolyn Cash, Shenandoah District Jeanie Pond, Southside District Sandy Stiltner, Southwestern District Betsy Doxey, Tidewater District GFWC Virginia President: Fran Edwards, Southside District Fran Edwards was a member of Boykins Junior Woman s Club for 15 years and currently is a member of GFWC Tarrara Woman s Club for 26 years in Southside District. She has held all club offices and numerous chairmanships at both levels. She currently serves as Arts and Education Chairman. She has served Southside District as Junior Secretary, District Secretary, Treasurer, Second Vice President, First Vice President and District President, She has held numerous chairmanships at both levels and currently serves as Parliamentarian. Fran has served GFWC Virginia in many chairman capacities at both Junior and General level including Arts and Crafts Chairman ( ), President s Aide ( ). She has served as GFWC Virginia Treasurer ( ), GFWC Virginia Secretary ( ), GFWC Virginia 2nd Vice-President ( ), and GFWC Virginia 1st Vice President/President Elect ( ). She

7 was a member of the Virginia HOBY Leadership Seminar Board of Directors from 2003 to She served as the Second Vice President ( ), Secretary ( ) and currently works with the recruitment chairman as a nonmember volunteer. Fran is married to Glenn and mother to Daryl, Brian, Daniel and Ginger. A graduate of James Madison University, she is currently retired, having served as a math teacher in Southampton County Schools for 40 years, the last 15 as Chairman of the Math Department. She is a member of Boykins United Methodist Church where she is a member of the Finance Committee. Also, she is a member of United Methodist Women serving as Secretary ( ), Treasurer ( ), and currently serving as Secretary-Treasurer. Fran s hobbies include NASCAR, reading, Sudoku puzzles, traveling, and cooking. GFWC Virginia First Vice-President/President-elect: Kelly Lane, Lee District Kelly Lane has been a member of the General Federation of Women s Clubs since 1984 when she joined Lee District s Ginter Park Junior Woman s Club. She served as Ginter Park s President from Kelly was a Founder and Charter Member of GFWC Ladies In Purpose Junior Woman s Club in Kelly served as Lee District Assistant Junior Director and as Third Vice President/Director of Junior Clubs On the state level, Kelly served as VFWC of GFWC Junior Credentials Chairman and VFWC of GFWC Junior Continuing Camp East Chairman from During the administration she served as GFWC Virginia Assistant Junior Director and in as GFWC Virginia Third Vice President/Director of Junior Clubs. For the administration Kelly served as GFWC Virginia Meetings Chairman. Currently Kelly serves as the Second Vice President. In Southeastern Region she served on the Election Committee , Evaluation Committee and was the Credentials Chairman when GFWC Virginia hosted the Southeastern Region Meeting in November Currently Kelly serves as the Minute Chairman for Southeastern Region Kelly has been employed by Anthem Blue Cross and Blue Shield for 29 years. Currently she is a National Implementation Manager. Kelly enjoys card stamping, going to the movies, and spending time with friends. GFWC Virginia Second Vice-President: Martha Matthews, Tidewater District Martha is a member of and currently serves as secretary/treasurer for the GFWC Woman s Club of the Eastern Shore in Tidewater District. She has been in club work since 1978, first in the Accomack County Junior Woman s Club, serving as club president from She later held numerous District Junior chairmanships and offices including Third Vice President/ Director of Junior Clubs Martha also served GFWC Virginia as Third Vice President/Director of Junior Clubs She graduated from juniors in 1992 and has held chairmanships and offices in the District including President She has served in a variety of GFWC Virginia chairmanships and served two terms as the GFWC Virginia Treasurer. Martha is completing her term as State Secretary for the administration. Martha was appointed and served as the protocol chairman for GFWC during the administration. She currently serves on the Elections Committee for Southeastern Region and the Budget Committee for GFWC. She is also active in the Alpha Delta Kappa educational sorority where she has served as Parliamentarian and Vice President and is completing a two year term as Treasurer. She is a past Chairman of the Board of Directors of Easter Seals Virginia from and served National Easter Seals as a committee member from She was a member of the Accomack County School Board Martha was the bookkeeper for her husband s construction company for 10 years before returning to teaching where she taught Early Childhood Special Education and retired in December 2010 after teaching 6th Grade SOL Math. In 2005, Martha was named Teacher of the Year for Accomack County Public Schools. She lives on the Eastern Shore of Virginia with her husband of almost 42 years, Roger. They have two grown children, a son, Seth, and a daughter, Sarah. When she can find the time, Martha enjoys going to the beach, reading, playing bridge, and, of course, spending time with her granddaughters. GFWC Virginia Director of Junior Clubs and Third Vice-President: Joy Matkowsky, Lee District Joy has been a member of the GFWC Powhatan Junior Woman s Club since 2004 and has happily served in the following positions: CLUB: President (3 terms), 1st Vice President, Second Vice President, Membership Chairman, scrapbook chairman. DISTRICT: Junior Director , Assistant JD , Jr. Conservation Chairman , Jr. Legislation Chair , Jr. Courtesy Chair , Jr. Meetings Chair GFWC VIRGINIA: GFWC Virginia Assistant Junior Director , Jr. Budget and Finance Committee , Jr. Standing Rules Committee Chairman , LEADS Coordinator , Jr. Leadership Chairman In addition to her work with club, she also manages her husband s dental practice and takes care of all the marketing and advertising. She spends her free time with her husband Peter and dog Buddy. She enjoys club work, working on her scrapbooks and making hand-made cards.

8 GFWC Virginia Secretary: Dale Fisher, Northern District Dale Fisher has been a federation member for 31 years, first as a member of the Junior Woman s Club of Manassas and now with the GFWC Woman s Club of Manassas, Inc. She has served her clubs in numerous leadership roles. On the district level, in addition to fulfilling various chairmanships and offices Dale has represented Northern District as their Director of Junior Clubs and as District President Dale served as GFWC Virginia 2nd Vice President/Membership Chairman during the administration. She has held state chairmanships of several community service programs and is currently the GFWC Women s History and Resource Center chair. Dale is also a docent at GFWC headquarters in Washington, D.C. Dale works part-time as the bookkeeper of their automobile business. In her spare time she enjoys painting, clogging, and golf. GFWC Virginia Treasurer: Bonnie Rosemond, Alice Kyle District Bonnie Rosemond has been a member of the Brookneal Woman s Club, Member of GFWC in the Alice Kyle District since moving back to her hometown in 2001 having served as Club President three terms and 2nd Vice President/Program Chairman two terms. She has served Alice Kyle District as Secretary, 2nd Vice President, 1st Vice President and District President , while most recently serving as Membership, Conservation and District Project Chairman. She holds close to her heart the active GFWC Charlotte County Woman s founded and chartered while serving as District 2nd Vice President/Membership Chairman. Bonnie currently serves GFWC Virginia as International Outreach chairman, whereas she finds rewarding knowing we make differences not only in our communities but worldwide. Bonnie is married to husband David, of 31 years. Combined, they have 6 children, 12 grandchildren and a Cocker Spaniel (Khaki). In addition to GFWC, she is active in her Garden Club and DAR Chapter and serves on the Patrick Henry Family Services Advisory Board since She is a member of Ebenezer Baptist Church where she has been a member since early childhood. Now retired, she enjoys her extra time spent in gardening, genealogy research, and especially time with family and friends. She has always enjoyed meeting new people and considers herself a good listener. GFWC Virginia Assistant Director of Junior Clubs: Trina Behbahani, Northern District Trina has been a Federation member for over 8 years as a member of the Junior Woman s Club of Loudoun. She has served her club in numerous positions, including two terms as President, the position she currently holds. She served as 3rd Vice President, Director of Junior Clubs for her district from and currently serves as the Junior Fundraising Chair for GFWC Virginia. Trina has represented her club at district, state and international conventions and is a graduate of GFWC LEADS having served as the state representative in Trina has been employed by the American College of Radiology for over 13 years and is currently Director of Governance and Member Engagement. A newlywed, Trina has been married to her husband Mark for just over 5 months. In her spare time she enjoys traveling, golf, reading, and spending time with family and friends. GFWC Virginia Junior Secretary-Treasurer: Jenny Hinegardner, Shenandoah District A member of the GFWC Staunton-Augusta Junior Women s Club, Jenny has served as the Shenandoah District Director of Junior Clubs, Junior Executive Budget and Finance Committee, club Secretary, Treasurer, and Historian, and is currently the President of her Club. She lives in Staunton, Virginia, working as a Small Business Banker. She has been married to Chad Hinegardner for almost 16 years. They have a daughter, Allie. She is passionate about her community, friends, family, and giving back as much as she is able.