Lara Bors, President, called the meeting to order at 6:12 p.m. The meeting opened with the Pledge of Allegiance. APPROVAL OF AGENDA. Nanninga.

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1 Bors Clifford Cruz Hopkins Nanninga Rude Bors Clifford Cruz Hopkins Nanninga Rude MINUTES Regular Board of Education Meeting Garden City Unified School District No. 457 Board Meeting Room, 1205 Fleming Street Monday, July 11, 2016; 6:00 p.m. Page 1 The Board of Education of Garden City USD 457 met in regular session on Monday, July 11, 2016, at 6:00 p.m. in the Board Meeting Room of the Educational Support Center, 1205 Fleming, Garden City, Kansas. Board members present were Lara Bors, Jean Clifford, Tim Cruz, Gloria Hopkins, Dana Nanninga, and Mark Rude. Jennifer Standley was absent. Joining board members at the conference table was Superintendent, Steve Karlin. Also in attendance were Heath Hogan, Deputy Superintendent; Renee Scott, Assistant Superintendent; Leigh Ann Roderick, Director of Elementary Education; and KJ Knoll, Financial Officer. Five observers were present in the audience. Lara Bors, President, called the meeting to order at 6:12 p.m. The meeting opened with the Pledge of Allegiance. APPROVAL OF AGENDA Motion Second Aye Nay Abstain X X X X X X X X Motion: That the Board of Education approve the meeting agenda with the following amendments: 1. Additional certified and classified personnel actions for consideration, item #E Remove items #E-2, Accounts Payables and #I, Accounts Payable Review from the original agenda there are no accounts payables for this meeting. Carried There was no correspondence. Lara Bors thanked everyone for the privilege of serving as President of the Board for the past year. She stated, We accomplished a lot of great things. Motion Second Aye Nay Abstain Carried X X X X X X X X ELECTION OF BOARD OF EDUCATION PRESIDENT: Current Board President, Lara Bors, declared that nominations for the office of Board of Education President for the fiscal year were in order. The following action was taken. Motion: That the Board of Education elect Jean Clifford as President of the Board for the fiscal year. Motion by Gloria Hopkins and seconded by Tim Cruz that nominations cease. Motion carried with all Board Members in favor. Voting results for the election of Jean Clifford for Board President are recorded at the left.

2 Bors Clifford Cruz Hopkins Nanninga Rude Bors Clifford Cruz Hopkins Nanninga Rude MINUTES Regular Board of Education Meeting Garden City Unified School District No. 457 Board Meeting Room, 1205 Fleming Street Monday, July 11, 2016; 6:00 p.m. Page 2 ELECTION OF BOARD OF EDUCATION VICE-PRESIDENT: Jean Clifford, newly elected President of the Board of Education, declared that nominations for the office of Vice-President were in order. The following action was taken. Motion Second Aye Nay Abstain X X X X X X X X Motion: Tim Cruz was nominated by Gloria Hopkins for Vice- President of the Board for the fiscal year. Motion was seconded by Mark Rude. There was a motion by Gloria Hopkins and seconded by Mark Rude that nominations cease. Motion carried with all Board Members voting in favor. Voting results for the election of Tim Cruz for Vice-President of the Board of Education are recorded at the left. Carried CONSENT AGENDA Motion X Second X Aye X X X X X X Nay Abstain Motion: That the Board of Education approve all consent agenda items as amended. Approved actions are as follows. 1. MINUTES of the regular meeting of June 30, 2016, as printed. 2. PERSONNEL - all certified and classified personnel actions as amended. Approved actions follow. Carried a. Certified Resignations: Keara Foley, Daniel Volk, Lori Scholten Appointments: Marisol Chavarria, Daryl Scott Jamison, Kenzie Lawson, John Lieburn Transfers: David Brager, Judy Jennings, Neil Lundgren, Lorena Madera, Samantha Mangan, Christine Marshall, Meghan Parks, Catherine Whited Tuition Reimbursement Agreement: Nathan Smith Position Changes: Closed 1.0 third grade position at Alta Brown Elementary School Opened 1.0 second grade position at Alta Brown Elementary School Closed 1.0 second grade position at Florence Wilson Elementary School Opened 1.0 fourth grade position at Florence Wilson Elementary School

3 MINUTES Regular Board of Education Meeting Garden City Unified School District No. 457 Board Meeting Room, 1205 Fleming Street Monday, July 11, 2016; 6:00 p.m. Page 3 Closed 1.0 third grade position at Gertrude Walker Elementary School Opened 1.0 first grade position at Jennie Wilson Elementary School Closed 1.0 first grade position at Gertrude Walker Elementary School Opened 1.0 first grade position at Alta Brown Elementary School Closed 1.0 fourth grade position at Abe Hubert Elementary School Closed 1.0 fourth grade position at Georgia Matthews Elementary School Opened 1.0 fourth grade position at Victor Ornelas Elementary School Closed 1.0 second grade position at Georgia Matthews Elementary School Opened 1.0 first grade position at Georgia Mathews Elementary School Approved the following looping changes at Victor Ornelas Elementary School Gude, Katie from third grade to fourth grade Harris, Sarah from fourth grade to third grade Palgut, Rachel from first grade to kindergarten Neeb, Brandon from third grade to fourth grade b. Classified Appointment: Randy Burris Other: Closed the open 0.5 Secretary III position. Changed the title of the open Administrative Assistant-Technology to School Records-Technology. Cheryl Shaffer transferred into this position. Closed the Office Assistant-Technology position held by Cheryl Shaffer Changed the title of Office Specialist-Technology to Administrative Assistant-Technology and adjusted the base pay to $12.00 per hour. Kim Bayer remains in the position. Changed the title of Administrative Secretary-Health Services to Administrative Assistant-Health Services. Nelda Nichols remains in the position. Created a new 1.0 office specialist-nutrition/technology position. It will be 261 days per year, 8 hours per day with a base pay of $ Funding will come from.5 nutrition services and.5 technology. 3. BID a. GPS Live Time Tracking Transportation Department accepted the bid from Tyler Technologies, Inc, in the amount of $87, Tyler Technologies offers engine code diagnostics which other companies do not offer. 4. OTHER a. Crossing Guard Agreement between City of Garden City and Unified School District No. 457 approved as presented. b. Federal Grant Award to fund the Migrant Family Literacy Program approved as presented. c. Memorandum of Lease Agreement between Alltel Communications, d/b/a/ Verizon Wireless (ATC Sequoia LLC has limited power of attorney) and Unified School District No. 457 approved as presented. d. Handbooks approved, noting additions and/or corrections by reviewers.

4 MINUTES Regular Board of Education Meeting Garden City Unified School District No. 457 Board Meeting Room, 1205 Fleming Street Monday, July 11, 2016; 6:00 p.m. Page 4 Professional Development Council Handbook Bernadine Sitts Intermediate Center Faculty Handbook 5. ANNUAL REORGANIZATION a. Appointed Board Clerk, Deputy Clerk, Treasurer and Attorney as follows: Clerk: Joanne Nelson Deputy Clerk: Theresa Meng Treasurer: Trudy Bogle Attorney: Randall D. Grisell b. Adopted resolution naming meeting dates and times as listed below and on Page 7, the resolution. July 11, 2016 Monday 6:00 p.m. January 16, 2017 Monday 6:00 p.m. July 25, 2016 Monday 6:00 p.m. February 6, 2017 Monday 6:00 p.m. August 8, 2016 Monday 6:00 p.m. February 20, 2017 Monday 6:00 p.m. August 22, 2016 Monday 6:00 p.m. March 6, 2017 Monday 6:00 p.m. September 12, 2016 Monday 6:00 p.m. March 23, 2017 Thursday 5:00 p.m. September 29, 2016 Thursday 5:00 p.m. April 3, 2017 Monday 6:00 p.m. October 10, 2016 Monday 6:00 p.m. April Monday 6:00 p.m. October 24, 2016 Monday 6:00 p.m. May Monday 6:00 p.m. November 14, 2016 Monday 6:00 p.m. May 15, 2017 Monday 6:00 p.m. December 5, 2016 Monday 6:00 p.m. June 5, 2017 Monday 6:00 p.m. December 15, 2016 Thursday 5:00 p.m. June 29, 2017 Thursday 5:00 p.m. c. Named The Garden City Telegram as the official newspaper for USD 457 for the fiscal year; Commerce Bank and American State Bank were named official depositories; and banks and savings and loan associations with home offices in Kansas and branch offices in Garden City were named as additional investment institutions for the fiscal year. d. Adopted a resolution rescinding all policy statements found in the minutes of this Board of Education prior to June 30, 2016, and adopted the Board Policy Manual as presented and recommended by the Superintendent of Schools to govern USD 457 during the school year, subject to periodic review, amendment, and revisions by the Board of Education Page 8. e. Adopted a resolution waiving the requirement of accounting and auditing on the basis of generally accepted accounting principles and fixed asset accounting for fiscal year Page 9. f. Appointed the following program coordinators: Title I Coordinator: Leigh Ann Roderick Title VI and Title VII Coordinator: Heath Hogan Title VIB Coordinator: Renee Scott Title IX Coordinator: Heath Hogan Section 504 Coordinator: Renee Scott ADA Coordinator: Heath Hogan Homeless Coordinator: Lisa Cady

5 MINUTES Regular Board of Education Meeting Garden City Unified School District No. 457 Board Meeting Room, 1205 Fleming Street Monday, July 11, 2016; 6:00 p.m. Page 5 g. Set tuition rates for the school year at $1, per year or $ per Carnegie Unit, for non-resident students attending in USD 457. h. Appointed Tracy Johnson as representative for the School Lunch Program and Melinda Rowland as representative for Kansas Public Employees Retirement System for the fiscal year i. Appointed the three Youth (Truant) Officers (elementary, intermediate/middle, and secondary) and the Principal and Associate Principal(s) of each elementary, intermediate, and secondary school as Attendance Officers for USD 457 for the school year Page 10. j. Appointed KJ Knoll as hearing officer for free and reduced priced meal application appeals. k. Appointed Roy Cessna, Public Information Coordinator, as the Freedom of Information Officer. Appointed the clerk as the official custodian of all board records maintained by the district. Appointed the superintendent as designated official custodian of all district office records maintained by the district. Appointed each building principal and/or program director as official custodian of all records established and maintained at the building level or other appropriate site. l. Adopted a resolution establishing the following petty cash funds and limits, to be administered by the Financial Officer. $ limit - Transportation Department Page 11. $1, limit - Superintendent s Office Page 12. m. Adopted a resolution authorizing Student Activities Fund Page 13. n. Adopted a 1,116-hour calendar for the school year. o. Appointed Drew Thon, District Athletic/Activity Director, as manager of gate receipts. p. Appointed administrators as hearing officers/committee members for the school year Page 14. q. Appointed all Board of Education members as potential hearing appeal officers and granted authority to the Board President to appoint appeal panels, as needed. r. Recognized the Garden City Education Association as the collective bargaining unit for the school year. s. Adopted a resolution to establish Home Rule Page 15. t. Adopted a resolution to provide early payment of district bills Page 16. UNFINISHED BUSINESS 1. School Finance Update KJ Knoll, Financial Officer, gave an update where the district is at with the district budget situation. Board Members questions were answered. No action was taken. 2. Personnel Update Heath Hogan, Deputy Superintendent, presented an update in regards to hiring of certified teachers for the coming year. The presentation included the following information: Hiring teachers is not just a Garden City or a Kansas problem, but a nationwide problem statistics from other states

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