OFFICIAL CALL to the One Hundred and Twentieth Annual Convention April 23 25, 2015

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1 GFWC KENTUCKY Susan Alexander President GFWC Kentucky OFFICIAL CALL to the One Hundred and Twentieth Annual Convention April 23 25, 2015 THE CAPITAL PLAZA HOTEL 405 Wilkinson Blvd. Frankfort, Kentucky Convention Theme: What s Behind That Green Door? Convention Chairman: Bridget Murphy (Morgan County WC) Meals Chairman: Martha Crafton (Murray WC) The President of GFWC Kentucky, Susan Alexander, hereby calls all member clubs and associate organizations to send delegates and visitors to the Annual Convention. ARTICLE VIII. Meetings Section 2. Official Call. A. The official call and delegate cards shall be mailed or electronically sent to the voting body at least forty-five days prior to the convention. B. The call to the annual convention, giving the time and place of the convention, shall be published in The Kentucky Clubwoman which shall be mailed or electronically sent at least thirty days prior to the convention. ARTICLE XVIII. Amendment Section 2. Proposed amendments shall be printed in The Kentucky Clubwoman which shall be mailed or electronically sent to GFWC Kentucky members thirty days prior to the convention. Page 1

2 GFWC KENTUCKY What s Behind That Green Door? Dear Clubwomen, The GENERAL FEDERATION OF WOMEN S CLUBS KENTUCKY are hereby called to the One Hundred and Twentieth Annual Convention to be held April 23 rd thru April 25 th, 2015 at the Capital Plaza Hotel, in Frankfort, Kentucky. We, the members of GFWC Kentucky, will be hosting our GFWC International Treasurer, Mrs. Suellen Brazil, during our convention. It is an honor to have her visit our state and I know each of you will enjoy meeting her. Committee meetings will begin at 12:00 p.m on Thursday. Please see the tentative agenda for the times and locations within the hotel. If you are unable to attend your respective meeting please be sure to let the facilitator know in advance. Any material handouts will be available to you upon request. The Pre-Convention Board of Directors Dinner meeting is scheduled for Thursday evening, April 23 rd beginning at 6:00 p.m. This meeting and meal function is open to all members who wish to attend. GFWC KENTUCKY Bylaws ARTICLE IX. Board of Directors Section 1. Compositions. A. The Board of Directors shall be composed of: 1. Executive Committee; 2. District Governors and Vice-Governors, District Director of Junior Clubs; 3. GFWC KENTUCKY Director-elect of Junior Clubs; 4. chairmen of GFWC KENTUCKY Standing & Special Committees; 5. members of the Budget and Finance Committee; 6. chairmen of Community Service Programs (General & Junior); 7. chairmen of the Advancement Areas (General & Junior); 8. chairman of the Headquarters Committee 9. appointed chairmen (General & Junior); 10. GFWC/GFWC KENTUCKY per capita dues paying, Honorary Presidents; 11. Parliamentarian if a GFWC/GFWC KENTUCKY member. B. The Parliamentarian may attend Board of Directors meetings in an advisory capacity. The GFWC KENTUCKY Convention is meant to be a learning experience, as well as a time to honor clubs for their hard work and accomplishments. Remember, convention is all about YOU!! Silent Auction items may be left at the Registration Table, starting Thursday, April 23 rd and can also be checked in Friday morning, April 24 th. The Arts and Crafts Chairman, Gale Vinson, will be presiding, along with the Vice Governors from each district. Susan Alexander President of GFWC Kentucky Page 2

3 GFWC Kentucky 120 TH ANNUAL CONVENTION April 23-25, 2015 Capital Plaza Hotel, Frankfort, Kentucky Tentative Schedule - Subject To Change. REGISTRATION DAILY HOURS Coat Check Area Thursday, April 23, 2015 Friday, April 24, 2015 Saturday, April 25, :00 pm - 6:00 pm 8:00 am - 12:00 pm 4:00 pm 6:00 pm 8:00 am - 12:00 pm ** Silent Auctions Items may be left at the Registration Area upon your arrival. ARTS & CRAFTS HOURS Kentucky Room 1 & 2 Friday, April 24, :00 am - 8:30 am Check In For:Arts & Crafts/Photography Contest 4:00 pm 4:45 pm View Arts and Crafts 5:00 pm 5:45 pm Check Out for Arts & Crafts TENTATIVE PRE-CONVENTION ACTIVITIES PRE-CONVENTION EVENTS: THURSDAY AFTERNOON - APRIL 23, :00 pm - 6:00 pm Registration Coat Check Area 12:00 pm - 1:30 pm Budget Finance Meeting Kentucky Room 1 2:00 pm - 3:00 pm Executive Committee Meeting PRESIDENTIAL SUITE (Room 807) 3:00 pm - 5:00 pm Glass Room Kentucky Room 1 Kentucky Room 2 Governors and Vice Governors Meeting Club Presidents Meeting State Chairman Meeting Page 3

4 3:00 pm 5:30 pm LEADS Workshop Ballroom 2 5:00 pm - 5:45 pm Headquarters Committee Meeting Glass Room 5:00pm 5:45 pm Kentucky Room 2 Credentials Committee & Election Committee THURSDAY EVENING - APRIL 23, :00 pm - 9:00 pm Dinner & Ballroom 1 & 2 GFWC Kentucky Board of Director s Meeting TENTATIVE CONVENTION SCHEDULE FRIDAY MORNING - APRIL 24, :00 am - 8:30 am Check In For: Arts & Crafts/Photography Contest Kentucky Room 1 & 2 8:00 am - 9:00 am Check In For: Silent Auction Items Seminar Room 8:00 am - 12:00 pm Registration Opens Coat Check Area 8:00 am - 9:00 am Marketplace Open Seminar Room * Not open during General Session 7:00 8:30 am Past Presidents & Past Governors Breakfast Glass Room 9:00 am - 12:00 pm Opening Session of the GFWC KY Ballroom 1 & 2 120th Annual Convention (Open to all GFWC Kentucky Members) Call to Order Invocation: Jackie Brooks, GFWC KY State Chaplain Presenting of Colors National Anthem: Performed by Missi McCoy, Pledge of Allegiance to the Flag of the United States Of America: Nancy Hunt, Governor, GFWC KY 1st District Greetings from the Office of the Mayor of Frankfort The Honorable William May Welcome: Judy Hillard, President, Woman's Club of Frankfort Response: Maggie Hayden, Governor, GFWC KY 6th District Page 4

5 Greetings from the GFWC International Treasurer, Suellen Brazil Report of Credentials Committee: Cynthia Barnes, GFWC KY Credentials Chairman Convention Standing Rules: Terri Srinivasan, GFWC KY Recording Secretary Report of Program Committee: Terri Srinivasan, GFWC KY Recording Secretary Report of Convention Chairman: Bridget Murphy, GFWC KY Convention Committee Reports GFWC Kentucky Officers Board of Directors: Terri Srinivasan, GFWC KY Recording Secretary Presentation of GFWC KY Nominating Committee Report of Budget Finance Committee: Beth Hill, GFWC KY Treasurer Reports of District Governors: Bev Pilgrim GFWC KY 2 nd Vice President presiding Governor/Vice Governors Awards: Bev Pilgrim AWARDS: Pat Harrington, GFWC KY 1 st Vice President presiding Education Community Service Award: Cathy Conely, Chairman Conservation Community Service Award: Dr. Tracy Wortham, Chairman Home Life Community Service Award: Marlene Beach, Chairman International Outreach Community Service Award: Darla Doss, Chairman 10:45 am - 11:15 am Guest Speaker: Stephen L. Collins, Chairman Kentucky Heritage Council KY Main Street Keeping Main Streets Alive 11:15 am 11:30 am Applause on Main Awards: Sara Bell, Chairman 30 Minute Break Reconvene Ballroom 1 & 2 FRIDAY AFTERNOON - APRIL 24, :00 pm 1:30 pm Purple Ribbon Luncheon for DVA Ballroom 1 & 2 Blessing: Jackie Brooks, GFWC KY Chaplain Luncheon Meal 1:45 pm Reconvene General Session 1:45 pm 2:00 pm Domestic Violence Awareness Speaker: Marissa Castellanos, MSW Ballroom 1 & 2 Catholic Charities of Louisville, Human Trafficking Program Manager Domestic Violence Awareness Awards: Terri Srinivasan, Domestic Violence Chairman 2:15 pm By Laws: Wanda Moore, GFWC Kentucky Bylaws Chairman Ballroom 1 & 2 Page 5

6 AWARDS: Pat Harrington, GFWC KY 1 st Vice President presiding Public Issues Community Service Award: Cynthia Barnes Fundraising Award: Teresa Schmidt, Chairman Arts Community Service Award: Gale Vinson, Chairman Photography Awards: Gale Vinson, Chairman Arts and Crafts Awards: Gale Vinson, Chairman Writing Awards (Poetry & Short Story) LaBerta White GFWC KY Writing Contest Chairman Press Book Award: Thelma Wallen, Chairman Announcements 4:00 pm Recess until 7:30 pm Evening Banquet 4:00 pm 5:15 pm Voting Glass Room 4:00 pm 4:45 pm View Arts and Crafts Kentucky Room 1 & 2 4:00 pm - 6:00 pm Marketplace Open Seminar Room * Not open during General Session 4:00 pm 6:00 pm Registration Open Coat Check Area 5:00 pm 5:45 pm Check Out for Arts & Crafts Kentucky Room 1 & 2 5:30 pm 6:30 pm Juniors & Juniorettes Glass Room FRIDAY EVENING - APRIL 24, :00 pm - 7:30 pm Processional Assembles Foyer Adjacent to Ballroom 1 & 2 7:30 pm - 9:00 pm Processional of Officers & Guests Ballroom 1 & 2 Score Card Awards for Club Presidents Marsha Leonard, GFWC KY Score Card Chairman Blessing: Jackie Brooks, GFWC KY Chaplain Dinner Meal Keynote Speaker GFWC International Treasurer, Mrs. Suellen Brazil Presentations of Membership Awards: Susette Redwine, GFWC KY President-elect Outstanding Club Woman of the Year Award Announcements Jennie Nominations Are Due June 1st Page 6

7 Recess until 9:15 am Saturday, April 25, :15 pm Until? Reception Honoring GFWC International Treasurer PRESIDENTIAL SUITE & the GFWC KY Officers Room 807 Hosted by: GFWC KY Juniors SATURDAY MORNING - APRIL 25, :00 am 12:00 pm Registration Coat Check Area 9:15 am - 12:00 pm Silent Auction Opens Seminar Room 9:15 am - 12:00 pm General Session Ballroom 1 & 2 Devotion GFWC Kentucky Memorial Service: Jackie Brooks, GFWC KY State Chaplain - presiding Report of Credentials Committee: Cynthia Barnes, Chairman Report of Election Committee: Donna Short, Chairman GFWC KY Honorary President Unfinished Business 2014 GFWC KY LEADS: Terri Srinivasan, Leadership Chairman Leadership Awards AWARDS: Pat Harrington, GFWC KY 1 st Vice President, presiding Communication & Identity Awards GFWC Communications & Public Relations Award: Patti Cross GFWC KY Website Contest Award: Peggy Barnes GFWC KY Newsletter Award: Molly Deignan KET Awards: Sharon Hardin, Chairman Women s History Award: Judy Mathis, Chairman Spirit Award: Pat Harrington, GFWC KY 1 st Vice President Announcements 12:00 pm Silent Auction Closes 12:00 pm - 12:30 pm Recess until 12:30 Luncheon SATURDAY AFTERNOON - APRIL 25, :30 pm - 3:00 pm Junior and General Luncheon Ballroom 1 & 2 Emphasis: The Battle against Bullying and GFWC KY Junior Special Project: St Jude s Cancer Research Wendy Thompson, GFWC KY Director of Junior Clubs, Presiding Blessing: Jackie Brooks, GFWC KY Chaplain Page 7

8 Luncheon Meal Guest Speakers: Susan and Morgan Guess, The Battle against Bullying GFWC KY Junior Special Project St. Jude s Cancer Research: Rita Wood, Special Projects Chairman Recognition of St. Jude s Award: Rita Wood Junior and Juniorette Awards Junior Raffle: Wendy Thompson Junior Pledge: Preshus Howard, GFWC Kentucky Director Elect of Junior Clubs Invitation to the 2015 GFWC International Convention Suellen Brazil, GFWC Treasurer Invitation to Southeastern Regional Meeting Phoebe McCoy, SER Past President Silent Auction Results: Teresa Schmidt, Silent Auction Chairman Announcements Bridget Murphy, GFWC KY Convention Chair Adjournment of the 120 th GFWC KY Annual State Convention Page 8

9 Good morning GFWC Kentucky! What a wonderful spring this will be filled with amazing, fun-filled state conventions from one end of the country to the other. I hope everyone is planning to attend your state convention and will be a part of the celebration of your accomplishments! The 50 State conventions will lead right into our trip to Memphis, TN for our 125th GFWC Anniversary Celebration Convention. Look for the CALL to Convention in our March/April issue of the GFWC Clubwoman. I hope each of you are thinking seriously about joining us for this fun filled event. While I won t be with you in Frankfort this year, I know you will enjoy your time with Suellen Brazil. She is a valued member of the Executive Committee, not only for her expertise as our GFWC Treasurer, but also for her fun spirit and the abundance of enthusiasm she brings with her. State conventions add a renewed sense of belonging and a spark of excitement to GFWC and I hope you will be joining all your GFWC Sisters this spring as we do the Happy Dance all across the country celebrating your accomplishments. Thank you GFWC Kentucky for truly Living the Volunteer Spirit! Babs J. Condon, GFWC International President Page 9

10 GFWC KENTUCKY - CONVENTION INFORMATION ARTS & CRAFTS and PHOTOGRAPHY CONTESTS: This year, all entries may be checked in during the registration times on Thursday, April 23 th and Friday, April 24 th, as well as in the Kentucky Room 1 & 2 on Friday between 7:00 and 8:30 a.m. There will be an area for the Arts & Crafts and Photography, near the Convention Registration area. As you register for Convention, you will be able to register the Arts & Crafts and the Photography. Judging will take place on Friday, April 24 th and the Arts & Crafts and Photography awards will be announced on Friday, April 24 th, during the afternoon General Session. Arts & Crafts and Photography items must be checked out on Friday, between 5:00 and 5:45 p.m. * Entries are entered at the owner s risk. GFWC KENTUCKY and the Capital Plaza Hotel cannot accept responsibility for loss or damage. All winners will be published in Kentucky Clubwoman. The convention committee requests all articles remain on display until after the close of the exhibit at 4:45 on Friday, April 24 th. All contest entries must be picked up between 5:00 p.m. and 5:45 p.m. on Friday. BLING Back by popular demand it s time for BLING!!!! Please bring jewelry items that you no longer have a need for and donate them to the BLING table. These jewelry items will be displayed and offered for resale during the convention. CHECK LIST OF ITEMS FOR CONVENTION Pre-Register by April 2 nd Complete Delegate Cards and include with Convention Registration Make your Meal Reservations with THE Meals Chairman by April 2 nd Make your Room Reservations with the Hotel by April 2 nd Bling jewelry you no longer want donate it to the Silent Auction Theme Basket for Silent Auction Copy of proposed amendments to the Bylaws. Name Badge - If you have a club name badge and would like to wear it - we welcome it at all functions except voting events. During voting events your convention badge is required. Page 10

11 CONVENTION MATERIALS You will receive your convention program, convention badges, meal tickets, and other pertinent materials at the GFWC KENTUCKY Convention Registration area, located in the Coat Check Area. Registration will be open: Thursday, April 23, 2015 Friday, April 24, 2015 Saturday, April 25, :00 pm - 6:00 pm 8:00 am - 12:00 pm 4:00 pm - 6:00 pm 8:00 a.m. 12:00 pm DELEGATES & DELEGATE CARDS Delegate Cards are included in this Official Call. Please return the completed and signed card with your registration form. Convention badges will indicate members who are attending as delegates, according to the GFWC Kentucky Bylaws as follows: GFWC KENTUCKY Bylaws, Article VIII Section 3, the voting body of the convention shall be comprised of: A. Board of Directors (refer to Article IX typed in this Call or your bylaws) B. Active Clubs (General and Primary) each consisting of four or more active (primary) members. The delegates shall be: GFWC/Kentucky 120th Annual Convention 2015 DELEGATE CARD 1. two active (primary) members Member Name Club Name 2. one additional delegate for each 25 active (primary) members Please check one: Club Officer Club Delegate may be counted in one club for representation purposes. GFWC KENTUCKY Bylaws) Alternate Delegate C. One delegate per ten members-at-large, appointed by GFWC Delegate s Signature KENTUCKY President. Club President s Signature D. Associate organization, one delegate. GFWC KENTUCKY Board Member (see Article IX GFWC JUNIOR & JUNIORETTE LUNCHEON The GFWC Kentucky Juniors will be collecting items for The Battle Against Bullying. They are asking all members to please bring any of the following items: Middle-School-Age to High-School-Age magazines, books, or flip flops. The special speakers will be Susan and Morgan Guess. They will be able to give these items where needed in their travel around Kentucky. You may leave these items at the registration desk or bring them to the Junior Luncheon. Page 11

12 HOTEL ROOM RESERVATIONS Capital Plaza Hotel, 405 Wilkinson Blvd., Frankfort, KY The Capital Plaza Hotel is the site of the Convention. To make your room reservations call the hotel at Please make your hotel reservations by April 2 nd, 2015 to receive the special rate of $ (1-4 guests per room), plus tax. The Capital Plaza Hotel is located at 405 Wilkinson Blvd., Frankfort, Kentucky, and has a parking garage attached. RESERVATIONS and advise you are with GFWC Kentucky to get your special rate of $99.00 (plus tax) per night. (There is no separate reservations number.) Call by April 2 nd to make your reservation & get the special price** CHECK IN/OUT Check in: 3:00 p.m. Check out: 12:00 p.m. PARKING Free parking. Access the parking garage from Clinton Street DRIVING DIRECTIONS From I-64 West (traveling from Lexington, Cincinnati, Knoxville, Ashland): 1. Take exit 58 toward Frankfort 2. Merge onto US-60 W/Versailles Road (0.3 miles) 3. Continue onto Wilkinson Blvd (2.4 miles) 4. Destination will be on the left From I-64 East (traveling from Louisville): 1. Take exit 53B to merge onto US-127 N/Lawrenceburg Rd toward Frankfort (1.3 miles) 2. Turn right onto Lawrenceburg Road or US127 N (0.8 miles) 3. Continue to follow US-127 N/W Frankfort Connector (2.8 miles) 4. Turn left onto Wilkinson Blvd 5. Destination will be on the left From Bluegrass Parkway (traveling from Nashville, Bardstown): 1. Take exit 59B to merge onto US-127 N toward Lawrenceburg/Frankfort/I Continue to follow US-127 N (15.2 miles) 3. Turn right onto Lawrenceburg Rd (0.8 miles) 5. Continue to follow US-127 N/W Frankfort Connector (2.8 miles) 6. Turn left onto Wilkinson Blvd 7. Destination will be on the left Page 12

13 LEADS SEMINAR GFWC KENTUCKY 2015 April 23, 3:00-5:30 pm Leadership trainings create opportunities for attendees to learn important information as well as skills to empower them to advance in their level of leadership. These trainings can carry a heavy price because of the value of the time and expertise of the presenters. Our GFWC KY is providing a 2 ½ hour training at NO additional cost to you, a state club woman. The presenters are presenting to nurture the leader within those attending. They wish to educate, encourage and inspire fellow state women to embrace higher levels of leadership in our communities so that women will be truly wellrepresented in the decision-making and the molding of our nation s, state s, and local community s future. Please take advantage of this chance to broaden your leadership toolbox. The workshop will offer team building, information about GFWC and GFWC KY, information about leadership and management, about Leadership Kentucky, and a panel discussion at the end with a state senator, state representative and our Supreme Court Clerk. Please indicate how many club members can attend from your club, and come prepared to learn! The club with the most attendees will be presented with a certificate and a leadership token prize! MARKETPLACE The Marketplace will be open for business, and located in the Seminar Room. If you need any GFWC KENTUCKY logo merchandise, please visit the Seminar Room. MEALS GFWC KENTUCKY is required by hotel management to contract in advance for all meals. Meal cancellations and refunds will not be honored by GFWC KENTUCKY after April 2nd. After making your choices, fill out the Advance Meal Reservation Form and return it by April 2 nd, 2015 to: Martha Crafton, GFWC Meals Chairman 801 Sycamore, Murray KY Contact Info: M.Crafton59@Gmail.com / Deadline for meal reservations is April 2 nd, PRESS BOOKS The Press Books will be on display throughout the sessions, until 4:45 pm on Friday, April 24 th. All entries must be picked up on Friday, between 5:00 and 5:45, when the Arts & Crafts are being picked up. Page 13

14 PRE-REGISTRATION Registration fee is $15.00 for each GFWC KENTUCKY member and guest attending. Please complete the pre-registration form and return it, with your signed delegate cards, to the Registration Chairman. Make checks payable to GFWC KENTUCKY and mail to the Registration Chairman, Gaye Gardner, 395 Country Manor Lane, Shepherdsville, KY Your registration form and payment must be received by April 2, There will be no refunds of registration fees. All delegates, members and guests are urged to preregister. SPECIAL REQUESTS Please bring a copy of the proposed amendments to the Bylaws. SUGGESTED CONVENTION ATTIRE: All General Meetings - Business Casual Thursday Night Business Casual Friday Luncheon Business Casual Friday Night Banquets Business Casual or Semi-formal. Saturday Luncheon Business Casual SILENT AUCTIONS FROM TERESA SCHMIDT, CHAIRMAN #1.Club Presidents, please have your club members put on their thinking caps and step outside the box and come up with some new and unique themes for silent auction baskets. #2 GFWC KY District Governors, please participate in "what's in the box" silent auction. Pick a theme, get the items together and place them in a box, seal the box and put a one word clue describing "what's in the box" on the outside of the box. Believe me this is fun!! GFWC KY Third District did this at their Fall Conference. Also, there will be an opportunity to win a GFWC KENTUCKY Vest, guess how many keys are in the jar and BLING is back too!! For BLING, clean out your jewelry boxes of the jewelry you haven't worn in a year or so. Who knows.there might be a prize for the GFWC KY club woman that brings the most pieces. Each club is requested to bring a Basket. All Theme Baskets can be turned in at registration starting on Thursday, April 23 rd. The items will be on display for you to bid on during Friday and until 12:00 noon Saturday. The HIGHEST BIDDERS will be announced Saturday afternoon before adjournment. For further information or if you have questions, contact Teresa Schmidt, Fundraising Chairman at Silent Auction items will be located in the Seminar Room. Page 14

15 CONVENTION MENU SELECTIONS BOARD OF DIRECTORS MEETING/DINNER $45.00 Thursday Evening, April 23, 2015 House Salad w/ Hot Rolls, Butter Marco Polo Breast of Chicken Fresh Vegetable Medley -- Rice Pilaf House Made Bourbon Bread Pudding Coffee - Tea Water PAST PRESIDENT S & PAST GOVERNOR S BREAKFAST $25.00 Friday Morning, April 24, 2015 Scrambled Eggs w/bacon Hash Brown Potatoes -- Biscuits w/ Preserves Orange Juice Coffee Tea Water PURPLE RIBBON LUNCHEON FOR DVA $25.00 Friday Afternoon, April 24, 2015 The 1 st Lady Homemade Chicken Salad w/ Lettuce & Tomato Fresh Fruit Salad Assorted Fresh Baked Cookies Coffee Tea Water GFWC KENTUCKY BANQUEST $45.00 Friday Evening, April 24, 2015 House Salad w/ Hot Rolls, Butter Roasted Pork Tenderloin w/ Peach Brandy Sauce Roasted Asparagus -- Scalloped Potatoes Chocolate Layer Cake Coffee Tea Water GFWC KENTUCKY JUNIORS & JUNIORETTES LUNCH $25.00 Saturday Afternoon, April 25, 2015 Ham Sandwich w/ Homemade Whole Wheat Bread Loaded Potato Soup -- Fresh Fruit Assorted Fresh Baked Cookies Coffee Tea - Water *Vegetarian meals or Dietary Restrictions are available on request.** Page 15

16 GFWC KENTUCKY ADVANCE MEAL RESERVATIONS 2015 ANNUAL CONVENTION Please indicate the number of meals you desire. Your meal tickets may be picked up at the Reservation desk, under the name of the person / club signing the reservation form. *Reservation deadline is Ap ril 2, 2015* No of Meals Total Dinner (Marco Polo Chicken) Breakfast (Honorary Presidents & Past Governors only please) Luncheon (Chicken Salad) Banquet Dinner (Pork Tenderloin) Luncheon (Ham Sandwich & Soup) Thursday, April 23, 2015 Friday, April 24, 2015 Saturday, April 25, $ = $25.00 = $ = $ = $ = $ TOTAL AMOUNT ENCLOSED: $ Make checks payable to GFWC KENTUCKY /mail to: GFWC Kentucky Meals Chairman Martha Crafton ** Must be received by APRIL 2ND *** 801 Sycamore, Murray KY PRINTED NAME & SIGNATURE CLUB: DISTRICT: ADDRESS: CITY: ZIP: PHONE: VEGETARIAN: DIETARY RESTRICTIONS: **Vegetarian meals or Dietary Restriction meals available on request.** Page 16

17 GFWC KENTUCKY 2015 CONVENTION ADVANCED REGISTRATION FORM Club: District: President: Phone: PLEASE CHECK THE BOX FOR YOUR HIGHEST OFFICE NOW HELD (State or District) STATE DISTRICT CLUB MEMBER NAME / or PHONE (Board) (Board) CLUB Only if reached IN ** To ensure proper credentials, please pre-register using this form and return it, along with your delegate cards, & payment of $15.00 per person by April 2nd, State Elected Officer State Chair State Past President District Elected Officer District Chair District Appointed Officer D = Delegate A = Alternate Non-Voting Member Guest 25 Years 50 Years TOTALS MAIL TO: GFWC Kentucky Registration Chairman Gaye Gardner 395 Country Manor Lane, Shepherdsville, KY (Questions: HQ / Hm / C) Must be received by April 2, 2015 # of Registrations x $15.00 = $ Checks must be payable to: GFWC Kentucky For Headquarters Use: Date Received: Check #: Amount: Check Copied: Check Logged: To Treasurer: Registered: Added To Count: Scanned: Page 17

18 GFWC/Kentucky 120th Annual Convention 2015 DELEGATE CARD GFWC/Kentucky 120th Annual Convention 2015 DELEGATE CARD Member Name Club Name Member Name Club Name Please check one: Club Officer Club Delegate GFWC KENTUCKY Board Member (see Article IX GFWC KENTUCKY Bylaws) Alternate Delegate Delegate s Signature Club President s Signature GFWC/Kentucky 120th Annual Convention 2015 DELEGATE CARD Please check one: Club Officer Club Delegate GFWC KENTUCKY Board Member (see Article IX GFWC KENTUCKY Bylaws) Alternate Delegate Delegate s Signature Club President s Signature GFWC/Kentucky 120th Annual Convention 2015 DELEGATE CARD Member Name Club Name Member Name Club Name Please check one: Club Officer Club Delegate GFWC KENTUCKY Board Member (see Article IX GFWC KENTUCKY Bylaws) Alternate Delegate Delegate s Signature Club President s Signature Please check one: Club Officer Club Delegate GFWC KENTUCKY Board Member (see Article IX GFWC KENTUCKY Bylaws) Alternate Delegate Delegate s Signature Club President s Signature Page 18

19 Proposed Amendments to the GFWC Kentucky Bylaws To be considered on April 24, 2015 PROPOSED AMENDMENT #1: PAST PRESIDENTS TITLE ARTICLE III. Members, Section 2. Classification, C. Honorary Members. 1. Past Presidents. a./b. Amend by striking and inserting CURRENT WORDING ARTICLE III. Members Section 2. Classification. C. Honorary Members 1. Past Presidents of GFWC Kentucky. a. A Past President of GFWC Kentucky shall automatically receive the title of Honorary President upon completion of her term of office as President. b. Per capita dues paying Honorary Presidents shall not be prohibited from making motions, voting, serving on committees and holding appointed or elected offices. PROPOSED AMENDMENT Amend by striking and inserting ARTICLE III. Members Section 2. Classification. C. Honorary Members 1. Past Presidents of GFWC Kentucky. a. A Past President of GFWC Kentucky shall automatically receive the title of Honorary President Emeritus upon completion of her term of office as President. b. Per capita dues paying Honorary Presidents Emeritus shall not be prohibited from making motions, voting, serving on committees and holding appointed or elected offices. IF ADOPTED, WILL READ ARTICLE III. Members Section 2. Classification. C. Honorary Members 1. Past Presidents of GFWC Kentucky. a. A Past President of GFWC Kentucky shall automatically receive the title of President Emeritus upon completion of her term of office as President. b. Per capita dues paying Presidents Emeritus shall not be prohibited from making motions, voting, serving on committees and holding appointed or elected offices. Proposed by: Bylaws Committee, Honorary Presidents Clara Austin and Pat Geveden Rationale: Honorary is a title given as an honor without service or pay. Emeritus: Retired from service, but retaining one s title. (Webster s Dictionary) Bylaws Committee Recommendation: Amendment BE adopted If adopted the following conforming amendment will take affect: Article V. Divisions. Section 4. Districts. E. District Meetings. 2. Representation. c. GFWC Kentucky per capita dues paying President Emeritus; Article IX. Board of Directors. Section 1. Composition. A. The Board of Directors shall be composed of: 10. GFWC Kentucky per capita dues paying, Presidents Emeritus; Article XI. Committees. Section 6. Long Range Planning Committee. A. Composition. The committee shall be composed of but not limited to the Executive Committee, one President Emeritus, one junior member, one general club member and Junior Director-elect. The President elect shall serve as chairman. Page 19

20 PROPOSED AMENDMENT #2: DUES Article V. Divisions. Section 4. Districts. F. District Dues, Finances and Fees. 1. Dues Amend by inserting CURRENT WORDING PROPOSED AMENDMENT IF ADOPTED, WILL READ Amend by inserting ARTICLE V. Divisions Section 4. Districts. F. District Dues, Finances and Fees. 1. Dues. Each active club and member-at-large shall pay seventy five cents per capita dues. The dues shall be mailed to the District Treasurer no later than October 1 for representation at the district conference. ARTICLE V. Divisions Section 4. Districts. F. District Dues, Finances and Fees. 1. Dues. Each active club and member-at-large shall pay seventy five cents per capita dues for the administrative year. Future per capita dues for the district shall then be determined by the delegate body attending the district conference in accordance with the needs of the district. The adopted dues shall remain in force until rescinded or amended. The dues shall be mailed to the District Governor or District Treasurer no later than October 1 for representation at the district conference. ARTICLE V. Divisions Section 4. Districts. F. District Dues, Finances and Fees. 1. Dues. Each active club and member-at-large shall pay seventy five cents per capita dues for the administrative year. Future per capita dues for the district shall then be determined by the delegate body attending the district conference in accordance with the needs of the district. The adopted dues shall remain in force until rescinded or amended. The dues shall be mailed to the District Governor or District Treasurer no later than October 1 for representation at the district conference. Proposed by: Cynthia Barnes, Murray Woman s Club Rationale: 1. To ensure districts have sufficient funds to conduct necessary functions, by allowing each to determine its own dues, according to its specific needs. 2. Most districts do not have a District Treasurer, so this allows them to send the dues to the District Governor. Bylaws Committee Recommendation: Amendment BE adopted Page 20

21 PROPOSED AMENDMENT #3: SCHOLARSHIP COMMITTEE Article XI. Committees. Section 8. Scholarship Committee. Amend by addition. CURRENT WORDING ARTICLE XI. Committees Section 1. thru Section 7. PROPOSED AMENDMENT Amend by addition ARTICLE XI. Committees Section 8. Scholarship Committee. A. Composition. The committee shall be composed of the Executive Committee, a Chairman, and two other members. The Chairman shall not be a member of the Executive Committee. B. Duties. The committee shall: a. Be responsible for mailing applications to the eight (8) State Universities, with Committee Chairman and current State President signing letter, to the Nontraditional Office of each. (Eastern Kentucky University, University of Kentucky, Kentucky State University, University of Louisville, Morehead State University, Murray State University, Northern Kentucky University and Western Kentucky University). b. The Chairman, through the GFWC Kentucky Headquarters Secretary, shall announce to all state clubs, through the District Governors, that scholarships are available. c. This committee shall determine whether funds are available on an annual basis. d. Said committee shall review all applications and determine the applicant(s) to be awarded scholarship(s). e. The State President shall send letters to all applicants of acceptance or regrets for their applications. f. The recipient(s) shall be notified on or before March 30, and an invitation to upcoming GFWC Kentucky annual convention will be extended for a formal presentation ceremony. IF ADOPTED, WILL READ ARTICLE XI. Committees Section 8. Scholarship Committee. A. Composition. The committee shall be composed of the Executive Committee, a Chairman, and two other members. The Chairman shall not be a member of the Executive Committee. B. Duties. The committee shall: a. Be responsible for mailing applications to the eight (8) State Universities, with Committee Chairman and current State President signing letter, to the Nontraditional Office of each. (Eastern Kentucky University, University of Kentucky, Kentucky State University, University of Louisville, Morehead State University, Murray State University, Northern Kentucky University and Western Kentucky University). b. The Chairman, through the GFWC Kentucky Headquarters Secretary, shall announce to all state clubs, through the District Governors, that scholarships are available. c. This committee shall determine whether funds are available on an annual basis. d. Said committee shall review all applications and determine the applicant(s) to be awarded scholarship(s). e. The State President shall send letters to all applicants of acceptance or regrets for their applications. f. The recipient(s) shall be notified on or before March 30, and an invitation to upcoming GFWC Kentucky annual convention will be extended for a formal presentation ceremony. Proposed by: Executive Committee Rationale: The change is our effort for clarification and to align the current bylaws with the recommendations voted on at the 2011 Convention. Bylaws Committee Recommendation: Amendment BE adopted Page 21

22 PROPOSED AMENDMENT #4: EMBLEM Article XVI. Official Emblem and Seal. Section 1. Emblem. Amend by striking and inserting CURRENT WORDING PROPOSED AMENDMENT IF ADOPTED, WILL READ Amend by striking and inserting ARTICLE XVI. Official Emblem and Seal Section 1. Emblem. The official emblem of GFWC Kentucky shall be the emblem selected in 1966, designed by Mrs. Hubert L. Cornellson, Sr. The emblem has a white background, green lettering and the insignia of the General Federation of Women s Clubs which carries the colors of our country. ARTICLE XVI. Official Emblem and Seal Section 1. Emblem. The official emblem of GFWC Kentucky shall be the emblem selected during the April 2014 convention, in 1966, designed by Mrs. Hubert L. Cornellson, Sr. Chrissi Cuel, a member of the Ossoli Club of Corbin The emblem shall be: the state of Kentucky in royal blue, outlined in gold. The inside of the state will hold the goldenrod and the GFWC emblem. The state will sit on a green circle outlined in gold, then a white band, which will have the green letters, GFWC Kentucky; Green letters across the bottom of the white band will read, Established 1894, encircled in a green band. has a white background, green lettering and the insignia of the General Federation of Women s Clubs which carries the colors of our country. ARTICLE XVI. Official Emblem and Seal Section 1. Emblem. The official emblem of GFWC Kentucky shall be the emblem selected during the April 2014 convention, designed by Mrs. Chrissi Cuel, a member of the Ossoli Club of Corbin The emblem shall be: the state of Kentucky in royal blue, outlined in gold. The inside of the state will hold the goldenrod and the GFWC emblem. The state will sit on a green circle outlined in gold, then a white band, which will have the green letters, GFWC Kentucky; Green letters across the bottom of the white band will read, Established 1894, encircled in a green band. Proposed by: Peggy Barnes, Honorary President, and Chrissi Cuel, Ossoli Club of Corbin Rationale: To acknowledge the new emblem. Bylaws Committee Recommendation: Amendment BE adopted Page 22

23 PROPOSED AMENDMENT #5: GFWC KENTUCKY STANDING RULE STUDENT SCHOLARSHIP COMMITTEE Amend by striking and inserting CURRENT WORDING Student Scholarship Committee. a. Composition. The Student Scholarship Committee shall be composed of a Chairman and two members appointed by the President. PROPOSED AMENDMENT Amend by striking and inserting Student Scholarship Committee. a. Composition. The Student Scholarship Committee shall be composed of the Executive Committee, a Chairman and two members appointed by the President. IF ADOPTED, WILL READ Student Scholarship Committee. a. Composition. The Student Scholarship Committee shall be composed of the Executive Committee, a Chairman and two members. Proposed by: Executive Committee Rationale: To make the members of the committee the same as those given in Article XI, Section 8. Bylaws Committee Recommendation: Amendment BE adopted Page 23

24 PROPOSED AMENDMENT #6: GFWC KENTUCKY STANDING RULE ELIGIBILITY FOR STUDENT SCHOLARSHIP Amend by striking and inserting CURRENT WORDING PROPOSED AMENDMENT IF ADOPTED, WILL READ Eligibility for Student Scholarship. To be eligible for a Student Scholarship, an applicant shall meet and/or provide where applicable, the following: a. a resident of Kentucky high school senior, student currently enrolled in or an individual desiring to enter for the first time or reenter an accredited college/university or accredited vocational program; b. letter from applicant stating need for financial assistance; c. letter of endorsement from principal, counselor or academic dean; d. a grade average of 3 points based on a 4 point system or the equivalent; e. current transcript of grades. Amend by striking and inserting Eligibility for Student Scholarship. To be eligible for a Student Scholarship, an applicant shall meet and/or provide, where applicable, the following: a. a resident of Kentucky high school senior, student currently enrolled in or an individual desiring to enter for the first time or reenter an accredited college/university or accredited vocational program; b. attend one of the eight (8) state universities. letter from applicant stating need for financial assistance; c. be a Non-Traditional student. letter of endorsement from principal, counselor or academic dean; d. submit a completed Scholarship application a grade average of 3 points based on a 4 point system or the equivalent; e. completed 30 academic hours by the Fall semester current transcript of grades. f. have a 3.0 GPA Eligibility for Student Scholarship. To be eligible for a Student Scholarship, an applicant shall meet and/or provide, where applicable, the following: a. a resident of Kentucky b. attend one of the eight (8) state universities; c. be a Non-Traditional student; d. submit a completed Scholarship application; e. completed 30 academic hours by the fall semester. f. have a 3.0 GPA. Proposed by: Executive Committee Rationale: To clarify the requirements for scholarship applicants. Bylaws Committee Recommendation: Amendment BE adopted Page 24

25 PROPOSED AMENDMENT #7: STANDING RULE GENERAL FUND EXPENDITURES H. JUNIOR TRAVEL Amend by striking and inserting CURRENT WORDING PROPOSED AMENDMENT IF ADOPTED, WILL READ General Fund Expenditures h. Junior Travel 1. Junior Club Donations. 2. Junior Miscellaneous Amend by striking and replacing General Fund Expenditures h. Junior Travel. This fund shall be dispersed as follows: 1. Junior Club Donations Each Junior and Juniorette club may submit at least one name, per year for consideration. 2. Junior Miscellaneous. Names shall be submitted to Junior Director no later than April 1 st. 3. The recipient, one Junior and/or Juniorette, shall be chosen by the GFWC Kentucky Executive Committee. 4. Funds shall be used for registration, meals and/or lodging. 5. In the event no Junior or Juniorette attends the GFWC Convention for which funds have been raised, those moneys shall be carried forward for use toward the next GFWC Convention. 6. Two hundred dollars ($200.00) per year for the Director of Junior Clubs expenses General Fund Expenditures h. Junior Travel. This fund shall be dispersed as follows: 1. Each Junior and Juniorette club may submit at least one name, per year for consideration. 2. Names shall be submitted to Junior Director no later than April 1 st. 3. The recipient, one Junior and/or Juniorette, shall be chosen by the GFWC Kentucky Executive Committee. 4. Funds shall be used for registration, meals and/or lodging. 5. In the event no Junior or Juniorette attends the GFWC Convention for which funds have been raised, those moneys shall be carried forward for use toward the next GFWC Convention. 6. Two hundred dollars ($200.00) per year for the Director of Junior Clubs expenses. Proposed by: Wendy Thompson, Director of Junior Clubs and Peggy Barnes, Honorary President Rationale: Afford more Juniors and/or Juniorettes the opportunity to expand their woman s club experience by attending an International meeting. Bylaws Committee Recommendation: Amendment BE adopted Page 25

26 PROPOSED AMENDMENT #8: GFWC/KFWC FUNDS. STANDING RULE GENERAL FUND INCOME. G. JUNIOR Amend by striking and inserting CURRENT WORDING PROPOSED AMENDMENT IF ADOPTED, WILL READ GFWC KENTUCKY FUNDS General Fund Income g. Junior Fees shall be determined by Junior organization during its annual meeting held during the Federation s State Convention. a. Junior Travel - money raised for the purpose of supplementing travel expense by Juniors to the GFWC Annual convention. From the amount raised, $ may be used at the discretion of GFWC KENTUCKY Director of Junior Clubs. Amend by striking GFWC KENTUCKY FUNDS General Fund Income g. Junior Fees shall be determined by Junior organization during its annual meeting held during the Federation s State Convention. a. Junior Travel - money raised for the purpose of supplementing travel expense by Juniors to the GFWC Annual convention. From the amount raised, $ may be used at the discretion of GFWC KENTUCKY Director of Junior Clubs. GFWC KENTUCKY FUNDS General Fund Income h. Junior Fees shall be determined by Junior organization during its annual meeting held during the Federation s State Convention. Proposed by: Wendy Thompson, Director of Junior Clubs and Peggy Barnes, Honorary President Rationale: Necessary change if Proposed Amendment #7 passes. Bylaws Committee Recommendation: Amendment BE adopted Page 26